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1 *** Stanwood U!i~ Ca01ano * * * -School District TO: FROM: SUBJECf DATE TYPE JJ BOARD OF DIRECfORS GARY PLATT, EXECUTIVE DIRECfOR- BUSINESS SERVICJ ELGER BAY CAMP CONTRACf APRIL 21,2015 ACfiON NEEDED Attached is a copy of the contract with the YMCA of Greater Seattle for the use of Camp Orkila by Elger Bay Elementary school fifth-grade students. The camp will provide an outdoor education program experience from June 1 through 3. The Elger Bay PTA pays for the cost of the camp using funds raised for this purpose. The attached memo from Elger Bay principal, Victor Hanzeli provides additional information about the contract and activity. We recommend the board move to awrove the YMCA of Greater Seattle - Group Use Agreement allowing Elger Bav Elementary School students to use Camp Orkila for outdoor education uurposes.

2 ELGER BAY ELEMENTARY SCHOOL 1810 ELGER BAY ROAD CAMANO ISLAND, W A (360) VICTOR lianzeli, PRINCIPAL JANET PETERSON, OFFICE MGR. LESLIE WHALEY, SECRETARY RECEIVED uproud HOME OF THE EXPLORERS" MAR STANWOOD-CAMANO SCHOOL DISTRICT Date: March 16, 2015 To: Fm: Re: Gary Platt, Executive Director, Business and Finance / Lloy Schaaf, Assistant Superintendent of Teaching and Learning SCSD Board of Director~,:'\;, Victor Hanzeli, Principq}/~... Ken Szymborski, Teacher Contract for services with YMCA Camp Orkila Elger Bay Elementary is requesting that the SCSD Board of Directors approve our contract for 2015 with YMCA Camp Orkila. Elger Bay Elementary 5th grade students, staff, and several parents attend YMCA Camp Orkila each year. This year we are scheduled to attend camp June 1st- 3rd. The bill for attendance, stipends, transportation, and other miscellaneous costs is approximately $11,900. The final bill will likely be a bit lower some students may not attend. The bill is paid through a combination of resources that include PTA fund raising and per attendee charges. A copy of the actual contract for the Camp Orkila charges is provided for your review. Thank you for your prompt consideration of this request.

3 YMCA of Greater Seattle Business Office: Fax: Camp Orkila - Group Use Agreement YMCA Camping Services 909 Fourth Ave. Seattle, WA Date of Agreement: December 1, 2014 Program Director Name: Christy Shiers Camp Orkila Phone: Group Name: Elger Bay Elementary- 2015, Spring Contact Person: Ken Szymborski Address: Phone (wk): Phone (hm): 1810 Elger Bay Rd Camano Island WA Fax: Group Number: ORK3245 Group Type: Outdoor Environmental Edu Arrival 06/01/15 Departure 06/03/15 #of Meals: First Meal Dinner Last Meal Lunch 6 Expected Group Size: 70 Maximum group size (based on facilities reserved): Guaranteed minimum expected group size (the number for which payment is required): 63 E stlmateofe. group fees: Qty. Description Unit Price 1 Elger Bay Elementary- 2015, Spring- Scholarship ($800.00) 2 Elger Bay Elementary- 2015, Spring- ~oundtrip Bus $ Elger Bay 8ementary- 2015, Spring- OEE Program, Housing, Meals $69.00 SubTotal: Total Expected Group Fees: Nonrefundable Deposit Total ($800.00) $ $9, $9, $9, $ Deadlines: Two weeks after agreement date (December 15, 2014): Submit signed agreement and deposit. 30 days prior to visit (May 2, 2015): Confirm estimated group size with director. 30 days after receipt of final invoice: Submit final payment Deposit: Your nonrefundable deposit is required to confirm your reservation. This deposit will be applied to your final invoice. Send deposit, along with a signed copy of this agreement to the YMCA Camping Services Office (address above) within two weeks of the agreement date. Your reservation is not complete until your signed agreement and deposit are received in the Camping Services Office. Cancellation: If your group cancels after the signed agreement has been submitted to Camping Services, you will forfeit your deposit or be responsible for 50% of the guaranteed minimum - whichever is greater. If your group cancels within 30 days of the arrival date, you wih be responsible for 90% of the confirmed group participants. In signing this agreement, the Group agrees to abide by the above conditions, the Camp Policies (endosed), and to accept financial responsibility fo< '"" M d~ago to "'mp""'""' ""' - "9 ""'lpmont from ~'"""""""'' mz -00. i ~~-- 3-/(.~/S YMCA Csmp Orkila Date Group Contact Signature Date Christy Shiers Camp Orkila Program Director Ken Sz.~lhborsLc Group Contact P ed Name

4 .. YMCAof(}reaterS~a.ttle ~+Clil)lp,Or!W~. ->.. c oufitoore;nvironment t Ed~~ati,Qi Pro~.~m Pre-Camp Planner, Please submit by as soon as possible Contact Information: Scheduling - (Ferry times will be confirmed 4 weeks in advance) Arrival: Date: Time: 10:40 AM departure from Anacortes (Recommended) Departure: Date: Time: 12:20 PM departure from Orcas (Recommended) Transportation: How many participants will be walking on the ferry from Anacortes and need bus transportation to camp? Adults: 20 Students: 48 Please confirm number four weeks prior to your visit How will you be bringing participants? Comments about transportation: Only in Orkila buses How will you be bringing your luggage? Number of vehicles: Please refer to the rate sheet for Orkila transportation rates Participant Details: Grouu Total Students 4ll Parents 18 ~. High School Leaders School Staff 2 Total ~ ~ School will transport luggage to camp Page 1 of4 YMCA Camp Orkila 2015 Pre-Camp Planner

5 Food Service Information: Your number of tables is determined by dividing your total group number by 12 and rounding up. Please plan to sit 12 to a table. This number may or may not coordinate with your cabin numbers. Please be prepared to form separate meal groups if needed. Thank your for helping us control our food costs. We do not serve tree nuts or peanuts at YMCA Camp Orkila! Please do not bring snacks with nuts. We also continue to offer vegetarian options with every meal. Please inform us about any other dietary needs for your students: Approximate number of vegetarians: For other dietary restrictions, please have parents complete a dietary restriction form. Please submit these forms by as they come in, and at least 4 weeks in advance. to Haley Winchell, Site Director of OEE, at hwinchell@seattleymca.org. Only students who have a dietary restriction need to have a completed form. roximatel 12 students In most cases, study groups are determined by dividing your number of students by 12, and rounding to the nearest number. The exact number of study groups will be confirmed 4 weeks in advance. Please send us a roster of study groups one week prior to your trip. Please describe how we can accommodate any students attending the program who have specials needs in an outdoor classroom environment: Program Focus Goals: 1. How do the Orldla classes you have selected correspond to what you are doing in the classroom? We have been working on life skills that the kids can use in their every day lives. Responsibility, cooperation, integrity, freindship, common sense, and perserverance just to name a few. 2. What are your overall goals for your experience at Orlcila? To practice team work and have respect for nature and one another. Page 2 of 4 YMCA Camp Orldla 2015 Pre-Camp Planner

6 4. Please indicate your preference for journals this year below? Select Journal Preference Comments: None 2015 Class Selection Guidelines:./ If your group is staying 2 nights: Prioritize 7 classes and 2 alternates./ If your group is staying 3 nights: Prioritize 11 classes and 2 alternates../ If your group is staying 4 nights: Prioritize t.'i classes and 2 alternates. Study Blocks: Study blocks are intended to provide your students with a 3 hour block of concentration in a specific area. Two classes will be blocked and combined by the instructor to allow for comparison, continuity and intense study in the area. If you would like the classes blocked, please check boxes in the study block area. If you would like classes in their original90 minute form, please check individual listings below. Classes By Primary Area of Focus: Mark an X to select or an A to make an alternate. Ufe: A Super Salmon Marine Invertebrates X BeachWalk Marine Investigation (NEW curriculum!) Plankton (NEW microscopes!) Marine Block (choose two above) Forest include an Investigation? Micro-Forest include an Investigation? New Forest Investigation Curriculum! Sustainable Living Garden Pond X Life and Death in the Forest Habitat Hike (in camp) Earth: Orienteering Outdoor Living Skills X Archery and Camp Skills Geodesic Dome Rope Bridge Geology Challenge/Communication: New Games X Initiatives A Initiatives II (with low ropes) X Climbing Tower (climb only) X 1000 foot Zip Line (zip only) Challenge Tower Block (both classes above) Traditional High Ropes X Giant Swing High Ropes Circuit ('fh and above, 2 class periods) Giant's Ladder (7th and above, 2 class periods) Culture Shock See Next Page for Adventure Classes and Evening Program Selection Page 3 of4 YMCA Camp Orkila 2015 Pre-Camp Planner

7 Adventure: Mountain Lake Hike(= 2 Class periods) -Requires transportation to park, Orldla bus fees apply 0 With Forest Class 0 With Journaling Activity Mt. Constitution Hike- Advanced! ( =3-4 Class periods) - Requires transportation to park, Orkila bus fees apply 0 With Geology Class Pick up to two classes to accompany the hike, 0 With Forest Class you may also choose the hike without any classes 0 With Journaling Activity at the Top Turtleback Mountain Hike -Advanced! ( = 2 Class periods) - Orkila bus fees apply 0 With Journaling Activity at the Top Sea Kayaking ( = 2 Class periods, ~ and above) - There is a small additional fee per participant Evemng Activities Selection Guidelines: Please select an evening activity for each night your group will be at camp. If you have a preference which night the activity is offered please select the number of the night that corresponds to your preference for the activity. If you have no preference, select the activity with an X. We will try to accommodate all preferences, but occasionally scheduling does dictate the order in which we can offer evening activities. Campfires: Orkila-led fire Combi Fire (school skits and Orkila staff skits) School-led fires Evening Adventure Programs: Flight From Mordor (Oct. -April) Adventure in Oz (Sept, May and June) Hany Potter Adventure Life & Death in the Forest (Sept, May and June) Night Watchers Orkila Color Competition Science Fair OrkDance Evening Program or Additional Comments: Return this Pre-Camp Planner by to Orkila as soon as possible. Haley Wmchell, Site Director of OEE Office: ext. 103, hwinchell@seattleymca.org OR Christy Shiers, Director of Environmental Science Programs Cell: , cshiers@seattleymca.org We look forward to your visit! Page 4 of4 YMCA Camp Orkila 2015 Pre-Camp Planner