ORDERIADDRESS OF THE HOUSE OF COMMONS ORDRE/ADRESSE DE LA CHAMBRE DES COMMUNES
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1 .. j 103 H _.,- 1 1 ~~ _ Scanned/ Numérisé ORDERIADDRESS OF THE HOUSE OF COMMONS ORDRE/ADRESSE DE LA CHAMBRE DES COMMUNES NO.-W BY /DE _!_ Q-1336 Mr. Nantel (Longueuil - Pierre-Boucher) April29, avril 2013 :t- DATE RETURN BY THE LEADER OF THE GOVERNMENT IN THE HOU SE OF GOMMONS DÉPÔT DU LEADER DU GOUVERNEMENT À LA CHAMBRE DES COMMUNES Signed by Mr. Tom Lukiwski PRINT NAME OF SIGNA TORY INSCRIRE LE NOM DU SIGNATAIRE MINISTER OR PARLIAMENTARY SECRETARY MINISTRE OU SECRÉTAIRE PARLEMENTAIRE ~UN 1 4.JUIN ' 2013 (TABLED FORTHWITH 1 DÉPOSÉ AUSSITÔT) JUN LIBRARY OF PARLIAMENT ::rej'~ BIBLIOTHÈQUE OU PARLEMENT
2 INQUIRY OF MINISTRY DEMANDE DE RENSEIGNEMENT AU GOUVERNEMENT PREPARE IN ENGLISH AND FRENCH MARKING "ORIGINAL TEXT" OR "TRANSLATION" PRÉPARER EN ANGLAIS ET EN FRANÇAIS EN INDIQUANT "TEXTE ORIGINAL" OU "TRADUCTION" QUESTION NOJNo DE LA QUESTION BY 1 DE DATE Q Mr. Nantel (Longueuil-Pierre-Boucher) April 29, 2013 REPL Y BY THE MINISTER OF CANADIAN HERITAGE AND OFFICIAL LANGUAGES RÉPONSE DU MINISTRE DU PATRIMOINE CANADIEN ET DES LANGUES OFFICIELLES James Moore PRINT NAME OF SiGNA TORY INSCRIRE LE NOM DU SIGNATAIRE SIGNATURE MINISTER OR PARUAMENTARY SECRETARY MINIST~E OU SECRËTAJRE PARLEMENTAIRE QUESTION With regard to Library and Archives Canada (LAC), since January 1, 2011: (a) what are the details of ali the fonds and records held in custody by LAC that have been or are currently being de-accessioned to (i) provincial or territorial archives, (ii) university archives, (iii) regional or local archivai institutions or organizations; (b) on what written policy or operational rationale were each of these de-accessions based on; (c) what are the details of ali the fonds and records on deposit with LAC that have been or are currently und er discussion or negotiation for referral to (i) provincial or territorial archives, (ii) university archives or libraries, (iii) regional or local archivai institutions or organizations; and (d) in every case the LAC decided not to acquire archives or records being offered, what written policy or operational rationale was provided to the do nor as the ba sis of this decision? REPL Y 1 RËPONSE ORIGINAL TEXT TEXTE ORIGINAL TRANSLATION TRADUCTION D (a) (i} The archivai fonds "La Maison des étudiants canadiens à Paris" is being de-accessioned by Library and Archives Canada (LAC) and transferred to Bibliothèque et archives nationales du Québec (BAnQ). (ii} Sin ce January 1, 2011, there has been no de-accession of forids or records held in custody by LAC to university archives. (iii) The following 28 fonds were de-accessioned in 2011 by LAC and were transferred to the City of Ottawa Archives. Resolution of a special meeting of the Bytown Council Polish Dance Group of Ottawa fonds March Township fonds Fltzroy Agricultural Society fonds Ottawa Canoe Club fonds May Court Club fonds Ottawa Rifle Club score book.../2
3 - 2 - Ottawa Ski Club fonds Bytown Mechanics' lnstitute and Athenaeum fonds Ottawa Elks Club fonds Alliance of German-Speaking Organizations of Ottawa and Region fonds Lady Stanley lnstitute Nurses Alumnae Association fonds Fitzroy Township fonds Ottawa Miles for Millions fonds Ottawa Women's Canadian Club fonds Children's Aïd Society of Ottawa fonds American Hellenic Educational Progressive Association fonds Ottawa Valley Cricket Council fonds Charlotte Elizabeth Whittori fonds (Civic Politics 1 and Il series only) Protestant Orphans' Home fonds St. Andrew's Society of Ottaw~ fonds Ottawa Lay School of Theology,~nds Ottawa By-Ward Market collection" Andrew Fleck Child Centre fonds -~., Swiss Club Ottawa Valley fonds St. George's Society of Ottawa fonds Canadian Women's Press Club Ottawa branch fonds Nepean Township, Ottawa, Ontario fonds The following 17 fonds are being considered for the possibility of transfer. Alastair Napier fonds Centre Amusement Co. Ltd. Fonds Gloucester Environmental Advisory Committee fonds International Alliance of Theatrical Stage Employees loca1,95 fonds Niven's Woods Conservancy fonds Ottawa Agricultural Society Ottawa Allied Printing Trades Council fonds Ottawa and District Labour Council Ottawa Civic Employees' association Ottawa Field-Naturalists' Club Ottawa Horticultural Society fonds Ottawa Presbyterial Women's Missionary Society fonds Ottawa Stewardship Sector Project fonds Religious Society of Friends in Canada. Ottawa Group fonds St. Andrew's Presbyterian Church fonds (Ottawa, Ont.) St. Hyacinth Church fonds United Brotherhood of Carpenters and Joiners of America fonds (b) De-accessioning is done in accordance with LAC's Evaluation and Acquisition Policies, the application of LAC's re-appraisal criteria, and in consideration of the suitability of the recipient institution..../3
4 - 3 - (c) For ali fonds and records on deposit, LACis unable to disclose the nature of discussions with a Third Party without the written permission of the owners of the fonds or records, or the ir official designate (refer to the Privacy Act: (d) LAC's decision to acquire archives or records offered is based on the LAC's Evaluation and Acquisition Policy, using criteria including but not limited to the following: representativeness of Canadian society; national significance; sufficiency in relation to LAC collections already acquired; sustainability of the mate rial being offered and LAC's capa city to preserve it and make it accessible to Canadians; and LAC being the most suitable institution to house the material. LAC applies this policy in ali decisions pertaining to acquisitions. According to LAC's practices, potential donors are then informed of the decision either verbally or in writing, or bath.
5 INQUIRY OF MINISTRY DEMANDE DE RENSEIGNEMENT AU GOUVERNEMENT PREPARE IN ENGLISH AND FRENCH MARKING "ORIGINAL TEXT" OR "TRANSLATION" PRÉPARER EN ANGLAIS ET EN FRANÇAIS EN INDIQUANT "TEXTE ORIGINAL" OU "TRADUCTION" QUESTION NO./N DE LA QUESTION BY 1 DE DATE Q M. Nantel (Longueuil-Pierre-Boucher) 29 avril 2013 REPL Y BY THE MINISTER OF CANADIAN HERITAGE AND OFFICIAL LANGUAGES RÉPONSE DU MINISTRE DU PATRIMOINE CANADIEN ET DES ES OFFICIELLES QUESTION James Moore PRINT NAME OF SIGNA TORY INSCRIRE LE NOM DU SIGNATAIRE SIGNATURE MINISTER OR PARLIAMENfARY SECRETARY MINISTRE OU SECRÉTAIRE PARLEMENTAIRE En ce qui concerne Bibliothèque et Archives Canada (BAC), depuis le 1er janvier 2011 : a) quels sont les détails de tous les fonds et dossiers détenus par BAC qui ont été ou sont actuellement retirés de l'inventaire et sont envoyés vers (i) des archives provinciales ou territoriales, (ii) des archives universitaires, (iii) des institutions ou des organisations archivistiques régionales ou locales; b) sur quelle politique écrite ou quelle justification opérationnelle était fondé chacun de ces retraits d'inventaire; c) quels sont les détails de tous les fonds et dossiers détenus par BAC dont on a discuté ou négocié ou dont on discute ou on négocie actuellement le renvoi vers (i) des archives provinciales ou territoriales, (ii) des archives ou des bibliothèques universitaires, (iii) des institutions ou des organisations archivistiques régionales ou locales: d) dans chacun des cas où BAC a décidé de ne pas acquérir d'archives ou de dossiers offerts, quelle politique écrite ou quelle justification opérationnelle a-t-on fournie au donneur pour expliquer cette décision? REPLY 1 RÉPONSE ORIGINAL TEXT TEXTE ORIGINAL D r;l TRANSLATION TRADUCTION ~ a) (i) Le fonds d'archives "La Maison des étudiants canadiens à Paris" est en train d'être retirés par Bibliothèque et Archives Canada (BAC) et transférés à la Bibliothèque et Archives nationales du Québec (BAnQ). (ii) Depuis le 1 janvier 2011, aucun fonds ni dossier détenus par BAC n'a été retiré de l'inventaire et envoyé à des archives universitaires. (iii) Les 28 fonds suivants ont été retirés en 2011 par BAC et envoyés aux Archives de la Ville d'ottawa. Resolution of a special meeting of the Bytown Council Polish Dance Group of Ottawa fonds March Township fonds Fitzroy Agricultural Society fonds Ottawa Ca noe Club fonds May Court Club fonds Ottawa Rifle Club score book...12
6 -2- Ottawa Ski Club fonds Bytown Mechanics' lnstitute and Athenaeum fonds Ottawa Elks Club fonds Alliance of German-Speaking Organizations of Ottawa and Region fonds Lady Stanley lnstitute Nurses Alumnae Association fonds Fitzroy Township fonds Ottawa Miles for Millions fonds Ottawa Women's Canadian Club fonds Children's Aid Society of Ottawa fonds American Hellenic Educational Progressive Association fonds Ottawa Valley Cricket Council fonds Charlotte Elizabeth Whitton fonds (Civic Politics 1 and Il series only) Protestant Orphans' Home fonds St. Andrew's Society o~ Q!!awa fonds Ottawa Lay School of Theol~y fonds Ottawa By-Ward Market colleç\ion Andrew Fleck Child Centre forîds Swiss Club Ottawa Valley fonds St. George's Society of Ottawa fonds Canadian Women's Press Club Ottawa branch fonds Nepean Township, Ottawa, Ontario fonds La possibilité de transférer les 17 fonds suivants est à l'étude. Alastair Napier fonds Centre Amusement Co. Ltd. Fonds Gloucester Environmental Advisory Committee fonds International Alliance of Theatrical Stage Employees local 95 fonds Niven's Woods Conservancy fonds Ottawa Agricultural Society Ottawa Allied Printing Trades Council fonds Ottawa and District Labour Council Ottawa Civic Employees' association Ottawa Field-Naturalists' Club Ottawa Horticultural Society fonds Ottawa Presbyterial Women's Missionary Society fonds Ottawa Stewardship Sector Project fonds Religious Society of Friends in Canada. Ottawa Group fonds St. Andrew's Presbyterian Church fonds (Ottawa, Ont.} St. Hyacinth Church fonds United Brotherhood of Carpenters and Joiners of America fonds b) Les retraits d'inventaire sont faits en conformité avec l'ensemble des politiques d'évaluation et d'acquisition de BAC, l'application de critères établis par BAC, ainsi qu'en tenant compte de la capacité de l'institution destinataire..../3
7 - 3 - c) Pour tous les fo'nds et les dossiers détenus, BAC ne peut révéler la nature des discussions avec une tierce partie sans l'autorisation écrite des propriétaires desdits fonds ou dossiers, ou de leurs représentants officiels (voir la Loi sur la protection des renseignements personnels : d) Toute décision de la part de BAC quant à l'acquisition d'archives ou de dossiers qui lui sont offerts est basée sur la politique d'évaluation et d'acquisition de BAC, en utilisant entre autre les critères suivants : la représentativité de la société canadienne, l'importance à l'échelle nationale, la suffisance par rapport aux collections que BAC a déjà sous sa garde, la durabilité des documents offerts et la capacité de BAC à les préserver et à les rendre accessibles aux Canadiens, et la question à savoir si BAC est la meilleure institution pour accueillir ces documents. BAC applique cette politique sur toutes les décisions en matière d'acquisition. Conformément aux pratiques de BAC, les donateurs potentiels sont informés de la décision, verbalement ou par écrit, ou les deux.
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