2019 Summer Camp FAQs

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1 2019 Summer Camp FAQs General Information Q: What is Camp Small Valley? A: Camp Small Valley is 762 acres of action-packed fun in Halifax, PA. Girls can have a big adventure day (high ropes, low ropes, climbing wall, zip line, Giant Swing, Leap of Faith), swim in our pool, do arts and crafts, play Gaga, or practice at our archery range! Q: When is Summer Camp 2019 at Camp Small Valley? A: Summer Camp 2019 runs from June 16 th August 2 nd. Six sessions of Mini and Resident Camp and one session of Family Camp! Q: What different camping options does GSHPA offer? A: We offer both Mini and Resident Camp. Mini Camp is for three days and Resident Camp for six. We will offer two sessions of Family Camp one at Camp Small Valley and one at Camp Archbald. Not yet ready for a night away? We will also be offering Troop Adventure Days throughout our Council from June through September. Check out our Event Calendar to find one near you! Registration Q: How will my camper sign up for the Counselor-in-Training (CIT) program? A: Girl Scouts wishing to become CITs can apply for the program starting February 11th, when Summer Camp registration opens. When registering for the CIT program, potential CITs must complete a portion of the included registration form. They will need to answer 3-5 short essay questions that will be included in the registration. Prior experience as a camper is preferred, but not necessary and space is limited. Completion of the CIT registration does not guarantee acceptance into the program. The following questions will be asked during the CIT registration process. If you are new to the CIT program, you will only answer the first three. Returners will need to answer all five. What do you hope to gain from the CIT experience? What do you think children learn from their time at camp? What has been your most rewarding experience working with children?

2 If you are a returning CIT, what experiences have you gained since leaving camp? If you are a returning CIT, what skills did you learn last summer that will help you during this year at camp? Q: Who can go to camp? A: Girl Scouts is for every girl and you don't even need to join a troop. Simply become a Registered Girl Scout and enjoy all of the activities, programs, and projects that make Girl Scouts so much fun including camp! Q: How much does camp cost? A: The cost of Resident Camp is $350 and the cost of Mini Camp is $200. Cadettes/Seniors have the option to sign up for Resident Camp with an off-site trip, for a total cost of $400. Family Camp is $80 children 5 and under are free during this session. Q: When is payment due? A: A $50 deposit (non-refundable) will be due at the time of registration. The balance due must be paid by May 20 th. Q: How do I finalize payment? A: You can pay your balance due by logging into your DoubleKnot account or calling Member Services at Q: Can I use GO! Dough? A: Yes, you are able to use GO! Dough as a payment option. In order to process payment in DoubleKnot, please see the following scenarios: Go! Dough Card balance is equal to or greater than the registration fee. o Girl/Parent can process payment using their GO! Dough card just as if they were using a debit/credit card. GO! Dough Card balance is less than the registration fee for Resident Camp. o Upon check out, Girl/Parent can select Other Amount and enter the balance of their GO! Dough Card. Once entered, they can process payment just as if they were using a debit/credit card. Q: What is your refund policy? A: Refunds (minus the $50 deposit fee) for cancellations are made only if the notification is received prior to 6/9/2019. A cancellation may qualify for a refund (minus the $50 deposit fee) if the cancellation is due to a qualified medical reason.

3 Q: Is Financial Assistance offered for camp? A: Along with camp registration, applications for Financial Assistance open on Feb. 11 th. Using the online registration platform called DoubleKnot, parents can apply for Financial Assistance within their camp registration application. Applications will be approved on a first-come, first-served basis until all funds are assigned. All applicants will be required to pay the $50 non-refundable deposit. Financial Assistance will not cover this deposit. Q: How do I register my camper for camp? What is DoubleKnot? A: On the event page, you will be linked to DoubleKnot for the registration. This software will allow you to complete the registration process all at one time. You can select programs, fill out all your forms, and make payments. Q: When is the deadline to register for camp? A: DoubleKnot registration closes 2 weeks before the start of each session. Q: How will I receive follow-up information about my campers visit? A: Your confirmation and follow-up s will come from noreply@doubleknot.com. Q: Does my daughter need a physical in order to attend camp? A: All health information will be disclosed during the registration process. Your camper s health & well-being are our top priority. It is required that you share medical information, including whether or not your camper has had a physical. Any medical questions or concerns may warrant a call from a GSHPA Registered Nurse. What To Expect During Your Campers Stay Q: What are the sleeping arrangements at camp? A: Arrangements vary and girls will be put in sleeping units based on age levels. In all units, they will have mattresses on cots. Camping is progressive, with our youngest campers in rustic cabins and our oldest campers in platform tents. Sleeping arrangements will vary by week and will depend on the number of registered campers and other factors. Mattis Lodge (mattresses on floor) Rustic Cabins Yurts Rustic A-Frames Platform Tents Q: Can my camper bunk with her friend? A: During the DoubleKnot registration process, your camper will have the option to include the name of two friends that she would like to bunk with. This will not be guaranteed and your camper must choose girls that are in her same age level (ex. a Brownie cannot request to bunk with a Cadette).

4 Q: What s a typical day like at camp? A: Expect adventure from sunup until sundown! Check out a typical day at camp: Breakfast/morning flag ceremonies Themed activity period Morning activity period Lunch Rest hour Swim time/afternoon activity periods Dinner/flag down Unit selected activity Thursdays are all-camp activities and closing camp fire Q: Will the camp theme last all day? For example, if my camper signs up for the Animal Adventure theme, will she be doing Animal Adventure themed activities all day long? A: No. Your camper will have one themed activity period per day. During the other activity periods, your camper will choose what progressive activities that she would like to do for the week archery, arts and crafts, adventure, and more! Q: What are the check-in/check-out times? A: For Resident Camp, check-in will be split into two arrival groups. Your arrival time will be between 2-3 PM. You will receive an stating which arrival group you are in. Resident Camp o Check-in between 2:00 3:00 PM o Check-out is at 4:30 PM Friday Mini Camp, o Check-in is at 3:00 PM Sunday o Check-out is at 4:30 PM Tuesday Counselor-in-Training session, o Check-in is at 9:00 AM Sunday o Check-out is at 4:30 PM Friday Family Camp sessions o Check-in is at 2:00 PM Sunday o Check-out is at 4:30 PM Wednesday If you need to arrive late or leave early, please let us know. We will do our best to accommodate. Q: Can my camper bring her phone, ipod, Kindle, etc.? A: No. We encourage our campers to leave all devices and electronics at home. All of our staff will have radios and cell phones for emergency purposes. We encourage girls to leave their devices at home in order to experience camp activities to their fullest!

5 Q: What if my camper gets homesick? A: It s natural for children to experience homesickness while at camp and our staff are trained to work with campers that are experiencing homesickness. We will mentor campers to help enable them to have fun and participate in camp activities. Campers are not immediately sent home when they experience homesickness. Parents will be contacted at the discretion of the Camp Director. If you anticipate that your camper may suffer from homesickness, consider bringing her to an Open House so that you can experience camp together. Q: Can I visit camp before the Summer Camp season begins? A: Yes! Take a tour of camp during an Open House. We will be offering two Open Houses: March 9 th from 2-4 PM and April 14 th from 2-4PM. Risk Management Q: Who are the camp staff? A: We have a wide variety of camp staff like cooks, a Registered Nurse, Lifeguards, Adventure Specialists, and Assistant Unit Leaders. These staff members are carefully selected for their skills, as well as how they work with children and adults. Staff members who supervise specialized activities, such as the high ropes and archery, receive additional training and qualifications each year. All of our staff are required to attend extensive pre-camp training before the camp season begins. Camp staff are enthusiastic, talented, and caring individuals who are 18 years of age or older. We recruit both regionally and from around the world and carefully select staff from colleges and universities, Girl Scout referrals, and international cultural exchange organizations. Campers health and safety are our top priorities. We select staff based on their maturity, program skills, experience, and their ability to serve as role models. All camp staff are trained in First Aid/CPR/AED. Q: What safety precautions are taken to reduce risk at camp? A: Camp Small Valley is an ACA Accredited Camp. This means that we operate at the highest standards. All of our staff our highly trained, background checked, and trained in First Aid/CPR/AED. Like a good Girl Scout, we re always prepared with our Emergency Action Plan and weather monitoring. Q: What is the Emergency Action Plan? A: The Emergency Action Plan is a comprehensive plan that addresses every type of emergency that we can foresee to be prepared for (flood, severe thunderstorm, etc.). We train with this plan to prepare our staff and our campers. Q: Is there a storm shelter at Camp Small Valley? A: We have two storm shelters located at Camp Small Valley that can hold more than our expected attendance at any time.

6 Q: Who should I contact if there is an emergency at home and I need to get ahold of my camper? A: You can reach the office at Camp Small Valley at Additional Information Q: Can I send mail? A: We prefer if you deliver mail on the day of check-in and indicate what day you wish for us to give it to your Girl Scout. Put her name and day on the outside of the envelope. If you are going to send mail, please send it several days before your campers session begins. That way it will be sure to arrive on time. Please include their full name (not a nickname) and the camp address: 88 Hemlock Road, Halifax, PA If you choose to send mail and it arrives after your camper has left, we will not return it to you. Q: Can I send snacks? A: No. To reduce the risk of attracting wild animals, we do not allow food to be stored in the sleeping units of campers. If food is found with your camper, it will be held by camp staff until check-out. Q: Can you accommodate special diets? A: We are able to accommodate most dietary restrictions and preferences. We can also prepare our food with most allergies in mind. During registration, you will be able to indicate food allergies or dietary preferences/restrictions. If we are not able to accommodate your camper, we will permit her to come with her own food that can be stored in the Dining Hall. Q: Do you only offer one selection of food per meal? A: We offer a main selection for each meal along with sides. In addition, a sandwich or salad bar will also be available.

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