Christchurch City Council MINUTES

Transcription

1 Christchurch City Council MINUTES Date: Thursday Time: 9.30am Venue: Council Chambers, Civic Offices, 53 Hereford Street, Christchurch Membership Chairperson Deputy Chairperson Members Mayor Lianne Dalziel Councillor Jimmy Chen Councillor Phil Clearwater Councillor Pauline Cotter Councillor David East Councillor Jamie Gough Councillor Yani Johanson Councillor Ali Jones Councillor Glenn Livingstone Councillor Paul Lonsdale Councillor Raf Manji Councillor Tim Scandrett Councillor Andrew Turner 11 December 2015 Principal Advisor Dr Karleen Edwards Chief Executive Tel: Megan Pearce Council Secretary Watch Council meetings live on the web:

2 The agenda was dealt with in the following order. 1. Apologies Council Resolved CNCL/2015/00099 That the apology from Deputy Mayor Buck for absence, and apology for lateness from Councillors Jones and Manji be accepted. Councillor Livingstone/Councillor Cotter 2. Declarations of Interest Councillor Turner declared an interest in Item 33. Councillors Lonsdale and Gough declared an interest in Item 60. Members of the Arts Centre Trust (Councillor Johanson) and Museum board (Councillors Cotter, East and Lonsdale) declared an interest in item and 6. Confirmation of Minutes - Council Meetings of 15 October, 29 October, 12 November, 17 November and 26 November, and the Extraordinary Council meeting of 2 December 2015 Council Resolved CNCL/2015/ That the minutes of the Council meetings held on 15 October 2015, 29 October, 12 November 2015, 17 November 2015, and 26 November 2015, and the Extraordinary Council meeting held on 2 December 2015 be confirmed. Councillor Turner/Councillor East 59. Resolution to Include Supplementary Reports Council Resolved CNCL/2015/00101 It was resolved on the motion of Councillor East, seconded by Councillor Livingstone that supplementary item 71 be considered at the meeting directly following the deputation. Councillor East/Councillor Livingstone 4. Public Participation 4.1 Public Forum There were no Public Forum presentations. 4.2 Deputations by Appointment Mark Munro, Chairman - Christchurch Coastal Residents United (CCRU) - addressed the Council on item 71, Response to the Response to the Parliamentary Commissioner for the Environment report on sea level rise. Page 2

3 5. Presentation of Petitions There was no Presentation of Petitions. Councillor Jones joined the meeting at 9.52am Councillor Manji joined the meeting at 9.58am 71. Response to Parliamentary Commissioner for the Environment report on sea level rise Council Resolved CNCL/2015/00102 That the Council: 1. Receive the report on the Council s response to the Parliamentary Commissioner for the Environment s report Preparing New Zealand for rising seas: certainty and uncertainty. 2. a. Direct staff to seek a further peer review of the Coastal Hazards Assessment (Tonkin and Taylor 2015) b. The peer review be conducted as soon as practicable by a panel of scientific experts, the details of which will be determined after consultation with affected communities. c. That LIM notations following receipt of the peer review report be reviewed acknowledging the findings of the report. 3. Direct staff to review the wording of the LIM notation for properties potentially affected by coastal inundation and coastal erosion to ensure that the information provided is fair, clear and accurate. 4. Ensure the Council submission on the Resource Legislation Amendment Bill include a recommendation to the Select Committee that the Building Act 2004 and the Resource Management Act 1991 be amended so that there is better alignment and integration, reduced duplication and better consistency in the resource management system in relation to natural hazards to land. Councillor East/Councillor Livingstone 59. Resolution to Include Supplementary Reports cont. Council Resolved CNCL/2015/00103 That the following reports be received and considered at the Council meeting on Thursday, 10 December 2015: 60 Local Alcohol Policy 64 Eastern Rec & Sport Centre 72 Peterborough Quarter 73 Cashmere Forest Adventure Park 63 AAC Phase 2 - St Asaph Street 67 Santa Cruz Lane Social Housing Page 3

4 69 Major Cycleways 70 Upper Heathcote Storage 62 ITE Minutes 3 December 68 ITE Minutes 3 December Councillor Turner/Councillor Scandrett Councillors Scandrett and Livingstone left the meeting at 10.34am and returned at 10.38am. 7. Report of a meeting of the Akaroa/Wairewa Community Board. Meeting of 14 October 2015 Pam Richardson, Chairperson, joined the table via audio conference for this item. Council Resolved CNCL/2015/00104 That the Council receive the report. Councillor Turner/Councillor Clearwater 8. Lyttelton/Mt Herbert Community Board - 21 October Notice of Motion Paula Smith, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00105 That the Council request a staff report be provided to the Lyttelton/Mt Herbert Community Board meeting of March 2016 on the proposal to subdivide and reclassify Council owned land at 27 Hunters Road, Diamond Harbour as a reserve for the purpose of community-led re-vegetation. Councillor Turner/Councillor Scandrett 9 and 10. Lyttelton/Mt Herbert Community Board Minutes - 21 October 2015 and 28 October 2015 Paula Smith, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00106 That the Council receive the information in the reports. Councillor Turner/Councillor Clearwater 11 and 12. Fendalton/Waimairi Community Board Minutes - 2 November 2015 and 16 November 2015 Val Carter, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00107 That the Council receive the reports. Page 4

5 Councillor Gough/Councillor Manji The meeting adjourned at 11am and reconvened at 11.14am. Councillor Cotter left the meeting at 11am. Councillor Jones left the meeting at 11am. Councillor East left the meeting at 11am. Councillor Manji left the meeting at 11am and returned at 1.30pm in public excluded. 64. Eastern Recreation and Sport Centre Council Report December 2015 Council Resolved CNCL/2015/00108 That the Council approve: 1. The scope of the Eastern Recreation and Sport Centre is changed to that detailed in the Component Schedule attached to this report as Attachment B. 2. The procurement of the Eastern Recreation and Sport Centre follow a Design & Build process reporting back to Council through the Council for approval to award the contract. 3. It seeks the inclusion of a future expansion zone within the facility concept drawing to protect the future proofing aspirations of the community. Councillor Livingstone/Councillor Clearwater Councillor Cotter returned to the meeting at 11.15am. Councillor Jones returned to the meeting at 11.16am. Councillor East left returned to the meeting at 11.21am. 34. Hearings Panel Report - Proposed Land Gift Rolleston Avenue Councillors Cotter, East, Lonsdale and Johanson declared an interest in item 34 and did not participate in the debate or voting for this item. Council Resolved CNCL/2015/00109 That the Council: 1. Having received a unique unsolicited proposal for the development of that part of the land at 52 Rolleston Avenue as is outlined in the plan at section 5.12 of this report ("Land") that: a. would provide significant benefit to the people of Christchurch by improving the cultural offering to the community that is not otherwise available; and b. aligns with the objectives of, and has the support of, the Canterbury Museum; and c. would endeavour, to retain a car park for use by the public that was as similar as practicable to the car park currently available on the site; Page 5

6 2. Having considered the submissions received and heard by the Hearings Panel, and noting: a. the unique benefits offered by the unsolicited proposal the Council; and b. that the University of Canterbury has (subject to the Ravenscar Trust Building being built on the land) formally waived its 'offer-back' rights under section 40 of the Public Works Act, and c. that the Land (subject to the Ravenscar Trust Building being built on the land) is no longer required for a public work; 3. Agrees to gift the Land to the Canterbury Museum to facilitate the building of the Ravenscar Trust Building; and 4. Agrees to delegate to the Manager Property Consultancy authority to complete the subdivision of the Land and to negotiate and enter into such legal documentation with the Canterbury Museum and the Ravenscar Trust relating to the Land as is generally outlined in this report and otherwise as he shall consider appropriate or expedient to give effect to this resolution. Mayor/Councillor Scandrett 25. Notice of Motion - Coastal Information Hub Andrea Cummings, Chairperson, joined the table for this item. Council Resolved CNCL/2015/ That the Council request a staff report to investigate the feasibility of an Information Hub to be located in New Brighton. Councillor Livingstone/Councillor East 26. New Brighton Catholic School - School Patrol on Lonsdale Street Andrea Cummings, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00111 That the Council: 1. Resolve, in pursuance of the powers vested in it by Section 8.3 (1) of the Land Transport Rule - Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, to authorise the Board of Trustees of New Brighton Catholic School to appoint appropriately trained persons to act as school patrols at the school crossing point on Lonsdale Street approximately 113 metres south west of its intersection with Shaw Avenue. Councillor East/Councillor Livingstone 28. Report of a meeting of the Burwood/Pegasus Community Board Meeting of 2 November 2015 Andrea Cummings, Chairperson, joined the table for this item. Page 6

7 Council Resolved CNCL/2015/00112 That the Council receive the report. Councillor Livingstone/Councillor East 13. Mount Pleasant Community Centre and Ratepayers Association Incorporated - Deed of Surrender and Deed of Lease Sara Templeton, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00113 That the Council: 1. Surrender in order to grant a new lease the lease dated 6 April 2001 between the Mount Pleasant Community Centre and Ratepayers Association Incorporated ("Association") and the Christchurch City Council having a final expiry of 30 June Grant a new Deed of Lease to the Association over part of the land described as being approximately 6,184 square metres being Section 1 on SO and part of the land described in Certificate of Title 4B/1500 as local purpose (community buildings) reserve for a period of 33 years once the former lease is surrendered. The annual rent to be waived for the first three years and then reviewed three-yearly having regard to the Lessors general policies in relation to the leasing of sporting and community facilities. The lease to include a condition that the Lessor will share with the Lessee up to 50% of the costs of maintenance and repair of the building used as a community centre with such share of costs not to exceed $7000 per annum, plus GST reviewed at the time of the three yearly rent review. 3. Delegate to the Property Consultancy Manager the authority on behalf of the Council to negotiate and conclude the terms and conditions of the Deed of Lease with the Association. 4. Request that staff provide the Council with information on the most appropriate insurance cover for the building at the meeting when it considers the lease. Councillor Lonsdale/Councillor Johanson 36. Mt Pleasant Community Centre - Insurance Coverage Sara Templeton, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00114 That the Council receive the information in the report. Councillor Jones/Councillor Cotter Page 7

8 14 and 15. Hagley/Ferrymead Community Board Minutes - 21 October 2015 and 4 November 2015 Sara Templeton, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00115 That the Council receive the reports. Councillor Johanson/Councillor Lonsdale 16 and 17. Riccarton/Wigram Community Board Minutes - 17 November 2015 and 3 November 2015 Mike Mora, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00116 That the Council receives the Minutes from the Riccarton/Wigram Community Board meetings held 17 November 2015 and 3 November Councillor Chen/Councillor Scandrett 18. St Albans Working Party - Terms of Reference Mike Davidson, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00117 That the Council delegates the necessary authority to the Shirley/Papanui Community Board to receive and action recommendations from the St Albans Working Party regarding any rebuild of the St Albans Community Centre. Councillor Cotter/Councillor Jones 20. Proposed Road Names Mike Davidson, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00118 That the Council: 1. Receive the information in the Proposed Road Names report. 2. Approach the developer with a request to install a plaque in the subdivision explaining the history of the street names. Councillor Jones/Councillor Cotter Page 8

9 21. Right to Convey Sewage Easement over Reserve - Tullet Park Mike Davidson, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00119 That the Council: 1. Receive the information in the Right to convey sewage easement over reserve - Tullet Park report. 2. Exercise the powers of the Minister of Conservation referred to in the First Schedule of the Reserves Act 1977 and Instrument of Delegation for Territorial Authorities dated 12 June 2013 pursuant to Section 48(1) of the Reserves Act Councillor Cotter/Councillor Jones 22 and 23. Shirley/Papanui Community Board Report to Council - 14 October 2015 and 4 November 2015 Mike Davidson, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00120 That the Council receive the reports. Councillor Jones/Councillor Cotter 24. Spreydon Heathcote Community Board - Unconfirmed Minutes - 3 November 2015 Paul McMahon, Chairperson and Karoline Potter, Deputy Chairperson, joined the table for this item. Council Resolved CNCL/2015/00121 That the Council receive the information in the report. Councillor Clearwater/Councillor Scandrett Election of a Chair and Resolution to Exclude the Public Council Resolved CNCL/2015/00122 It was resolved on the motion of Mayor Dalziel, seconded by Councillor Scandrett that Councillor Manji be appointed acting Chairperson of the Council meeting of until the return of the Mayor; And That at the resolution to exclude the public set out on pages 497 to 499 of the agenda and pages 323 to 324 of the first supplementary agenda and pages 15 to 16 of the second supplementary agenda be adopted. Page 9

10 Mayor/Councillor Scandrett The meeting adjourned at 12.35pm. The Mayor left the meeting at 12.35pm and returned at 2.36pm during public excluded. The public were re-admitted to the meeting at 2.39pm. Councillor Clearwater left the meeting at 2.44pm. 30. Council's Relationship with Nga Papatipu Runanga Council Resolved CNCL/2015/00123 That the Council: 1. Agrees to establish a Committee of Council known as Te Hononga Council - Papatipu Rūnanga Committee (the Committee). 2. Agrees that the following elected members be appointed to the Committee: The Mayor and Chairs (or alternate) of the Strategy and Finance, Regulatory and Consents, Community, Housing and Economic Development and Infrastructure, Transport and Environment Committees and Multicultural Working Group. 3. Agrees that a representative (or alternate) of each of the Papatipu Runanga be appointed to the Committee: Te Ngāi Tūāhuriri, Rūnanga Ōnuku Rūnanga; Te Rūnanga o Koukourārata; Te Hapū o Ngāti Wheke; Taumutu Rūnanga; and Wairewa Rūnanga. 4. Agrees in principle to the development of Memorandum of Partnership. 5. Asks the Committee to finalise a memorandum for the Council's and nga Runanga's endorsement. 6. Ask the Committee to develop actions to implement and give tangible effect to the relationship. Mayor/Councillor Turner Councillor East left the meeting at 2.46pm and returned to the meeting at 2.49pm. 29. Nga Puna Wai Sports Hub Council Status Report December 2015 Council Resolved CNCL/2015/00124 That the Council receive the report. Councillor Scandrett/Councillor Chen 31. South New Brighton Motor Camp Request For Proposal Council Resolved CNCL/2015/00125 That the Council: 1. Rescind its resolution of 14 May 2015 namely that the Council: Page 10

11 a. Conduct an expression of interest process, once public notification of the remainder of the Natural Hazards chapter of the District Plan Review has occurred for the development and operation of a motor camp or similar on the site on the existing South New Brighton Motor Camp including the relevant information summarised in section 3.9 of this report. b. Instruct officers to report back to the Council before the end of November 2015 with the results of the expression of interest and any other relevant information to inform the Council's decision making on the South New Brighton Motor Camp. c. Authorise officers to conduct preliminary discussions with the existing lessees and report back to the Council prior to conducting the expression of interest with legal advice as to whether an arrangement can be entered into with them. 2. Conduct a request for proposal process from the market for the development and operation of a motor camp or similar on the site of the existing South New Brighton Motor Camp noting that: a. The Council will be the decision maker on the development and operation of a motor camp and any processes necessary under the Reserves Act based on a recommendation from the Burwood Pegasus Community Board. b. The criteria informing the request for proposal will include: The intended outcome will be the development and operation of a motor camp or similar. Ideas for similar uses will be considered at the discretion of the Council. Any future use of the site will not come at a cost to rates and demonstrate added value to the immediate area and local community. Any RFP process and subsequent decisions will protect the Council's earthquake insurance claim. The Council will: Demolish and remove its buildings that are unable to be utilised. Provide information it has in the public domain on the condition of the buildings, civic and park infrastructure, land the predicted vulnerability of the land to natural hazards. Be prepared to grant a long term lease subject to the provisions of the Reserves Act. The Council will not: Fund any repair to its buildings, civic or park infrastructure. Subsidise the development or operation of a motor camp or similar on the site. Warrant the suitability of the land for any particular form of development. Be responsible for any consenting processes on behalf of the operator. Mayor/Councillor East Page 11

12 32. Proposed New Delegations Register Council Resolved CNCL/2015/00126 That the Council: 1. Relying on clause 32 of Schedule 7 of the Local Government Act 2002 and for the purposes of efficiency and effectiveness in the conduct of Council's business, and relying on any other applicable statutory authority: a. For the purpose of performing his or her duties, delegates to the Chief Executive all of its responsibilities, duties and powers to act on any matter, subject to the restrictions set out in the sub-parts and tables in Part A of Attachment 1. b. Notes that these delegations expressly exclude any power, responsibility or duty that has been delegated to a Community Board, Committee, Subcommittee (including an Officer Subcommittee), Council Hearings Panel or other subordinate decision-making body as referred to in Part D of Attachment 1. c. Notes that the Chief Executive may sub-delegate any of these responsibilities, duties, or powers unless this is expressly excluded as set out in the tables in Part A of Attachment Delegates to the persons who hold the positions as set out in Part B of Attachment 1, the responsibilities, duties, and powers as set out in the sub-parts and tables in Part B. a. Notes that unless otherwise specified, these delegations exclude any power, responsibility or duty that has been delegated to a Community Board, Committee, Subcommittee (including an Officer Subcommittee), Council Hearings Panel or other sub-ordinate decision-making body. b. Notes that these powers may only be sub-delegated if it is expressly provided for in the sub-parts and tables in Part B of Attachment 1. c. Notes that all delegations are made severally unless specified otherwise. 3. Confirms the appointments to, and the appointments of, the other council committees and subcommittees, officer subcommittees and other bodies, and delegates the responsibilities, duties, and powers as set out in sub-parts 3 to 5 and the tables in Part D of Attachment 1, noting that the Committee and Community Board delegations will be amended at a later date as per paragraph 5.8. a. Notes that these powers may be sub-delegated unless this is expressly excluded as set out in the sub-parts and tables in Part D of Attachment 1. b. Notes that all delegations are made severally unless specified otherwise. 4. Relying on clause 32 of Schedule 7 of the Local Government Act 2002, together with any other applicable statutory authority, adopts the following Parts of the Delegations Register as set out in Attachment 1: a. Contents b. How this delegation register works c. Delegations policy d. Part A Statutory and Other Delegations to the Chief Executive Page 12

13 e. Part B Statutory and Other Delegations to Staff f. Part D Council to Community Boards, Committees, Sub-Committees, and Other Subordinate Decision-making Bodies 5. Notes that- a. Part C of the Delegations Register as set out in Attachment 1 contains subdelegations made by the Chief Executive and is the responsibility of the Chief Executive; and b. It is the intention of the Chief Executive that any current financial sub-delegations to level 4 or level 5 staff continue to have effect as if they had been made in accordance with the new Delegations Register. 6. Authorises the Legal Services Unit to maintain the Delegations Register as set out in Attachment 1, whose staff may a. Give effect to any Council resolution with respect to Parts A, B or D, and make the corresponding changes, deletions or additions to these Parts: b. Give effect to any written instruction to that effect given by the Chief Executive with respect to Part C, and make the corresponding changes, deletions or additions to this Part: c. Make any typographical or grammatical corrections. 7. The Council revokes the delegations recorded in the Christchurch City Council "Register of Delegations" dated 12 May 2015 except for those delegations to Community Boards, Council Committees and Subcommittees as specifically indicated in Part D of Attachment The Council confirms that any delegations not currently recorded in the "Register of Delegations" dated 12 May 2015 remain in force and may be exercised accordingly. 9. That resolutions 1, 2, 3, 4, 7, and 8 come into force on 4 January 2016, and that resolutions 5 and 6 come into force immediately. Councillor Lonsdale/Councillor Manji The meeting adjourned at 3pm and reconvened at 3.30pm. Councillors Manji and Turner left the meeting at 3pm and returned to the meeting at 3.36pm. The Mayor left the meeting at 3pm and returned to the meeting at 3.43pm. Council Resolved CNCL/2015/00127 Election of a Chair It was resolved on the motion of Councillor Gough, seconded by Councillor Scandrett that Councillor East be appointed Chairperson of the Council meeting of until the return of the Mayor. Councillor Gough/Councillor Scandrett 38. Review of the Dog Control Policy and Dog Control Bylaw Council Resolved CNCL/2015/00128 Page 13

14 That the Council: 1. Receives this report and its attachments; and 2. Resolves to replace the Dog Control Bylaw 2008 and the Dog Control Policy 2008 with a proposed new dog control bylaw and policy as a result of the review, and through this consultation process; and 3. Resolves that the proposed Christchurch City Council Dog Control Bylaw 2016 meets the requirements of section 155 of the Local Government Act 2002, in that: a. a bylaw is the most appropriate way of addressing the perceived problems; and b. the proposed bylaw (subject to the outcome of the consultation process), is the most appropriate form of bylaw; and that c. the proposed bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990; and 4. Resolves that the proposed Dog Control Policy 2016 meets the requirements of section 10 of the Dog Control Act; and 5. Resolves to undertake the Special Consultative Procedure in relation to the proposed new bylaw and policy, as set out in sections 83 and 86 of the Local Government Act 2002, and in accordance with the requirements of section 10(1) and 20(1) of the Dog Control Act 1996; and 6. Resolves to adopt the Statement of Proposal, which includes the proposed Christchurch City Council Dog Control Bylaw 2016 and the proposed Christchurch City Council Dog Control Policy 2016; and 7. Resolves to give notice of the draft policy to every person who is a registered dog owner, in accordance with section 10(2) of the Dog Control Act 1996; and 8. Resolves that the consultation period be from 1 February 2016 to 1 March 2016; and 9. Resolves that a hearings panel be appointed to hear submissions in April 2016, deliberate on those submissions and to report back to the Council on the final form of the bylaw and policy in May 2016; and 10. Note that there will be some as yet unknown signage costs associated with implementing the proposed new policy and bylaw, if adopted; and 11. Note that the proposed new Dog Control Policy includes an updated version of the Responsible Dog Owner Status Policy (adopted by Council on 24 September 1997), which will require the revocation of the 1997 Responsible Dog Owner Status Policy if the new Dog Control Policy is adopted. Councillor Scandrett/Councillor Gough 43. Corporate Finance Report for the period ending 30 September 2015 Council Resolved CNCL/2015/00129 That the Council receive the report Councillor Scandrett/Councillor Lonsdale Page 14

15 The Mayor returned to the meeting at 3.43pm and resumed the Chair. 44. Christchurch City Holdings Annual Report for the year ended 30 June 2015 Council Resolved CNCL/2015/00130 Recommend to Council that it receive the 2015 Annual Report of Christchurch City Holdings Limited. Councillor Lonsdale/Councillor Turner 33. Removal of Bach Port Levy-Further Advice This item was deferred to a workshop (including the Community Board), to report back to Council in the new year. 35. Postal Services in Fendalton - Waimairi Community Council Resolved CNCL/2015/00131 It is recommended that the Council: 1. Endorse the proposed New Zealand Post Centre integration into the Fendalton Service Centre in alignment with the Citizen Hub Strategy with as many of the services previously provided by New Zealand Post as possible, for example bill payments and car registration. 1. Request that staff work with New Zealand Post on providing services through other Council facilities. Councillor Gough/Councillor Manji 37. The Mayor's Welfare Fund Charitable Trust - Exemption as a CCO Council Resolved CNCL/2015/00132 That the Council grant an exemption to The Mayor's Welfare Fund Charitable Trust under section 7 of the Local Government Act from being a Council Controlled Organisation. Mayor/Councillor Lonsdale 39. Regulatory Compliance Activity Council Resolved CNCL/2015/00133 That the Council: Page 15

16 1. Receive the information in the Regulatory Compliance Activity report. 2. Approach Government to review the Amusement Devices Regulations to assist the Council Regulatory Compliance Unit in dealing with issues surrounding amusement devices in the City. Councillor East/Councillor Scandrett 27. Residential Red Zone Horizontal Infrastructure Council Resolved CNCL/2015/00134 That the Council: 1. Acknowledges the situation of residents affected by the earthquakes still residing in the Residential Red Zone and their servicing provision. 2. Recommend that no horizontal infrastructure be permanently removed until decisions are made on the future use of the residential red zone flat lands. 3. Recommend the proposed road status changes as indicated on the Attachment Plan A for in service full, out of service, and in service reviewed/reduced. The NEW attached Plan A has been amended following the meetings with the Community Boards to reflect the changes requested. These changes were for the following road sections to remain in service; Avonside Drive from Wainoni Road to Gloucester Street, Retreat Road to Swanns Road Bridge, Access to 20 Templar Street (Bill Sutton's House) via Harvey Terrace. 4. Recommend that for the roads to be taken out of service and closed to vehicles that temporary barriers are replaced with semi-permanent barriers to prevent vehicle access and deter dumping that is occurring. There will still be access for pedestrians and service vehicles. 5. Recommend that residents still residing at Brooklands be informed of future infrastructure and land issues, and with Proposed District Plan zoning prior to final Crown offer closure on (completed). 6. Recommend that Residents Associations be kept informed of access and infrastructure status prior to reporting back to the Community Boards. 7. Approve for consultation with remaining red zone residents and affected residents the road status in service reviewed/reduced. 8. Approve for consultation with remaining red zone residents and affected residents the proposed three waters status, as indicated on the Attached Plans B C and D for wastewater, storm water and water supply. 9. Note that Council staff work with CERA horizontal infrastructure team on alternative servicing provisions for remaining occupied privately owned properties in the residential red zone flat lands to meet Council's legal supply and collection obligations and those reviewed services will be communicated to the remaining residents and Community Boards as part of that consultation process. Page 16

17 10. Note that following the consultation period staff report back to the Community Boards and Council. Councillor Livingstone/Councillor Lonsdale 72. Request for Peterborough Quarter Council Resolved CNCL/2015/00135 That the Council: 1. Agree to DCL engaging with the market with respect to the Council-owned land in Peterborough Street (specifically 95 Kilmore Street and 82 and 84 Peterborough Street) and surrounding Council-owned sites in order to seek development partners aligned to Council objectives for the redevelopment of the Peterborough Quarter. 2. Note that DCL will work with Elected Members and Council staff to determine the development objectives, outcomes and risk profile that they would like to see represented in a possible development agreement on the Peterborough Quarter land. 3. Note that once a preferred developer has been identified and key commercial terms identified DCL will come back to Council for full approval to proceed. Councillor Manji/Councillor Scandrett Councillor Johanson voted against this resolution. 19. Northern Transport Options Mike Davidson, Chairperson, joined the table for this item. Council Resolved CNCL/2015/00136 That the Council: 1. Receive the information in the Northern Transport Options Report 2. Initiates a business case process in conjunction with Community Boards for a future Public Transport study with strategic partners. 3. Provide advice on the utilisation of the current rail infrastructure. Councillor Cotter/Councillor Jones Councillor Gough left the meeting at 4.36pm and returned to the meeting at 4.44pm. 41. Lease policy for the creation of new leases and extension requests prior to expiry Council Resolved CNCL/2015/00137 Page 17

18 That the Council: a. Adopt the attached operational Lease Policy with the recommended wording changes made. b. Delegate authority to the Property Consultancy Manager to implement the policy and in doing so make any decisions he considers necessary at his sole discretion. Councillor Lonsdale/Councillor Livingstone Councillors Clearwater, Johanson and Turner voted against this resolution Council Resolved CNCL/2015/00138 c. Request that staff notify Community Boards of any requests for extension of lease, and prepare advice for the Council on the appropriateness of delegating the decision to the Community Board. Councillor Lonsdale/Councillor Livingstone Councillor Turner left the meeting at 5.09pm. 40. Performance Report for the three months to 30 September 2015 Council Resolved CNCL/2015/00139 That the Council receive the report. Councillor Manji/Councillor Gough 42. Debt Write Off Global Developments 511 Madras Street Limited Council Resolved CNCL/2015/00140 That the Council write off the debt of $19, plus GST, owed by Global Developments. Councillor Manji/Councillor Gough 60. Update for appeals to the Local Alcohol Policy Councillors Gough and Lonsdale declared a conflict of interest and took no part in the debate or vote on this item. Council Resolved CNCL/2015/00141 That the Council: Page 18

19 1. Receives this report including an attached schedule [Attachment 1] of appeals on the PLAP. 2. Approves the establishment of a working party to be set up and discharged on completion of the attached terms of reference[attachment 2] a. To have oversight of, and to provide staff and legal counsel with guidance and strategic direction as to any pre-hearing discussions/negotiations with appellants and parties to the appeals on the PLAP appeals in accordance with the terms of reference. b. To make recommendations to the Council as to possible negotiated resolutions of any appeal in accordance with the terms of reference 3. Appoints 5 councillors to the working party being Councillors East, Clearwater, Livingstone, Jones and Scandrett, with Councillor Livingstone to be the Chairperson of the working party. Mayor/Councillor Cotter 62. Infrastructure, Transport and Environment Committee Minutes - 3 December 2015 Council Resolved CNCL/2015/00142 That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 3 December Councillor Clearwater/Councillor Scandrett 63. AAC Phase 2 Project - St Asaph Street Council Resolved CNCL/2015/00143 That the Council: 1. Approve the scheme designs for St Asaph Street, as detailed in Attachment A 2. Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) If the resolution states "Note 1 Applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Council meeting of 11 December 2015; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the Council resolutions on the An Accessible City report at the Council meeting of 11 December Page 19

20 Existing St Asaph Street Eastern extent of project to Madras Street Traffic Control 4. Approve all traffic controls on St Asaph Street from its intersection with Madras Street and extending in an easterly direction for a distance of 185 metres be revoked, and that this one way section of St Asaph Street be revoked as authorised under clause 12 of the Christchurch City Council Traffic and Parking Bylaw Note 1 New St Asaph Street Eastern extent of project to Madras Street Traffic Control 5. Approve the lane marking changes, kerb build out changes, traffic islands and kerb alignment changes on St Asaph Street from its intersection with Madras Street, extending in an easterly direction for a distance of 185 metres as detailed on Attachment A. Note 1 6. Approve that St Asaph Street be one way east to west from its intersection with Madras Street, and extending in an easterly direction for a distance of 185 metres, except for bicycles, which can travel eastbound on the dedicated bicycle path between Madras Street and Ferry Road. This one way section is authorised under clause 12 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of One Way Streets. Note 1 7. Approve that a special vehicle lane for the use of westbound bicycles only, be established on the south side of St Asaph Street, against the kerb commencing at its intersection with Madras Street, and extending in an easterly direction for a distance of 185 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 1 8. Approve that a special vehicle lane for the use of westbound right turning bicycles only, be established on the southern side of St Asaph Street, against the median island which separates straight ahead and right turning bicycles, commencing at its intersection with Madras Street, and extending in an easterly direction for a distance of 24 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 1 9. Approve that a special vehicle lane for the use of eastbound bicycles only, be established on the southern side of St Asaph Street, located on the southern side of the traffic islands, commencing at its intersection with Madras Street and extending to its intersection with Ferry Road, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. 10. Approve that the pathway on the south side of St Asaph Street commencing at a point six metres east of its intersection with Madras Street and extending in an easterly direction for a distance of six metres, as detailed on Attachment A, be resolved as a shared pedestrian/bicycle pathway where bicycles can travel southwest bound only, in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rule: Note Approve the lane marking changes, traffic islands and kerb alignment changes at the St Asaph Street and Ferry Road intersection as detailed on Attachment A. 12. Approve that the right turn movement from the southeast approach of Ferry Road at its intersection with St Asaph Street be prohibited. Page 20

21 13. Approve that a give way control be placed on the Ferry Road special vehicle lane (bicycle lane) located on the south western side, at its intersection with St Asaph Street, as detailed on Attachment A. 14. Approve that a give way control be placed on the St Asaph Street eastbound special vehicle lane (bicycle lane) located on the southern side of St Asaph Street, at its approach to its intersection with Ferry Road, as detailed on Attachment A. 15. Approve that a Give Way control be placed against the Ferry Road approach at its intersection with St Asaph Street. 16. Approve that a Give Way control be placed against the Ferry Road approach to the St Asaph Street westbound special vehicle lane at its intersection with St Asaph Street, as detailed on Attachment A. 17. Approve that a Give Way control be placed against the special vehicle lane (northwest bound bicycle lane) on the Ferry Road approach to the St Asaph Street intersection, as detailed on Attachment A. 18. Approve that a Give Way control be placed against the St Asaph Street left turn lane into Ferry Road as detailed on Attachment A. Existing St Asaph Street Eastern extent of project to Madras Street Parking and Stopping Restrictions 19. Approve that all parking and stopping restrictions on both sides of St Asaph Street from its intersection with Madras Street and extending in an easterly direction for a distance of 185 metres be revoked. Note 1 New St Asaph Street Eastern extent of project to Madras Street Parking and Stopping Restrictions 20. Approve that the stopping of vehicles be prohibited at any time on the south side of St Asaph Street, commencing at its intersection with Madras Street and extending in an easterly direction for a distance of 185 metres, as detailed on Attachment A. Note Approve that the stopping of vehicles be prohibited at any time on the north side of St Asaph Street, commencing at its intersection with Madras Street and extending in an easterly direction for a distance of 159 metres, as detailed on Attachment A. Note Approve that the stopping of vehicles be prohibited at any time on the southern side of St Asaph Street, commencing at its intersection with Madras Street and extending in an easterly direction to its intersection with Ferry Road. This stopping restriction is to apply to the southern side of the traffic island (bicycle lane separation island), inclusive of gaps for access points as detailed on Attachment A. 23. Approve that the stopping of vehicles be prohibited at any time on the southern side of St Asaph Street, commencing at its intersection with Madras Street and extending in an easterly direction to its intersection with Ferry Road. This stopping restriction is to apply to the northern side of the traffic island (bicycle lane separation island), inclusive of gaps for access points, as detailed on Attachment A Existing Ferry Road St Asaph Street to south eastern extent of project Traffic Control 24. Approve all traffic controls on Ferry Road from its intersection with St Asaph Street and extending in a south easterly direction for a distance of 42 metres be revoked. Note 1 Page 21

22 New Ferry Road St Asaph Street to south eastern extent of project Traffic Control 25. Approve the lane marking changes, traffic islands and kerb alignment changes on Ferry Road from its intersection with St Asaph Street, and extending in a south easterly direction for a distance of 42 metres as detailed on Attachment A. Note Approve that a special vehicle lane for the use of northwest bound bicycles only, be established on the southwest side of Ferry Road, against the kerb commencing at its intersection with St Asaph Street, and extending in a south easterly direction for a distance of 42 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note Approve that a special vehicle lane for the use of southwest bound, and then southeast bound bicycles only, be established on the east and then northeast side of Ferry Road, against the kerb commencing at its intersection with St Asaph Street, and extending in a southerly and then south easterly direction for a distance of 42 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note Approve that a special vehicle lane for the use of south eastbound bicycles only, be established on the south western side of Ferry Road, located between the north westbound bicycle lane and the central traffic island on Ferry Road, commencing at its intersection with St Asaph Street, and extending in a south easterly direction for a distance of nine metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 1 Existing Ferry Road St Asaph Street to south eastern extent of project Parking and Stopping Restrictions 29. Approve that all parking and stopping restrictions on both sides of Ferry Road from its intersection with St Asaph Street extending in a southerly and then south easterly direction for a distance of 42 metres be revoked. Note 1 New Ferry Road St Asaph Street to south eastern extent of project Parking and Stopping Restrictions 30. Approve that the stopping of vehicles be prohibited at any time on both sides of Ferry Road, commencing at its intersection with St Asaph Street and extending in a southerly, then south easterly direction for a distance of 42 metres, as detailed on Attachment A. Note 1 Applies 31. Approve that the stopping of vehicles be prohibited at any time on the south western side of Ferry Road, commencing at its intersection with St Asaph Street and extending in a south easterly direction for a distance of 22 metres, as detailed on Attachment A. This stopping restriction applies to the north eastern side of the traffic islands that separates the bicycle lane and vehicle lane. Note 1 Applies Existing Intersection Madras Street / St Asaph Street Traffic Control 32. Approve that all traffic controls including traffic signals at the intersection of Madras Street and St Asaph Street be revoked. New Intersection Madras Street / St Asaph Street Traffic Control Page 22

23 33. Approve that the intersection of Madras Street and St Asaph Street be controlled by traffic signals in accordance with the Land Transport Rule: Traffic Control Devices 2004 as detailed on Attachment A. 34. Approve the lane marking changes and kerb alignment changes at the intersection of Madras Street and St Asaph Street as detailed on Attachment A. 35. Approve that the left turn movement for all motorised vehicles be prohibited from the St Asaph Street approach into Madras Street. 36. Approve that the right turn movement for all motorised vehicles and bicycles be prohibited from the Madras Street approach into St Asaph Street. Existing High Street Madras Street to North Western extent Traffic Control 37. Approve all traffic controls on High Street from its intersection with Madras Street and St Asaph Street and extending in a north westerly direction for a distance of 39 metres be revoked. Note 1 Applies New High Street Madras Street to North Western extent Traffic Control 38. Approve the lane marking changes and kerb alignment changes on High Street from its intersection with Madras Street and St Asaph Street, and extending in a north westerly direction for a distance of 40 metres as detailed on Attachment A. Note Approve that a bi-directional bicycle path be created on High Street commencing at its intersection with Madras Street and St Asaph Street, and extending in a north westerly direction for a distance of 17 metres, as detailed on Attachment A, in accordance with section 11.4 of the Land Transport Act - Traffic Control Devices Rule: Note Approve that a Stop Control be placed against the realigned High Street approach, at its intersection with Madras Street, as detailed on Attachment A. 41. Approve that a Give Way control be placed on the High Street north westbound bicycle path located on the south western side of High Street, located at a point 17 metres northwest of its intersection with St Asaph Street and Madras Street, as detailed on Attachment A. Note 2 Existing High Street Madras Street to North Western extent Parking & Stopping Restrictions 42. Approve that all parking and stopping restrictions on both sides of High Street, from its intersection with Madras Street and St Asaph Street, and extending in a north westerly direction for a distance of 39 metres be revoked. Note 1 New High Street Madras Street to North Western extent Parking & Stopping Restrictions 43. Approve that the stopping of vehicles be prohibited at any time on the north side and then the north eastern side of the realigned High Street, commencing at its new intersection with Madras Street and extending in a westerly and then north westerly direction for a distance of 25 metres, as detailed on Attachment A. Note Approve that the stopping of vehicles be prohibited at any time on the south side, and then the south western side of the realigned High Street, commencing at its new intersection with Madras Street and extending in a westerly and then north westerly direction for a distance of 39 metres, as detailed on Attachment A. Note 2 Existing Madras Street St Asaph Street to Tuam Street Traffic Control Page 23

24 45. Approve all traffic controls on Madras Street from its intersection with St Asaph Street to its intersection with Tuam Street be revoked, and that this one way section of Madras Street be revoked as authorised under clause 12 of the Christchurch City Council Traffic and Parking Bylaw New Madras Street St Asaph Street to Tuam Street Traffic Control 46. Approve that Madras Street be one way south to north from its intersection with St Asaph Street, to its intersection with Tuam Street. This one way section is authorised under clause 12 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of One Way Streets. 47. Approve the lane marking changes and kerb alignment changes on Madras Street from its intersection with St Asaph Street to its intersection with Tuam Street as detailed on Attachment A. 48. Approve that a special vehicle lane for the use of northbound bicycles only, be established on the west side of Madras Street, located against the kerb, commencing at a point nine metres north of its intersection with St Asaph Street and extending in a northerly direction for a distance of 50 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note Approve that a special vehicle lane for the use of northbound bicycles only, be established on the west side of Madras Street, located against the parking lane, commencing at a point 59 metres north of its intersection with St Asaph Street and extending in a northerly direction for a distance of 17 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note Approve that a special vehicle lane for the use of northbound bicycles only, be established on the west side of Madras Street, located against the kerb, commencing at a point 76 metres north of its intersection with St Asaph Street, and extending in a northerly direction to its intersection with Tuam Street, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Existing Madras Street- St Asaph Street to Tuam Street Parking and Stopping Restrictions 51. Approve that all parking and stopping restrictions on both sides of Madras Street from its intersection with St Asaph Street to its intersection with Tuam Street be revoked. New Madras Street St Asaph Street to Tuam Street Parking and Stopping Restrictions 52. Approve that the stopping of vehicles be prohibited at any time on the east side of Madras Street, commencing at its intersection with St Asaph Street and extending in a northerly direction to its intersection with Tuam Street. Note Approve that the stopping of vehicles be prohibited at any time on the west side of Madras Street, commencing at its intersection with St Asaph Street and extending in a northerly direction for a distance of 59 metres. Note Approve that the parking of vehicles be restricted to a maximum period of 60 minutes and means of payment) on the west side of Madras Street, commencing at point 59 metres Page 24