Agenda Public Works Committee meeting January 10, 2018; 6:30 p.m. Assembly Room, Sawyer County Courthouse

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1 Sawyer County Clerk Main Street, Suite 10 Hayward, Wisconsin telephone toll free Agenda Public Works Committee meeting January 10, 2018; 6:30 p.m. Assembly Room, Sawyer County Courthouse 01. Call to order 02. Certification of compliance with the open meetings law 03. Meeting agenda 04. Minutes of December 13, 2017 meeting 05. Audience recognition 06. Sawyer County Airport report, including: a. L & L Aviation (contracted Airport management) report b. Report of Entitlements: Received, spent, and remaining 07. Maintenance Department report, including: a. Project report b. Southern Ambulance Station 08. Highway Commissioner s report, including: a. Fund Balance b. Overtime Report c. Update on server issues 09. Future Agenda Items a. Sawyer County Airport management contract 10. Other matters for discussion only Carol Williamson Sawyer County Clerk ed to: Sawyer County Record, Sawyer County Gazette, WRLS, WHSM, AND WOJB, Hayward Library, and Village of Winter for posting on Friday, January 5, 2018, 9:45 a.m. by Carol Williamson A majority of the members of the County Board of Supervisors or of any of its committees may be present at this meeting to listen, observe and participate. If a majority of any such body is present, their presence constitutes a "meeting" under the Open Meeting Law as interpreted in State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553 (1993), even though the

2 visiting body will take no action at this meeting.

3 Draft Minutes of the meeting of the Public Works Committee Sawyer County Board of Supervisors December 13, 2017; 6:30 p.m.; Assembly Room; Sawyer County Courthouse Members present: Ron Kinsley, Ron Buckholtz, Kathy McCoy, Tweed Shuman, Marc Helwig Others present: Tim Hagberg, Tom Hoff, Carol Williamson, Derek Leslie, Gary Gedart, Don Mrotek, Derek Hand Motion by Buckholtz, 2 nd by McCoy, to approve the minutes of the November 8, 2017 meeting. Motion Carried Highway Commissioner Gary Gedart provided a written report. The replacement of the large culvert on Moss Creek is complete. The culvert pipe cost $37,500 and installation cost $47,000. Site prep has started in Ojibwa for the Southern Ambulance Station. Work should be complete by next week. Advertising the vacant position at the Radisson Shop at $18.34 per hour. The Highway server went down and IT is trying to retrieve data. The Town of Hayward approved the ATV route request, CTH B from Richardson s Bay Road to Frogg Road.Motion by Shuman, 2 nd by Helwig to approve the ATV route request with a speed limit up to 35 mph. Motion carried Maintenance Supervisor Tim Hagberg provided a written report. The state approved the building plans for the Southern Ambulance Station. Airport Manager Derek Leslie provided an Airport Management report to the Committee. Leslie suggested constructing an equipment shelter. The state will fund 100% of the work on a critical area in the swamp for the ILS project. Leslie worked with Hagberg to install a new wind sock. Future Agenda Items: Additional Courtroom. Minutes prepared by Sawyer County Clerk Carol Williamson

4 Jan, :25PM No P. 1 Sawyer County- Airport Management Report Jan ' ' Traffic,was normaf around the holidays. Tim's crew has been doing a great job keeping the runway in shape so we can get the aircraft in and out. We received the bill for the fence and a bill for some. of the engineering for the ILS project. We expe.ct a DOT b.alance statement sometime this month... Many of you were not' on the board when we started many years ago with discussing the fence. 10 or so years ago we looked to our users for help funding the fence. We '.. received several large contributions towards it. That money went into t~e county's general.fund. We raised more thpn en,ough money t9 offset any bills the county receives for our portion. The minutes from that long ago would have to be reviewed.. because I simply can't remember how much we raised..we did have an incident with the snow removal equipme'nt and a hangar. We h.ave notifie d the hangar owner and started the insurance claim.

5 Maintenance Report January 2018 Along with routine maintenance and snow removal, the following maintenance projects were started or completed in December: I. Courthouse: Started working on 2018 vehicle bids for the Sheriff s Department and courthouse fleet. Started building new workstations for District Attorney s support staff. Started remodeling Assistant District Attorney s office. o This project required relocating electrical receptacles to different walls. Completed three office moves for Health and Human Services. II. Transitions: Installed new dishwasher. III. Sheriff s Department: The recent cold weather has created numerous heating problems for the 2006 addition of the jail. It has also resulted in multiple call-ins for myself and my staff.

6 January 10, 2018 Highway Commissioner s Report The crew has been performing snow and ice control as necessary. The crew completed clearing right-of-way on County Road F to improve visibility for vehicles exiting from Robin Lane. They also did some right-of-way clearing on STH North. The highway department is still doing site preparation work for the Ojibwa Ambulance Garage. The site prep should be completed in 3-4 days. There are currently no employees off on workers compensation. Interviews for the vacancy at the Radisson shop were conducted this morning. Three candidates were selected for interviews. Human Resource Manager Rose Lillyroot will be making an offer to one of the candidates.

7 Sawyer County Highway Department County and State Overtime Report January February March April May June July 7.50 August September October November December Grand Total 1, January February March April May June July August September October November December , , Grand Total 1, , , January 2, February 4, March 2, April 2, May 1, June 2, July August September 6, October 4, November 3, December 15, Grand Total $47, , , January 4, , , February 1, , , March 1, , , April , May 1, , , June 11, , , July 5, , August 5, , September 1, , October 2, , , November 5, , , December 7, $54, $102, Grand Total $48, , , , , , , , , , , , , , , , , , , , , $35, $84, OT thru Dec $47, $54, $102, OT thru Dec $48, $35, $84,139.88

8 Mike Coleson Sawyer County IT Director January 11, 2018 To: Administration Committee Ron Kinsley, Bill Voight, Dale Schleeter, Brian Bisonette, Kathy McCoy, and Tom Hoff Main Street, Suite Hayward, WI Phone Toll Free Fax mcoleson@sawyercountygov.org IT Department Report, January 2018 Agenda items CIP carry-forward request remaining amount: $131, Purpose: Remainder payment for Courtroom Audio/Video upgrade New agenda/minutes software County Board tablets remaining amount: $124, Purpose: New Phone system Department Report Highway department data: Data was fully recovered. Down time was about 2 weeks. What happened: Disk array crashed. 3 disks have to work together, and two of them became degraded. We had backups in place; unfortunately, they stopped working a few months before the crash. There was no notification of the problem, and we neglected to check the status during this time. Recovery procedure: IT Dept attempted recovery for about 4 days with only partial success. Enlisted DriveSavers, a data recovery firm to assist with recovery. They shipped all the data back to us. Recovery took about 1 week. Steps taken to prevent future loss: 1. Install 2 new file servers with automatic fail over. 2. Nightly backup to cloud storage (3 rd party vendor) 3. Nightly backups to existing backup server in Veterans building. Use Veeam Backup & Replication, our current backup software. 4. We will check all backups on a daily basis. This will become part of our standard operating procedure. Projects completed 1. Wiring and initial configuration for new phone system 2. Highway department: Providing good Internet service at a reasonable price has been challenging. We have tried CenturyLink, then Verizon. Finally, Norvado seems to have a good solution for us. Speed: 25Mbps download, 2Mbps upload. Cost:$79.99/month. They installed a wireless connection from the fairgrounds to a dish antenna on the upper wall of the building. We will also make use of Page 1 of 2

9 this internet connection for Highway s phone circuit. Our plan is to route voice calls over the internet. Of course, we will test to make sure the quality of service is acceptable. (Namekagon Transit decided to switch to Norvado Internet at the same time). Projects underway Courtroom Audio Video - Final part of install scheduled for January 29-February Shoretel phone system and Sheriff Dept new 911 system We have begun the installation. Most wiring is complete. Most programming is complete. We might have installation complete by February, latest in March. 911 system also targeted for March Novus: Testing new enhancement: Permits and Septic Maintenance Tracking. Page 2 of 2