Mayor Eisentrout called the meeting to order on May 8, 2017 at 7:00 p.m.

Transcription

1 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting Mayor Eisentrout called the meeting to order on May 8, 2017 at 7:00 p.m. Pledge of Allegiance Roll Call: Councilman John Michels, Councilman Brian Wolf, Councilman Michael Braun, Councilman Russell Dobbins, Councilman Scott Hansan; Council President Jennifer Pauken was excused Police Chief: Kim Nuesse Fire/EMS Chief: Rick Hoechstetter Fiscal Officer: Kim Pulley Legal Counsel: Gene Hollins Village Planner: Eric Fischer Code Enforcement Officer: Scott Doellinger Councilman Michels moved to compensate Council President Pauken for this meeting; Councilman Dobbins seconded; passed. Invocation Councilman Dobbins Green Cards: Mayor Eisentrout instructed the audience to complete a green card and submit it to her if anyone wishes to address Council. Minutes: Page 1 of 8 Councilman Wolf moved to approve minutes from the April 10, 2017 Council meeting; Councilman Dobbins seconded; passed. Councilman Dobbins moved to table minutes from the April 24, 2017 Council meeting; Councilman Wolf seconded; passed. Code Enforcement Officer s Report: Scott Doellinger reviewed his April, 2017 report (copy attached). It was a busy month for signs, particularly Amazon signs. Thirty trash misuse signs were handed out. The majority of residents seem to be agreeable with the new ordinance. Mayor Eisentrout stated there is nothing to report at this time regarding the Yasmin storm water

2 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting issue. Mr. Doellinger indicated that he reported to Franklin County Public Health Department, the 2 houses where hoarding is an issue (2717 Wildwood Road and 5167 Lakeland Court). The pole for the Hair Nails sign that was knocked down as a result of a crash and is still in the parking lot of 5100 Cleveland Avenue. Mr. Doellinger will send a letter to Pamela Filsoufi regarding its removal. A sign application was provided to the resident for a new sign, however, the application has not yet been submitted to P&Z. Also as a result of the same crash, a fence was knocked down at 2505 Maplewood and has been replaced. The section running south was installed without a permit, is constructed with 3 difference types of fence materials and has the supporting posts on the outside of the property. He will write a letter to the property owner regarding these infractions. He stated that the owner of 2736 Wildwood who raised the grade of his yard using rocks and newspapers will be issued a letter requiring him to remove the materials that are pressing against his neighbor s fence and raised too high against his garage. They have 5 weeks to accomplish this. Mr. Doellinger asked for Council s assistance in getting ordinances for accessory structures, dumpster screening and fences passed so that he can have those much-needed tools with which to work. He added the International Property Maintenance Code to that list. Councilman Braun asked that Mr. Doellinger address with the owner of 5100 Cleveland Avenue, debris that has been sitting at the south side of the home for some time. Councilman Wolf asked about an issue with windows at 2717 Wildwood that was presented by a resident at the last meeting. Mr. Doellinger stated that he spoke with the owner of 2717 Wildwood about the condition of her windows. She has agreed to have the exterior windows scraped and painted, however the interior cannot be worked on because of the hoarding situation that exists. This is one of the houses that he reported to the Franklin County Public Health Department. Fire/EMS: Chief Hoechstetter stated that his report was been sent via to everyone last week. He indicated that the Academy Day took place last Saturday and was a great success. Its purpose was to assist the newest people to accelerate the provisional training process. Academy Day will be done again once additional candidates are hired. The hydrant at the corner of Wildwood and Cleveland Avenue has been replaced. In answer to Mayor Eisentrout s question, Chief Hoechstetter stated that 5 out of the 6 candidates attended Academy Day. Police: Chief Nuesse indicated that Robert Rinks was promoted from part-time to full-time as of last Monday. There are 2 candidates for whom we re doing background checks, with 1 more candidate to interview for the part-time officer position. Page 2 of 8

3 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting Engineer: Mike Flickinger is excused from the meeting as we are at 50% of what was budgeted for his meetings. Fiscal Officer: Kim Pulley indicated she sent April s financials out last week. Please let her know if you did not receive her Legal: Gene Hollins stated that we continue to work through the closing of 2999 E. Dublin-Granville Road, which raises one of the pieces of legislation we ll be hearing tonight. He stated that the Yasmin Market has a pending case in Mayor s Court. Between himself, Mike Flickinger and Eric Fischer, they are tracking down detailed information of storm water facilities on Cleveland Avenue so that storm water in the Yasmin Market area can be redirected to Cleveland Avenue. They are getting the latest from the City of Columbus regarding the east side storm sewers along Cleveland Avenue. More to come on the Yasmin Market issues. MI is closing on 1 of the 4 Fairview properties. The development is pushing forward at a steady pace. Planning & Zoning: Councilman Braun stated that a shed permit application was approved for 2641 Woodley Road. We ll be working through the rest of the International Property Maintenance Code at the next Planning & Zoning meeting scheduled for Wednesday, May 17 th at 6:30 p.m. The 3 pieces of legislation for accessory structures, dumpster screening and fences will continue to be tabled at tonight s meeting. Village Planning Director: Eric Fischer stated that the MI development is moving along; 15 structures are in the process of being built. Final inspections are coming up and there will new residents in a couple of months. He has 11 additional permits to review that should be done by this Wednesday. There is a total of 26 houses. He worked with Chief Nuesse on getting emergency dispatching information for the development to the proper authorities. Mr. Fischer asked that Council approve passage of Resolution so that construction can begin immediately after closing on 2999 E. Dublin-Granville Road. Because the resolution is written as an emergency, there won t be a 30 day wait until it can be enacted. Page 3 of 8

4 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting MPCA: Councilman Dobbins indicated the Easter Egg Hunt was a success. Betty Ann Zimmerman did a wonderful job and was very organized. The new Easter Bunny costume was very much appreciated. Dick Busick, Jean McCall, Lisa Craddock Thitoff and Bob Gale were honored at the NCC banquet for their tireless volunteer efforts on behalf of the Village. Monaco s Palace has closed down. Lisa Craddock Thitoff has secured 2 new properties for the Garden Tour which will take place on July 9 th. The Village directory is complete and is now being printed. Volunteers are needed for distribution. The Veteran s Memorial dedication, with correct date and time, will be distributed with the directories. The fence is up at the community garden. Eight plots have been paid for. Councilman Dobbins shared news from Hawthorne Elementary. The Community Garage Sale is May 20 th. The deadline for registration is May 13 th. The new Hospitality Team Co-Chairs are Pam Park-Curry and Lisa Brugger. The deadline for applications for the MPCA scholarship is May 30 th. Mr. Fischer suggested that since MI will be alerting us when residents are taking possession of their home, perhaps we can have packets ready for delivery at that time. Mayor Eisentrout stated the welcome bags for the new development will be slightly different that the ones for the rest of the Village. NCC: Mayor Eisentrout stated that she had no report from Bob Gale. Mayor s Report: Mayor Eisentrout stated that there was a short dam improvements construction progress meeting today, which we ll have every 2 weeks until the construction is finished. They will be finishing the construction entrance at the driveway at the southeast entrance to the old golf course parking lot. They will finish dewatering the lakes. Instead of grinding stumps along the earthen dam, they are going to leave them intact and pull them out. Daily reports are being submitted to Shawn Arden, the EMH&T engineer in charge of the project, and will be distributed to the ODNR and to her. The chain of documentation is submittal of these reports on Friday and they reach Shawn by Wednesday or Thursday. Snow fence has been installed around the old amphitheater. The schedule for the next 2 weeks will include clearing vegetation from the site, adding a temporary drainage channel by excavating soil and installing rock channel protection along the earthen dam. Demolition activities should begin the week of June 12. This will include removing the asphalt Page 4 of 8

5 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting path, removing the pedestrian bridge and removing the lake outlet structure. The next meeting is May 22. Regarding the East Shore Court project, Winford spoke to TLV, the surveying company, this morning. Everything should be signed from their end but they asked him to send over all the information one more time to make sure they had all of the latest information such as the scope, agreement and proposal and they are all current. Winford and Mike will follow up with then in the morning. Community: Councilman Dobbins had nothing new to report. A discussion ensued regarding the removal of debris and Councilman Dobbins obtaining quotes from companies to perform that service. Financial: Councilman Michels stated he received Mayor s Court financials. Revenues through April total $15, and General Fund expenditures through April are $91, Councilman Michels indicated he sent an to Council regarding a spot check of the financials for the first 4 months. Focusing on the General Fund, the monthly expectations we set versus the actuals, revenues coming in on a monthly basis are approximately 11% above and General Fund expenditures are almost 18% below our monthly expectations. There were 3 funds he brought to the attention of Council that are performing exceedingly well; 100% or more than was expected. Those funds are 2909 water, 2910 sewer and 9903 sewer tap-in. Ms. Pulley explained that the 9903 fund is an agency fund. When we collect the tap fees for the sewers, we collect the portion that goes on to Columbus and we remit quarterly to them. That is a $3034 per home fee for Columbus, so nothing is done with that money, as it goes back out to Columbus is the water fund coming in at $2,750 fee per home and the sewer comes in at $4,544 per home. We ve received tap-in fees for about 20 homes to date. She stated this is a finite resource as it will end with the total build-out of the MI development. These funds are restricted for water line and sewer line maintenance. The Service Committee will be able to put those funds to good use. Streets: Council Braun had nothing new to report. He is in the process of evaluating streets, noting some of the problems he has found so far. Mayor Eisentrout stated he should have his project list together in the next couple of weeks. Service: Councilman Wolf stated the Service Committee met the first Monday of the month and had a large attendance. The first item discussed is the next segment to be scoped or televised, which he indicated on a map. The last segment televised was Jordan Road and Park Lane Court. Mike Flickinger will develop a scope of work and will focus on the section Councilman Wolf indicated on Page 5 of 8

6 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting a map, focusing on manholes and contiguous pipe. We still need to discuss trash and leaf removal, which will take place at the next Service Committee meeting on June 19 th, at 6:00 p.m., right before Coffee with Council. Safety: Councilman Hansan stated they discussed some No Parking signs that need to be installed. Mayor Eisentrout indicated the signs will be ordered this month. He indicated that the oil leak on Alder Vista was taken care of by the Columbus Fire Department. Chief Nuesse indicated the need for speed signs on Minerva Lake Road coming in from Westerville Road on both sides of the street. She added that they will be deploying the radar trailer in the next few weeks, beginning on Alder Vista. Councilman Hansan will some possible dates to determine when the next Safety Committee meeting will take place. Legislation: RESOLUTION A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT WITH PONTIA ARCHITECTURE TO PROVIDE CONSTRUCTION DOCUMENTS, BIDDING ASSISTANCE, AND CONSTRUCTION ADMINISTRATION AND DECLARING AN EMERGENCY (2 nd Reading) Councilman Braun moved to amend the agenda to waive the 3 rd reading of Resolution and pass as an emergency; Councilman Dobbins seconded; passed. Councilman Braun moved to suspend the rules and waive the 3 rd reading of Resolution and pass as an emergency; Councilman Wolf seconded. Roll Call: Ayes: Wolf, Dobbins, Hansan, Michels, Braun Nays: None Abstentions: None Councilman Michels moved for passage of Resolution as an emergency, such emergency arising out the need to have bidding assistance in order to begin construction in a timely manner; Councilman Wolf seconded Page 6 of 8 Roll Call: Ayes: Michels, Hansan, Braun, Wolf, Dobbins

7 RECORD OF PROCEEDINGS VILLAGE OF MINERVA PARK Minutes of the May 8, 2017 Council Meeting Nays: None Abstentions: None RESOLUTION A RESOLUTION AUTHORIZING AND RATIFYING THE EXECUTION BY THE MAYOR OF A REAL ESTATE PURCHASE CONTRACT FOR THE PURCHASE OF 2999 E. DUBLIN-GRANVILLE ROAD (1 st Reading) ORDINANCE AN ORDINANCE TO AMEND SECTION , OF THE CODIFIED ORDINANCES REGARDING ACCESSORY STRUCTURES (Tabled) ORDINANCE AN ORDINANCE TO AMEND SECTION , OF THE CODIFIED ORDINANCES REGARDING LANDSCAPING FOR SERVICE STRUCTURES (Tabled) ORDINANCE AN ORDINANCE TO AMEND SECTION , OF THE CODIFIED ORDINANCES REGARDING LOCATION AND HEIGHT OF FENCES AND WALLS (Tabled) ORDINANCE AN ORDINANCE TO AMEND SECTION , OF THE CODIFIED ORDINANCES REGARDING DISH ANTENNAS (2 nd Reading) New Business: Councilman Michels had a discussion with Huntington people regarding the tall grass at their Cleveland Avenue facility that is under construction. Hopefully the grass issue will be resolved soon. Old Business: Chief Hoechstetter stated that they will be flushing hydrants on June 17 th. Hydrants in the new development will be included. The information will be posted in The Villager to warn residents against doing laundry on that day. Citizens Comments: None Page 7 of 8

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9 Village of Minerva Park Village Code Enforcement Officer Report April 2017 Scott Doellinger - Code Enforcement Officer Reporting 1 Removed temporary commercial signs 10 2 Removed signs posted on utility poles 0 3 Issued trash miss-use letters 3 4 Inspected the Village by car. 4 5 Visit business to update information and comply with sign ordinance 0 6 Fence permit applications 1 7 Issued improper fence installation letters 2 8 Variance application 0 9 Sign applications 1 10 Issued Court Summons 0 11 Wrote / researched revised / new ordinances 1 12 Communicated with Franklin County Building department 2 13 Advised future residents of Ordinance requirements (Letters to active rea 3 14 Photographed ordinance violations Wrote letters advising of violations and required changes 8 16 Wrote Villager article 1 17 Verbal communication about ordinance violations 2 18 Visible trash can letters delivered Tall Grass letters delivered Will be in May Success Stories Challenges 29 Storm water management in north-west portion of the Village. 30 Improvements to Village ordinances Wildwood hording situation Lakeland Court hording situation

10 49 Address Issue Action Response Cleveland Construction debris Letter delivered Debris removed 56 behind Yemeni Thank you letter sent 57 Restaurant Yasmin Market Debris 4/30/ behind market. Pending 59 Storage pods permit renewal 60 is due and will leverage 61 cleaning up back fence. 62 Two pods removed 63 Letter concerning unlicensed 64 trailer Trailer Removed 65 Third and final POD removed 66 Application for Cart Corral Cart Corral approved 67 submitted 68 Delivered letter requesting Hostile response from Ala 69 the from façade be repaired 70 and painted by year's end. 71 Summons issued Some work has been started. 72 Court granted a continuance Cleveland Dilapidated Property Starting to build case State of Ohio Building 75 Miller Rainey inspection jurisdiction 76 Using Village Ordinances 77 to achieve improvements 78 Case built Invitation for a face to face 79 meeting being sent. 80 Photographed building 81 Signs of animal entrance 82 Inoperable vehicle Truck used for storage Violates parking ordinance Fairview Over-grown RR Proper Gathering Information NA 85 Expect to re-start 86 investigation No action yet 87 Low priority 88 Investigating legal action to take Lakeland Ct Inoperative Vehicle Letter Vehicle removed 91 Dilapidated Exterior Letter Exterior Painted 92 Exterior Junk Letter Started removal 93 Gravel Driveway Letter Grandfathered? 94 Phone call to encourage 95 yard clean-up New letter sent

11 101 Address Issue Action Response 102 New roof, shrubbery trimmed 103 some junk removed 104 Letter sent recognizing 105 improvements encouraging 106 more 107 Insufficient clean-up to date 108 Will make one more Letter sent September attempt at motivating ordering additional painting, 110 owner. Removal of junk. 111 Telephone conversation 112 with Ta Lynn will paint and 113 Dr. Lynn about the yard on Stated he would work on it. 114 November 18th. Stated 115 must cleanup outside of 116 property. No trash put out on Lakeland Ct Summons issued Has applied for shed permit 118 Continued Toured inside of house Has applied for fence prmt. 119 no animal entrance. 120 and shed permit where 121 ordinance does not permit Owner submitted for variance 122 to council 123 Research in to hoarder's Variances denied 124 programs 125 Will contact to re-establish 126 communication 127 Attempted to call twice Returned calls without 128 conversation. 129 No trash put out on recently. 130 Status is unchanged 131 Status is unchanged 132 Hording Will bring FR Bd. Of Health Nail Nails Sign 5100 Cleveland Letter issued Letter disputing abandon 136 status of the sign received. 137 Holding to after fence 138 resolution 139 Certified letter sent 140 week of Researched the existence of 142 an active business at Pamela Filsoufi has active 144 beautician's license. Nair- Nails 145 does not exist as a solon. 146 A solon license under the 147 name 'Continental 148 Solon license has been renewed for next two years 149 Sign Destroyed by Accident

12 153 Address Issue Action Response MLR Dilapidated shed Letter sent Talked to daughter as Mrs. 155 Dead Trees Wertz in poor health. 156 Deadline of April 30th set to 157 resolve issues. 158 No action. 159 Court summons issued. Nina Died on June 28th 160 The shed has been removed Trees remain Letter requesting tree removal House in contract. sent to house. 163 Issue of shrubs beside Will raise issue with daughter of Nina's, however, investigation reveals little interference with vision up and down MLR 164 Certified letter sent response 165 on requesting the 166 removal of the tree by Dead Tree Has asked Village to remove 168 tree and send bill to her. 169 House in contract for sawill sent letter about dead trees and driveway bushes Maplewood Non-conforming Illegal Stop work order issued Ignored, "Blew away" 173 fence Letter sent by certified mail Status being determined. 174 Letter asking for compliance 175 delivered by MP Police 176 On Court continuance granted Due in Court April15th Wildwood Yard raised to keep Letter sent Called water out of yard Telephone conversation Will install retaining wall to 182 soil and rock against 4/30/2016 keep soil & rock away from 183 neighbors fence 184 Inspected Some work apparent. 185 Inspected Almost there 186 RE-inspected Letter to be sent concerning 188 pile of gravel and disheveled 189 condition of backyard. 190 Siding of the garage is Will involve Franklin County Building Inspection department 191 sent to Neil Neil feel he has no action to take

13 196 Address Issue Action Response 197 Will take new action to Confirmed with Neil 198 Pile of rock in driveway Will issue new letter demanding rock pile removal and reduction in rock/newspaper fill be reduced. 199 Letter prepared Will deliver this week Dangerous trees near roadways 211 Address Issue Action Response 212 DEAD / DECLINING TREES Park Ln Dr Dead trees Letter crafted House in foreclosure 215 Letter delivered Pending Legislation 220 Fence Written, Ready for review Passed on to Legislative 221 Second reading on Tabled Indefinitely 223 Shed Written, Ready for review Passed on to Legislative 224 Second reading on Tabled indefinitely 226 Dumpster Enclosure Written, Ready for review Passed on to Legislative 227 Second reading on Tabled Indefinitely 229 Trash Container Written for review / comment PASSED 230 Second reading on Dish Antenna Written for review / comment 232 General Property MaintWritten for review / comment 233 Home based business Written for review / comment

14 242 Address Issue Action Response 243 Future Focus 244 Legislation Continue to write 245 Signage Visiting all businesses 246 Mailboxes Second visit, personalized Village covered 247 letter will be delivered, /30/2016 Vegetation over streets Villager letter 249 Individual letters Special Issues Flooding at 5454 Cleveland lower level 252 ( ) Will convene a meeting between legal council, Yasmin, Kirk Lawson owner of Cleveland, Mayor and CEO 254 With the Meijer closed and the COTA transfer station urecent excavation behind the Yasmin Market to uncover existing pipe. 255 Great meeting between Ala Hamayel and Village Council, others Agreeded to hire engineering to recommend drainage improvements. [Attaching storm drainage to Cleveland Avenue storm sewer as required by original site design.] Non-known to date.

15 Code Enforcement Officer Log of Activities April 2017 Action Date Address Comments 1 Drove Village 4/1/ Removed three Signs 4/1/2007 Visited Pealing Paint on 3 windows 4/1/ WWD Agreed to have windows repaired by May 30. Issue of hording present Fence constructed with posts 4/1/ MLR Will contact. 4 on the outside 5 Preparing letter 4/3/ WWR 6 4/4/ Prepare for P&Z meeting 4/5/ Letter concerning fence 4/6/ MLR Built with posts on the outside. 9 Letter Sales of Vehicles 4/7/ CLE Letter delivered. 10 Researched zoning 4/7/ WR Community Commercial = car sales 11 Developed Form for Trash 4/7/2017 Form for improperly stored trash cans 12 Letter Landscape debris 4/7/ CLE Future Daycare? Drove Village 4/8/2017 Taped 29 Trash can letters to cans that did 13 not comply with Vacation 4-8thru 4-12 Answered 4/14/ Kerwood ed Donna Kopecky Fence permit 15 asking for variance from /14/ LWD ed Debbie Cronin asking for time to respond. concerning use of 17 property 4/14/ Park Lane Court Suspicion of renting of rooms. Action being taken 18 from Alex Stricker 4/14/ MLR Fence Improperly installed 19 Drove Village 4/15/2017 Removed five signs 4/15/2017 Three Amazon, one Red Peper Grill, One 20 White Pine Landscaping Called Franklin County Health 4/17/ CLE Smells and cockroach issue at Kejetia 21 African Market Prepare for Yasmin Storm 4/17/ CLE 22 Water meeting 23 4/18/ No hours to control time 4/19/ on Chicken Coops 4/20/ ed Ordinance Trash can letter issued 4/21/ Woodley inspected Village 4/21/ Returned call about trash 4/24/ Removed two signs 4/24/ WWR Called for pick-up 30 Phone about new Carport 4/24/ NLCt Meeting on Sat. 10:00 31 Phone call about trash cans 4/24/ Jordan 10 yrs no other place.

16 32 VM about MI development 4/25/ MLR Delivered early plot plan 33 ROW Report 4/26/2017 Posted on the 'S' drive. 34 Letter on Fence fixes 4/26/ MLR Hand delivered. Due Wrote Villager Article 4/27/ Inspected for leaves 4/28/ MWD Fence reconstructed with out 4/28/ MWD 37 a permit to concerned neighbor 4/29/ WWR Exterior window maintenance. 38 Crafted letter Fence Letter sent with forms to bring up to date. 39 4/29/ MWD 40 Crafted letter Fence 4/29/ MLR 41 Inspected Village 4/29/2017