PALS PARTNERSHIP OF AUTOMATED LIBRARIES IN SUFFOLK

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1 PALS PARTNERSHIP OF AUTOMATED LIBRARIES IN SUFFOLK Elaine Brecha, President Jane Schmidt, Vice President Judith Gibbard, Secretary Michael Squillante, Treasurer July 16, 2002 TO: FROM: RE: PALS Directors PALS Library Coordinators PALS Circulation Coordinators Flo Denny Patron Record Address Fields At it s July 16 th meeting, the PALS Executive Board approved the attached recommendation for distribution. 26

2 PALS PARTNERSHIP OF AUTOMATED LIBRARIES IN SUFFOLK Elaine Brecha, President Jane Schmidt, Vice President Judith Gibbard, Secretary Michael Squillante, Treasurer July 12, 2002 TO: FROM: RE: PALS Executive Board Technical Advisory Committee Patron Record Address Fields As follow up to the June PALS Directors Meeting, the Technical Advisory Committee reviewed formatting of addresses in patron records. The Committee agreed to the following: 1. Consistent formatting is more important within a library than across PALS libraries. 2. Names of towns should NOT be abbreviated. (i.e. use Center Moriches not C Moriches; use Huntington Station not Hunt Sta) 3. It is a library option whether to use upper/lowercase or all caps. 4. No ending punctuation should be used. (i.e. periods, commas - use PO Box not P.O. Box) 5. If a library wishes to maximize consistency of its address data, the library should not use abbreviations. 6. If a library wishes to use abbreviations, the US Postal Service standards for abbreviations should be followed. The following official guidelines from the Postal Service are attached: 1. Address Formats 2. Geographic Directional Abbreviations 3. Two-Letter State and Possession Abbreviations 4. Secondary Unit Designators 5. Extended Suffix Table (Street Designators) 27

3 Address Formats for Single Address PO Box Ms Sally Smith PO Box 34 Duluth MN Rural Route H E Brown RR3 BOS 194C Canton OH Standard Street Numeric MS K JONES 5765 E 53RD ST APT 221 CHICAGO IL Mr John Doe 605 1st St Detroit MI Standard Street Alphabetic MR A HOOP 603 MAIN ST DETROIT MI Personal Name Building / Business ATTN SUE MOBLEY SOUTHERN CORP LOUISIANA INDUSTRIAL PK 1725 E BEAUREGARD AVE NEW ORLEANS LA Address Format for Dual Address Grand Products Inc 100 Major ST Mail will be delivered here PO Box 200 Portland OR Grand Products Inc PO Box 200 Mail will be delivered here 100 Major St Portland OR

4 Address Format For Multiunit Buildings Mail addressed to occupants of multiunit buildings should include the number of the apartment, suite, room or other unit immediately after the street or building address on the same line. Where the name of the street or building address is too long to include additional information on the same line, the apartment, suite, room number, etc., should be placed on the line immediately above the street or building address. MS H A HOWE 4417 BROOKS ST NE APT 666 WASHINGTON DC Mr B Bass Apt Massachusetts Ave NW Washington DC

5 Geographic Directional Abbreviations North East South West Northeast Southeast Northwest Northeast N E S W NE SE NW NE 30

6 Two-Letter State and Possession Abbreviations State/Possession Abbreviation State/Possession Abbreviation ALABAMA AL MISSOURI MO ALASKA AK MONTANA MT AMERICAN SAMOA AS NEBRASKA NE ARIZONA AZ NEVADA NV ARKANSAS AR NEW HAMPSHIRE NH CALIFORNIA CA NEW JERSEY NJ COLORADO CO NEW MEXICO NM CONNECTICUT CT NEW YORK NY DELAWARE DE NORTH CAROLINA NC DISTRICT OF COLUMBIA DC NORTH DAKOTA ND FEDERATED STATES OF MICRONESIA FM NORTHERN MARIANA ISLANDS MP FLORIDA FL OHIO OH GEORGIA GA OKLAHOMA OK GUAM GU OREGON OR HAWAII HI PALAU PW IDAHO ID PENNSYLVANIA PA ILLINOIS IL PUERTO RICO PR INDIANA IN RHODE ISLAND RI IOWA IA SOUTH CAROLINA SC KANSAS KS SOUTH DAKOTA SD KENTUCKY KY TENNESSEE TN LOUISIANA LA TEXAS TX MAINE ME UTAH UT MARSHALL ISLANDS MH VERMONT VT MARYLAND MD VIRGIN ISLANDS VI MASSACHUSETTS MA VIRGINIA VA MICHIGAN MI WASHINGTON WA MINNESOTA MN WEST VIRGINIA WV MISSISSIPPI MS WISCONSIN WI WYOMING WY 31

7 Secondary Unit Designators Secondary Unit Designator APARTMENT BASEMENT BUILDING DEPARTMENT FLOOR FRONT HANGAR LOBBY LOT LOWER OFFICE PENTHOUSE PIER REAR ROOM SIDE SLIP SPACE STOP SUITE TRAILER UNIT UPPER Approved Abbreviation APT BSMT BLDG DEPT FL FRNT HNGR LBBY LOT LOWR OFC PH PIER REAR RM SIDE SLIP SPC STOP STE TRLR UNIT UPPR 32

8 Extended Suffix Table (Street Designators) Street Suffix Official Street Suffix Official Street Suffix Official Name Abbreviation Name Abbreviation Name Abbreviation ALLEY ALY GARDEN GDN PLAINS PLNS ANNEX ANX GARDENS GDNS PLAZA PLZ ARCADE ARC GATEWAY GTWY POINT PT AVENUE AVE GLEN GLN POINTS PTS BAYOO BYU GLENS GLNS PORT PRT BEACH BCH GREEN GRN PORTS PRTS BEND BND GREENS GRNS PRAIRIE PR BLUFF BLF GROVE GRV RADIAL RADL BLUFFS BLFS GROVES GRVS RAMP RAMP BOTTOM BTM HARBOR HBR RANCH RNCH BOULEVARD BLVD HARBORS HBRS RAPID RPD BRANCH BR HAVEN HVN RAPIDS RPDS BRIDGE BRG HEIGHTS HTS REST RST BROOK BRK HIGHWAY HWY RIDGE RDG BROOKS BRKS HILL HL RIDGES RDGS BURG BG HILLS HLS RIVER RIV BURGS BGS HOLLOW HOLW ROAD RD BYPASS BYP INLET INLT ROADS RDS CAMP CP ISLAND IS ROUTE RTE CANYON CYN ISLANDS ISS ROW ROW CAPE CPE ISLE ISLE RUE RUE CAUSEWAY CSWY JUNCTION JCT RUN RUN CENTER CTR JUNCTIONS JCTS SHOAL SHL CENTERS CTRS KEY KY SHOALS SHLS CIRCLE CIR KEYS KYS SHORE SHR CIRCLES CIRS KNOLL KNL SHORES SHRS CLIFF CLF KNOLLS KNLS SKYWAY SKWY CLIFFS CLFS LAKE LK SPRING SPG CLUB CLB LAKES LKS SPRINGS SPGS COMMON CMN LAND LAND SPUR SPUR CORNER COR LANDING LNDG SPURS SPUR CORNERS CORS LANE LN SQUARE SQ COURSE CRSE LIGHT LGT SQUARES SQS COURT CT LIGHTS LGTS STATION STA COURTS CTS LOAF LF STRAVENUE STRA COVE CV LOCK LCK STREAM STRM COVES CVS LOCKS LCKS STREET ST CREEK CRK LODGE LDG STREETS STS CRESCENT CRES LOOP LOOP SUMMIT SMT CREST CRST MALL MALL TERRACE TER CROSSING XING MANOR MNR THROUGHWAY TRWY CROSSROAD XRD MANORS MNRS TRACE TRCE CURVE CURV MEADOW MDW TRACK TRAK 33

9 Extended Suffix Table (Street Designators) Street Suffix Official Street Suffix Official Street Suffix Official Name Abbreviation Name Abbreviation Name Abbreviation DALE DL MEADOWS MDWS TRAFFICWAY TRFY DAM DM MEWS MEWS TRAIL TRL DIVIDE DV MILL ML TUNNEL TUNL DRIVE DR MILLS MLS TURNPIKE TPKE DRIVES DRS MISSION MSN UNDERPASS UPAS ESTATE EST MOTORWAY MTWY UNION UN ESTATES ESTS MOUNT MT UNIONS UNS EXPRESSWAY EXPY MOUNTAIN MTN VALLEY VLY EXTENSION EXT MOUNTAINS MTNS VALLEYS VLYS EXTENSIONS EXTS NECK NCK VIADUCT VIA FALL FALL ORCHARD ORCH VIEW VW FALLS FLS OVAL OVAL VIEWS VWS FERRY FLS OVERPASS OPAS VILLAGE VLG FIELD FLD PARK PARK VILLAGES VLGS FIELDS FLDS PARKS PARK VILLE VL FLAT FLT PARKWAY PKWY VISTA VIS FLATS FLTS PARKWAYS PKWYS WALK WALK FORD FRD PASS PASS WALK WALKS FORDS FRDS PASSAGE PSGE WALL WALL FOREST FRST PATH PATH WAY WAY FORGE FRG PIKE PIKE WAYS WAYS FORGES FRGS PINE PNE WELL WL FORK FRK PLACE PL WELLS WLS FORKS FRKS PLAIN PLN FORT FT FREEWAY FWY 34

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