Welcome to the EIGA Summer Session May 2 June 2018 Riga, Latvia

Transcription

1 Welcome to the EIGA Summer Session May 2 June 2018 Riga, Latvia 23/02/2018

2 Annual General Meeting programme Conference Centre CITADELE The Annual General Meeting will take place at the Conference Centre Citadele. This modern and well-equipped conference hall was designed by the well known Latvian architect Meinhard von Gerkan. The 83 year old architect has been responsible for the design of a number of well known buildings in Germany, Russia, and China, including the Berlin Hauptbahnhof. Architect Meinhard von Gerkan s philosophy is that a building is a dialogue with the place where it is located. In the case of the Conference Centre Citadele, the building is visually linked to the four pavilions of the Riga Central Market. The Conference Centre Citadele also offers a stunning panoramic view of the Daugava River and is located at a 10 minutes walk from the Summer Session hotel. WEDNESDAY 30 MAY :00-13:00 Industrial Gases Council lunch (IGC Members only) 13:00-17:30 Industrial Gases Council (Session 1) (IGC Members only) Room Falabella (2nd floor) THURSDAY 31 MAY :30-10:30 Breakfast 08:30-13:00 Industrial Gases Council (Session 2) (IGC Members only) Room "Falabella" (2nd floor) 13:00-14:00 IGC and Board of Directors lunch (IGC and BOD Members only) 14:00-18:00 Board of Directors Meeting (BOD Members only) Room Falabella (2nd floor) 19:00 Guests meet outside/in the hotel lobby 19:15-19:30 Walk to the Dinner venue 19:30-23:00 Welcome Reception and Dinner 23:00-23:15 Walk back to Pullman Riga Old Town Hotel House of the Blackheads FRIDAY 1 JUNE 2018 Address: Republikas Laukums 2A, Riga, LV-1010 Google Maps link Please note that the entrance to the conference room is from the river side. 06:30 10:30 Breakfast 08:00-08:15 Walk to the Citadele Conference Hall 08:30-13:15 EIGA Annual General Meeting (AGM) 13:15-13:30 Walk to Pullman Riga Old Town Hotel 13:30-15:00 AGM Lunch 08:45 Accompanying Persons meet outside/in the hotel lobby 09:00-15:00 Tour for Accompanying Persons (lunch included) 18:45 Guests meet outside/in the hotel lobby 19:00-19:30 Transfer by bus to the Dinner venue 19:30-23:00 Safety Awards Reception and Dinner 23:00-23:30 Transfer by bus back to Pullman Riga Old Town Hotel Conference Hall Citadele (10 min. walk from the hotel) Culture Palace Ziemeļblāzma SATURDAY 2 JUNE :00-11:00 Breakfast Individual departures Pullman Riga Old Town hotel s

3 registration registration DELEGATE/ACCOMPANYING PERSON REGISTRATION CANCELLATIONS Notification of cancellation must be sent in writing to the Conference Secretariat Destrée Organisation by or by fax. All refunds will be processed after the Summer Session. REGISTRATION FEE Registration fee per couple or single: EUR (21% Latvian VAT inclusive) REGISTRATION FEE INCLUDES 1. For delegates Welcome Reception and Dinner Participation in the Annual General Meeting (AGM) Coffee breaks during the meeting Lunch after AGM meeting Safety Awards Reception and Dinner 2. For accompanying persons Welcome Reception and Dinner Tour on Friday, including lunch Safety Awards Reception and Dinner HOW TO REGISTER ONLINE To register for the conference, please complete the online registration form. If you have problems with this online registration, please contact the Conference Secretariat Destrée Organisation at tel Deadline: 15 March 2018 PAYMENT Should be made upon registration - advance payment is mandatory: by bank transfer in EUR (only possible up to 15 May 2018): Beneficiary: EIGA, Avenue des Arts 3-5, B-1210 Brussels Bank: S.A. NAGELMACKERS BANK N.V., Avenue de l Astronomie 23, B-1210 Brussels Account number: SWIFT/BIC: BNAGBEBB IBAN: BE Communication: Name of participant by credit card (in EUR) upon registration A VAT invoice will be sent by the Conference Secretariat Destrée Organisation upon receipt of your registration. A final confirmation will be sent one week before the event. For cancellations between 26 February and 10 March 2018, the cancellation fee = 25% of total amount paid or due. For cancellations between 11 March and 31 March 2018, the cancellation fee = 50% of total amount paid or due. For cancellations after 31 March 2018 and for No-Shows, the cancellation fee = 100% of total amount paid or due. For name substitutions, a processing fee of 50,00 EUR will be charged. VAT REFUND EU Participants Since January 1st, 2010, the procedure for reimbursement of VAT incurred by EU taxable persons in Member States where they are not established has been replaced by a new fully electronic procedure, thereby ensuring a quicker refund to claimants. Taxable persons should therefore log in to their own fiscal administration website in order to reclaim VAT paid on registration fees. Non-EU Participants Taxpayers established in third countries who are not carrying out commercial activities in Latvia, are eligible to claim VAT refund in Latvia under a strict parity basis. At this moment, refund is made to taxpayers registered in Norway, Switzerland, Iceland and Monaco. If the application relates to a period of one calendar year, the refund application shall be submitted to the Latvian VAT Authorities not later than by 30 September of the calendar year following the refund period. If the refund period is shorter than one calendar year (but not shorter than three last months of the calendar year) the refund application shall be filed within three months after the end of refunding period indicated in the application. VAT on invoices for registration fees to the conference issued in 2018 can be claimed for a refund until September 30th, 2019 at the latest. The applications should be submitted to: Non-resident Tax Data Credibility Assessment Division Tax Board State Revenue Service 1 Talejas Street - Riga, LV-1978 The appropriate form can be found on: The application must include: information relating to every invoice issued in domestic territory; the original copy of the tax invoice(s) as well as the documents confirming payment; a statement (original copy) issued by the tax authority of the relevant country which certifies that in the refund period the applicant was a registered taxpayer outside the EU territory (the statement is valid 12 months from the date of issue); if submitted by representative, the original copy of the power of attorney. The tax amount claimed must not be less than EUR 400, if the refund period is less than one calendar year. It must not be less than EUR 50, if the refund period is one calendar year or three last months of calendar year.

4 accommodation social programme Pullman Riga Old Town Welcome Reception and Dinner - THURSDAY 31 MAY, THE HOUSE OF THE BLACKHEADS Pullman Riga Old Town Hotel is located in the centre of the historical area of Riga. It is located in a former Baron Munchausen s horse stable from the 18th century and features a horse breed theme throughout its premises. It is a magnificent building dating from 1789 but merged with a completely modern structure. Facilities include 155 guest rooms, Equus restaurant and bar, Vinoteca by Pullman, Tea Deli, luxurious SPA, conference facilities and a public parking area. The Pullman Riga Old Town Hotel is walking distance from the Old Town and neighbours the Dome Square, Parliament, National Theatre, Freedom Monument and National Opera and conference venue Citadele. Address: Jēkaba St 24, Riga, LV-1050 Phone number of reception: website: Google Maps link EIGA has arranged special fixed rates: Pullman Riga Old Town Superior room (single occupancy): 152 EUR per night Pullman Riga Old Town Superior room (double occupancy): 167 EUR per night Pullman Riga Old Town Delux room (single occupancy): 196 EUR per night Pullman Riga Old Town Delux room (double occupancy): 212 EUR per night The rates include English breakfast, free WiFi, VAT and local taxes. Early reservation is recommended due to the limited EIGA block booking. To make a reservation, click HERE (Promo code: EIGA RIGA 2018). Click on arrival date in the section Search & book, select the number of nights Click on No. of rooms and guests, select the number of persons and number of rooms. Click SEARCH, Select preferable option and Continue completing all required fields in order to confirm the reservation. Page My booking summary, check your details, fill in Other adds-on if required and click on Continue. Next page My booking summary, fill in last details (name, adress, credit card to secure hotel booking) and click on Confirm booking to finalise your reservation. Reservation conditions: All reservations should be guaranteed by a credit card. All bookings will be free of cancellation fee until 24 hours prior to arrival. For cancellations later than 24 hours prior to arrival or no-shows, cancellation charges may apply: the hotel will try to re-sell the cancelled room and if it is not possible, the total stay will be charged. Directions for Parking: For convenient parking please navigate to Zigfrida Annas Meierovica bulvaris 8, Riga address where an underground Europark facility is located and the hotel is accessible from the back entrance. Europark parking: SIA EuroPark Latvia Zigfrīda Annas Meierovica boulevard 8 - Riga, LV 1050, Latvia Tel.: europark@europark.lv The House of the Blackheads, originally called the New House, was built in the Middle Ages (1334). The House of the Blackheads was set up as a meeting and social venue for various public organisations in Riga. In the 17th century, it was occupied only by the foreign, mostly German, traders the Blackheads society. The House of the Blackheads, regarded as the most beautiful building in Riga, was destroyed in the Second World War. After the war, there was great interest in the House of the Blackheads and several projects for its reconstruction were drafted. The process of rebuilding the house was completed in 1999 and now it serves as a stunning location for events. 19:00 Guests meet outside/in the hotel lobby 19:00 19:15 Walk to the Dinner venue 19:30 23:00 Welcome Reception and Dinner 23:00 23:15 Walk back to Pullman Riga Old Town Hotel Dress code Smart casual SAFETY AWARDS RECEPTION AND DINNER - THURSDAY 31 MAY, CULTURE PALACE ZIEMEĻBLĀZMA 30 minutes from the centre of Riga, in the northern part of the city Vecmīlgrāvis the Culture Palace Ziemeļblāzma ( Northern Lights ) is an architectural monument of national scale, surrounded by a 5 hectare park. The origins of the Culture Palace Ziemeļblāzma date back to It is a unique architectural heritage of the Art Nouveau period. Historically, it was built for the needs of the Milgravja Abstinence Society and to enrich the cultural life of the local inhabitants. It developed as an outstanding cultural and educational centre not only for Riga but for the whole country. 18:45 Guests meet outside/in the hotel lobby. 19:00 19:30 Transfer by bus to the Dinner venue 19:30 23:00 Safety Awards Reception and Dinner 23:00 23:30 Transfer by bus back to Pullman Riga Old Town Hotel Dress code Cocktail attire (suit and tie for men)

5 social programme information Accompanying Persons Programme - Friday 1 June general information Riga scenery voyage by canal boats CULTURAL AND FOOD TASTING TOUR The accompanying persons will explore and discover Old Riga and the Art Nouveau District, in a walking and canal boat tour, where they will learn more about the history and rich cultural heritage of the city. Furthermore there will be a tour and a tasting of typical local food in Riga s Central Market, the commercial heart of Riga. The tour of the Central Market will be hosted by some of Riga s top chefs who will provide a unique perspective on the products on sale. The tour will be followed by a cooking workshop with the chefs. 08:50 09:00 Meet & group division by language in hotel lobby Coach departure Conference Hospitality Desk The Conference Hospitality Desk will be operating in the hotel lobby: On Thursday 31 May 2018: 09:00 19:45 On Friday 1 June 2018: 08:00 19:45 On Saturday 2 June 2018: 08:00 12:00 (official check-out time) Language The language of the Conference will be English. There will be no simultaneous translation to any other language. During the Accompanying Persons Programme guides will speak English, German or French. Name Badges Dress code Casual and comfortable clothing and footwear For identification/security reasons, all participants are kindly requested to wear their name badges at all EIGA events, including during the lunches and dinners. Liability / Insurance Riga Central Market Delegates and accompanying persons are always advised to take international travel and health insurance during their trip. All participants are reminded that neither EIGA nor the Organising Partner Goal Events Group nor the Conference Secretariat Destrée Organisation are liable for any losses, accidents or damage to persons or private property. Dress code On Thursday 31 May 2018: Welcome Reception and Dinner Smart casual On Friday 1 June 2018: Annual General Meeting Business formal On Friday 1 June 2018: Safety Awards Reception and Dinner Cocktail attire (suit and tie for men) On Friday 1 June 2018: Accompanying Persons Programme Casual and comfortable clothing and footwear Cooking Workshop at the Restaurant 3 Chefs

6 information information Other useful information About LATVIA Money exchange The official currency of Latvia is the Euro. Quick facts about Latvia: 2 million inhabitants; low population density Over half its territory is covered by forest 6th fastest internet speed in the world Birthplace of tailor Jacob Davis, inventor of denim jeans in 1871 Summer s longest day (midsummer): 17 hours Like Canada and Finland, the national sport is Ice-hockey Latvia is known as the warm heart of the Baltics in Northern Europe, located at the East shore of the Baltic Sea and readily accessible through its international airport! Its 500 km of sandy beaches are easily reached from historical medieval towns abundant in baroque and art nouveau buildings that are often venues for cultural festivals. Thanks to its geographical zone anyone can enjoy the magic and the differences of the four seasons. 95% of Latvians know one foreign language, 55% at least two foreign languages Religions: Evangelical Lutheran, Roman Catholic and Russian Orthodox Church Head of the State: president elected by the parliament for four years On 18 November 2018, Latvia will celebrate the 100th anniversary of its independence Credit cards Major credit cards such as Visa and Mastercard are widely accepted. American Express is also accepted but to a lesser extent. Time Zone Time zone in Latvia will be Summer Time (CEST+1) Local food Foods to try: Rye bread Grey peas Kvass drink Black Balsam Local cheeses Kvass drink About RIGA Often called the capital of Art Nouveau, Riga is the gem of the Baltics. It is the biggest of Baltic capitals and has over 800 years of turbulent history. Everyone from German knights to Swedish kings and Soviet commissars have left their footprint. Riga s astonishing skyline tells the story, as the timeless Gothic spires in the Old Town mingle with the fantastic facades of one of the world s richest collections of Art Nouveau on the grand boulevards. Riga is a UNESCO World Heritage site. Interesting facts: 1/3 of the entire population of Latvia lives in Riga Free Wi-Fi in shopping places, restaurants, hotels, even in some taxis Riga Central Market - 3,000 market stands in 5 former giant Zeppelin hangars Over 800 beautiful Art Nouveau buildings Often called Paris of the North Basic phrases in Latvian Useful phrases: Sveiki (Hello) Lūdzu (Please) Paldies (Thanks) Priekā! (Cheers!) Jā (Yes) Nē (No) Climate In summer, daytime temperatures reach C, but are sometimes higher, 30 C or more. Most of the time it is dry weather with sunny spells and occasional rainshowers. Local cheeses Black Balsam

7 plan your trip - how to reach riga plan your trip - AIRPORT TRANSFERS BY AIR TAXI SERVICE Riga International Airport The largest airport of the Baltic States, located west of downtown Riga, 16 airlines provide flights to more than 70 destinations in 30 countries. Travel time to the hotel: minutes (10 km) See additional information on Airport Transfers All taxi services at Riga Airport have pick-up points directly outside the terminals on both levels (licence plates of taxis start with TQ). If you do use a company other than the (green) baltic taxis, for example, Red cab taxi then ask or negotiate a price before you get in. However, tariffs are usually published on the passenger side door of each taxi cab. Red Cab and (green) Baltic Taxi accept credit cards. The average price is 12,00 EUR to 15,00 EUR, depending on the traffic, no matter how many passengers in the taxi (max.4). Two types of pickup services are available via the hotel. BY land VIP Transfer from Airport (max. 3 pers. per car) - 28 EUR Transfer from Riga Airport (max. 4 pers. per car) - 20 EUR You can order them during booking procedure at the hotel. Easy reachable by international and motorway roads through Lithuania from Central Europe. From Sweden and Germany, travellers with cars can take a ferry for faster access. The taxi trip to the city centre normally takes minutes. With the Taxi App Taxify you can order your taxi with your smartphone (app to install on your phone beforehand): the driver will wait for you outside at the arrival level Additional information can be found on Riga Airport s website

8 Contacts ORGANISERS European Industrial Gases Association AISBL European Industrial Gases Association AISBL 3-5 Avenue des Arts B-1210 Brussels, Belgium Tel Fax info@eiga.eu - Website: Avenue des Arts B-1210 Brussels, Belgium Tel Fax info@eiga.eu - Website: Latvian Industrial Gases Association (LIGA) Division of LAKIFA (Assoc of Latvian Chemical and Pharmaceutical Industry) Organising Partner Dzirnavu Street (IV floor), Riga, LV-1011, Latvia Tel lakifa@lakifa.lv - Website: Kugu St , LV-1048, Riga, Latvia Tel question@goalevents.com - Website: Organising Partner Conference Secretariat Kugu St , LV-1048, Riga, Latvia Tel question@goalevents.com - Website: Conference Secretariat Destrée Organisation Rue de la Longue Haie B-1000 Brussels, Belgium Tel Fax info@destree.be - Website: Destrée Organisation Rue de la Longue Haie B-1000 Brussels, Belgium Tel Fax info@destree.be - Website:

9 LINKS Useful general links Pullman Riga Old Town Hotel Live Riga Riga Airport