Office of Superintendent of Schools February 26, 2014 Board Meeting of March 12, 2014 COMMITTEE: INNOVATION, EFFICIENCY & GOVERNMENTAL RELATIONS

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1 Office of Superintendent of Schools February 26, 2014 Board Meeting of March 12, 2014 Financial Services Richard H. Hinds, Chief Financial Officer COMMITTEE: FACILITIES AND CONSTRUCTION REFORM F NN06 PLASTIC CAN LINERS COMMITTEE: INNOVATION, EFFICIENCY & GOVERNMENTAL RELATIONS E NN04 VEHICLE TOWING (REJECT) E PP04 NETWORK-CONNECTIVITY DEVICES

2 Office of Superintendent of Schools February 26, 2014 Board Meeting of March 12, 2014 Financial Services Richard H. Hinds, Chief Financial Officer SUBJECT: COMMITTEE: LINK TO STRATEGIC FRAMEWORK: AWARD BID NO. 061-NN06 PLASTIC CAN LINERS FACILITIES AND CONSTRUCTION REFORM FINANCIAL EFFICIENCY/STABILITY The purpose of this bid is to purchase, at firm unit prices, quantities, as may be required, of plastic can liners, for Stores and Mail Distribution stock. This is a term bid which states that the Board may purchase quantities, as may be required, but is not obligated to purchase any guaranteed amount. Thirteen (13) bids were received in response to this advertised solicitation, with five (5) bids meeting specifications and eight (8) bids not meeting specifications. This is an award to primary and alternate vendors. The term of the bid shall be for one (1) year from the date of award and may, by mutual agreement between The School Board of Miami-Dade County, Florida, and the awardees, be extended for three (3) additional one (1) year periods and, if needed, ninety (90) days beyond the expiration date of the current contract period. This is an award to primary and alternate vendors, to obtain firm, fixed pricing for the initial six (6) months of the contract. Thereafter, quotes will be obtained every six (6) months for the quantities requested. The bid specifications were revised to improve the durability and quality of the plastic can liners, and the overall cost effectiveness. The contract award by The School Board of Broward County, Florida, is structured differently than M-DCPS, therefore, benchmarking could not be conducted. Strategies were employed to increase M/WBE & SBE/MBE participation, however, the list of registered vendors with the District does not reflect certified firms for this category. Fund Source Various Page 1 of 4 F-60

3 RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid No. 061-NN06 PLASTIC CAN LINERS, to purchase, at firm unit prices, quantities, as may be required, of plastic can liners, for Stores and Mail Distribution stock, during the term of the bid, effective March 12, 2014, through March 11, 2015, including extensions thereto, as follows: PRIMARY 1. CENTRAL POLY CORP BEDLE PLACE LINDEN, NJ OWNER: ANDREW HOFFER, PRESIDENT Low Unit Price Meeting Specifications: Items 1, 4 and 5. Item 1 - Plastic can liner, 43 x $13.60 per case. Item 4 - Plastic can liner, 40 x $17.90 per case. Item 5 - Plastic can liner, 23 x $15.80 per case. 2. W.W. GRAINGER, INC N.W. 89 PLACE DORAL, FL OWNER: ALAN RITZ GOVERNMENT ACCOUNT MANAGER Low Unit Price Meeting Specifications: Item 2. Item 2 - Plastic can liner, 38 x $13.66 per case. 3. TOTAL PACK, INC N.W. 72 AVENUE MIAMI, FL OWNER: NORA KUELLER, PRESIDENT Low Unit Price Meeting Specifications: Item 3. Item 3 - Plastic can liner, 33 x $29.03 per case. Page 2 of 4

4 ALTERNATE (FIRST) 4. W.W. GRAINGER, INC N.W. 89 PLACE DORAL, FL OWNER: ALAN RITZ GOVERNMENT ACCOUNT MANAGER Second Low Unit Price Meeting Specifications: Item 1. Item 1 - Plastic can liner, 43 x $15.85 per case. 5. TOTAL PACK, INC N.W. 72 AVENUE MIAMI, FL OWNER: NORA KUELLER, PRESIDENT Second Low Unit Price Meeting Specifications: Item 2. Item 2 - Plastic can liner, 38 x $13.71 per case. 6. CALICO INDUSTRIES OF FLORIDA, LLC 1609 CHERRYWOOD LANE LONGWOOD, FL OWNER: CYNTHIA L. WIERSMA, MANAGING MEMBER Second Low Unit Price Meeting Specifications: Items 3 through 5. Item 3 - Plastic can liner, 33 x $32.92 per case. Item 4 - Plastic can liner, 40 x $19.18 per case. Item 5 - Plastic can liner, 23 x $19.13 per case. ALTERNATE (SECOND) 7. CALICO INDUSTRIES OF FLORIDA, LLC 1609 CHERRYWOOD LANE LONGWOOD, FL OWNER: CYNTHIA L. WIERSMA, MANAGING MEMBER Third Low Unit Price Meeting Specifications: Item 1. Item 1 - Plastic can liner, 43 x $16.14 per case. Page 3 of 4

5 8. CENTRAL POLY CORP BEDLE PLACE LINDERN, NJ OWNER: ANDREW HOFFER, PRESIDENT Third Low Unit Price Meeting Specifications: Item 2. Item 2 - Plastic can liner, 38 x $14.60 per case 9. W.W. GRAINGER, INC N.W. 89 PLACE DORAL, FL OWNER: ALAN RITZ GOVERNMENT ACCOUNT MANAGER Third Low Unit Price Meeting Specifications: Item 4. Item 4 - Plastic can liner, 40 x $20.57 per case. 10. Authorize Procurement Management Services to purchase up to the total estimated amount of $1,000,000, for the initial contract term, and an amount not to exceed $1,000,000 for each subsequent extension period. Board authorization of this recommendation does not mean the amount shown will be expended. RHH/mh Page 4 of 4

11 Office of Superintendent of Schools February 26, 2014 Board Meeting of March 12, 2014 Financial Services Richard H. Hinds, Chief Financial Officer SUBJECT: COMMITTEE: REJECT BID NO. 066-NN04 VEHICLE TOWING INNOVATION, EFFICIENCY & GOVERNMENTAL RELATIONS LINK TO STRATEGIC FRAMEWORK: FINANCIAL EFFICIENCY/STABILITY The purpose of this bid was to purchase, at firm unit prices, vehicle towing within Miami-Dade County, for various schools and departments, for the Department of Transportation, Vehicle Maintenance. Seven (7) vendors responded to this advertised solicitation. Upon further review and pursuant to the specifications of this bid, staff has determined that it would be in the best interest of the District to reject all bids, in order to restructure the award methodology by regional quadrants instead of North and South of Flagler, to better serve the current needs of the District and to allow more vendor participation. In the interim, the School Board will fulfill its needs for this service through the Miami-Dade County contract that is currently in place. Fund Source General RECOMMENDED: That The School Board of Miami-Dade County, Florida, REJECT Bid No. 066-NN04 VEHICLE TOWING, to permit rebidding, using Miami-Dade County s contract. RHH/mh E-141

12 Office of Superintendent of Schools February 26, 2014 Board Meeting of March 12, 2014 Financial Services Richard H. Hinds, Chief Financial Officer SUBJECT: COMMITTEE: AWARD BID NO. 016-PP04 NETWORK-CONNECTIVITY DEVICES INNOVATION, EFFICIENCY & GOVERNMENTAL RELATIONS LINK TO STRATEGIC FRAMEWORK: FINANCIAL EFFICIENCY/STABILITY The purpose of this bid is to furnish, at firm unit prices, quantities, as may be required, of network-connectivity devices, which includes internetworking devices (i.e. bridges, routers, repeaters, switches, gateways, multiplexers, hubs, concentrators, etc.) and network-adapter cards for all current network topologies and bus architectures, for Information Technology Services. Information Technology Services will utilize this bid to support E-Rate applications, and support the current network topologies and bus architectures. This bid has vendors, who will be contacted to submit competitive quotes for specific scopes of work. This is a term bid which states that the Board may purchase quantities, as may be required, at firm prices, but is not obligated to purchase any guaranteed amount. Thirteen (13) vendors responded to this advertised solicitation. The term of the bid shall be for two (2) years, effective July 1, 2014, through June 30, 2016, and may, by mutual agreement between The School Board of Miami- Dade County, Florida, and the awardees, be extended for three (3) additional one (1) year periods and, if needed, ninety (90) days beyond the expiration date of the current contract period. Attempts were made to benchmark against the School Boards of Broward and Palm Beach Counties, however, the terms and conditions are not similar, so benchmarking could not be performed. Strategies were employed to increase M/WBE & SBE/MBE participation. One (1) M/WBE vendor responded to this solicitation. Fund Source Various Page 1 of 10 E-142

13 RECOMMENDED: That The School Board of Miami-Dade County, Florida, AWARD Bid No. 016-PP04 - NETWORK-CONNECTIVITY DEVICES, to furnish, at firm unit prices, quantities, as may be required, of network-connectivity devices, which includes internetworking devices (i.e. bridges, routers, repeaters, switches, gateways, multiplexers, hubs, concentrators, etc.) and network-adapter cards for all current network topologies and bus architectures, for Information Technology Services, during the term of the bid, effective July 1, 2014, through June 30, 2016, including extensions thereto, as follows: Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 1 APC 1. PC SOLUTIONS & INTEGRATION, INC S.W. 75 AVENUE MIAMI, FL OWNER: MICHELLE RUDNICK, PRESIDENT 2. ZONES, INC STREET S.W., SUITE 102 AUBURN, WA OWNER: FIROZ LALJI, CHAIRMAN 3. TIGER DIRECT, INC WEST FLAGLER STREET MIAMI, FL OWNER: RICHARD LEEDS, C.E.O. 4. PROSYS INFORMATION SYSTEMS 9725 N.W. 117 AVENUE, SUITE 420 MIAMI, FL OWNER: MICHELLE CLERY, PRESIDENT 5. INTERMARK INDUSTRIES, INC N.W. 74 AVENUE MIAMI, FL OWNER: BERNARD KREMEN, PRESIDENT 6. STORSOFT TECHNOLOGY CORP. P.O. BOX PEMBROKE PINES, FL OWNER: JOHN L. EVANS, PRESIDENT Page 2 of 10

14 7. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 2 Cisco 8. STRUCTURED CABLING SOLUTIONS 5632 N.W. 161 STREET MIAMI GARDENS, FL OWNER: SYED A. SHAH, PRESIDENT M/WBE 9. PROSYS INFORMATION SYSTEMS 9725 N.W. 117 AVENUE, SUITE 420 MIAMI, FL OWNER: MICHELLE CLERY, PRESIDENT 10. UNITED DATA TECHNOLOGIES 8825 N.W. 21 TERRACE DORAL, FL OWNER: ENRIQUE FLECHES, C.E.O. 11. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. 12. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 3 Charging Stations 13. UNITED DATA TECHNOLOGIES 8825 N.W. 21 TERRACE DORAL, FL OWNER: ENRIQUE FLECHES, C.E.O. Page 3 of 10

15 14. INTERMARK INDUSTRIES, INC N.W. 74 AVENUE MIAMI, FL OWNER: BERNARD KREMEN, PRESIDENT 15. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. 16. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. 17. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN 18. STRUCTURED CABLING SOLUTIONS 5632 N.W. 161 STREET MIAMI GARDENS, FL OWNER: SYED A. SHAH, PRESIDENT M/WBE 19. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 4 Hewlett Packard 20. UNITED DATA TECHNOLOGIES 8825 N.W. 21 TERRACE DORAL, FL OWNER: ENRIQUE FLECHES, C.E.O. 21. STORSOFT TECHNOLOGIES CORP. P.O. BOX PEMBROKE PINES, FL OWNER: JOHN L. EVANS, PRESIDENT Page 4 of 10

16 22. PC SOLUTIONS & INTEGRATION, INC S.W. 75 AVENUE MIAMI, FL OWNER: MICHELLE RUDNICK, PRESIDENT 23. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN 24. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT 25. ZONES, INC STREET S.W., SUITE 102 AUBURN, WA OWNER: FIROZ LALJI, CHAIRMAN 26. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 5 PowerVar 27. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. 28. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT 29. STRUCTURED CABLING SOLUTIONS 5632 N.W. 161 STREET MIAMI GARDENS, FL OWNER: SYED A. SHAH, PRESIDENT M/WBE Page 5 of 10

17 Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 6 Specialty Tools 30. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. 31. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. 32. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 7 Fluke 33. ZONES, INC STREET S.W., SUITE 102 AUBURN, WA OWNER: FIROZ LALJI, CHAIRMAN 34. PC SOLUTIONS & INTEGRATION, INC S.W. 75 AVENUE MIAMI, FL OWNER: MICHELLE RUDNICK, PRESIDENT 35. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN 36. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Page 6 of 10

18 37. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT 38. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 8 IP Based Intercom System 39. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN 40. PC SOLUTIONS & INTEGRATION, INC S.W. 75 AVENUE MIAMI, FL OWNER: MICHELLE RUDNICK, PRESIDENT 41. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: WINDSTREAM HOLDINGS, INC. 42. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 9 Netscout 43. ZONES, INC STREET S.W., SUITE 102 AUBURN, WA OWNER: FIROZ LALJI, CHAIRMAN Page 7 of 10

19 44. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: WINDSTREAM HOLDINGS, INC. Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 10 Distributed Antenna System 45. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN 46. STRUCTURED CABLING SOLUTIONS 5632 N.W. 161 STREET MIAMI GARDENS, FL OWNER: SYED A. SHAH, PRESIDENT M/WBE 47. TROPICAL COMMUNICATIONS, INC N.W. 82 AVENUE MIAMI, FL OWNER: WILLIAM F. DEVIERNO, PRESIDENT 48. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT 49. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 11 Climate Controlled Data Center Cabinet 50. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Page 8 of 10

20 51. STRUCTURED CABLING SOLUTIONS 5632 N.W. 161 STREET MIAMI GARDENS, FL OWNER: SYED A. SHAH, PRESIDENT M/WBE 52. WINDSTREAM 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: WINDSTREAM HOLDINGS, INC. 53. CDW GOVERNMENT, LLC 230 NORTH MILWAUKEE AVENUE VERNON HILLS, IL OWNER: THOMAS E. RICHARDS, CHAIRMAN/C.E.O. 54. JDL TECHNOLOGIES, INC N.W. 33 AVENUE, SUITE 106 FORT LAUDERDALE, FL OWNER: CURTIS SAMPSON, CHAIRMAN Total Low Meeting Specifications and Percentage Discount Off Manufacturer s Balance of Line Items: Group 12 Data Center Backup Power 55. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT 56. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Group 13 Balance of Catalog Offering 57. GRAYBAR ELECTRIC COMPANY, INC N.W. 91 STREET MIAMI, FL OWNER: KATHY MAZZARELLA, PRESIDENT/C.E.O. Page 9 of 10

21 58. INTERMARK INDUSTRIES, INC N.W. 74 AVENUE MIAMI, FL OWNER: BERNARD KREMEN, PRESIDENT 59. PC SOLUTIONS & INTEGRATION, INC S.W. 75 AVENUE MIAMI, FL OWNER: MICHELLE RUDNICK, PRESIDENT 60. STORSOFT TECHNOLOGY CORP. P.O. BOX PEMBROKE PINES, FL OWNER: JOHN L. EVANS, PRESIDENT 61. TIGER DIRECT, INC WEST FLAGLER STREET MIAMI, FL OWNER: RICHARD LEEDS, C.E.O. 62. WINDSTREAM CORPORATION 4001 RODNEY PARHAM ROAD LITTLE ROCK, AR OWNER: JEFFERY R. GARDNER, PRESIDENT RHH/mh 63. Authorize Procurement Management Services to purchase up to the total estimated amount of $30,000,000, for the initial contract term, and an amount not to exceed $15,000,000, for each additional one (1) year extension period. Board authorization of this recommendation does not mean the amount shown will be expended. Page 10 of 10

Office of Superintendent of Schools November 16, 2012 Board Meeting of December 5, 2012

Office of Superintendent of Schools November 16, 2012 Board Meeting of December 5, 2012 Financial Services Richard H. Hinds, Chief Financial Officer SUBJECT: COMMITTEE: LINK TO STRATEGIC FRAMEWORK: AWARD