CONFIRMED. Paul Muller representative from Kaitaia Aero Club Inc spoke to agenda item 7.8 refers.

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1 MINUTES OF THE MEETING OF THE TE HIKU COMMUNITY BOARD HELD AT TE AHU, CNR MATTHEWS AVE AND SOUTH ROAD, KAITAIA ON THURSDAY 01 MARCH 2018, COMMENCING AT 10:01 AM PRESENT Chairperson Adele Gardner Members Bronwyn Bauer-Hunt Nuu Ward Melanie Dalziel Lawrie Atkinson Felicity Foy APOLOGIES Awhina Murupaenga STAFF PRESENT Mike Colebrook Leslie Trussler Melissa Wood Councillor Te Hiku Community Board Member Senior Facilities Technical Officer Policy Advisor Meetings Administrator 1.0 APOLOGIES AND DECLARATIONS OF INTEREST Agenda item 1.0 refers That the Board accepts the apology from Member Murupaenga. 2.0 PUBLIC FORUM Hunt/Atkinson Sheryl Nelley, representative from Mission Place Kindergarten spoke to the Board about creating an outdoor / nature classroom at Matthews Mission Bush (Church Road Reserve). Joanne Kiro, Chairperson - Kaitaia Business Association, spoke about the Association s Annual Plans process, particularly the 2017/18 Annual Plan. Jason Reti and Moana Erickson, representatives from Open The Curtains, provided an update on progress in regards to the Tangonge Domain facilities. They also discussed the need for speed bumps along roads in that vicinity, and community concerns about the dangers. 3.0 SPEAKERS Claire Gordon representative from Be Free Inc. spoke to agenda item 7.7 refers. Paul Muller representative from Kaitaia Aero Club Inc spoke to agenda item 7.8 refers. Brian Bellingham, and Don Bellingham representatives from Houhora Big Game and Sports Fishing Club spoke to agenda item 7.9 refers. 4.0 DEPUTATION Lesley Wallace representative on behalf of Korora Street Park Community Group reported to the Board on the Community Park day. The meeting adjourned at 11:43 am and reconvened at 11:57 am.. Document number A Page 1 of 6

2 5.0 CONFIRMATION OF PREVIOUS MINUTES Agenda Item 5.0, document number A , pages 1-8 refers. Hunt/Atkinson That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 14 December 2017 be confirmed as a true and correct record. 6.0 INFRASTRUCTURE AND ASSET MANAGEMENT GROUP The Board acknowledged and thanked Senior Facilities Technical Officer Mike Colebrook for his work and contribution to the community boards and the district s facilities Kaitaia Tennis & Squash Rackets Club Inc Agenda item 6.1, document number A , pages 9-13 refers. Moved That Council continues to maintain 1140sqm of the Kaitaia Tennis & Squash Rackets land in lieu of paying financial compensation for the use as open public space. Amendment moved The Te Hiku Community Board recommends: Hunt/Foy a) That Council continues to maintain 1140sqm of the Kaitaia Tennis & Squash Rackets land in lieu of paying financial compensation for the use as open public space. b) That the club and the community board continue to liaise in regard to the future use of the space. The amendment became the substantive motion The Te Hiku Community Board recommends: Hunt/Foy a) That Council continues to maintain 1140sqm of the Kaitaia Tennis & Squash Rackets land in lieu of paying financial compensation for the use as open public space. b) That the club and the community board continue to liaise in regard to the future use of the space. Member Bauer-Hunt left the meeting at 12: 20 pm and returned at 12:24 pm Cable Bay Recreation Reserve - Lease to Doubtless Bay Croquet Club Incorporated Agenda item 6.2, document number A , pages refers. Atkinson/Dalziel That the Te Hiku Community Board, acting under delegated authority and pursuant to section 54 of the Reserves Act 1977 resolves: a) That the public consultation process for a lease to Doubtless Bay Croquet Club Incorporated, for a part of the Cable Bay Reserve being Lot 69 DP NA39D/282, shall commence and the terms of the proposed lease shall be; Term: 10 years Rent: $100 plus GST per annum Document number A Page 2 of 6

3 Renewal: 5 years b) And that the Board will hear any submissions and or objections received in response to the public process and then make a recommendation to Council in respect of the proposal. 7.0 CORPORATE SERVICES GROUP 7.1. Chairperson and Members Reports Agenda item 7.1, document number A , pages refers. Ward/Foy That the Te Hiku Community Board note the reports from the Chairperson and Members Atkinson and Dalziel. The meeting adjourned at 12:47 pm and reconvened at 1:00 pm 7.2. Funding Project Reports Agenda item 7.2, document number A , pages refers. That the Te Hiku Community Board notes project reports from: 1. Kaitaia Group of Riding for the Disabled 2. Para Kore ki Te Hiku o Te Ika 3. Far North Avocado Festival Trust 4. No 64 Kaitaia Squadron Air Training Corps 7.3. Statement of Community Fund Account as at 31 January 2018 Agenda item 7.3, document number A , pages refers. Dalziel/Foy That the Te Hiku Community Board receives the report entitled Statement of the Te Hiku Community Board Community Fund account as at 31 January 2018 dated 09 February Alteration of resolution dated 25 May uncommitted community grant funds Agenda item 7.4, document number A , pages refers. That the Te Hiku Community Board: a) alter the resolution made at their meeting of 25 May 2017 in respect of allocation of uncommitted community grant funds. b) allocates any uncommitted funds (plus GST if applicable) as at 30 June 2017 to the provision of picnic tables at locations to be decided by the Board, with any remaining balance to be used for the planting of trees around the tables. Document number A Page 3 of 6

4 7.5. Furnishing meeting room at Remembrance Hall Agenda item 7.5, document number A , pages refers. That the Te Hiku Community Board allocates $2, from its Local Community Grant Fund budget to purchase curtains and floor covering for the meeting room at Remembrance Hall Recommendation for Road Naming by the Board (Private Road) Agenda item 7.6, document number A , pages refers. That the Te Hiku Community Board names: 1) the Right of Way currently addressed as 110 Hukatere Road, Road 1: Gumboot Lane Road 2: Pine Grove 2) the shared access currently addressed as 4089 State Highway 1, Waterside Way 7.7. Application for Funding - Be Free Inc Agenda item 7.6, document number A , pages refers. Community Grant Policy authorise the sum of $1, (plus GST if applicable) to be paid from the Board s Community Fund account to Be Free Inc for costs towards administration, equipment hire, performance koha, and public liability insurance as set out on the application form, for holding a stage event and information area at the Mangonui Festival 2018 for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities 7.8. Application for Funding - Kaitaia Aero Club Inc Agenda item 7.8, document number A , pages refers. Member Atkinson declared an interest. Moved Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board s Community Fund account to Kaitaia Aero Club Incorporated towards the purchase of a new aircraft as per the criteria described in the application for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities. ii) Improve community participation, which creates pride and resilience, in community based planning. Amendment moved Document number A Page 4 of 6

5 Community Grant Policy declines the application from Kaitaia Aero Club noting it does not demonstrate a high degree of local participation and engagement, or benefit a significant sector of the community. The amendment became the substantive motion Community Grant Policy declines the application from Kaitaia Aero Club noting it does not demonstrate a high degree of local participation and engagement, or benefit a significant sector of the community. Member Atkinson abstained from voting Application for Funding - Houhora Big Game & Sports Fishing Club Agenda item 7.9, document number A , pages refers. Atkinson/Foy Community Grant Policy authorise the sum of $31,000 (plus GST if applicable) to be paid from the Board s Community Fund account to Houhora Big Game & Sports Fishing Club towards the tar reseal of the pavement of the public access areas surrounding the club rooms, noting the Club s investment in providing infrastructure for the public good, for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities ii) Improve community participation, which creates pride and resilience, in community based planning iii) Ensure built environments are attractive, well designed, safe, and meet the needs of the community Application for Funding - Kaitaia Sport and Leisure Trust Agenda item 7.10, document number A , pages refers. Dalziel/Hunt Community Grant Policy: a) authorise the sum of $1, (plus GST if applicable) to be paid from the Board s Community Fund account to Kaitaia Sport and Leisure Trust for accommodation costs for their 2018 Charity Boxing Event for the following reasons: i) To support and value all people; especially the young, the elderly, and people with disabilities ii) Improve community participation, which creates pride and resilience, in community based planning b) declines the application for funding for the remainder of the 2018/19 Triennium Document number A Page 5 of 6

6 Member Bauer-Hunt left the meeting at 2:00 pm. 8.0 INFORMATION REPORTS Agenda item 8.0, document number A , pages refers. That the following information reports entitled: a) Community and Customer Services Activities dated 07 February 2018 b) Statement of financial performance - Community Activities by Ward for the Period Ended 31 December 2017 dated 11 January 2018 be noted. 9.0 ADDITIONAL PAPERS That the following additional papers: 1. Mission Place Kindergarten Proposal to the Community Board 2. Kaitaia Aero Club additional funding application information 3. Korora Street Park Community Fun Day Report 4. Operation Flotation Doubtless Bay - Member Atkinson s report refers 5. Kaingaroa Burn out comp pollution - Member Atkinson s report refers be noted CLOSE OF MEETING The meeting closed at 2:05 pm. Gardner/Atkinson Foy/Dalziel Adele Gardner Chairperson / / Document number A Page 6 of 6