CHRISTCHURCH CITY COUNCIL AGENDA

Transcription

1 CHRISTCHURCH CITY COUNCIL AGENDA THURSDAY 11 APRIL AM COUNCIL CHAMBER, CIVIC OFFICES, 53 HEREFORD STREET We re on the Web!

2

3 AGENDA - OPEN CHRISTCHURCH CITY COUNCIL Thursday 11 April 2013 at 9.30am in the Council Chamber, Civic Offices, 53 Hereford Street Council: The Mayor, Bob Parker (Chairperson). Councillors Peter Beck, Helen Broughton, Sally Buck, Ngaire Button, Tim Carter, Jimmy Chen, Barry Corbett, Jamie Gough, Yani Johanson, Aaron Keown, Glenn Livingstone, Claudia Reid and Sue Wells. ITEM NO. DESCRIPTION PAGE NO 1. APOLOGIES 1 2. DEPUTATIONS BY APPOINTMENT 1 3. PRESENTATION OF PETITION 1 4. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING 3 OF 5 MARCH REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING 7 OF 22 MARCH REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD: MEETING OF FEBRUARY REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF 15 4 MARCH REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF MARCH REPORT OF THE CHAIRPERSON OF THE BURWOOD/PEGASUS COMMUNITY BOARD: 27 MEETING OF 2 APRIL REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING 47 OF 5 MARCH REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING 51 OF 19 MARCH REPORT OF THE CHAIRPERSON OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: 63 MEETING OF 2 APRIL REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING 69 OF 6 MARCH REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING 75 OF 20 MARCH REPORT OF A MEETING OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD: 81 MEETING OF 21 FEBRUARY REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 87 5 MARCH REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF MARCH REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF MARCH 2013

4 COUNCIL ITEM NO. DESCRIPTION PAGE NO 19. REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF MARCH REPORT OF THE CHAIRPERSON OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: 113 MEETING OF 3 APRIL REQUESTS ARISING FROM PREVIOUS PUBLIC FORUM NOTICES OF MOTION RESOLUTION TO EXCLUDE THE PUBLIC 129

5 1 COUNCIL APOLOGIES The Mayor. 2. DEPUTATIONS BY APPOINTMENT Alex Aitken, Chairperson Gilberthorpes Estate Residents Assocation regarding item 17.1 Riccarton Wigram Community Board Meeting of 19 March Linda Goodrick regarding item 20.1 Shirley Papanui Community Board Chairpersons Report of 3 April 2013 (Belfast Network Community Trust). 3. PRESENTATION OF PETITIONS Nil.

6 2

7 Clause 4 SPREYDON/HEATHCOTE COMMUNITY BOARD 5 MARCH 2013 Report of a meeting of the Spreydon/Heathcote Community Board held on 5 March 2013 at 5pm in the Board Room, Beckenham Service Centre, 66 Colombo Street PRESENT: Phil Clearwater (Chairperson), Barry Corbett, Paul McMahon, Helene Mautner and Tim Scandrett. APOLOGIES: Apologies for absence were received and accepted from Karolin Potter and Sue Wells. An apology for early departure was received and accepted from Barry Corbett who departed at 6.22pm and was absent for part of clause 11 and clause 12. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS 1.1 SMOKEFREE OUTDOOR AREAS Martin Witt and Heather Kimber of the Cancer Society Canterbury/West Coast Division addressed the Board regarding the smokefree outdoor policy. They indicated that the current voluntary policy has been successful and their review shows that there is support for extending the policy coverage to other outdoor areas. Martin Witt advocated for the Council to review the existing policy and consider extending the coverage which would assist in progressing New Zealand s policy towards being smokefree by The Board Chairperson thanked Martin Witt and Heather Kimber for informing the Board about their plans for progressing smokefree outdoor areas. The Board noted that it would include this matter in its submission to the Draft Christchurch City Three Year Plan. Further the Board noted that it would be useful to include an emphasis on the smokefree policy in the Ward Master Plan areas and to use the smokefree logos on Council event materials. 1.2 CASHMERE RESIDENTS ASSOCIATION Rik Tindall and Leona Murahidy of the Cashmere Residents Association addressed the Board and spoke of the association s growth, their recent activities and also their future plans. The delegation spoke of the Cashmere Vision and Values Project in 2008 which allowed the Association to establish digital links with the community and their membership. The Association indicated its wish to hold a meeting to discuss the Draft Christchurch City Three Year Plan. Further the delegation raised the matter of the trend towards decreasing community volunteers and how this was directly affecting the Cashmere Residents Association. The Board Chairperson thanked Rik Tindall and Leona Murahidy for informing the Board of the Cashmere Residents Associations activities. 2. PETITIONS Nil.

8 Spreydon/Heathcote Community Board NOTICES OF MOTION Nil. 4. CORRESPONDENCE 4.1 ST MARTINS VOLUNTARY LIBRARY The Board received an invitation to attend the opening of the new library in the St Martins New World Supermarket building from the St Martins Library staff. 5. BRIEFINGS Nil. 6. EARTHQUAKE DESIGN AND CAPABILITY ` Nil. 7. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: 37 Hawford Road, Opawa Clause 7 (Part C) of these minutes records a decision in relation to this matter ward earthquake matters Hansen Park Have a Go Day which is temporary replacement of Heathcote River Day Garden Pride Awards submissions for Christchurch City Council Three Year Plan Sydenham Heritage Trust. 8. ELECTED MEMBER S INFORMATION EXCHANGE Mention was made of the following matters: removal of rubbish and debris from the Old Rail Goods Shed site on the corner of Cass and Colombo Streets. old malt-works building on Waltham Road traffic and parking problems in the area of Addington through to Selwyn Street, currently being identified by the Addington Neighbourhood Association and the Addington Wellbeing Network community involvement and development around the Heathcote River where SCIRT (Stronger Christchurch Infrastucture Rebuild Team) work is undertaken Digital Learning Trust.

9 Spreydon/Heathcote Community Board PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MINUTES 25 FEBRUARY 2013 The Board resolved that the minutes of the Board s ordinary meeting of 25 February 2013 be confirmed. 10. BROUGHAM STREET / SELWYN STREET INTERSECTION TRAFFIC MANAGEMENT The Board considered a report seeking their approval that no stopping restrictions and cycle lanes be installed at the intersection of Selwyn Street and Brougham Street. BOARD CONSIDERATION The Board discussed the need for further consultation with affected business and building owners in the area with reference to future plans for building use. STAFF RECOMMENDATION: It is recommended that the Spreydon/Heathcote Community Board: (a) Revoke the following: (i) (ii) (iii) (iv) That existing parking restrictions on the western side of Selwyn Street commencing at its intersection with Brougham Street and extending in a northerly direction for a distance of 29 metres be revoked. That existing parking restrictions on the eastern side of Selwyn Street commencing at its intersection with Brougham Street and extending in a northerly direction for a distance of 38 metres be revoked. That existing parking restrictions on the western side of Selwyn Street between its intersection with Brougham Street and its intersection with Somerset Crescent be revoked. That existing parking restrictions on the eastern side of Selwyn Street commencing at its intersection with Brougham Street and extending in a southerly direction for a distance of 28 metres be revoked. (b) Approve the following: (i) (ii) (iii) (iv) That the stopping of vehicles is prohibited on the western side of Selwyn Street commencing at its intersection with Brougham Street and extending in a northerly direction for a distance of 29 metres. That the stopping of vehicles is prohibited on the eastern side of Selwyn Street commencing at its intersection with Brougham Street and extending in a northerly direction for a distance of 38 metres. That the stopping of vehicles is prohibited on the western side of Selwyn Street between Brougham Street and Somerset Crescent. That the stopping of vehicles is prohibited on the eastern side of Selwyn Street commencing at its intersection with Brougham Street and extending a southerly direction for a distance of 28 metres. BOARD DECISION The Board resolved that the report lay on the table until staff consult the affected businesses and building owners in the area.

10 Spreydon/Heathcote Community Board COMMUNITY BOARD ADVISER S UPDATE (CONT D) HAWFORD ROAD OPAWA TREE CONDITION The Board considered a memorandum outlining the options and the condition of the tree at 37 Hawford Road Opawa. The Board resolved that the tree located at 37 Hawford Road Opawa be retained. 11. ELECTED MEMBERS QUESTIONS UNDER STANDING ORDERS Nil. The meeting concluded at 6.55pm. CONFIRMED THIS 22ND DAY OF MARCH 2013 PHIL CLEARWATER CHAIRPERSON

11 Clause 5 SPREYDON/HEATHCOTE COMMUNITY BOARD 22 MARCH 2013 Report of a meeting of the Spreydon/Heathcote Community Board held on 22 March 2013 at 8am in the Board Room, Beckenham Service Centre, 66 Colombo Street, Beckenham PRESENT: APOLOGIES: Phil Clearwater (Chairperson), Barry Corbett, Paul McMahon, Helene Mautner, Karolin Potter and Tim Scandrett. An apology for absence was received and accepted from Sue Wells. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 LINDEN GROVE SUB DIVISION The scheduled deputation was deferred until the Board s next meeting on 2 April PETITIONS Nil. 3. CORRESPONDENCE 3.1 A letter from Manuka Cottage was received by the Board and tabled at the meeting regarding parking problems in Addington. 3.2 A letter from Maugers Cass Street Recycling outlining the progress of the clean up old Rail Goods shed on the corner of Cass and Colombo Streets. The Board decided to hold a meeting with business owners in the area, and then meet with Maugers Cass Street Recycling to discuss the issues that the business owners and the Board members wish to raise in relation to the clean up of earthquake rubble stored at the old Rail Goods shed on the corner of Cass and Colombo Streets. 4. BRIEFINGS Nil. 5. EARTHQUAKE RECOVERY DESIGN AND CAPABILITY 5.1 EARTHQUAKE RECOVERY COMMUNITY ADVOCATE BRIEFING The Board received information on the following: Liaising with Stronger Christchurch Infrastructure Rebuild Team (SCIRT) on traffic management signs including Light Emitting Diode (LED) message boards at major roadwork areas within the ward.

12 Spreydon/Heathcote Community Board Cont d The Board was advised that Christchurch Earthquake Recovery Authority (CERA) are holding a TC3 Land Zone Expo to be held on 27 and 28 April Staff are continuing to work on the Board s request to use Discretionary Response Funding for small earthquake recovery projects 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: 6.1 END OF TIMES EQUIPMENT QUOTES At the Spreydon/Heathcote Community Board meeting of 25 February 2013, the Board resolved to grant $2,000 for the End of Times group $2,000 from the Discretionary Response fund towards the purchase of a key board. The Board requested further information regarding quotes to support the application. The quotes were received and noted by the Board. 6.2 PROPOSED PLAN CHANGE 56 UPDATE The Board received staff feedback on its submission to Plan Change MEETING WITH RESIDENTS ASSOCIATIONS AND GROUPS ON MONDAY 25 MARCH 2013 The Board were reminded of the meeting to be held with the Ward s Residents Associations to consult on the Christchurch Three Year Plan. The Board agreed to request a staff member to be in attendance to assist the Board with resident s enquiries. 7. ELECTED MEMBER S INFORMATION EXCHANGE Mention was made of the following matters: Garden Awards - the Board congratulated the staff on managing a highly successful event. St Martins Volunteer Library the Board acknowledged and thanked staff for finding the St Martins Volunteer Library new premises. The library is operational again and reopened on 11 March Fifield Terrace Pedestrian Foot Bridge is closed. The Board discussed the need for a message sign explaining the damage to the bridge and the danger. Alleyway/walkway area off Mathers Road, Rowley the Board discussed the issue of the continued unacceptable behaviour in the alleyway. The Board were advised that the Police are working with the Council to make the alleyway safer. Manning Intermediate School meeting the Board were advised that a meeting has been held with the school community to ascertain the community s views on the proposed school closure and decided to ask for an extension to the consultation time. Traffic and Parking in Addington The Board voiced their concerns on the ever increasing pressure on parking within the environs of Addington. The Board were advised that the parking study they requested in 2012 is progressing. Old Stone House Annual General Meeting (AGM) thanked the Board for their support. Work is progressing towards having the Old Stone House operational by December 2013.

13 Spreydon/Heathcote Community Board PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 8. CONFIRMATION OF MINUTES 5 MARCH 2013 The Board resolved that the minutes of the Board s ordinary meeting of 5 March 2013 be confirmed. 9. NOTICES OF MOTION The following Notice of Motion was submitted by Paul McMahon. That the Spreydon/Heathcote Community Board requests that the Council asks the Minister for Canterbury Earthquake Recovery to use the provisions of the Canterbury Earthquake Recovery Act (s7) to amend the District Plan so that it incorporates; a) The Sydenham Master Plan b) The Selwyn Street Shops Master Plan. c) The same for all other Master Plans the Council has adopted and have been through the public consultation process. Explanation: These Masterplans have been adopted by the Council and have gone through extensive public consultation processes and have been met with widespread support and participation. However, the Masterplans currently have no statutory force and risk being undermined by incompatible development, which the Council currently has no powers to prevent. Parliament granted the powers to amend the District Plan by Orders in Council to the Minister to aid in the reconstruction of the city, anticipating rightly that the need would arise for an expedited process. Council is well able to make the request to the Minister for Canterbury Earthquake Recovery; it is up to the Minister and his Cabinet colleagues to decide whether the use of those powers is warranted. BOARD CONSIDERATION: The Board considered that they would wait until the consultation and subsequent release of the draft Land Use Recover Plan (LURP). If the Plan does not include provision for the Suburban Centres Masterplans then the Board would reconsider the Notice of Motion. The Notice of Motion was withdrawn by Paul McMahon. 10. BARRINGTON STREET AT BEWDLEY STREET- BUS STOP AND CROSSING FACILITY The Board considered a report seeking its approval to relocate a bus stop and pedestrian crossing island on Barrington Street adjacent to the Bewdley Street intersection. STAFF RECOMMENDATION: (a) (b) (c) That any existing stopping or parking restriction on the south western side of Barrington Street commencing at its intersection with Bewdley Street and extending in a south easterly direction for a distance of 42 metres be revoked. That any existing stopping or parking restriction on the south eastern side of Bewdley Street commencing at its intersection with Barrington Street and extending in a south westerly direction for a distance of 8 metres be revoked. That the stopping of vehicles be prohibited at any time on the south western side of Barrington Street commencing at its intersection with Bewdley Street, and extending in a south easterly direction for a distance of 22 metres.

14 Spreydon/Heathcote Community Board Cont d (d) (e) (f) That a bus stop be created on the south western side of Barrington Street commencing at a point 22 metres south east of its intersection with Bewdley Street, and extending in a south easterly direction for a distance of 14 metres. That the stopping of vehicles be prohibited at any time on the south western side of Barrington Street commencing at a point 36 metres south east of its intersection with Bewdley Street, and extending in a south easterly direction for a distance of 8 metres. That the stopping of vehicles be prohibited at any time on the south eastern side of Bewdley Street commencing at its intersection with Barrington Street and extending in a south westerly direction for a distance of 8 metres. BOARD CONSIDERATION: The Board discussed the need for staff to report further on the outcomes of the consultation. BOARD DECISION: The Board resolved to lay the report on the table until further public consultation has been undertaken. 6. COMMUNITY BOARD ADVISER S UPDATE CONT D 6.1 ART PROJECT FOR SYDENHAM MASTER PLAN AREA The Board discussed the establishment of a Art Project Working Party to explore art work/s within the Sydenham Masterplan Area. It was proposed that the art project be funded through the Board s Discretionary Response Fund. BOARD DECISION: The Board resolved to establish a working party to consider art project/s for the Sydenham Masterplan area with a focus on heritage matters to be funded from the Board s Discretionary Response Fund. The working party to include board members, appropriate staff, a community artist as a consultant, and the Chairperson of the Sydenham Heritage Trust. The meeting concluded at 9.10am. CONFIRMED THIS 2 ND DAY OF APRIL 2013 PHIL CLEARWATER CHAIRPERSON

15 AKAROA/WAIREWA COMMUNITY BOARD 20 FEBRUARY 2013 Clause 6 Report of a meeting of the Akaroa/Wairewa Community Board held on Wednesday 20 February 2013 at 9.30am in the Akaroa Sports Complex, 28 Rue Jolie, Akaroa PRESENT: APOLOGIES: Pam Richardson (Chairman), Lyndon Graham, Leigh Hickey, Stewart Miller, Bryan Morgan and Claudia Reid. An apology for absence was received from Claudia Reid, who left the meeting at 12.07pm and was not present for Clauses 10 and 14. The Board reports that: PART B REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 TAKAMATUA RESIDENTS ASSOCIATION Kevin Simcock from the Takamatua Residents Association addressed the Board on various matters. Akaroa Water Quantity The Board decided to recommend that the Akaroa Catchment Water Committee be reconvened to address water quantity in the Akaroa area, after concern was expressed from the Association that plans to take water from Takamatua would result in water shortages there. Takamatua Wharf Volunteer Involvement The Board decided to make a deputation to the Environment and Infrastructure Committee to discuss how local communities on the Peninsula can have the opportunity for ongoing involvement with community facilities, such as their local wharves, after the meeting was told that Takamatua locals were willing to help in the ongoing maintenance of the Takamatua Wharf. Takamatua Refuse Skip The Board decided to ask staff to review the problem of commercial rubbish being illegally dumped at rural transfer stations and how enforcement action could be taken to prevent this, after it was reported that commercial and domestic rubbish was being dumped in the Takamatua skip by people who did not live in Takamatua. Walking Track Takamatua to Akaroa The Board decided to ask staff to contact the Rod Donald Trust, and ask that they liaise with the Takamatua Residents Association, regarding creating an easement for the walking track from Takamatua to Akaroa, that currently crossed private land. Kingfisher Point Subdivision The Board decided to ask staff to investigate and comment back to the Board on whether the Kingfisher Point subdivision consent conditions had been met, and compliance was ongoing.

16 12 1 Cont d East End Reserve Akaroa/Wairewa Community Board The Board decided to support in principle the landscape concept plan for Reserve 189 at Takamatua, and asked that it be forwarded to staff for consideration and presentation to the Board for approval, with an indicative timeframe for implementation. The Board noted the interest from the French Embassy in this project and asked that staff keep the Embassy informed of progress. 1.2 OTAUTAHI YOUTH COUNCIL Representatives of the Otautahi Youth Council were not present at the meeting. 1.3 LEE ROBINSON Lee Robinson addressed the Board on the repairs to the Robinsons Bay and Duvauchelle wharves. Local Wharves The Board decided to ask staff to consider a lesser, but a more efficient standard for local wharves, to reflect their use on a pedestrian only basis. The Board again noted the willingness of the local communities to take a role in the ongoing maintenance of the wharves. Roadside Camping The Board decided to ask staff to investigate the concerns of the Robinsons Bay residents regarding the use of Robinsons Bay Wharf Road by campers and the risk of fires to properties in the vicinity. 2. PRESENTATION OF PETITIONS 2.1 ENID GILLANDERS Ms Gillanders presented a petition to the Board which read: The owners of the houses at the top of Watson Street would like the Christchurch City Council to remove the Kanuka tree growing on the road reserve between 64 and 66 Watson Street, Akaroa. The petition had been signed by 11 people. The Board received the petition and decided to pass it to staff with a request that the Kanuka tree and other adjacent roadside trees be investigated in terms of safety and appropriate siting, and that the findings be reported back to the Board. 3. NOTICES OF MOTION Nil. 4. CORRESPONDENCE Nil. 5. AKAROA/WAIREWA COMMUNITY BOARD RECESS COMMITTEE 7 FEBRUARY 2013 The Board received the minutes of the Akaroa/Wairewa Community Board Recess Committee meeting held on Thursday 7 February 2013.

17 13 6. RESERVE MANAGEMENT COMMITTEES Akaroa/Wairewa Community Board DUVAUCHELLE RESERVE MANAGEMENT COMMITTEE The Board noted that it was appropriate for Reserve Management Committees to make donations to outside organisations, if the services of those organisations were used on the reserve, e.g. Rescue Helicopter, ambulance. 6.2 OKAINS BAY RESERVE MANAGEMENT COMMITTEE The Board decided to ask staff to work with the Okains Bay Reserve Management Committee to resolve a number of financial issues, including late payments to employees, late payment of GST etc. The Board received the minutes of the following Reserve Management Committee meetings: Duvauchelle Reserve Management Committee 10 December 2012 Okains Bay Reserve Management Committee 9 October 2012 Okains Bay Reserve Management Committee 11 December 2012 Awa-iti Reserve Management Committee 6 December AKAROA HARBOUR ISSUES WORKING PARTY MINUTES 13 DECEMBER 2012 The Board decided to ask staff for comment on the feasibility of a toilet being installed at the Duvauchelle slipway or an additional toilet located at the Duvauchelle camping ground, or another appropriate site in the area. The Board received the minutes of the Akaroa Harbour Issues Working Party meeting held on Thursday 13 December BRIEFINGS Nil. 9. COMMUNITY BOARD ADVISERS UPDATE The Board received information from the Community Board Adviser on various matters. 10. ELECTED MEMBERS INFORMATION EXCHANGE Specific mention was made of the following matters: The Board decided to ask the Chief Executive to attend a Board meeting to talk about issues pertinent to the local area including large events, the cruise ship visits, a volunteer policy and people s feelings of disengagement. 11. QUESTIONS UNDER STANDING ORDERS Nil.

18 14 PART C DELEGATED DECISIONS Akaroa/Wairewa Community Board CONFIRMATION OF MINUTES 12.1 Ordinary Meeting 12 December 2012 The Board resolved that the minutes of its ordinary meeting held on Wednesday 12 December 2012 be confirmed Akaroa/Wairewa and Lyttelton/Mt Herbert Community Boards Joint Meeting 29 November 2012 The Board resolved that the minutes of the Akaroa/Wairewa and Lyttelton/Mt Herbert Community Boards Joint Meeting held on Thursday 29 November 2012 be confirmed. 13. NEW ZEALAND LOCAL BOARDS AND COMMUNITY BOARDS CONFERENCE 2013 BOARD MEMBERS ATTENDANCE The Board resolved to approve the attendance of up to four Board members to the 2013 New Zealand Local Boards and Community Boards Conference in Wanaka from 9 to 11 May 2013, with members agreeing to cover their own transport costs to and from the conference. 10. ELECTED MEMBERS INFORMATION EXCHANGE - CONTINUED Pigeon Bay Road Working Party The Board resolved to form a Working Party for the purpose of finding a permanent solution to the dairy cow nuisance on Pigeon Bay Road and that the members of the Working Party be Pam Richardson, Lyndon Graham, Stewart Miller and a representative from the Akaroa Police. The meeting concluded at 12.55pm. CONFIRMED THIS 20TH DAY OF MARCH 2013 PAM RICHARDSON CHAIRMAN

19 Clause 7 BURWOOD/PEGASUS COMMUNITY BOARD 4 MARCH 2013 Report of a meeting of the Burwood/Pegasus Community Board held on Monday 4 March 2013 at 4pm in the Board Room Corner Beresford and Union Streets, New Brighton. PRESENT: APOLOGIES: Linda Stewart (Chairperson), Tim Baker, Peter Beck, David East, Julie Gorman, Glenn Livingstone and Tim Sintes. Nil. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT Nil. 2. PRESENTATION OF PETITIONS Nil. 3. NOTICES OF MOTION Nil. 4. CORRESPONDENCE Nil. 5. BRIEFINGS Nil. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: upcoming Board activities including the Combined Community Boards Seminar on 11 March 2013, the Council Hearings Panel hearing on 13 March 2013, the Board meeting and Seminar on 18 March 2013 and the Board s Submissions Committee meeting on 25 March 2013 upcoming community activities including the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) Parklands East - Pressure Wastewater System - Community Information Session on 6 March 2013, the Council Draft Three year Plan Drop-In Session on Wednesday 27 March 2013 and Thompson Park Skate Jam on 23 March 2013

20 Burwood/Pegasus Community Board Cont d Chief Executive s February 2013 Council and SCIRT Updates. The Board requested that staff provide information on the current status of footpath repairs and renewals in the Burwood/Pegasus ward. 7. QUESTIONS UNDER STANDING ORDERS Nil. PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 8. CONFIRMATION OF MEETING MINUTES 18 FEBRUARY 2013 The Board resolved that the minutes of its ordinary meeting of 18 February 2013, be confirmed. The meeting concluded at 4.10pm. CONFIRMED THIS 18TH DAY OF MARCH 2013 LINDA STEWART CHAIRPERSON

21 Clause 8 BURWOOD/PEGASUS COMMUNITY BOARD 18 MARCH 2013 Report of a meeting of the Burwood/Pegasus Community Board held on Monday 18 March 2013 at 4pm in the Board Room Corner Beresford and Union Streets, New Brighton. PRESENT: APOLOGIES: Linda Stewart (Chairperson), Tim Baker, Peter Beck, David East, Julie Gorman, Glenn Livingstone and Tim Sintes. Nil. The Board reports that: PART A - MATTERS REQUIRING A COUNCIL DECISION ROCKING HORSE ROAD - PROPOSED DISPOSAL General Manager responsible: General Manager City Environment Group, DDI Officer responsible: Unit Manager Asset and Network Planning Author: Stuart McLeod, Property Consultant PURPOSE OF REPORT 1. The purpose of this report is to seek the appropriate resolutions from the Council to: (a) (b) revoke the reserve status of the property situated at 213 Rocking Horse Road, Southshore, Christchurch and declare surplus and dispose of the property located at 213 Rocking Horse Road. EXECUTIVE SUMMARY 2. The Board resolved on 29 October 2012 to advertise that the Council: Publicly notify its intention in accordance with Section 24 (2) (b) of the Reserves Act 1977 to request the Minister of Conservation to revoke reserve status of Lot 37 DP 19582, contained in Computer Freehold Register CBA1/288 situated at 213 Rocking Horse Road, Christchurch, as it is physically separated from the greater part of the reserve and is not used for reserve purposes. 3. Advertising under the Reserves Act 1977 calling for objections of the proposed disposal expired on 21 December No objections were received. 4. The Council s standard surplus property process has been followed and no registrations of interest were received. 5. The property located at 213 Rocking Horse Road is no longer required for reserve purposes and is operationally redundant.

22 Burwood/Pegasus Community Board Cont d 6. The successors of Mr Scott have expressed an interest in acquiring the property should the Council revoke the reserve status and declare it surplus. If declared surplus, the Council is obliged under Section 40 of the Public Works Act 1981 to offer the property to the person from whom it was acquired or their successors, at the current market value as determined by a valuation carried out by a registered valuer, or if the chief executive of the local authority considers it reasonable to do so, at any lesser price. 7. The Council acquired the property, as supported by an independent valuation, at a price below market value in 1994, i.e. the price reflected the inability to build on it. Offering the property back to the persons from whom it was acquired as if similar restrictions were in place is justifiable. FINANCIAL IMPLICATIONS 8. Section 24 of the Reserves Act 1977 requires the funds generated from the sale of reserves to be set aside for reserve purposes. 9. See the accompanying Public Excluded Report for financial details. Do the Recommendations of this Report Align with LTCCP budgets? 10. Yes. Assets sales surplus property sales page 91 Volume II of the LTCCP. Legal Considerations 11. Section 24 of the Reserves Act 1977 must be complied with if the Council wishes to dispose of a reserve (see clause 19 for consultation details). 12. The Reserves Act requires the Council to notify the Minister of Conservation that pursuant to a resolution of the local authority the reserve status should be revoked. The Minister will at his discretion notify the revocation of the reserve status in the New Zealand Gazette. 13. Should the reserve designation over the land be revoked and the land declared surplus an offer to the original vendor or their successor in title is required under Section 40 of the Public Works Act If they do not accept the offer then the property will be placed on the open market for tender. Have you considered the legal implications of the issue under consideration? 14. Yes as above. ALIGNMENT WITH LTCCP AND ACTIVITY MANAGEMENT PLANS 15. Yes disposal of surplus property. Do the recommendations of this report support a level of service or project in the LTCCP? 16. Yes. The sale of surplus property forms part of the Property Consultancy Activity Management Plan. It is considered this transaction will fall outside of the LTCCP policy on determining Significance page Volume II. ALIGNMENT WITH STRATEGIES 17. Yes. Retention of this property no longer meets with Council s parks and open spaces strategies.

23 Burwood/Pegasus Community Board Cont d Do the recommendations align with the Council s strategies? 18. Yes as above. CONSULTATION FULFILMENT 19. Public notification as required by Section 24 of the Reserves Act 1977 has taken place. An advertisement was placed in The Press on 17 November 2012, advertising expired on 21 December No objections were received. STAFF RECOMMENDATION It is recommended that the Council pass the following resolutions: (a) (b) (c) That the land comprising 647 square metres being Lot 37 DP and contained in Computer Freehold Register CBA1/288, be declared surplus. That the property be offered for sale by way of public tender, subject to Section 40 of the Public Works Act 1981 being complied with, and a minimum tender amount to be set by an independent valuer and: That the Corporate Support Unit Manager is delegated authority to negotiate and conclude the sale of the property as supported by valuation advice and further if the minimum price is not achievable by tender to sell the property by private treaty on terms and conditions considered acceptable and reasonable to her discretion. BOARD CONSIDERATION The Board was advised by staff that the reserve status of the property has been revoked. BOARD RECOMMENDATION That the staff recommendation be adopted. BACKGROUND (THE ISSUES) 20. The Council acquired by way of agreement Lot 37 DP 19582, contained in Certificate of Title (CBA1/288) (Attachment 1), situated at 213 Rocking Horse Road, Christchurch, from Robert Duncan Scott in Mr Scott purchased the property in at that time it was a vacant residential site, Mr Scott would have been able to construct a dwelling on the site at this time. 21. The land is now held for reserve purposes being vested in the Council by way of a registered Gazette Notice. Any disposal of the land must be completed in accordance with the Reserves Act 1977 by completing the required public notice, hearing objections (if any) and obtaining consent of the Minister of Conservation. 22. The property was rezoned Residential Coastal in 1986, the effect of which was to prohibit dwellings being built on the property. This area of the spit was then changed to the Conservation 1A zone in the new city plan which become operative in 2005, this zoning also prohibited dwellings being built upon the land. This zone was created because of the threat of inundation from the sea resulting from the known fluctuation in the position of the end of the spit over the last 100 years. The effect of this was to ensure that permitted residential uses only occurred on sites which have not been subject to fluctuation in the position of the end of the Spit, and are deemed to have an adequate buffer from the sea.

24 Burwood/Pegasus Community Board Cont d 23. In late 1986, Mr Scott approached the Council to allow him to build on the property. If that was not possible he requested the Council purchase the property because of the changed zoning. Negotiations concluded in 1994 with the purchase of the property as stated in paragraph 18, the purchase price was $15, An independent valuer was requested to retrospectively assess the market value of the property as at This valuation has found that if the Council had purchased the property at a price that did not reflect the inability to build then the consideration would have been at least $25, Subsequent to the Council purchasing the property, the zoning referred to in paragraph 24 was challenged in the Environment Court in 2003 and became the South Brighton Conservation Management Area (SBCMA1) which allowed dwellings as a discretionary activity in a small portion of the Conservation 1A zone. 26. This property now falls within two zones. A small triangular portion to the rear of the property is within the SBCMA1 with the balance of the property being Living The representatives of the estate of Mr Scott approached the Council s Greenspace Team to negotiate the purchase of the property. After careful consideration it was decided that the property is no longer required for the purposes of a reserve as it is physically separated from the rest of Spit Reserve. It is considered most unlikely that it would be possible to acquire a legal linkage to the surrounding recreation reserves, which is necessary to enable this residential sized section to become recreationally useful. The Property Consultancy Team was therefore instructed to undertake the disposal of surplus property process. 28. Surplus property memoranda were subsequently sent to the Burwood/Pegasus Community Board, the Executive Team and Unit Managers. No alternative public work was identified and no expressions of interest have been received. 29. If declared surplus, the Council under Section 40 of the Public Works Act 1981, is obliged to offer the property to the person from whom it was acquired or their successors at the current market value as determined by a valuation carried out by a registered valuer, or if the Chief Executive of the local authority considers it reasonable to do so, at any lesser price. 30. As the Council acquired the property at a lesser value then is it considered fair and equitable to offer the property to the Scott estate at a price that reflects the conditions under which it was purchased. 31. The representatives of Mr Scott s estate have indicated the Scott family is of the opinion the land has never been used for the purposes for which it was acquired and further point out that it is physically separated from Spit Reserve and the likelihood of the Council acquiring a linkage to this land is at best remote, (see diagram Attachment 2). 32. The staff report to the Burwood Pegasus Community Board on 29 October 2012 was to seek the Board s approval to notify the intention to revoke the reserve status of the subject parcel of land. The Board resolved on 29 October 2012 to advertise the Council s intention to: Publicly notify its intention in accordance with Section 24 (2) (b) of the Reserves Act 1977 to request the Minister of Lands to revoke reserve status of Lot 37 DP 19582, contained in Computer Freehold Register CBA1/288 situated at 213 Rocking Horse Road, Christchurch, as it is physically separated from the greater part of the reserve and is not used for reserve purposes. 33. The Community Board has a delegation to revoke the reserve status, however there is no delegation for the disposal of Council property, any resolution to declare property surplus and to dispose of it must be made by the Council.

25 Burwood/Pegasus Community Board PART B - REPORTS FOR INFORMATION 2. DEPUTATIONS BY APPOINTMENT 2.1 OTAUTAHI YOUTH COUNCIL Jen Rogers, facilitator from the Otautahi Youth Council and Nathan Durkin, from the White Elephant Trust, addressed the Board regarding the establishment of on-going dialogue with local community boards on the topic of a voice for youth. Following questions from the Board members, the Chairperson thanked Ms Rogers and Mr Durkin for their deputation. 3. PRESENTATION OF PETITIONS Nil. 4. NOTICES OF MOTION The Board received the following notice of motion submitted by Glenn Livingstone pursuant to Standing Order for the 18 March 2013 meeting of the Burwood/Pegasus Community Board: That the Burwood/Pegasus Community Board give its endorsement to the holding of a residential insurance resource meeting ( Navigating Your Way Through Insurance Issues ) in Burwood/Pegasus, to be held on Wednesday 27 March 2013 at 11.45am. Explanation The residents of Burwood/Pegasus have been profoundly affected by the Canterbury earthquakes. Many have intractable issues with their insurance companies. This intended meeting is in keeping with the Board s recovery plan and objectives and accordingly the Board willingly offers its endorsement to this free information meeting being held on insurance. Pro bono assistance will be offered by experts in this field. While a date has yet to be announced by CERA for the Residential Advisory Service, the Board sees this resource meeting as being of value for residents to have as much information as possible on insurance matters. Outcome The assistance being offered by this meeting will enable residents to progress insurance issues that will contribute to the social and economic recovery of the Burwood/Pegasus ward. The notice of motion was seconded by Julie Gorman, and on being put to the meeting declared carried. 5. CORRESPONDENCE Nil. 6. BRIEFINGS Nil.

26 Burwood/Pegasus Community Board RESIDENTS ASSOCIATIONS/COMMUNITY ORGANISATIONS Nil. 8. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: upcoming Board activities including the Submissions Committee meeting on 25 March 2013, the Board meeting and Seminar on 2 April 2013 and the Combined Community Board meeting on 8 April 2013 upcoming community activities including the Thompson Park Skate Jam on 23 March 2013 and the Council Draft Three year Plan Drop-In Session on Wednesday 27 March /13 Board Funds Update Chief Executive s February 2013 Council and SCIRT Updates Combined Community Board Seminars Members were advised of the Combined Community Board Seminar dates for the remainder of QUESTIONS UNDER STANDING ORDERS Nil. PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 10. CONFIRMATION OF MEETING MINUTES 4 MARCH 2013 The Board resolved that the minutes of its ordinary meeting of 4 March 2013, be confirmed. 11. SHIRLEY VACUUM PUMP STATION - LANDSCAPE PLAN The Board considered a report seeking its approval of the landscape plan for the Shirley Vacuum Pump Station located on the corner of New Brighton and Golf Links Roads, following consultation with the local community. Board members raised questions regarding the control of anti-social behaviour on and around the site, and some Board members expressed a desire that exterior lighting be installed to deter this. STAFF RECOMMENTDATION It is recommended that the Burwood/Pegasus Community Board approve the Shirley Vacuum Pump Station Landscape Plan (LD10585-R3) and Perspective Sketches (refer Attachment 1) to be implemented following construction of the vacuum pump station. The Board resolved: (a) To approve the Shirley Vacuum Pump Station Landscape Plan (LD10585-R3) and Perspective Sketches (refer Attachment 1 of the agenda report) to be implemented following construction of the vacuum pump station.

27 Burwood/Pegasus Community Board Cont d (b) To request that consideration be given to the installation of night lighting on the building. (Note: Tim Baker requested that his vote against (b) of the above resolution be recorded.) 12. MCBRATNEYS ROAD STREET RECONSTRUCTION AND NARROWING The Board considered a report seeking its approval of the McBratneys Road east (between Gayhurst Road and 116 McBratneys Road) street renewal project. A motion by Glenn Livingstone, seconded by Linda Stewart, that the Burwood/Pegasus Community Board recommend to the Council that wholesale reconstruction of the footpaths in the street renewal plan McBratneys Road Carriageway Narrowing be undertaken, was put to the meeting and declared lost on a show of hands. The Board resolved to approve the street renewal plan McBratneys Road Carriageway Narrowing for McBratneys Road east. 13. BEACH ROAD/BROADPARK ROAD PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking its approval of a No Stopping restriction at the intersection of Beach Road and Broadpark Road. The Board resolved: (a) (b) That the stopping of vehicles be prohibited at any time on the north side of Beach Road commencing at its intersection with Broadpark Road and extending in a westerly direction for a distance of 23 metres. That the stopping of vehicles be prohibited at any time on the west side of Broadpark Road commencing at its intersection with Beach Road and extending in a northerly direction for a distance of 10 metres. 14. BURWOOD/PEGASUS COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 BOARD BIDS The Board considered a report seeking approval for its projects to be submitted for consideration as bids for Strengthening Communities Funding in 2013/14. The Board was advised that funds towards the Walking Festival were no longer being sought. The Board resolved: (a) That the following events be submitted as Board applications to the 2013/14 Strengthening Communities Funding round: Carols in the Community $4,000 Beach Blast $2,500 Skate Jam Thomson Park $3,000 Neighbourhood Week $2,000 Community Service Awards $1,500 I Love New Brighton $4,500 Youth Development Fund $7,500 Garden Pride Awards $1,800

28 Burwood/Pegasus Community Board Cont d (b) That the following projects be submitted as Board applications to its 2013/14 Discretionary Response Fund: Neighbourhood Week $1,500 Community Service Awards $1,000 Garden Pride Awards $ BURWOOD/PEGASUS YOUTH DEVELOPMENT FUNDING SCHEME 2011/12 SETU AND HIKAIRO TE HAE - TOUCH CANTERBURY UNDER 15 MIXED TEAM The Board considered a report seeking its approval to transfer funds from its 2012/13 Discretionary Response Fund to the 2012/13 Youth Development Funding Scheme and to allocate grants from its 2012/13 Youth Development Funding Scheme to five applicants. Supporting information to the application from Canterbury Touch was tabled. The Board resolved to: (a) (b) (c) (d) Transfer $2,000 from the 2012/13 Discretionary Response Fund to the 2012/13 Youth Development Funding Scheme. Approve a grant of $150 from its Youth Development Funding Scheme 2012/13 to Setu Te Hae to attend the New Zealand Tag Football Nationals in Orewa, Auckland from 21 to 23 February Approve a grant of $150 from its Youth Development Funding Scheme 2012/13 to Hikairo Te Hae to attend the New Zealand Tag Football Nationals in Orewa, Auckland from 21 to 23 February Approve a grant of $450 from the Youth Development Funding Scheme to Canterbury Touch towards travel expenses for Joshua Archer, Tyrelle Pitama and Luke Brennan, members of the mixed Under 15 team, to attend the National Championship in Papamoa from 15 to 17 March (Note: David East declared an interest in item (d) of the above resolution and took no part in the discussion and voting thereon.) 16. RESOLUTION TO EXCLUDE THE PUBLIC The Board resolved that the resolution set out on page 67 of the agenda in relation to the following, be adopted: 213 Rocking Horse Road Proposed Disposal. The public were readmitted to the meeting at 5.52pm. The meeting concluded at 5.52pm. CONFIRMED THIS 2ND DAY OF APRIL 2013 LINDA STEWART CHAIRPERSON

29 Burwood/Pegasus Community Board ATTACHMENT 1 TO CLAUSE 1.

30 Burwood/Pegasus Community Board ATTACHMENT 2 TO CLAUSE 1.

31 Clause 9 REPORT BY THE CHAIRPERSON OF THE BURWOOD/PEGASUS COMMUNITY BOARD 2 APRIL 2013 PART A MATTERS REQUIRING A COUNCIL DECISION 1. BEXLEY RESERVE ARANUI VACUUM PUMP STATION AND LANDSCAPE PLAN General Manager responsible: General Manager City Environment Group, DDI Officer responsible: Transport and Greenspace Unit Manager Author: Rod Whearty, Communication Coordinator SCIRT and Joanne Walton, Policy Advisor - Greenspace PURPOSE OF REPORT 1. The purpose of this report is to present a recommendation from the Burwood/Pegasus Community Board to the Council that it approve the construction of a new Aranui vacuum pump station (VS5002) on Bexley Reserve and the associated landscape plan for this new pump station, and the gravity pump station currently under construction on Bexley Reserve, following consultation with the local community. EXECUTIVE SUMMARY 2. On 17 May 2012, the Council resolved to set apart 3,888 square metres on Bexley Reserve under section 52 of the Public Works Act 1981 for the purpose of public utilities, to allow for the rebuilding of the badly damaged Pump Station The existing pump station (PS36), which is on the opposite side of Pages Road to the new site on Bexley Reserve, must be kept operational while the replacement (PS136) is being constructed due to the number of properties it services (around 24,000 properties as far north as Belfast and Kainga). 4. At the time the Council made that decision, the full extent of damage to the city s wastewater network and the appropriate repair strategy for each of the catchment areas was still being determined. Subsequently, the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) identified the need to locate a new Aranui vacuum pump station (VS5002) on this site to service approximately 2,700 properties in this area (refer Attachment 1). There is an existing stand of 11 eucalyptus trees on this site that was originally planned to be retained as part of the landscaping associated with the gravity pump station. Unfortunately this is no longer possible now that the vacuum pump station and other associated infrastructure has to be located within this area. The proposed landscape plan takes these tree removals into account and provides the necessary landscaping for the additional utilities on the site. 5. The existing gravity wastewater network has been badly damaged in this area and will be replaced with a more resilient vacuum wastewater system. A plan of the catchment area showing the properties that will be serviced by the new Aranui vacuum system and pump station (VS5002) is shown in Attachment An assessment was carried out into the viability of three potential repair options that would offer a suitable replacement to the damaged network. The options considered are outlined below: (a) (b) (c) Conventional Gravity/Optimised Gravity Vacuum Wastewater Systems Pressure Wastewater Systems.

32 Burwood/Pegasus Community Board Cont d The key criteria components of the assessment were broken down into the following: (a) (b) (c) (d) Resilience Capital cost Maintenance costs Future seismic events 8. Out of the above options, a vacuum wastewater system (VS 5002) was chosen as the most suitable, resilient and cost effective means to replace the damaged network in this area. The vacuum system provides the lowest whole cost of life, assuming two future major earthquakes during the life of the system. 9. The following emphasises why this was the preferred method. The vacuum technology will provide increased resilience against ground movement compared to gravity, due to the energy assisted operation, the ability to make operational adjustments to air entry (the energy source), and the ability to readily repair the pipeline due to its shallow construction. 10. The vacuum wastewater system is a more cost effective option than gravity and pressure due to: (a) (b) (c) (d) The scale of the works required. Works can generally be constructed off-line to the existing gravity wastewater, enabling multiple work sites to be opened simultaneously, reducing the need for wastewater over-pumping and considerably reducing traffic management costs. Construction will generally be above the water table in many places as the vacuum reticulation can be installed at shallower depths compared to gravity pipelines. This reduces the requirement for dewatering, trench shields and sheet piling. This also increases productivity and reduces cost. Standardisation of trench depth, profile and vacuum pit details will introduce repeatability and enable Contractor efficiency gains. 11. The installation of the new vacuum system requires the construction of a new vacuum pump station. The proposed site for the new Aranui vacuum pump station (VS5002) is the existing site on Bexley Reserve that has been set aside for public utilities, on which another pump station is currently under construction. 12. Construction of both pump stations on Bexley Reserve is in accordance with the Pump Station Design Guide which is part of SCIRT s global resource consent for new pump stations. The design guide ensures these facilities are well-integrated into the surrounding environment and as part of that process community feedback was sought from the local community on the proposed landscape plan for the site. 13. Consultation was undertaken with the local community, further details of which can be found in the Consultation Fulfilment section of this report. As a result of the consultation, and further technical advice, the following minor changes have been made to the landscape plan for the two pump stations on Bexley Reserve (refer Attachment 3): (a) (b) The species of tree was changed from a Eucalyptus species to Juglans regia (walnut). Renga renga (Arthropodium cirratum) and Rhododendron species have been added to the plant mix.

33 Burwood/Pegasus Community Board Cont d (c) Seating has been removed from in front of PS136 and replaced with planting. FINANCIAL IMPLICATIONS 14. Funding for this work is provided from the Infrastructure Rebuild Programme budgets. Based on current estimates, there is sufficient funding to complete the installation of this project. Do the Recommendations of this Report Align with LTCCP budgets? 15. No. Funding for this project was included in the Infrastructure Rebuild Programme budgets which were included in the 2012/13 Annual Plan. LEGAL CONSIDERATIONS 16. Construction of the new vacuum station on the area set aside on Bexley Reserve is in accordance with the Pump Station Design Guide which is part of SCIRT s global resource consent for new pump stations. No other legal considerations have been identified. Have you considered the legal implications of the issue under consideration? 17. Yes, as above. ALIGNMENT WITH LTCCP AND ACTIVITY MANAGEMENT PLANS 18. The project aligns with the Long Term Council Community Plan in providing a landscaped public open space in conjunction with the upgraded wastewater collection: Parks, open spaces and waterways (a) (b) (c) (d) Safety - by ensuring that our parks, open spaces and waterways are healthy and safe places. Environment - by enabling people to contribute to projects that improve our environment. Governance - by involving people in decision-making about parks, open spaces and waterways. City Development - by providing an inviting, pleasant and well cared-for environment. Do the recommendations of this report support a level of service or project in the LTCCP? 19. Yes, as above. ALIGNMENT WITH STRATEGIES 20. This project has primary alignment with the following Council strategies and policies: (a) (b) (c) Public Open Space Strategy Parks and Waterways Access Policy Safer Christchurch Strategy. Do the recommendations align with the Council s strategies? 21. As above.

34 Burwood/Pegasus Community Board Cont d CONSULTATION FULFILMENT 22. Consultation was undertaken with the local community on the proposed concept plan for the vacuum pump station site. The public information leaflet was distributed to approximately 800 households, absentee property owners and other stakeholders in the vicinity of the vacuum pump station site. The houses surrounding the proposed location were door-knocked and documents were delivered face to face. The public information leaflet was uploaded to the SCIRT website. The documentation and feedback form was also available on the construction fence on Bexley Reserve. A total of 12 feedback forms were returned. 23. Two respondents provided neutral feedback, with the other 10 providing positive feedback, including: (a) (b) (c) (d) (e) The whole Bexley Reserve pump station will look lovely and is great we can still walk around. I think the plan is great. The buildings won t look out of place. The buildings have been designed to be part of the landscape and especially like the frontages that respect the Port Hills. This shall be a wonderful project once completed with lawns and trees, etc. I shall say leave it to the experts. Love it, love the look and design, anything that makes us more efficient and brings us into the future whilst looking modern and working well with the environment is a good thing. Concerns about odour 24. One submitter noted concerns over the chimney and questioned if there would be bad smells generated. The vacuum pump station design includes a bio-filter to treat wastewater gasses and prevent odour. It should also be noted that vacuum wastewater systems typically have low odour because of their design. The submitter has been informed that if they notice any odour coming from the vacuum pump station they should call the Christchurch City Council Call Centre so the problem can be investigated. Security issues 25. One submitter raised concerns about graffiti. Anti-graffiti coating will be applied to the surfaces of the vacuum station. By providing textures and detailing and by encouraging public interest and activity this should help deter graffiti activity. 26. One submitter suggested that video surveillance be installed. The site has been designed with Crime Prevention through Environmental Design (CPTED) principles. The front of the site has been designed to create an attractive space with clear sightlines; as such video surveillance is not deemed to be necessary and is not routinely incorporated into a site like this. 27. One submitter requested that the site be fenced with metal bars. A fence around the site has not been deemed appropriate. The site has been designed to be an open attractive space which is a public-friendly and is an accessible area. Landscape planting 28. Four submitters requested that the planting design include natives, with two requesting the inclusion of kowhai in particular. Kowhai trees are proposed in the detailed planting design along with a number of other native species.

35 Burwood/Pegasus Community Board Cont d Two submitters requested the planting design include colourful and flowering plants. One recommended colourful exotics and flowering shrubs such as rhododendron, azalea, camellias, agapanthus, magnolia, leucadendron. The planting design will include renga renga (a native equivalent of agapanthus) and rhododendrons to the planting mix to provide colour and interest. A number of species which provide interest through flowers, changes in colour and texture have also been included, but with a preference for native species as these require less maintenance in the long term. Plant species have been selected for their ability to cope with the soil and geographical conditions of the site. 30. One submitter requested that food plants and fruit trees be included in the planting design. The planting design has been amended to include Juglans regia (walnut trees). Many native plants and trees have been included in the planting design with intention of providing food sources for native birds. Other issues 31. One submitter raised concerns about the maintenance of weeds on Christchurch City Council properties. They referred to weeds on an existing pump station, which has been passed on to the Christchurch City Council Call Centre. This submitter has been informed that if they observe excessive weeds on Council property they should call the Christchurch City Council Call Centre who will arrange maintenance work. 32. Two submitters provided feedback on the wider Bexley Reserve. This project only includes the planting immediately adjacent to the proposed utilities. We have passed this information onto the Christchurch City Council who is currently reviewing the management plan for Bexley Reserve. 33. All respondents who provided contact details have been sent a letter acknowledging their response and thanking them for their input. The letter also informed respondents that the final plan would be presented to the Burwood/Pegasus Community Board for approval. A follow-up letter will be sent to these respondents containing the details of the 2 April 2013 meeting so that any interested people can attend. STAFF RECOMMENDATION That the Council: (a) (b) Approve the construction of a new vacuum pump station (VS5002) on Bexley Reserve within the area previously set aside for the purpose of public utilities, including the removal of 11 eucalyptus trees. Approve the landscape plan as shown in Attachment 3 for the gravity and vacuum pump stations within the area set aside for public utilities on Bexley Reserve. BOARD CONSIDERATION While supporting the project, Board members raised questions regarding the control of anti-social behaviour, with particular reference to graffiti, on and around the site, and expressed a desire that the maintenance plan for the site include that graffiti be removed within 24 hours of it appearing. BOARD RECOMMENDATION That the Council: (a) Approve the construction of a new vacuum pump station (VS5002) on Bexley Reserve within the area previously set aside for the purpose of public utilities, including the removal of 11 eucalyptus trees.

36 Burwood/Pegasus Community Board Cont d (b) (c) Approve the landscape plan as shown in Attachment 3 for the gravity and vacuum pump stations within the area set aside for public utilities on Bexley Reserve. That the maintenance plan for the site include the removal of graffiti within 24 hours of it appearing.

37 ATTACHMENT 1 TO CLAUSE 1 BURWOOD PEGASUS COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL 11 APRIL

38 34

39 ATTACHMENT 2 TO CLAUSE 1 BURWOOD PEGASUS COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL 11 APRIL : Aranui WW Detailed Design Vacuum Wastewater System Catchment Printed: 25/02/ :01 DISCLAIMER: This map is for informational purposes and has not been prepared for, nor is it suitable for legal, surveying, or engineering purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information. There is no warranty or guarantee as to the content, accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained hereon. Copyright Reserved - Christchurch City Council, Crown, CERA, Orion, Transpower, Telecom, Contact, Telstra, Ecan, Enable, Liquigas, Mobil Copyright All rights reserved.

40 36

41 FEATURE POSTS TO PREVENT VEHICLE ACCESS TO THE RESERVE (EXTEND TO ADJACENT RESERVE FENCE) ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL PERSPECTIVE NO.2 SITE BOUNDARY 5 m VS5002 VACUUM STATION (13 X 13 X 6m) VACUUM STATION BIO-FILTER (13 X 5 X 0.9m) PUMP STATION BIO-FILTER (13 X 5 X 1.2m) EXISTING EUCALYPTUS TREES ARE TO BE REMOVED TO ALLOW FOR THE SITING OF THE VS5002 STATION INFORMAL, NATIVE PLANTINGS TO TIE INTO THE PLANTINGS IN THE ADJOINING RESERVE TIMBER POSTS OF VARYING HEIGHTS TO PREVENT VEHICLE ACCESS FALL GOBI BLOCK HARDSTAND AREA TO REDUCE IMPERVIOUS SURFACE BUT ALLOW FOR VEHICLE MOVEMENTS PUMP STATION BIO-FILTER (13 X 5 X 1.5m) PAGES ROAD THRESHOLD TREATMENT TO SLOW VEHICLE SPEEDS LEAVING THE SITE REMOVABLE BOLLARDS TO PREVENT UNAUTHORISED VEHICLE ACCESS ACCESS RAMP TO PUMP STATION FALL MANOEUVRING / SERVICE AREA GENERATOR (15 X 6 X 5.3m) 11m HIGH CHIMNEY GRIT / CRUSHER DUST PATH FOR GENERATOR ACCESS ROW OF TREES TO SOFTEN THE BUILDING SCALE WHEN VIEWED FROM NEIGHBOURING PROPERTIES MANHOLE COVERS FLUSH WIHT THE GROUND SURFACE 20m PS136 PUMP STATION (11.5 X 7.7 X 7m) VALVE CHAMBER PRESSURE MAIN VALVE CHAMBERS LOW PLANT BED TO VISUALLY INTEGRATE RAISED VALVE CHAMBER FUEL TANK GAP IN TREES TO ALLOW FOR UNDERGROUND PIPES HARD STAND STRIP ALLOWS FOR LIGHT MAINTENANCE VEHICLE ACCESS TO THE SWITCH ROOM EXISTING BUS-STOP RETAINED SWITCH ROOM (12.4 X 4.1 X 5m) POWER KIOSK PERSPECTIVE NO.1 FEATURE POSTS TO PREVENT VEHICLE ACCESS TO THE RESERVE SCALE A3 PLAN VIEW SCREEN PLANTING ALONG WESTERN BOUNDARY PS136 AND VS ARCHITECTURAL AND LANDSCAPE CONCEPT PLAN Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1001 Revision: 1 Date: 21st February 2013 Scale : 1:250

42 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL VS5002 RETENTION OF EXISTING BUS SHELTER TREE PLANTING ALONG STREET FRONTAGE TO SOFTEN THE APPEARANCE OF THE BUILDINGS A COMBINATION OF TEXTURAL CONCRETE DETAILING (REFLECTING THE PORT HILLS SKYLINE BEHIND THE BUILDING) COMBINED WITH HORIZONTAL CEMENT BOARD SLATS (PAINTED TO APPEAR AS CORTEN) TO REDUCE THE PERCEIVED MASS OF THE BUILDING WHILE PROVIDING VISUAL INTEREST SWITCHROOM (C0NCRETE - PAINTED TO APPEAR AS WEATHERED STEEL) PERSPECTIVE SKETCH NO.1 - LOOKING EAST FROM PAGES ROAD PS136 AND VS PERSPECTIVE SKETCH NO.1 Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1002 Revision: 1 Date: 21st February 2013 Scale : nts

43 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL NATIVE PLANTING INFRONT OF VS5002 TO SOFTEN THE BASE OF THE BUILDING AND TO TIE THE DEVELOPMENT IN WITH PLANTINGS INFRONT OF THE RESERVE. SPECIES INCLUDE A MIX OF COLOURS AND TEXTURES TO PROVIDE INTEREST CONSISTENT DETAILING IS PROVIDED ON BOTH BUILDINGS WITH 300MM HIGH NUMBERS PROVIDED TO IDENTIFY EACH STATION PS136 - WHITE LETTERING VS BLACK LETTERING PERSPECTIVE SKETCH NO.2 - LOOKING WEST FROM PAGES ROAD PS136 AND VS PERSPECTIVE SKETCH NO.2 Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1003 Revision: 1 Date: 21st February 2013 Scale : nts

44 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL PAGES ROAD ELEVATION (WITHOUT TREES) GENERATOR PS136 SWITCHROOM PAGES ROAD ELEVATION PS136 AND VS STREET ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1004 Revision: 1 Date: 21st February 2013 Scale : nts

45 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL GENERATOR PS136 SWITCHROOM PAGES ROAD ELEVATION PS136 - STREET ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1005 Revision: 1 Date: 21st February 2013 Scale : nts

46 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL PAGES ROAD ELEVATION VS STREET ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1006 Revision: 1 Date: 21st February 2013 Scale : nts

47 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL GENERATOR SWITCHROOM PS136 VS5002 EASTERN ELEVATION PS136 AND VS EASTERN ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1007 Revision: 1 Date: 21st February 2013 Scale : nts

48 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL SWITCHROOM PS136 GENERATOR VS5002 SOUTHERN ELEVATION PS136 AND VS SOUTHERN ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1008 Revision: 1 Date: 21st February 2013 Scale : nts

49 ATTACHMENT 3 TO CLAUSE 1 BURWOOD PEGAGUS COMMUNITY BOARD CHAIRPERSON REPORT TO COUNCIL VS5002 PS136 GENERATOR SWITCHROOM WESTERN ELEVATION PS136 AND VS WESTERN ELEVATION Status: For information Designed: DCM, CG, KS Drawing no. : 10694_DE_WW_LD_1009 Revision: 1 Date: 21st February 2013 Scale : nts

50 46

51 Clause 10 FENDALTON/WAIMAIRI COMMUNITY BOARD 5 MARCH 2013 Report of a meeting of the Fendalton/Waimairi Community Board held on Tuesday 5 March 2013 at 3.30pm in the Boardroom, Fendalton Service Centre, corner Jeffreys and Clyde Roads. PRESENT: APOLOGIES: Val Carter (Chairperson), Cheryl Colley (Deputy Chairperson), Sally Buck, Faimeh Burke, David Cartwright, Jamie Gough and David Halstead. An apology for lateness was received and accepted from Jamie Gough who arrived at 3.47pm and was absent for clauses 1.1, 11 and part of 1.2. Apologies for early departure were received and accepted from Sally Buck and David Halstead who left at 4.35 and 4.46 respectively and who were both absent for part of clause 9. Sally Buck left the meeting at 3.46pm returning at 3.49pm and was absent for part of clause 1.2. The Board Chairperson welcomed Darryl Griffin, Democracy Services Manager to the meeting. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 OTAUTAHI YOUTH COUNCIL JEN RODGERS Ms Jen Rodgers, Facilitator of the Otautahi Youth Council (OYC) was in attendance to establish an on-going dialogue with Boards on the subject of a voice for youth. The Chair thanked Ms Rodgers for the information and encouraged her to contact Community Services staff in order to facilitate the ability for OYC to work with other community groups within the area and engage with the work they do within the ward. 1.2 BISHOPDALE PRE SCHOOL Ms Sarah Straver, Manager, and the Chairperson of the Board of Trustees were in attendance to speak in support of the sale of Bishopdale Pre School. Ms Straver stressed the importance of the timeframe for this sale as they have a tight deadline to complete the necessary repairs. Refer clause 9 for this decision. The Chair thanked the representatives of the Bishopdale Pre School and assured them of the Board s support in moving this matter to a speedy conclusion. 2. PRESENTATION OF PETITIONS Nil. 3. NOTICES OF MOTION Nil.

52 48 4. CORRESPONDENCE Fendalton/Waimairi Community Board The Board received correspondence from Paul O Connor regarding parking issues in Roydvale Avenue. The Board decided that staff acknowledge receipt of this correspondence; that it be forwarded to the appropriate staff and that the Board be further updated on this matter at a future Board meeting. Following discussion of other related matters and concerns raised by Board members on behalf of residents, the Board decided that a seminar be arranged with some urgency with appropriate staff to brief members on wider commercial activities in the area and the associated planning implications. Correspondence, in support of the proposed pedestrian crossing at the intersection of Clyde and Creyke Roads, from Medbury School was tabled and received. Refer clause 12 for the decision. 5. BRIEFINGS Nil. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information regarding its resolutions from previous meetings and noted the following: (a) (b) (c) (d) a report on the proposed Avonhead Park landscaping is scheduled for 16 April meeting a report on the proposals to remove/replace a number of trees in Juniper Reserve is scheduled for 19 March meeting a briefing on parking issues in and around Bentley Street to be held directly after the meeting as the matter of parking issues in Veronica Place remains unresolved the Board decided to request an urgent update on progress of this matter from staff at its next meeting. The Board s presentation for the Best Practice Award has been submitted. A North West Area Review public consultation evening is to be held on 12 April at 6pm at St Marks Church, Withells Road. The Board agreed that a working session, to discuss the proposed 3 Year Plan would be held on Tuesday 9 April at 8am. The Board decided that the proposed Bus Trip on 12 April 2013 should be rescheduled to Monday 22 April 2013 at 3pm to allow the attendance of all Board members. 7. WARD EARTHQUAKE RECOVERY Claire Phillips, Strengthening Communities Team Leader introduced Jo Corbett, the Earthquake Recovery Community Advocate for the ward and explained the proposed work plan which would take into account the needs of the three Boards within Jo s portfolio.

53 Fendalton/Waimairi Community Board ELECTED MEMBERS INFORMATION EXCHANGE Bishopdale Library and Community Centre Councillor Jamie Gough gave a brief overview of the discussions regarding the Bishopdale Library and Community Centre contained within the Facilities Management Report which had been considered by the Community, Recreation and Culture Committee earlier in the day. Councillor Gough advised members that the Committee was expecting more clarity on the issue by the end of March. Councillor Gough also updated the Board on staff advice received regarding the effect on the community of the continuing closure of the Bishopdale Community Centre and Library. Given the urgency to prioritise the repair/rebuild options within the top 30 council facilities and after feedback from Councillor Gough on the nature of the advice that he had received on the current rebuild programme, the Board decided to request an urgent workshop with Strengthening Communities staff to understand community feedback on the future requirements for a community centre/library at Bishopdale. Riccarton/Ilam Community Safety Joint Working Party David Cartwright, the Fendalton/Waimairi representative attended a meeting at Fendalton Service Centre and informed members that the police were targeting anti social behaviour in key locations and as a result there had been a substantial decrease in vandalism including graffiti. 9. SALE OF EXISTING PRESCHOOL BUILDING TO BISHOPDALE COMMUNITY PRESCHOOL ASSOCIATION The Board considered a report providing information on the earthquake and strengthening issues associated with the Bishopdale Community Preschool Building that sought Council approval to sell the Building, and grant a long term ground lease to the Bishopdale Community Preschool Association The report was considered by the Council at its meeting on 28 March PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 10. CONFIRMATION OF MEETING MINUTES 19 FEBRUARY 2013 The Board resolved that the minutes of its ordinary meeting of Tuesday 19 February 2013, be confirmed. 11. CLYDE ROAD/CREYKE ROAD/KOTARE STREET INTERSECTION - PROPOSED ZEBRA PEDESTRIAN CROSSING The Board considered a report regarding the installation of a zebra pedestrian crossing on the left turn slip lane at the Clyde Road/Creyke Road/Kotare Street intersection. The Board resolved to approve that a pedestrian crossing be duly established and marked in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004, on Creyke Road, located on the left turn slip lane at a point 5 metres west of its intersection with Clyde Road and Kotare Street.

54 Fendalton/Waimairi Community Board APPLICATION TO THE BOARD S YOUTH DEVELOPMENT SCHEME MADELINE HOBSON The Board considered an application for funding from its 2012/13 Youth Development Fund from Madeline Hobson towards the cost of participating in the Youth to Everest trek in Nepal. The Board resolved to allocate $350 to Madeline Hobson towards the cost of participating in the Youth to Everest trek in Nepal in April APPLICATION TO THE BOARD S YOUTH DEVELOPMENT SCHEME KAHLIA GODINET AND TAYLAH THOMPSON The Board considered applications for funding from its 2012/13 Youth Development Fund from Kahlia Godinet and Taylah Thompson towards the cost of competing at the Touch New Zealand Junior National Touch Championships. The Board resolved to allocate $100 each to Kahlia Godinet and Taylah Thompson towards the cost of competing at the Touch New Zealand Junior National Touch Championships. The meeting concluded at 4.50pm. CONFIRMED THIS 19TH DAY OF MARCH 2013 VAL CARTER CHAIRPERSON

55 Clause 11 FENDALTON/WAIMAIRI COMMUNITY BOARD 19 MARCH 2013 Report of a meeting of the Fendalton/Waimairi Community Board held on Tuesday 19 March 2013 at 3.30pm in the Boardroom, Fendalton Service Centre, corner Jeffreys and Clyde Roads. PRESENT: APOLOGIES: Val Carter (Chairperson), Cheryl Colley (Deputy Chairperson), Sally Buck, Faimeh Burke, David Cartwright, Jamie Gough and David Halstead. Nil. The Board reports that: PART A MATTERS REQUIRING A COUNCIL DECISION 1. MERRIN SCHOOL VARIABLE SPEED LIMIT General Manager responsible: General Manager City Environment, Ph Officer responsible: Author: Unit Manager Transport and Greenspace Mike Thomson, CTOC Senior Network Engineer and Jennie Hamilton, Consultation Leader PURPOSE OF REPORT 1. The purpose of this report is to seek the Council s approval for the installation of a new variable speed limit (40 kilometres per hour school speed zone) on Merrin Street at Merrin School (refer Attachment 1), and that the Council approve the new variable speed limit and include it in the Christchurch City Council Register of Speed Limits. EXECUTIVE SUMMARY 2. The Council has a commitment to improve road safety. Reducing excessive vehicle speeds, where appropriate, outside schools during peak arrival and departure periods improves safety for children. The Council has a programme of installing 40 kilometres per hour variable speed limits (known as School Speed Zones ) outside schools according to a prioritisation process. This process, including the methodology behind it, was recently endorsed again by the Council as the most appropriate method of improving road safety outside certain schools. 3. Merrin School currently has the highest priority for the installation of a variable speed limit. To date, 38 schools in Christchurch have benefited from the installation of a school speed zone. 4. The school speed zone can operate on school days for a period of no more than 45 minutes in the morning before the start of school, and for a period of no more than 30 minutes in the afternoon, beginning no earlier than five minutes before the end of school. The school speed zone can also operate for a period of 10 minutes at any other time when children cross the road, or enter/leave vehicles at the roadside. 5. The Council can resolve to set new variable speed limits in accordance with the Christchurch City Council Speed Limits Bylaw and the Land Transport Rule: Setting of Speed Limits Accordingly, infrastructure for these variable speed limits cannot be commissioned until they have been formally resolved by the Council.

56 Fendalton/Waimairi Community Board Cont d FINANCIAL IMPLICATIONS 6. The estimated cost for this school zone is $50,000 and will be funded from an approved fund for Urgent Road Safety. Do the Recommendations of this Report Align with LTP budgets? 7. The recommendations of this report align with Long Term Plan (LTP) budgets. LEGAL CONSIDERATIONS 8. The proposed variable speed limit complies with the conditions specified and published by the Director of the New Zealand Transport Agency in the New Zealand Gazette (21/4/2011, No. 55, p. 1284) approving a variable speed limit of 40 kilometre per hour in school zones, and setting out conditions for those speed limits. A copy of that notice is attached (refer Attachment 2). A Council resolution is required to implement the speed limit restrictions and traffic management changes. 9. The Land Transport Rule: Setting of Speed Limits The Land Transport Rule: Traffic Control Devices Christchurch City Council Speed Limits Bylaw Have you considered the legal implications of the issue under consideration? 12. As above. ALIGNMENT WITH LTP AND ACTIVITY MANAGEMENT PLANS 13. This report s recommendations support the project objectives as outlined in the LTP. 14. This project aligns with the Transport and Greenspace Units Our Community Plan ALIGNMENT WITH STRATEGIES 15. This project aligns with the Christchurch Transport Strategic Plan Do the recommendations align with the Council s strategies? 16. As above. CONSULTATION FULFILMENT 17. Before the Council can set a variable speed limit pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, the public consultation requirements set out in Section 7.1 of the Land Transport Rule Setting of Speed Limits 2003 Rule must be complied with. Section 7.1(2) provides that the persons who must be consulted before the Council sets a speed limit are: (a) (b) (c) (d) (e) (f) Road controlling authorities that are responsible for roads that join, or are near, the road on which the speed limit is to be set or changed A territorial authority that is affected by the existing or proposed speed limit Any local community that the road controlling authority considers to be affected by the proposed speed limit The Commissioner of Police The Chief Executive Officer of the New Zealand Automobile Association Incorporated The Chief Executive Officer of the Road Transport Forum New Zealand

57 Fendalton/Waimairi Community Board Cont d (g) (h) Other organisations or road user groups that the road controlling authority considers to be affected by the proposed speed limit and The Director of Land Transport New Zealand now the New Zealand Transport Agency (NZTA). 18. Section 7.1(3) of the Rule provides: (a) A road controlling authority must consult by writing to the persons in 7.1(2) advising them of the proposed speed limit and giving them a reasonable time, which must be specified in the letter, to make submissions on the proposal. In terms of Section 7.1(2)(a) and 7.1(2)(b) there are no road controlling authorities or territorial authorities that are required to be consulted in respect of any of the proposed variable speed limits. 19. Representatives of the Commissioner of Police, the Director of NZTA, the Chief Executive Officer of the New Zealand Automobile Association Incorporated, and the Chief Executive Officer of the Road Transport Forum of New Zealand have received written advice of the proposed new variable speed limit in accordance with Section 7.1(2) (d), (e), (f) and (h). No other organisation or road user group is considered to be affected by the proposed speed limits. No neighbouring road controlling authority is affected. 20. A spokesperson for the New Zealand Transport Agency noted that the requirements of the warrant as set out in Traffic Note 37 Section 4 have been met. The school exceeds the requirement of 50 children crossing the road or entering a vehicle, and has traffic speeds above the requirements and/or are on a main traffic route. 21. A memorandum was sent to Board members on 25 January 2013 advising them that the Council was proposing to consult on a 40 kilometre per hour variable speed limit outside Merrin School. 22. The following week 120 notices about the proposed Merrin School speed zone were delivered to residents and nearby businesses including those in Avonhead Mall. Information was also circulated within the school community. 23. Seven responses were received, including one from the Principal of Merrin School. She commented: After holding a PTA meeting and speaking with our Board of Trustees recently, I wanted as stakeholders to express our positivity surrounding the installation of the Speed Zone signs. 24. Others also expressed support for the proposed school speed zone. One resident suggested that the existing school crossing should be a full time zebra crossing. The project s senior traffic engineer advised him that zebra crossings outside school that are well used during school travel time but had low use outside these times had been found to be less safe than the Kea crossing school patrol outside Merrin School. 25. A resident, who suggested yellow hatching to ease congestion in front of the entrance to a right of way at school arrival time, was advised that this is only installed where emergency vehicles require immediate entry and exit. 26. The owner of a business in Avonhead Mall commented that vehicles exiting the mall would require a reminder sign and the electronic sign should be moved further to the east. He was advised that the issue will be monitored when the school speed zone is installed and if the project team finds that speeding by cars exiting the mall is an issue, a reminder sign will be installed.

58 Fendalton/Waimairi Community Board Cont d STAFF RECOMMENDATION That the Council approve: (a) (b) (c) The installation of a 40 kilometre per hour variable speed limit on Merrin Street (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation. Subject to the Council approving recommendation (a), that pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on Merrin Street, commencing at a point 55 metres east of the Withells Road intersection and extending in an easterly direction for a distance of 300 metres. Subject to the Council approving recommendation (a), that the above mentioned variable speed limit shall come into force on completion of infrastructure installation and public notification. BOARD RECOMMENDATION That the staff recommendation be adopted. PART B - REPORTS FOR INFORMATION 2. DEPUTATIONS BY APPOINTMENT 2.1 PAL PRESCHOOL An apology was received from Ms Lisa Dymond of the PAL Preschool. 2.2 NZ POLICE COMMUNITY RELATIONS MANAGER Peter Laloli, the recently appointed NZ Police Community Relations Manager spoke to the Board regarding his role. The Chairperson thanked Senior Sergeant Laloli for his presentation. 2.3 MERRIN STREET SPEED ZONE AND PEDESTRIAN CROSSING Mr Stuart Castle, a resident of Merrin Street, addressed the Board regarding the proposed speed limit change and stating his support. Mr Castle also suggested that a full zebra pedestrian crossing would be helpful to the public when crossing the road to access the mall (refer clause 1). Following further discussion with staff regarding the variable speed limit for Merrin School (Clause 1 refers) the Board decided to request an update from staff regarding further safer options for pedestrians crossing Merrin Street. 3. PRESENTATION OF PETITIONS Nil. 4. NOTICES OF MOTION Nil.

59 Fendalton/Waimairi Community Board CORRESPONDENCE Nil. 6. BRIEFINGS Nil. 7. COMMUNITY BOARD ADVISER S UPDATE The Board noted the possibility of a joint meeting with the Shirley/Papanui Community Board regarding the proposed installation of a controlled intersection at the junction of Sawyers Arms and Gardiners Roads to be held on Tuesday 28 May 2013 at 5pm. A reminder to Board members regarding dates for informal workshops was given. The Board decided to request that staff provide a general update on the formal processes for zoning and plan changes as well as particular information on the background to the current North West Area Review and proposed plan changes. 8. WARD EARTHQUAKE RECOVERY Nil. 9. ELECTED MEMBERS INFORMATION EXCHANGE Keep Christchurch Beautiful David Cartwright advised the Board that the Keep Christchurch Beautiful Annual General Meeting would be held in April. Merivale Precinct Society Faimeh Burke reported that the Merivale Business Association will be holding a Community Harvest Day on Sunday 14 April 2013 between 10am and 3pm and that the Society would be supporting this. Jamie Gough advised the Board that he had met with staff regarding the delays with the installation of signs in Veronica Place aimed at alleviating parking problems for residents, and that the matters had been resolved. PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 10. CONFIRMATION OF MEETING MINUTES 5 MARCH 2013 The Board resolved that the minutes of its ordinary meeting of Tuesday 5 March 2013, be confirmed. 11. JUNIPER RESERVE REMOVAL OF (PINE) TREES The Board considered a report presenting a proposed tree removal and replacement planting plan of Juniper Reserve for the Fendalton/Waimairi Community Board s approval. The Board resolved to approve the proposed Juniper Reserve tree removal and replacement planting plan subject to the approval of the Christchurch City Three Year Plan.

60 Fendalton/Waimairi Community Board ORKNEY STREET AT ST. PATRICKS SCHOOL ROAD CROSSING UPGRADE The Board considered a report seeking its approval for a road crossing upgrade at St. Patricks School at its Orkney Street gate, and approval for the consequential parking management changes required. The Board resolved: (a) (b) (c) (d) That any existing parking restriction on the western side of Orkney Street commencing at a point 68 metres south of its intersection with Jeffreys Road and extending in a southerly direction for a distance of nine metres be revoked. That any existing parking restriction on the eastern side of Orkney Street commencing at a point 68 metres south of its intersection with Jeffreys Road and extending in a southerly direction for a distance of nine metres be revoked. That the stopping of vehicles be prohibited at any time on the western side of Orkney Street commencing at a point 68 metres south of its intersection with Jeffreys Road and extending in a southerly direction for a distance of nine metres. That the stopping of vehicles be prohibited at any time on the eastern side of Orkney Street commencing at a point 68 metres south of its intersection with Jeffreys Road and extending in a southerly direction for a distance of nine metres. 13. APPLICATION TO THE BOARD S 2012/13 DISCRETIONARY RESPONSE FUND ST AIDAN S ANGLICAN CHURCH AND PAPANUI RETURNED SERVICES ASSOCIATION The Board considered two applications for funding from its 2012/13 Discretionary Response from: (a) (b) St Aidan's Anglican Church for $560 towards venue hire for the Bryndwr Community Morning Tea and English Conversation Group. Papanui Returned Services Association Incorporated for $4,655 towards volunteer recognition, stationery costs and the hire of portable toilets for the 2013 ANZAC Day celebrations. The Board resolved to approve the following grants from its 2012/13 Discretionary Response Fund: (a) (b) A grant of $560 to St Aidan's Anglican Church towards venue hire for the Bryndwr Community Morning Tea and English Conversation Group. A grant of $800 to Papanui Returned Services Association Incorporated towards volunteer recognition, stationery costs and the hire of portable toilets for the 2013 ANZAC Day celebrations. 14. FENDALTON/WAIMAIRI COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 BOARD BIDS The Board considered a report to approve the projects that will be submitted on behalf of the Board to the Strengthening Communities Fund 2013/14. Staff advised that a project had been omitted from the list and tabled a revised document. The Board considered this list of projects and resolved to approve all projects to be submitted on the Board s behalf to the Strengthening Communities Fund 2013/14.

61 Fendalton/Waimairi Community Board The meeting concluded at 4.34pm. CONFIRMED THIS 2ND DAY OF APRIL 2013 VAL CARTER CHAIRPERSON

62 58

63 ATTACHMENT 1 TO CLAUSE 1 FENDALTON WAIMAIRI COMMUNITY BOARD REPORT TO COUNCIL

64 60

65 ATTACHMENT 2 TO CLAUSE 1 FENDALTON WAIMAIRI COMMUNITY BOARD REPORT TO COUNCIL

66 62

67 Clause 12 REPORT BY THE CHAIRPERSON OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD 2 APRIL 2013 PART A - MATTERS REQUIRING A COUNCIL DECISION 1. FLETCHER S HUB EXTENSION - BURNSIDE PARK General Manager responsible: General Manager City Environment, DDI Officer responsible: Unit Manager, Asset and Network Planning Author: Luke Rees Thomas, Leasing Consultant PURPOSE OF REPORT 1. For the Council to consider a further application made under the Canterbury Earthquake (Reserves Legislation) Order No ( the Order ), for a variation to the existing warrant granted to occupy Burnside Park, comprising of an addition to the number of portable buildings to be used for the Fletcher s Earthquake Repair Hub on the reserve and the installation of security fencing to the immediate area. EXECUTIVE SUMMARY 2. The Fendalton/Waimairi Community Board received a report on 14 February 2012 and recommended to Council that: (a) (b) (c) (d) it retrospectively authorises the use by Fletcher Construction Company Limited of that part of the local purpose (community buildings) reserve known as Burnside Park as is approximately shown on the application attached to this report for the purpose of the installation of three portacom units; and it agrees that the period for which the authority referred to in paragraph (a) of this recommendation shall apply is that period commencing on the date of this authority until the 19 June 2014 or if any future application for an extension is approved, 19 June 2015 as is set out in the current warrant. it approves the rent being received from Fletcher Construction Company Limited for their occupation of the building leased by the Riccarton Waimairi Lion s Club being paid to the Club to enable it to be used for community purposes, less the rent normally paid to the Council by the Club for their lease of the building. it approves for the charging of a bare ground rental to Fletcher s EQC for their occupation of the park land on which their additional temporary buildings are placed, this being delegated to the Corporate Support Manager and staff to manage. The Council adopted the resolution on 8 March Fletcher Construction Company Limited ( Fletchers ) have now approached the Council to request that further permission be granted for the following additions, as detailed on Attachments 1 and 2: (a) (b) (c) Permission to locate one additional temporary building, shown as Office 4 measuring 12 metres by 3 metres. Permission to allow for location of one future temporary building, shown as Possible future Portacom unit measuring 12 metres by 3 metres (or two units measuring 6 metres by 3 metres). The siting of this portacom requires the relocation of a picnic table to a more appropriate location closer to the public playground. Permission to erect security fencing around the immediate warrant area only, to secure and contain the Fletchers Hub as indicated on plan.

68 Cont d (d) They have also requested that the Warrant be extended to the maximum time permitted by the Canterbury Earthquake (Reserves Legislation) Order No being 18 April The purpose of the above requests being to provide additional office space, from which to administer the undertaking of repairs to earthquake damaged private dwellings in the adjacent residential area. 4. With the addition of another two portable buildings the site will be able to accommodate a maximum of forty staff. This being required to administer the increase in the number of repairs, resulting from a greater number of assessments of earthquake damage to properties being completed by EQC. 5. Fletchers believe that there will be no increase in local disruption. They are confident that any differences from current use would be unnoticeable. The portable buildings will not be visible from the road and all staff will be required to park vehicles on the Avonhead Road frontage, as opposed to the presently used reserve car parks which are also used by the neighbouring Tennis Club. 6. The plans of the proposed temporary extensions to the hub will be attached to the current Warrant of Occupation, the warrant itself being altered to accommodate the additional temporary portacom buildings and security fencing being placed on the site. The temporary buildings do not have any foundations and rest directly on the ground on timber packers pinned in place at each of the lifting points. 7. The reserve is a Local Purpose Community Buildings Reserve vested in the Council under the Reserves Act The legal description is Lot 1 DP being of hectares in area being held in CT 12A/ Staff believe the siting of two additional portable buildings will have little impact on the grounds. Any damage to the grassed or sealed areas of the park will be made good by Fletcher s following the termination of the Warrant of Occupation agreement, including the reinstatement of the relocated picnic tables. FINANCIAL IMPLICATIONS 9. The Council will be charging a bare ground rental to Fletcher s Earthquake Recovery for their occupation of the reserve land on which their temporary buildings are to be placed, this being delegated to the Corporate Support Manager and staff to manage. 10. An annual fee of $3,744 plus GST has been calculated and will be paid by Fletchers to the Council for lease of the defined reserve land. The rental calculation is consistent with the rates charged at other similar Fletcher s Hubs. 11. The current rental contribution paid by Fletchers direct to the Riccarton Waimairi Lions Club for lease of their Lions Den building, will remain as present. The Lions Club utilises these funds towards their work within the community. Do the Recommendations of this Report Align with LTCCP budgets? 12. There are no budgetary implications associated with the proposed hub extension. LEGAL CONSIDERATIONS 13. In response to the circumstances arising from the 22 February 2011 earthquake, the Government enacted the Canterbury Earthquake (Reserves Legislation) Order (No 2) 2011, (the Order), pursuant to the Canterbury Earthquake Response and Recovery Act 2010 to enable reserves to be used for certain purposes which would not normally be permissible under the Reserves Act 1977, or other similar legislation, and thereby to avoid unnecessary delays in responding to circumstances arising from the earthquake.

69 Cont d 14. The Order enables some temporary solutions to issues caused by the earthquakes to be accommodated on park and reserve land. The Order expires on 18 April 2016, this being the expiry date of the empowering legislation under which the Order has been made. The Order does not allow the use of parks and reserves for earthquake related purposes after its expiry date, unless the use would normally comply with uses allowed under the relevant legislation that the park and reserve is held under, and a permanent occupation right in accordance with that legislation has been granted, before the expiry of the Order. 15. The Council has the power under the Order to acquire the use of the building for earthquake repair purposes subject to complying with section 7 (Rights and Obligations of Third Parties Subject to Council Powers) of the Order. Clause 5(b)(ix) of the Order provides that the Council, or any person authorised in writing by the Council, or the Council s Chief Executive, may use a reserve or erect a structure on a reserve for works site offices. 16. The Order also provides that when the Council authorises any such use of a reserve that it does not need to comply with any relevant management plan or the usual Reserves Act processes. However, under the warrant, the Council has required Fletcher s to take all reasonable steps to protect the integrity of the reserve and to ensure that the reserve is reinstated at the end of the use as closely as practicable to its prior condition as required by section 6(2) (a) and (b) of the Order. 17. In addition to Council authorisation under the Order, Fletcher s will also need to obtain all necessary resource and building consents required (if any) under the Building Act 2004 and the Resource Management Act 1991 or any Orders applicable to these acts made under the Canterbury Earthquake Response and Recovery Act 2010 for the proposed use. Approval under the Reserves Legislation Order does not constitute consent under those Acts. 18. The reason approval for the site offices is being sought under the Order is because occupations of park and reserve land for the purpose of temporary site offices for administration of repairs on other land is not allowed under the Reserves Act Have you considered the legal implications of the issue under consideration? 19. Yes, as above. ALIGNMENT WITH LTCCP AND ACTIVITY MANAGEMENT PLANS 20. Yes earthquake recovery. Do the recommendations of this report support a level of service or project in the LTCCP? 21. As above. ALIGNMENT WITH STRATEGIES 22. Not applicable. Do the recommendations align with the Council s strategies? 23. Not applicable. CONSULTATION FULFILMENT 24. Clause 6 of the Order expressly provides that the Council may act under the Order without complying with the Reserves Act 1977 (including any provision relating to public notification or the hearing of objections).

70 Cont d 25. Clause 7 of the Order requires the Council to give notification to parties who have an easement, lease, licence, covenant or other legal right over the area of reserve to be temporarily occupied under the Order. Officers previously made contact with all parties who have legal interests in the reserve to make them aware of the permission being granted to Fletcher s to extend their occupation of the site as is required by clause 7 of the Order. 26. In addition, the Canterbury Earthquake (Local Government Act 2002) Order 2010 exempts the Council from compliance with some of the decision-making processes set out in the Local Government Act These include the requirement that the Council considers community views and preferences. 27. The exemptions can be relied upon in this case because it is necessary for the purpose of ensuring that Christchurch, the Council, and its communities respond to and recover from the impacts of the Canterbury Earthquakes. STAFF RECOMMENDATION It is recommended, pursuant to clause 5(b)(ix) of the Canterbury Earthquake (Reserves Legislation) Order 2011, that the Council: (a) (b) (c) (d) Authorises the siting of two additional temporary buildings and the installation of security fencing within Burnside Park for use by Fletcher Construction Company Limited as is approximately shown on the application plan attached to this report (refer Attachments 1 and 2). Agrees that the period for which the authority referred to in paragraph (a) of this recommendation shall apply is that period commencing on the date of this authority until the expiry of the Order in Council on 18 April 2016 or until a date the Council shall determine the hub is no longer required, whichever is the sooner, as set out in the current warrant. Approves for the charging of a bare ground rental to Fletcher s Earthquake Recovery for their occupation of the park land on which their temporary buildings are placed, this being delegated to the Corporate Support Manager and staff to manage. Agrees that the warrant be altered to reflect the additional portable buildings and security fencing being placed upon the site, and the plan of the site on which is shown the position of the additions be appended to the existing warrant. BOARD RECOMMENDATION The Board resolved that the staff recommendation be adopted.

71 ATTACHMENT 1 TO CLAUSE 10 FENDALTON WAIMAIRI COMMUNITY BOARD

72 ATTACHMENT 2 TO CLAUSE 10 FENDALTON WAIMAIRI COMMUNITY BOARD

73 Clause 13 HAGLEY/FERRYMEAD COMMUNITY BOARD 6 MARCH 2013 Report of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 6 March 2013 at 3pm in the Board Room, Woolston Club, 43 Hargood Street, Woolston, Christchurch. PRESENT: Islay McLeod (Chairperson), David Cox (Deputy Chairperson), Tim Carter, Yani Johanson, Brenda Lowe-Johnson and Nathan Ryan. APOLOGIES An apology for absence was received and accepted from Bob Todd. An apology for lateness was received and accepted from Yani Johanson who arrived at 3.05pm and was absent for clauses 9 and 10. David Cox left the meeting at 3.20pm and was absent for part of clause 1.1 and clauses 1.2, 2, 3, 4, 5, 6, 7, 8, 12, 13, 14, 15 and 16. Tim Carter was absent for part of clause 12, and left the meeting at 4.28pm and was absent for clauses 6, 7 and 8. PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 WHITE ELEPHANT TRUST The Board received a deputation from Nathan Durkin of the White Elephant Trust, supported by Lisa Bell, on proposal from the White Elephant Trust in Partnership with Zeal Education Trust for a Christchurch Inner City Youth Venue. The Board were advised that the Trust is looking for support, and is working with the Canterbury Earthquake Recovery Authority regarding identifying a venue in a suitable central city location. The Chairperson thanked Nathan Durkin for his deputation. It was decided on the motion of Islay McLeod, seconded by Tim Carter, that the Board write to the Christchurch Central Development Unit and the Christchurch City Council introducing the White Elephant Trust, and providing support in principle for the Christchurch Inner City Youth Venue, to be integrated or in the proximity of the new bus exchange. 1.2 SENIOR SERGEANT PETER LALOLI, CANTERBURY POLICE The Board received a deputation from Senior Sergeant Peter Laloli, Community Relations Manager, Canterbury Police. Senior Sergeant Laloli outlined his role, and provided an update on policing in the ward, crime prevention and involvement with development of Local Alcohol Policy. The Chairperson thanked Senior Sergeant Laloli for his deputation. 2. PRESENTATION OF PETITIONS Nil. 3. NOTICES OF MOTION Nil.

74 70 4. CORRESPONDENCE Hagley/Ferrymead Community Board The Board received correspondence from the Chief Executive in response to the Board s letter of 21 February 2013 regarding the Ministry of Education proposed school merger and Woolston Park. Following discussion, the Board decided on the motion of Islay McLeod, seconded by Tim Carter, that the Board respond to the letter from the Chief Executive and request: (a) (b) A copy of the table outlining greenspace interests and school change proposals for the Hagley/Ferrymead ward. Clarification and assurance of the process for decision making with regard to parks and reserves, in light of the considerable community disquiet. 5. BRIEFINGS Nil. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information from the Community Board Adviser on Board related activities including upcoming meetings, the Linwood Youth Festival Experience to be held on 16 March 2013, current consultations and the Council January Update of Current Projects. Board members discussed the Council s Draft Three Year Plan and the Board decided to request information on which projects have been included in the Three Year Plan as a result of feedback or recommendations from the community boards. The Board received an update from the Hagley/Ferrymead Local Earthquake Recovery Coordination Meeting held on 29 January The Board considered the prioritisation of the seven Hagley/Ferrymead Community Board nominations for the Capital Endowment Fund Special One-Off Projects Scheme, and decided on the motion of Islay McLeod, seconded by Nathan Ryan, to identify its top three priority projects from its nominations to Round one of the Capital Endowment Fund Special One-off Projects Scheme as:. Sumner Surf Life Saving Inc Latimer Community Housing Trust Ministry of Awesome. (Note: Yani Johanson abstained from voting on this decision.) The Board received an update from Gary Watson, Strengthening Communities Team Leader - Eastern. 7. QUESTIONS UNDER STANDING ORDERS Nil. 8. ELECTED MEMBERS INFORMATION EXCHANGE The Board were advised that Islay McLeod and Yani Johanson attended the recent Key Stakeholder briefing on the Te Papa Otakaro/Avon River Precinct, North and East Frames concept planning page on 25 February 2013.

75 Hagley/Ferrymead Community Board Cont d The Board Chairperson thanked staff for the successful Garden Pride Award Ceremony held on 4 March Yani Johanson advised Board members of the Community, Recreation and Culture Committee s recommendations to the Council regarding the future Heathcote Volunteer Library, and sought support from the Board for the recommendations. The Board agreed to discuss this matter at the Board meeting on 20 March PART C REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON The Board considered a report explaining the process for the Hagley/Ferrymead Community Board to elect a Chairperson and Deputy Chairperson as required by the Local Government Act It was resolved on the motion of Tim Carter, seconded by Brenda Lowe-Johnson, that the Board use the System A of voting to elect a Chairperson and Deputy Chairperson. ELECTION OF CHAIRPERSON Nominations were called for the position of Chairperson. Islay McLeod was nominated by Tim Carter, seconded by Brenda Lowe-Johnson. There being no other nomination Islay McLeod was elected as the Chairperson of the Hagley/Ferrymead Community Board for the remainder of the 2010/13 term. ELECTION OF DEPUTY CHAIRPERSON Nominations were called for the position of Deputy Chairperson. David Cox was nominated by Islay McLeod, seconded by Brenda Lowe-Johnson. There being no other nomination David Cox was elected as Deputy Chairperson of the Hagley/Ferrymead Community Board for the remainder of the 2010/13 term. 10. ORAL DECLARATION BY CHAIRPERSON ATTESTED IN THE PRESENCE OF THE DEMOCRACY SERVICES MANAGER REPRESENTING THE CHIEF EXECUTIVE Islay McLeod completed the oral declaration as Chairperson in the presence of the Democracy Services Manager representing the Chief Executive. Islay McLeod assumed the Chair for the remainder of the meeting. The Chairperson acknowledged the contributions that the former Chairperson Bob Todd made to the board while in the position. 11. CONFIRMATION OF MEETING MINUTES 20 FEBRUARY 2013 It was resolved on the motion of Nathan Ryan, seconded by David Cox, that the minutes of the Board s ordinary meeting of 20 February 2013 be confirmed.

76 Hagley/Ferrymead Community Board DEANS AVENUE P5 BUS LOADING ZONE The Board considered a report seeking the Board s approval to install a five minute Loading Zone for buses on the eastern side of Deans Avenue. Board members discussed potential activity in the area in the future, and that consideration of the report should be delayed to enable additional consultation. It was resolved on the motion of Islay McLeod, seconded by Brenda Lowe-Johnson, that this report lie on the table until the Board meeting of 20 March APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND SUMNER COMMUNITY RESIDENTS ASSOCIATION The Board considered a report seeking approval of an application for funding to the Hagley/Ferrymead Community Board 2012/13 Discretionary Response Fund from the Sumner Community Residents Association for the Sumner Community Street Party. It was resolved on the motion of Yani Johanson, seconded by Islay McLeod, that the Hagley/Ferrymead Community Board approve a grant of $3,200 from its 2012/13 Discretionary Response Fund to Sumner Community Residents Association for the Sumner Community Street Party towards event equipment and promotions. 14. APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2012/13 YOUTH DEVELOPMENT SCHEME AMELIA-ROSE GRAHAM AND MATHESON JOSEPH GRAHAM The Board considered a report seeking approval of applications for funding from the Hagley/Ferrymead Community Board 2012/13 Youth Development Scheme from Amelia-Rose Graham and Matheson Joseph Graham. It was resolved on the motion of Islay McLeod, seconded by Yani Johanson, that the Hagley/Ferrymead Community Board support the applications and allocate $250 each from the 2012/13 Youth Development Scheme Fund to Amelia-Rose Graham and Matheson Joseph Graham as a contribution towards representing Canterbury at the International Friendship Ice Hockey tournament in Aldergrove, Canada in March APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2012/13 YOUTH DEVELOPMENT SCHEME BENJAMIN SARELIUS WHITESIDE The Board considered a report seeking approval of an application for funding to the Hagley/Ferrymead Community Board 2012/13 Youth Development Scheme from Benjamin Sarelius Whiteside. It was resolved on the motion of Islay McLeod, seconded by Nathan Ryan, that the Hagley/Ferrymead Community Board support the application and allocate $500 from the 2012/13 Youth Development Scheme fund to Benjamin Sarelius Whiteside as a contribution towards representing New Zealand at the ISU World Junior Ice Short Track Championships in Poland in February APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND ANGLICAN PARISH OF ST CHADS LINWOOD The Board considered a report presenting an application for funding to the Hagley/Ferrymead Community Board 2012/13 Discretionary Response Fund from the Anglican Parish of St Chads Linwood for the Community Development Outreach project. It was resolved on the motion of Islay McLeod, seconded by Brenda Lowe-Johnson, that the Hagley/Ferrymead Community Board decline the application to the 2012/13 Discretionary Response Fund from the Anglican Parish of St Chads Linwood for the Community Development Outreach project.

77 Hagley/Ferrymead Community Board (Note: Yani Johanson requested that his vote against this decision be recorded.) The Board Chairperson declared the meeting closed at 5.09pm. CONFIRMED THIS 20TH DAY OF MARCH 2013 ISLAY MCLEOD CHAIRPERSON

78 74

79 Clause 14 HAGLEY/FERRYMEAD COMMUNITY BOARD 20 MARCH 2013 Report of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 20 March 2013 at 3pm in the Board Room, Woolston Club, 43 Hargood Street, Woolston, Christchurch. PRESENT: APOLOGIES Islay McLeod (Chairperson), David Cox (Deputy Chairperson), Tim Carter, Yani Johanson, Brenda Lowe-Johnson and Nathan Ryan. An apology for absence was received and accepted from Bob Todd. An apology for lateness was received and accepted from Tim Carter who arrived at 3.15pm and was absent for clauses 10, 1.1, 1.2 and part of 1.3 PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 OTAUTAHI YOUTH COUNCIL The Board received a deputation and supporting information from Jen Rodgers, Facilitator with the Otautahi Youth Council, regarding the Council s representation for youth and the establishment of ongoing dialogue with the Board. The Chairperson thanked Jen Rodgers for her deputation. 1.2 PORT HILLS SPORT PARTNERSHIP The Board received a deputation and supporting information from Ken Lomax, introducing the Port Hills Sport Partnership between the Heathcote Cricket Club, Ferrymead Bays Football Club and Carlton Redcliffs Hockey Club. The Board were advised of how they operate, the role the partnership will perform, the potential advantages of forming the organisation, the current situation and the potential future developments. The Chairperson thanked Ken Lomax for his deputation. 1.3 ALICE SHANNON The Board received a deputation and supporting information from Alice Shannon and Adrian Skardhamar in opposition to the proposal put to the Board in 2012 for a walking/mountain bike track for Richmond Hill, Sumner. Clause 10 of these minutes refers. The Chairperson thanked Alice Shannon and Adrian Skardhamar for their deputation. 2. PRESENTATION OF PETITIONS Nil. 3. NOTICES OF MOTION Nil.

80 Hagley/Ferrymead Community Board CORRESPONDENCE 4.1 BRIAN ANDERSON The Board received correspondence from Brian Anderson regarding his concerns about a cycleway on Richmond Hill. The Board decided on the motion of Islay McLeod, seconded by Brenda Lowe-Johnson, to receive the correspondence. Clause 10 of these minutes refers to the Board s decision on this matter. 4.2 CHRISTCHURCH COASTAL PATHWAY GROUP The Board received correspondence from Linda Rutland, Chairperson of the Christchurch Coastal Pathway Group thanking the Board for its support of the Christchurch Coastal Pathway Concept Plan and requesting a letter of support from the Board for the Group s funding application to the Christchurch Earthquake Appeal Trust. It was decided on the motion of Islay McLeod, seconded by Yani Johanson, that the Board provide a letter of support to the funding application from the Christchurch Coastal Pathway Group to the Christchurch Earthquake Appeal Trust towards the development of the pathway. 5. BRIEFINGS Nil. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information from the Community Board Adviser on Board related activities including upcoming meetings, dates for the Combined Community Board seminars for 2013, current consultations and the Council February Update of Current Projects. Board members agreed on the process to develop the Board s submission to the Draft Three Year Plan and decided to request a map of the proposed Capital Works Programme for the Hagley/Ferrymead ward. Board members discussed the recommendations from the Community, Recreation and Culture Committee recommendations to the Council regarding the future of the Heathcote Volunteer Library. The Board agreed to support the Committee s recommendations, which were adopted by the Council on 14 March QUESTIONS UNDER STANDING ORDERS Nil. 8. ELECTED MEMBERS INFORMATION EXCHANGE The Board Chairperson acknowledged the success of the Linwood Youth Festival Experience, held on 16 March 2013 and recorded the Board s appreciation to the staff and the crew who delivered the event.

81 77 8 Cont d Hagley/Ferrymead Community Board Board members discussed fencing around vacant sections where demolition has been undertaken in the ward, and decided to request: (a) (b) information on the number of fences on Council properties where facilities have been demolished, the reasons for them and the opportunities for sites to be made more pleasant. information on Council s requirements for fencing and health and safety on private properties where demolition has been completed. The Board decided to write a letter to the Medical Officer of Health in support of the issues raised in the media regarding emerging health concerns due to liquefaction. The Board Chairperson raised concerns regarding the flood management areas and land drainage and implications for the ward. The Board decided to request a briefing to the Board on this. The Board received an update on the Sumner Village Masterplan Joint Advisory Group from David Cox, Chairman of the Group. PART C REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MEETING MINUTES 6 MARCH 2013 It was resolved on the motion of Nathan Ryan, seconded by Brenda Lowe-Johnson, that the minutes of the Board s ordinary meeting of 6 March 2013 be confirmed. 10. RICHMOND HILL MOUNTAIN BIKE TRACK INVESTIGATION The Board considered a report presenting recommendations on a proposal for a mountain bike track on Richmond Hill in Greenwood Park, requested by the Board following a deputation from Laurence and Viv Mote in July 2012 and a staff briefing in August The Board also received a deputation and correspondence regarding this matter, clauses 1.3 and 4.1 refer. It was resolved on the motion of Islay McLeod, seconded by Tim Carter, that the Board request City Environment Group staff to: (a) (b) Include the Richmond Hill Mountain Bike Track proposal in the Port Hills Master Plan process as a specific project to be consulted on. Ensure that the scope of the plan for this area includes native habitat restoration potential and plant and animal pest control. (Note:The Board requested staff contact the proposers of the track to discuss the Board decision.) 11. LINWOOD AVENUE AT ST JOHNS STREET PARKING RESTRICTIONS The Board considered a report seeking approval for the installation of no stopping restrictions on both sides of Linwood Avenue in association with a pedestrian facility located north west of St Johns Street. Board members acknowledged the attendance of Crystal Beattie at the meeting, who raised the need for this facility by presenting a deputation and petition to the Board in June Mrs Beattie thanked the Board on behalf of the community for its support and decisions regarding this matter.

82 78 11 Cont d Hagley/Ferrymead Community Board It was resolved on the motion of Tim Carter, seconded by Nathan Ryan, that the Board approve: (a) (b) (c) (d) (e) (f) (g) (h) That any existing parking restrictions on the north east side of Linwood Avenue commencing at its intersection with St Johns Street, and extending in a north westerly direction for a distance of 48 metres be revoked. That any existing parking restrictions on the south west side of Linwood Avenue commencing at its intersection with St Johns Street, and extending in a north westerly direction for a distance of 38 metres be revoked. That any existing parking restrictions on the north west side of St Johns Street commencing at its intersection with Linwood Avenue, and extending in a north easterly direction for a distance of 11 metres be revoked. That any existing parking restriction on the north west side of St Johns Street commencing at its intersection with Linwood Avenue, and extending in a south westerly direction for a distance of 13 metres be revoked. That the stopping of vehicles be prohibited at any time on the north eastern side of Linwood Avenue commencing at its intersection with St Johns Street, and extending in a north westerly direction for a distance of 48 metres. That the stopping of vehicles be prohibited at any time on the south western side of Linwood Avenue commencing at its intersection with St Johns Street, and extending in a north westerly direction for a distance of 38 metres. That the stopping of vehicles be prohibited at any time on the north west side of St Johns Street, commencing at its intersection with Linwood Avenue and extending in a north easterly direction for a distance of 11 metres. That the stopping of vehicles be prohibited at any time on the north west side of St Johns Street commencing at its intersection with Linwood Avenue and extending in a south westerly direction for a distance of 13 metres. 12. DEANS AVENUE P5 BUS LOADING ZONE The Board considered a report seeking the Board s approval to install a five minute Loading Zone for buses on the eastern side of Deans Avenue. It was resolved on the motion of Yani Johanson, seconded by David Cox, that a Loading Zone restricted to a maximum stay of five minutes, be installed on the eastern side of Deans Avenue commencing at a point 71.5 metres north from its intersection with Moorhouse Avenue and extending in a northerly direction for a distance of 257 metres. The hours of operation of this bus stop to be from 12pm to 3pm on Tuesdays, Thursdays and Fridays from 1 May to 31 August. 13. HAGLEY/FERRYMEAD COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 BOARD BIDS The Board considered a report seeking the Board s approval of the projects that will be submitted on behalf of the Board to the Strengthening Communities Fund 2013/14.

83 79 13 Cont d Hagley/Ferrymead Community Board It was resolved on the motion of Islay McLeod, seconded by David Cox, that the Board approve the following projects for submission as applications to the 2013/14 Strengthening Communities Fund: Project Amount Hagley/Ferrymead Community Recreation Events $8,500 Garden Pride Awards $1,500 Community Service Awards $3,000 Neighbourhood Week $3,500 Communication with the Community $1,600 The Board Chairperson declared the meeting closed at 4.40pm. CONFIRMED THIS 3RD DAY OF APRIL 2013 ISLAY MCLEOD CHAIRPERSON

84 80

85 Clause 15 LYTTELTON/MT HERBERT COMMUNITY BOARD 21 FEBRUARY 2013 Report of a meeting of the Lyttelton/Mt Herbert Community Board held on Thursday 21 February 2013 at 1.32pm in the Boardroom, Lyttelton Service Centre, 15 London Street, Lyttelton PRESENT: APOLOGY: Paula Smith (Chairperson), Jeremy Agar, Ann Jolliffe, Claudia Reid, and Andrew Turner. An apology for absence was received and accepted from Adrian Te Patu. An apology for early departure was received and accepted from Claudia Reid who left at 4pm being absent for Clause 14. KARAKIA: Paula Smith gave the opening karakia. The meeting adjourned at 2.29pm and reconvened at 2.35pm. The meeting adjourned at 3.38pm and reconvened at 4.22pm. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 GOING DIGITAL NZ Gary Burt, Community Adviser from Going Digital gave an update on progress being made on the awareness campaign for when television in Canterbury goes digital on 28 April OTAUTAHI YOUTH COUNCIL Jen Rodgers, Facilitator and James Kelly of the Otautahi Youth Council (OYC) addressed the Board expressing the wish to have an ongoing dialogue and provide a voice for youth. They reported that Youth Week would be held this year from 3-10 May. 1.3 ANDREA MURRAY LYTTELTON URBAN DOWNHILL Andrea Murray addressed the Board regarding a late funding application being lodged for this event, which is to be held in Lyttelton on 16 March CORRESPONDENCE 2.1 MARGARET POOL The Board received correspondence from Margaret Pool regarding the former Albion Hotel site with a request for the name of the hotel to be incorporated into the naming of the site in honour of its history. The Board received the correspondence and referred it to staff working on the Lyttelton Master Plan. The Board asked that the correspondent be advised of the upcoming drop-in sessions regarding the proposed Civic Square on the former Albion Hotel site.

86 82 2 Cont d Lyttelton/Mt Herbert Community Board DIAMOND HARBOUR AND DISTRICTS HISTORICAL ASSOCIATION INC The Board received correspondence from the Diamond Harbour and Districts Historical Association Inc requesting the preservation and redevelopment of the Godley House site. The Board received the correspondence and referred it to staff for comment along with a request for information on the insurance situation for Godley House. The Board also asked that the Association be advised about the further consultation opportunity on the Stoddart Point Reserve Management Plan, and that staff working on the Management Plan be advised of the Association s concerns. 2.3 SARA SAHAGIAN The Board received correspondence from Sara Sahagian with concerns regarding events taking place at Cass and Corsair Bays. The correspondence had been referred to the Regional Harbour Master and the Lyttelton Police. The Board decided to refer the correspondence to staff to deal with the issues around graffiti. 2.4 KATHARINA JAEGER The Board received correspondence from Katharina Jaeger outlining concerns regarding increased activities taking place over the summer in Corsair Bay. The letter has been referred to staff in the Recreation and Sport Unit. The Board decided to request information from staff on the process for allowing commercial activities on a reserve and whether that process was applied in this instance. 3. PRESENTATION OF PETITIONS Nil. 4. NOTICES OF MOTION Nil. 5. RESERVE MANAGEMENT COMMITTEES 5.1 LYTTELTON RECREATION GROUND RESERVE MANAGEMENT COMMITTEE The Board received the minutes of the Lyttelton Recreation Ground Reserve Management Committee of 30 October It was noted that these minutes had not yet been confirmed by the Committee. The Board decided that member Ann Jolliffe be appointed as the Board s liaison representative on the Committee and that advice to this effect be sent to the Committee along with a note of appreciation for all their work.

87 Lyttelton/Mt Herbert Community Board LYTTELTON/MT HERBERT COMMUNITY BOARD RECESS COMMITTEE MEETING 5 FEBRUARY 2013 The Board received the minutes of the Lyttelton/Mt Herbert Community Board Recess Committee Meeting of 5 February LYTTELTON TENNIS CLUB 1 SEAVIEW TERRACE PROPOSED LEASE The report was considered by the Council at its meeting on 14 March BRIEFINGS 8.1 LYTTELTON MASTER PLAN IMPLEMENTATION UPDATE Staff updated the Board on progress with the implementation of the Lyttelton Master Plan and advised that a meeting would be organised between the Board and the combined Lyttelton emergency services providers, to discuss plans for a combined emergency services facility. 9. COMMUNITY BOARD ADVISER S UPDATE Specific mention was made of the following matters: The Board decided to amend its Objectives by adding a new heading to reflect that Lyttelton/Mt Herbert is a place where people enjoy living. 10. ELECTED MEMBERS INFORMATION EXCHANGE Specific mention was made of the following matters: Members expressed concern at the lack of notification to the Community Board on the reopening of the public toilets and decided to request that the Board be notified of any similar future events. It was noted that Board members had had to deal with constant complaints from residents regarding the lack of public toilet facilities in Lyttelton and then were not notified when the repaired toilets were re-opened. The Board discussed their upcoming deputation to the Brothels Hearing Panel to convey concerns expressed by Lyttelton residents. The Board noted that there was strong opposition in the community to the proposal that operator-run brothels be permitted in Lyttelton, and the feeling in the community that people s views had not been listened to. The Board decided to invite representatives from the Naval Point Club to a Board meeting for an update on its plans for a joint facility to be shared with the Canterbury Coastguard.

88 Cont d Lyttelton/Mt Herbert Community Board The Board was advised that the Stoddart Cottage Trust had been wound up and had now become part of the Diamond Harbour Community Association. The Board heard that a Memorandum of Understanding has been established between the Rod Donald Trust and Orton Bradley Park. It was reported that some members had attended a recent meeting of the Allandale Reserve Management Committee to discuss alternative uses for the property at 153 Governors Bay Road. The Board decided to work with staff to explore the following suggested uses for the property: Commercial use to provide rental income Community shed Site for a relocated Allandale Hall (built circa 1910 so would complement historic lockup on the site) Water source (well that supplies domain is on the site) Future community facilities Land bank (as a back up to lower lying current location of domain). 11. QUESTIONS UNDER STANDING ORDERS Nil. PART C - REPORT ON DELEGATED DECISIONS 5. RESERVE MANAGEMENT COMMITTEES - CONTINUED LYTTELTON RECREATION GROUND RESERVE MANAGEMENT COMMITTEE The Board resolved to approve the nomination of new Committee member Brendon Nolan. 12. CONFIRMATION OF MEETING MINUTES 12.1 ORDINARY MEETING 13 DECEMBER 2012 The Board resolved that the minutes of the Board s meeting held on Thursday, 13 December 2012 be confirmed JOINT BOARD MEETING WITH AKAROA/WAIREWA COMMUNITY BOARD 29 NOVEMBER 2012 The Board resolved that the minutes of the Joint Board meeting with Akaroa/Wairewa Community Board held on Thursday 29 November 2012 be confirmed. 13. NEW ZEALAND LOCAL BOARDS AND COMMUNITY BOARD S CONFERENCE 2013 BOARD MEMBERS ATTENDANCE The Board resolved to approve the attendance of up to five members at the 2013 New Zealand Local Boards and Community Boards Conference in Wanaka from 9 to 11 May 2013, to be funded from operational funds supplemented with a grant from the Discretionary Response Fund.

89 Lyttelton/Mt Herbert Community Board BOARD MEMBERS INFORMATION EXCHANGE - continued The Board resolved to approve the draft entry for the Community Boards Best Practice Awards with amendments as discussed. The meeting closed at 4.24pm. CONFIRMED THIS 21ST DAY OF MARCH 2013 PAULA SMITH CHAIRPERSON

90 86

91 Clause 16 RICCARTON/WIGRAM COMMUNITY BOARD 5 MARCH 2013 Report of a meeting of the Riccarton/Wigram Community Board held on 5 March 2013 at 5.30 pm in the Community Room, Upper Riccarton Library, 71 Main South Road. PRESENT: APOLOGIES: Mike Mora (Chairperson), Helen Broughton, Natalie Bryden, Jimmy Chen, and Peter Laloli. Apologies for absence were received and accepted from Sam Johnson and Judy Kirk. The Board reports that: PART A MATTERS REQUIRING A COUNCIL DECISION 1. CHRISTCHURCH SOUTHERN MOTORWAY CYCLE AND PEDESTRIAN UNDERPASS MOTORCYCLE BAN General Manager responsible: General Manager City Environment Group, DDI Officer responsible: Transport and Greenspace Unit Manager Author: Steve Dejong, Network Engineer PURPOSE OF REPORT 1. The purpose of this report is to seek the Council s approval that access through the Owaka, Heathcote River and Canterbury Park underpasses under SH76, the Christchurch Southern Motorway, are restricted to pedestrians and cyclists only; with the exception of the Canterbury Park access when the locked vehicular gates are open to authorised vehicles. EXECUTIVE SUMMARY 2. Three underpasses have been constructed under the new Christchurch Southern Motorway between Halswell Junction Road and Curletts Road to provide access for pedestrians and cyclists. The Owaka and Heathcote River underpasses link shared pedestrian and cycle paths, while the Canterbury Park underpass can allow vehicle access but will be gated and limit access to authorised vehicles only (refer Attachments 2, 3 and 4). 3. In the Spreydon / Heathcote ward there is an existing underpass at Annex Road under the Southern Motorway which has been extended as part of the Southern Motorway project. The Council have received complaints regarding inappropriate use of this underpass by motorcycles. For the Police to be able to legally prevent the use of the underpass by motorcyclists, the underpasses need to be correctly signed and resolved. A report will be presented to the Spreydon / Heathcote Community Board seeking to restrict access to pedestrians and cyclists only. 4. To address concerns that the use of the underpasses by motorcycles is putting pedestrians and cyclists at risk, the Council would also like to restrict the access through the Owaka, Canterbury Park and Heathcote River underpasses to pedestrians and cyclists only; with the exception of the Canterbury Park access when the locked vehicular gates are open to authorised vehicles. This report seeks to have the access restriction formally resolved such that it is legally enforceable.

92 Riccarton/Wigram Community Board Cont d 5. To inform road users of the access restriction, an RG-9 No Entry sign with a supplementary Except Cyclist and Pedestrians sign and an RG-26C Shared path pedestrians and cycles will be installed at each end of the underpass. This will be similar to signage already installed at Annex Road underpass (refer Attachment 1). 6. Restricting access through the Owaka, Canterbury Park and Heathcote River underpasses to pedestrians and cyclists will minimise the risk of conflict between these user groups and motorcycles. It will also enable the Police to apprehend any motorcyclists that continue to use the underpass. 7. As the primary function of these three underpasses is to provide pedestrian and cycle access and the aim of this report is to improve the safety of these user groups, no consultation was considered necessary. FINANCIAL IMPLICATIONS 8. All costs associated with this proposal are being met by the Southern Motorway project. Do the Recommendations of this Report Align with LTCCP budgets? 9. The installation of road signs and markings associated with the Christchurch Southern Motorway are covered within the LTCCP Christchurch Southern Motorway project budget. LEGAL CONSIDERATIONS 10. Part 2, Clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to restriction traffic movements by resolution. 11. The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of traffic movement restrictions and traffic control devices. 12. The installation of any signs and / or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices Have you considered the legal implications of the issue under consideration? 13. As above. ALIGNMENT WITH LTCCP AND ACTIVITY MANAGEMENT PLANS 14. Aligns with the Streets and Transport activities by contributing to the Council s Community Outcomes-Safety and Community. Do the recommendations of this report support a level of service or project in the LTCCP? 15. As above. ALIGNMENT WITH STRATEGIES 16. The recommendations align with the Christchurch Transport Strategic Plan Do the recommendations align with the Council s strategies? 17. As above.

93 Riccarton/Wigram Community Board Cont d CONSULTATION FULFILMENT 18. As no change is proposed to the intended function of the Annex Road underpass and this proposal aims to improve the safety of pedestrians and cyclists using the underpass, no consultation was considered necessary. STAFF RECOMMENDATION It is recommended that the Council approve that the Owaka, Canterbury Park and Heathcote River underpasses under State Highway 76, the Christchurch Southern Motorway, are restricted to the use of pedestrians and cyclists only; with the exception of the Canterbury Park access when the locked vehicular gates are open to authorised vehicles. BOARD RECOMMENDATION That the staff recommendation be adopted. PART B - REPORTS FOR INFORMATION 2. DEPUTATONS BY APPOINTMENT 2.1 Sergeant Stephen Jones discussed the work of the Neighbourhood Policing Team which is based within the environs of Harrington Park. 2.2 Peter Malcolm, resident of Waimairi Road, discussed with the Board his support of the installation of a proposed P60 parking restriction on Waimairi Road. 3. PETITIONS Nil. 4. NOTICES OF MOTION Nil. 5. CORRESPONDENCE Nil. 6. BRIEFINGS Nil. 7. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: The Board agreed to have a Board Submission Working Party to formulate the Board s submission to the Christchurch Three Year Plan.

94 Riccarton/Wigram Community Board ELECTED MEMBER S INFORMATION EXCHANGE Nil. PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MINUTES OF TUESDAY 19 FEBRUARY 2013 The Board resolved that the minutes of the Board s ordinary meeting of Tuesday 19 February 2013 be confirmed. 10. HICKORY PLACE PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking the Board s approval to install no stopping restriction around the Hickory Place cul-de-sac head. The Board resolved to approve that the stopping of vehicles be prohibited at any time around the culde-sac head of Hickory Place commencing at a point 320 metres west of its intersection with Connaught Drive and extending in a clockwise direction for a distance of 80 metres. 11. MCALPINE STREET PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking the Board s approval to install no stopping restrictions around two bends on McAlpine Street. The Board resolved to approve: (a) (b) (c) (d) That the existing no stopping restrictions which are located on the southern side of McAlpine Street commencing at a point 500 metres west of its intersection with Jipcho Road and extending around the bend in the road towards the south for a distance of 22 metres be revoked. That the stopping of vehicles be prohibited at any time on the southern side of McAlpine Street commencing at a point 500 metres west of its intersection with Jipcho Road and extending around the bend in the road towards the south for a distance of 22 metres. That the stopping of vehicles be prohibited at any time on the northern side of McAlpine Street commencing at a point 167 metres north east of its intersection with Hayton Road and extending around the bend in the road towards the north for a distance of 26 metres. That the stopping of vehicles be prohibited at any time on the southern side of McAlpine Street commencing at a point 420 metres west of its intersection with Jipcho Road and extending around the bend in the road towards the north-west for a distance of 39 metres. 12. YUKON PLACE PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking the Board s approval to install a no stopping restriction around the Yukon Place cul-de-sac head. The Board resolved to approve that the stopping of vehicles be prohibited at any time around the culde-sac head of Yukon Place commencing at a point 280 metres south-east of its intersection with Edmonton Road and extending in a clockwise direction for a distance of 80 metres.

95 Riccarton/Wigram Community Board WAIMAIRI ROAD PROPOSED NO STOPPING RESTRUCTION The Board considered a report seeking the Board s approval for the installation of a P60 parking restriction on Waimairi Road. The Board resolved to approve that the parking of vehicles be restricted to a maximum period of 60 minutes (Monday to Friday) on the west side of Waimairi Road commencing at a point 89 metres south of its intersection with Dovedale Avenue and extending in a southerly direction for a distance of 40 metres. 14. BLENHEIM ROAD PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking the Board s approval to install a No Stopping Restriction on Blenheim Road. The Board resolved that: (a) (b) All parking restrictions located on the south side of Blenheim Road and to the east of its intersection with Pope Street be revoked. The stopping of vehicles be prohibited at any time on the south side of Blenheim Road commencing at its intersection with Pope Street and extending in an easterly direction for a distance of 32 metres and then across the end of Blenheim Road a further nine metres to the north. 15. WIGRAM SKIES SUBDIVISION PROPOSED ROAD NAMING The Board considered a report seeking the Board s approval to two new road names within the Wigram Skies subdivision. STAFF RECOMMENDATION It is recommended that the Board consider and approve the proposed road names within the Wigram Skies subdivision as Skyhawk Road and Buccaneer Street. BOARD CONSIDERATION The Board considered that the name Buccaneer Street was similar sounding to Buchan Street in Sydenham. The Board resolved to approve the road names within the Wigram Skies subdivision as Skyhawk Road and Valiant Street. 16. REPORT OF THE TRANSPORT AND GREENSPACE COMMITTEE 22 FEBRUARY 2013 The Board received a report of the Riccarton/Wigram Transport and Greenspace Committee meeting held on Friday 22 February COLEMAN RESERVE The Board decided to seek a report on upgrading the Coleman Avenue Reserve Playground and the cost of implementing this work.

96 Riccarton/Wigram Community Board Cont d 16.2 RICCARTON ROAD, MANDEVILLE STREET AND HARAKEKE STREET INTERSECTION MINOR SAFETY IMPROVEMENTS The Board resolved to: Revoke: (a) All existing parking restrictions on the northern side of Riccarton Road, commencing at its intersection with Harakeke Street and extending in an easterly direction to its intersection with Mona Vale Avenue. (b) All existing parking restrictions on the northern side of Riccarton Road, commencing at its intersection with Mona Vale Avenue and extending in an easterly direction for a distance of seven metres. (c) All existing parking restrictions on the western side of Mona Vale Avenue, commencing at its intersection with Riccarton Road and extending in a northerly direction for a distance of 16 metres. (d) All existing parking restrictions on the eastern side of Mona Vale Avenue, commencing at its intersection with Riccarton Road and extending in a northerly direction for a distance of 16 metres. (e) All existing parking restrictions on the western side of Mandeville Street, commencing at its intersection with Riccarton Road and extending in a southerly direction for a distance of 49 metres. Approve: (f) That the stopping of vehicles be prohibited at all times on the northern side of Riccarton Road commencing at its intersection with Harakeke Street and extending in an easterly direction for a distance of 119 metres. (g) That parking of vehicles be restricted to a maximum time of 60 minutes on the north side of Riccarton Road commencing at a point 119 metres east of Harakeke Street and extending in an easterly direction for a distance of 77 metres. (h) That the stopping of vehicles be prohibited at all times on the north side of Riccarton Road commencing at a point 196 metres east of its intersection with Harakeke Street and extending in a easterly direction to its intersection with Mona Vale Avenue. (i) (j) That the stopping of vehicles be prohibited at all times on the north side of Riccarton Road commencing at its intersection with Mona Vale Avenue and extending in an easterly direction for a distance of seven metres. That the stopping of vehicles be prohibited at all times on the western side of Mona Vale Avenue commencing at its intersection with Riccarton Road and extending in a northerly direction for a distance of 16 metres. (k) That the stopping of vehicles be prohibited at all times on the eastern side of Mona Vale Avenue commencing at its intersection with Riccarton Road and extending in a northerly direction for a distance of 16 metres. (i) That the stopping of vehicles be prohibited at all times on the west side of Mandeville Street commencing at its intersection with Riccarton Road and extending in a southerly direction for a distance of 49 metres.

97 Riccarton/Wigram Community Board LESLIE STREET PROPOSED NO STOPPING RESTRICTIONS The Board resolved to approve: (a) (b) (c) (d) That all parking restrictions be revoked on the southern side of Leslie Street commencing at its intersection with Waimairi Road and extending in a westerly direction for 63 metres. That all parking restrictions be revoked on the northern side of Leslie Street commencing at its intersection with Waimairi Road and extending in a westerly direction for 65 metres. That the stopping of vehicles be prohibited at any time on the southern side of Leslie Street commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 170 metres. That the stopping of vehicles be prohibited at any time on the northern side of Leslie Street commencing at its intersection with Waimairi Road and extending in a westerly direction for a distance of 169 metres. The meeting concluded at 6.30pm. CONFIRMED THIS 19TH DAY OF MARCH 2013 MIKE MORA CHAIRPERSON

98 94

99 ATTACHMENT 1 TO CLAUSE 1 RICCARTON WIGRAM COMMUNITY BOARD REPORT TO COUNCIL Attachment 1 to Clause 1

100 ATTACHMENT 2 TO CLAUSE 1 RICCARTON WIGRAM COMMUNITY BOARD REPORT TO COUNCIL Attachment 2 to Clause 1

101 ATTACHMENT 3 TO CLAUSE 1 RICCARTON WIGRAM COMMUNITY BOARD REPORT TO COUNCIL Attachment 3 to Clause 1

102 ATTACHMENT 4 TO CLAUSE 1 RICCARTON WIGRAM COMMUNITY BOARD REPORT TO COUNCIL Attachment 4 to Clause 1

103 Clause 17 RICCARTON/WIGRAM COMMUNITY BOARD 19 MARCH 2013 Report of a meeting of the Riccarton/Wigram Community Board was held on 19 March 2013 at 5.30 pm in the Community Room, Upper Riccarton Library, 71 Main South Road PRESENT: APOLOGIES: Mike Mora (Chairperson), Helen Broughton, Natalie Bryden, Jimmy Chen, Judy Kirk, and Peter Laloli. An apology for absence was received and accepted from Sam Johnson. An apology for lateness was received and accepted from Peter Laloli who arrived at 5.45pm and was absent for clauses 1 and 2.1. The Board reports that: PART A MATTERS REQUIRING A COUNCIL DECISION 1. HEI HEI COMMUNITY CENTRE The following Notice of Motion has been submitted by Helen Broughton pursuant to Standing Order , for the 19 March 2013 meeting of the Riccarton/Wigram Community Board, received on 11 March That the Riccarton/Wigram Community Board recommend to Council that the Hei Hei Community Centre be included in the priority buildings for repair. BOARD CONSIDERATION The Board acknowledged that the Council considered and approved the top thirty priority Council buildings for repair in September In December 2012 the Hei Hei Community Centre was closed following a detailed engineering assessment. The Hei Hei Community Centre, based at Wycola Reserve, is the only large space available for the Hornby and Hei Hei community to use including public toilets. The Board supports the community in its view that the facility is a valuable asset in community relations and well being. The Notice of Motion when put to the meeting was declared carried. PART B - REPORTS FOR INFORMATION 2. DEPUTATIONS BY APPOINTMENT 2.1 Bus Mini Hubs at Malls Justin Mouat, member of ECAN Public Passenger Service Group outlined to the Board the concept of bus mini hubs at shopping malls. The Board supported the deputation from Justine Mouat on mini bus hubs and agreed to seek staff advice on the Riccarton and Hornby Hub developments in relation to public transport and will invite Westfield s Mall to discuss this proposal.

104 Riccarton/Wigram Community Board Cont d 2.2 New Zealand Police Liaison Senior Sergeant Peter Laloli outlined to the Board his newly created role within the New Zealand Police as Officer in Charge of Community Relations. A majority of his work is to liaise between the Council and the Police. A project he is involved in is the Local Alcohol Policy and Plan. 2.3 Trees on Reserve in Holderness Place Bruce Manly, resident of Holderness Place, addressed the Board in relation to his request for the removal of trees on Council Reserve land adjacent to his property on Holderness Avenue. The Board agreed to accept the deputation from Bruce Manly and to undertake an informal site visit to Holderness Place. The Board will decide the next course of action after the site visit. 2.4 Gilberthorpes Estate Residents Association Alex Aitken, President of the Gilberthorpes Estate Residents Association, addressed the Board in relation to the closure of the Hei Hei Community Hall on Wycola Avenue due to its failure to meet the current building code caused damage suffered in the Canterbury earthquakes. The Board invited Alex to present his concerns to the next Council meeting to be held in early April. 3. PRESENTATION OF PETITIONS Nil. 4. CORRESPONDENCE The Board received a thank you note from Judy Kirk for the flowers sent to her during her husband s illness. 5. BRIEFINGS 5.1 Western Interceptor Update Peter Brocklehurst, Senior Project Manager, updated the Board on the progress of the Western Interceptor project. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information on the following: Board members agreed to meet on Thursday 4 April at 1.00pm at Beckenham Service Centre, 66 Colombo Street, to formulate a submission on the Council s Three Year Plan. Board members were advised that there is $200 remaining in the Riccarton/Wigram 20012/13 Youth Development Fund. (Clause 9 of this report refers to the Board s Decision in this matter) 7. ELECTED MEMBERS INFORMATION EXCHANGE Mention was made of the following matters: The Board requested staff advice on the future street development of Deans Avenue from the Riccarton Road/Riccarton Avenue intersection to the Deans Avenue/Moorhouse Avenue intersection.

105 Riccarton/Wigram Community Board Cont d The Board were advised that Peter Laloli has accepted a nomination to the Pegasus Health Community Board. The Board discussed the Southern Motorway Stage One signage. The Board agreed to discuss the community s comments on the signage with New Zealand Transport Agency at their next update. 8. BOARD MEMBERS QUESTIONS UNDER STANDING ORDERS Nil. PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MINUTES 5 MARCH 2013 The Board resolved that the minutes of the Board s ordinary meeting of 5 March 2013 be confirmed. 10. BARTLETT STREET PROPOSED NO STOPPING RESTRICTION The Board considered a report seeking the Riccarton/Wigram Community Board s approval for a no stopping restriction on Bartlett Street. The Board resolved to approve (a) (b) That all existing parking restrictions be revoked on the eastern and northern sides of Bartlett Street commencing on the eastern side of Bartlett Street at a point 65 metres south of its intersection with Riccarton Road and extending initially in a southerly direction then following the kerb line around the bend for a distance of 21 metres. That the stopping of vehicles be prohibited at any time on the eastern and northern sides of Bartlett Street commencing on the eastern side of Bartlett Street at a point 65 metres south of its intersection with Riccarton Road and extending initially in a southerly direction then following the kerb line around the bend for a distance of 21 metres. 11. SHOWGATE RESERVE 2 ORION NZ LIMITED ELECTRICAL EASEMENT The Board considered a report seeking the approval of the Riccarton Wigram Community Board, to create and grant easements in gross over a vested reserve, commonly known as Showgate Reserve 2, and legally described as Lot 63 DP in favour of Orion NZ Limited for electrical lines which are to be installed. The Board resolved Pursuant to Section 48 (1) (d) of the Reserves Act 1977 to approve the creation and granting of easements in gross over a vested reserve, commonly known as Showgate Reserve 2, and legally described as Lot 63 DP in favour of Orion NZ Limited for electrical lines which are to be installed. (a) (b) (c) Subject to the consent of the Minister of Conservation being granted. All costs in creating the easements being met by Orion NZ Limited. Orion NZ Limited paying a one off compensation fee as per registered valuation.

106 Riccarton/Wigram Community Board RICCARTON/WIGRAM COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 BOARD BIDS The Board considered a report seeking the Riccarton Wigram Community Board s approval for projects that will be submitted on behalf of the Board to the Strengthening Communities Fund 2013/14. The Board resolved: (a) That the following events be submitted as Board applications to the 2013/14 Strengthening Communities Funding round: Neighbourhood Week 2013 $5,000 Community Pride Garden Awards; Community Service and Youth Awards $8,000 Culture Galore 2014 $11,000 Older Adults Events $8,500 Riccarton/Wigram Youth Development Scheme $7, RICCARTON/WIGRAM 2012/13 YOUTH DEVELOPMENT FUND Board members were advised that there is $200 remaining in the Riccarton/Wigram 20012/13 Youth Development Fund. The Board resolved to allocate the remaining $200 in the Riccarton/Wigram 2012/13 Youth Development Fund to Brayden Drummond as a contribution towards his attendance to the International Pipe Band competition in Scotland in August The meeting concluded at 7.35pm CONFIRMED THIS 2ND DAY OF APRIL 2013 MIKE MORA CHAIRPERSON

107 Clause SHIRLEY/PAPANUI COMMUNITY BOARD 6 MARCH 2013 Report of the meeting of the Shirley/Papanui Community Board held on Wednesday 6 March 2013 at 4pm in the Board Room, Papanui Service Centre, corner Langdons Road and Restell Street, Papanui. PRESENT: APOLOGIES: Chris Mene (Chairperson), Kathy Condon, Anna Button, Ngaire Button, Pauline Cotter and Aaron Keown. Clause 10 (Part C) of these minutes refer. The Board adjourned from 5.33pm to 5.43pm. The Board reports that: PART B REPORTS FOR INFORMATION 1. EDGEWARE ROAD UPGRADE The Board considered a report responding to their request for staff to consider options for Edgeware Road enhancements proposed by a resident. The proposal involved the creation of a boulevard type streetscape with trees, cycleway, planted berms, etc. The Board noted the recommendation from staff that, in light of the Council s post earthquake spending priorities, no further action should be taken at this time, except for a review of tree planting opportunities by the Transport and Greenspace Unit, once the SCIRT works are completed in The Board decided to request staff provide information on a review of tree planting and replacement opportunities on Edgeware Road, between Springfield and Hills Roads, which would follow the completion of the SCIRT works on Edgeware Road in DEPUTATIONS BY APPOINTMENT 2.1 NEIGHBOURHOOD SUPPORT Dave Crean and Dave Wilkinson of Neighbourhood Support, updated the Board on the Neighbourhood Support organisation and the progress being made on the Gets Ready web databases for the Christchurch and Selwyn areas. The web databases provide centralised access to Neighbourhood Support groups listing residents skills, resources and needs with a view that the information will be readily available in emergencies. The Chairperson thanked Messrs Crean and Wilkinson for their presentation. 2.2 OTAUTAHI YOUTH COUNCIL Jen Rodgers, Facilitator Otautahi Youth Council, and two other members, updated the Board on actions and progress by their Council as a voice for year olds and the work plan for the coming year. The Chairperson thanked the members of the Otautahi Youth Council for their presentation.

108 Shirley/Papanui Community Board Cont d 2.3 CANTERBURY HORTICULTURAL SOCIETY This presentation was deferred. 3. PRESENTATION OF PETITIONS Nil. 4. NOTICES OF MOTION Nil. 5. BRIEFINGS 5.1 EARTHQUAKE RECOVERY COMMUNITY ADVOCATE Claire Phillips, Acting Strengthening Communities Team Leader (North) introduced Joanna Corbett, the Earthquake Recovery Community Advocate for the Shirley/Papanui, Riccarton/Wigram and Fendalton/Waimairi Wards and discussed the work programme and current priority issues for Boards. The Board decided to agree with the staff proposal that the Recovery Community Advocate provide a monthly briefing to the Board. 5.2 AQUATIC FACILITIES PLAN John Filsell sent an apology as he was unable to attend. The Board decided to collate queries they had about the Aquatic facilities Plan and request a written response from staff. 6. CORRESPONDENCE 6.1 SPENCERVILLE RESIDENTS ASSOCIATION TSUNAMI WARNING ALARMS The Board received a letter from Russell Wenn, Secretary of the Spencerville Residents Association requesting an update on the timing of the installation of tsunami alarms for Spencerville Staff advised that provision had been made in the Draft Christchurch City Three Year Plan for tsunami sirens for the 2013/14 period. 6.2 JUNE GOODMAN PROPOSED SHEARER PARK PLAYGROUND UPGRADE The Board received a letter from June Goodman, a resident of Meadow Street, expressing opposition to the proposed playground upgrade for Shearer Park. The Board decided to receive the correspondence from June Goodman and agree that she be offered an opportunity to make a deputation to the Board on 20 March 2013, when the Board would be considering a report on the Shearer Park upgrade.

109 Shirley/Papanui Community Board COMMUNITY BOARD ADVISER S UPDATE The Board received information from the Community Board Adviser on Board-related activities, including upcoming meetings and events. Specific mention was made of the following: LOCAL EARTHQUAKE RECOVERY COORDINATION MEETING The Board noted the update. AERIAL PHOTOGRAPHY OF CHRISTCHURCH The Board noted staff advice that the earliest mapping flight to update aerial photography of Christchurch would possibly be the 2014/15 summer season. LANGDONS ROAD PROPOSED CONVERSION OF BUS STOP TO TAXI STAND In response to the Board s enquiry of 20 June 2012 regarding the possibility of replacing the bus stop on Langdons Road with a taxi stand, the Board noted staff advice that the proposal is not feasible because of recent bus route changes. GUIDING PRINCIPLES FOR COMMUNITY BOARD DECISION MAKING REVISED DIAGRAM The Board decided to accept the revised diagram on the Board s Guiding Principles for Community Board Decision Making document with agreed amendments. 8. ELECTED MEMBERS INFORMATION EXCHANGE TUAHIWI MARAE The Board decided to invite the Tuahiwi Marae and the Kaiapoi Community Board to a meeting to establish working relationships. HUSSEY ROAD The Board noted a resident s concerns regarding vehicle speeds on the Northwood end of Hussey Road. The Board decided to request that staff investigate and inform them of options to address the issue of vehicle speeds on the Northwood end of Hussey Road and, in doing so, to consider the Board s concern about the current mixed speed limits on that section of the road. The Board suggested that use of the Council speed trailer in this area be considered. 9. QUESTIONS UNDER STANDING ORDERS Nil. PART C REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 10. APOLOGIES The Board resolved to decline the apology from Chris English.

110 Shirley/Papanui Community Board CONFIRMATION OF MEETING MINUTES 20 FEBRUARY 2013 The Board resolved that the minutes of its meeting of Wednesday 20 February 2013 be confirmed. 12. CRANFORD STREET/MAIN NORTH ROAD INTERSECTION ZEBRA PEDESTRIAN CROSSING UPGRADE The Board considered a report responding to their request for staff to advise on the details and associated project cost of the upgrade to an existing zebra pedestrian crossing on the east side of the Cranford Street/Main North Road intersection. The Board resolved to: (a) (b) Approve the upgrade of the existing zebra pedestrian crossing on the left turn slip lane from Main North Road into Cranford Street, as detailed on the attachment to the report in the agenda. Approve funding of this project ($5,000) from its 2012/13 Discretionary Response Fund. 13. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD S POSITIVE YOUTH DEVELOPMENT SCHEME TOUCH CANTERBURY UNDER 15 MIXED TEAM The Board considered a reporting seeking its approval for an application for funding the Touch Canterbury Under 15 Mixed Team, to assist with the costs of the team attending the Touch New Zealand Junior National Touch Championships. The Board resolved to make a grant of $ to Touch Canterbury to assist Holly Hutchinson, Jarod Glentworth, Jayden Watson, Milan Prangel, Grace Richards and Ashleigh Bull with the costs of attending the Touch New Zealand Junior National Touch Championships, being held in Papamoa from 15 to 17 March The meeting concluded at 6.30pm. CONFIRMED THIS 20TH DAY OF MARCH 2013 CHRIS MENE CHAIRPERSON

111 Clause SHIRLEY/PAPANUI COMMUNITY BOARD 20 MARCH 2013 Report of the meeting of the Shirley/Papanui Community Board held on Wednesday 20 March 2013 at 4.09pm in the Board Room, Papanui Service Centre, corner Langdons Road and Restell Street, Papanui. PRESENT: APOLOGIES: Chris Mene (Chairperson), Kathy Condon, Anna Button, Ngaire Button, Pauline Cotter and Aaron Keown. Nil. The Board noted the resignation of Chris English, received on Tuesday 19 March 2013, and acknowledged the contribution he had made during his time on the Shirley/Papanui Community Board. The Board adjourned from 4.36pm to 4.43pm. The Board reports that: PART A MATTERS REQUIRING A COUNCIL DECISION 1. NOTICE OF MOTION The following notice of motion was submitted by Pauline Cotter: That should a boulevard streetscape with trees, shared cycle/pedestrian footpaths, planted berms, etc be the outcome of the Edgeware Village Master Plan that the Council consider, in the future, extending this concept to the east of Edgeware Village, on the south side of Edgeware Road, to Hills Road. The Board received and accepted the Notice of Motion and with the consent of Pauline Cotter the alteration of the words to read: That should a boulevard streetscape with trees, shared cycle/pedestrian footpaths, planted berms, etc be the outcome of the Edgeware Village Master Plan, the Community Board supports that the Council consider, in the future, extending this concept to the east of Edgeware Village, on the south side of Edgeware Road, to Hills Road. The Notice of Motion was declared carried. 2. CORRESPONDENCE 2.1 SUE MCLAUGHLIN - FLOODING The Board received correspondence from Sue McLaughlin, resident of Belfast Road, regarding the condition of two drains in the Styx area that were creating a flood hazard on her property in Belfast Road and also in the Turners Road areas. Staff advised the Board of the status of the land at those locations that border the Kaputone Creek and of the maintenance plan being undertaken on the drains/river to help reduce water levels.

112 Shirley/Papanui Community Board Cont d Pursuant to Standing Order 2.1.3, the Board decided to temporarily suspend those Standing Orders relating to debate and discussion for the purpose of allowing Ms McLaughlin to address the Board and answer questions regarding the flooding of her property. During her address, Ms McLaughlin acknowledged the assistance she had received from the Land Drainage Operations Team. Pursuant to Standing Order 2.1.3, the Board decided to resume Standing Orders. The Board decided to note their concern about flooding of properties from the Kaputone Creek in the Belfast and Turners Roads area, and to inform the Council of these concerns relative to the management of these waterways. The Board recommends that the Council urgently addresses the management of the Kaputone Creek to remediate the flooding being experienced in Belfast and Turners Roads as soon as possible. PART B REPORTS FOR INFORMATION 3. DEPUTATIONS BY APPOINTMENT 3.1 SATORI HAZLETT-BLACK POSITIVE YOUTH DEVELOPMENT FUND REPORT BACK. Satori Hazlett-Black was unable to attend the meeting. On his behalf, staff thanked the Board for its funding support and reported on his success at the Waikato Swim Championships held 14 to 16 December 2012 and the Long Course Meet in Dargaville on 22 December The Board requested that staff convey its congratulations to Satori on his successes. 3.2 TE ORA HOU STRENGTHENING COMMUNITIES FUND REPORT BACK Jono Campbell, Manager, and members of Te Ora Hou provided the Board with an update on programmes and the work accomplished by Te Ora Hou. The Chairperson thanked Mr Campbell and the members of Te Ora Hou for their presentation and gave a standing ovation to the attendees for their moving presentation. 3.3 NEW ZEALAND TRANSPORT AUTHORITY (NZTA) NORTHERN ARTERIAL ROUTE UPDATE ON PROGRESS Richard Shaw, NZTA Project Manager, presented an update on progress with the Northern Arterial system. The Chairperson thanked Richard Shaw for his presentation. 3.4 POLICE COMMUNITY RELATIONS MANAGER Peter Laloli, the new Police Community Relations Manager, introduced himself and updated the Board on his role in community relations. The Chairperson thanked Mr Laloli for his presentation. The Board decided to invite Peter Laloli to a future Workshop to discuss local alcohol plans.

113 Shirley/Papanui Community Board PRESENTATION OF PETITIONS Nil. 5. BRIEFINGS Nil. 2. CORRESPONDENCE (CONTINUED) 2.1 KEVIN AND ANNE BARRON The Board received correspondence from Kevin and Anne Barron of 9 Taunton Green, regarding the proposed Grassmere cycle way connecting Grants Road and Paparoa Street. The Board decided that the letter of 2 March 2013 from Kevin and Ann Barron outlining their concerns with the proposed cycleway adjacent to their property at 9 Taunton Green be referred to staff for comment to come back to the Board. 6. COMMUNITY BOARD ADVISER S UPDATE The Board received information from the Community Board Adviser on Board-related activities, including upcoming meetings and events. Specific mention was made of the following: ADDITIONAL LITTER BINS CALEDONIAN ROAD In response to the Board s request of 15 August 2012, staff advice was received in relation to the installation of a rubbish bin by the bus stop near the Edgeware/Caledonian Roads intersection. The Board accepted the advice that monitoring the need for additional bins will be ongoing. HYDRAULIC FRACTURING (FRACKING) In response to the Board s request of 4 April 2012, Diane Shelander, Senior Policy Analyst, Strategy and Planning Group, tabled and spoke to her tabled memorandum on hydraulic fracturing. The Chairperson thanked Ms Shelander for her update. Staff undertook to inform the Board on the consultation process used when a hydraulic fracturing permit is sought. PROMOTIONAL MATERIAL The Board decided to endorse the proposal by staff to purchase promotional materials from its strengthening communities funds allocated for that purpose. POSITIVE AGEING EXPO 30 SEPTEMBER 2013 The Board decided to attend the Positive Ageing Expo on 30 September 2013 and requested staff to register the Board for the event. CHRISTCHURCH CITY DRAFT THREE YEAR PLAN Staff undertook to prepare a draft submission on the Christchurch City Three Year Plan for ratification by the Board at its next meeting.

114 Shirley/Papanui Community Board Cont d PROPOSED SIGNALISATION OF SAWYERS ARMS AND GARDINERS ROADS JOINT MEETING WITH FENDALTON/WAIMAIRI COMMUNITY BOARD Clause 6 (Part C) Continued of these minutes refers to the Board decision on this matter. ANZAC DAY WREATHS The Board decided to request staff to arrange for the purchase of two ANZAC wreaths for presentation at the Papanui Returned and Services Association ANZAC ceremony on 25 April TUAHIWI MARAE The Board accepted staff advice on the way forward to establishing a relationship with the Tuahiwi Marae. The Board decided that Chris Mene and Kathy Condon represent the Board in an initial meeting at Tuahiwi Marae to offer an invitation for Marae representatives to meet with the Board. 7. ELECTED MEMBERS INFORMATION EXCHANGE Board member s exchanged information on activities and discussed general information. 8. QUESTIONS UNDER STANDING ORDERS Nil. PART C REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MEETING MINUTES 6 MARCH 2013 The Board resolved that the minutes of its meeting of Wednesday 6 March 2013 be confirmed. 10. SHIRLEY/PAPANUI COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 BOARD BIDS The Board considered a report seeking approval for its projects to be submitted for consideration as bids for Strengthening Communities Funding in 2013/14. In recognition of the additional work community leaders had undertaken following the 2010 and 2011 earthquakes, the Board expressed a desire to include the Leadership Development Day project as an application to its Strengthening Communities Fund 2013/14. The Board resolved that the following projects be submitted as Board applications to the 2013/14 Strengthening Communities Fund: Youth Recreation Project $8,000 Communication with the Community $3,400 Edible Gardens $4,000 Engagement with Community $5,000 Community Pride Garden Award $3,300 Leadership Development Day $10,000

115 Shirley/Papanui Community Board SHEARER RESERVE PROPOSED PLAYGROUND UPGRADE The Board considered a report seeking its approval of the concept plan for the upgrade of Shearer Playground at 28 Shearer Avenue following consultation with the local community. STAFF RECOMMENDATION It is recommended that the Board approve the concept plan (refer attachment to the agenda) for the upgrade of the Shearer Playground to proceed to detail design and construction. BOARD DECISION The Board resolved to approve the concept plan (refer attachment to the agenda) for the upgrade of the Shearer Playground to proceed to detail design and construction with the alteration that in the interests of health and safety, the four square markings be relocated into the tennis practise court area. The Board further resolved to request staff to provide the historical background to the naming of the Shearer Reserve. 12. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND EDGEWARE CROQUET CLUB The Board considered a report seeking its approval of an application for funding from the Shirley/Papanui Community Board 2012/13 St Albans Discretionary Response Fund from the Edgeware Croquet Club for $699 towards the repairs to their equipment shed. The Board recognised Ngaire Button and Pauline Cotter for attending the Edgeware Croquet Club centenary event and in addition the Board congratulated the club on their centenary celebration. The Board resolved to approve a grant of $699 from its 2012/13 St Albans Discretionary Response Fund to the Edgeware Croquet Club towards the costs of repairing their equipment shed. 13. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND SHIRLEY COMMUNITY TRUST The Board considered a report seeking its approval of an application for funding from the Shirley/Papanui Community Board 2012/13 Discretionary Response Fund from the Shirley Community Trust for $25,000 towards the Shirley Youth Development Worker. STAFF RECOMMENDATION It is recommended that the Shirley/Papanui Community Board approve a grant of $25,000 from its 2012/13 Discretionary Response Fund to Shirley Community Trust towards the costs of the Shirley Youth Development Worker. BOARD DECISION The Board resolved to approve a grant of $19,689 from its 2012/13 Discretionary Response Fund to Shirley Community Trust towards the wage costs of the Shirley Youth Development Worker. (Note: Anna Button requested that her vote against the above resolution be recorded.)

116 Shirley/Papanui Community Board APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND SPENCERVILLE RESIDENTS ASSOCIATION The Board considered a report seeking its approval of an application for funding from the Shirley/Papanui Community Board 2012/13 Discretionary Response Fund from the Spencerville Residents Association for $400 towards the Kids Christmas Party. STAFF RECOMMENDATION It is recommended that the Shirley/Papanui Community Board decline a grant of $400 to Spencerville Residents Association towards the costs of hosting the Kids Christmas Party. BOARD DECISION The Board resolved to approve a grant of $ from its 2012/13 Discretionary Response Fund to Spencerville Residents Association towards the costs of hosting the Kid s Christmas Party. 6. COMMUNITY BOARD ADVISER S UPDATE (CONTINUED) Further to Clause 6 (Part B) of these minutes the Board resolved that a joint meeting with the Fendalton/Waimairi Community Board be held at 5pm on 28 May 2013 at the Fendalton Service Centre to receive a report on the proposed signalisation of the Sawyers Arms Road/Gardiners Road intersection. The meeting concluded at 7.40pm. CONFIRMED THIS 3RD DAY OF APRIL 2013 CHRIS MENE CHAIRPERSON

117 Clause 20 REPORT BY THE CHAIRPERSON OF THE SHIRLEY/PAPANUI COMMUNITY BOARD 3 APRIL 2013 PART A - MATTERS REQUIRING A COUNCIL DECISION 1. SHELDON PARK LEASE TO BELFAST NETWORK COMMUNITY TRUST General Manager responsible: General Manager City Environment, DDI Officer responsible: Unit Manager, Asset & Network Planning Author: Leasing Consultant/Policy And Leasing Administrator PURPOSE OF REPORT 1. For the Council to consider a recommendation from the Shirley/Papanui Community Board that approval be given to an application made by Belfast Community Network Trust (the Trust), under the Canterbury Earthquake (Reserves Legislation) Order No (the Order), for a temporary office structure to be built and located within Sheldon Park, Belfast. EXECUTIVE SUMMARY 2. In early 2012, the Trust lost their ability to operate from their then current office premises which were located in a former church building on Main North Road. The Trust investigated alternative sites, identifying a site in Sheldon Park between the Belfast Bowling Club car park and the main sports field car park, north of the Swimming Pool Complex on which to relocate using prefabricated temporary class room buildings (refer Attachment 1). 3. In April 2012 the Trust applied for and was granted resource consent for the following purpose: To establish a temporary building, to provide temporary office accommodation and to provide temporary spaces for community organisations and services, and recreation facilities, within the Belfast area. 4. The proposed structure for which the above consent was granted, contains a floor area of 288 metres squared (refer Attachment 2). 5. The Trust has received substantial funding for the building from the Prime Minister s Temporary Relief Fund, this grant being made available for temporary buildings in response to buildings badly damaged by the earthquakes being no longer usable. 6. A site meeting was held on 28 January 2013 attended by Council City Environment staff, elected representatives, and the applicant s representatives, to discuss a possible alternative site on which to locate the temporary building for the Trust s activities. This site is adjacent to the Kindergarten in Sheldon Park south of Belfast School. Council officers believe that this alternative site would be suitable in the longer term should the applicants wish to remain there after the powers under the Order expire on 18 April This alternative site allows for an expansion of the Trust s activities, the hours that they operate etc, without causing possible congestion problems to other legitimate sports field users, being cognisant that the prime purpose for Sheldon Park is for recreational pursuits. 7. Council officers confirmed in writing the offer of the alternative site. The Trust formally rejected the officers proposal for the following reasons: (a) (b) The alternative site is tucked away out of sight, the Trust wanting to be in the centre of any central public hub for Belfast that is set up in the future. They do not believe that their hours of operation will be extended beyond the current hours of 8-30 am to 5 pm Monday to Friday.

118 Cont d (c) Although their research has shown the central public hub for the types of activities that the Trust presently provide could be Sheldon Park, this is by no means certain, and if it is eventually located somewhere else in the Belfast Community the Trust would want to move their operations there. 8. After considering the Trust s response, and in view of it being a temporary occupation granted under the Order, which will require a permanent site to be found and occupation agreement to be put in place before 18 April 2016; Council staff have decided to support the Trust s temporary occupation application. The reasons supporting this decision are detailed in the Supporting Information section at the end to this report. 9. Staff are recommending that the Council approve the Trust s application for a temporary site under the Canterbury Earthquake (Reserves Legislation) No 2 Order 2011, allowing the Trust to enter into a Warrant of Occupation with the Council, which will expire on 18 April Staff recommend that Council charge a ground rental for the warranted area of 288 metres squared, the rental to be calculated in accordance with the Council s Sports Club Lease Charging Policy, equating to $ excluding Goods and Services Tax per annum. 11. Before any work commences on the site, the Applicants will be required to: (a) (b) (c) (d) (e) (f) Obtain a building consent Meet the Area Supervisor (Greenspace) to sign a temporary access agreement and pay a bond (which is refundable less and costs incurred to the Council) Ensure all contractors working on the site have a minimum of $2,000,000 public liability insurance cover Ensure all services to the proposed building are laid underground Ensure that if any excavations are to be made within the drip-line of any trees, or branches need to be removed from the trees, the City Arborist is to be contacted beforehand to have the proposed work and methodology approved and Upon expiry of the warrant, the Applicant will be required to return the warranted area to, as closely as possible, its prior condition as required by section 6(2)(b) of the Order. FINANCIAL IMPLICATIONS 12. As above, in accordance with the Council s policy, the rental received to the Council is to be $ excluding Goods and Services Tax per annum. Do the Recommendations of this Report Align with LTCCP budgets? 13. There are no budgetary implications for the Council associated with the Community Network s transitional building. All staff costs spent preparing the report etc is already accounted for within existing budgets. LEGAL CONSIDERATIONS 14. In response to the circumstances arising from the 22 February 2011 earthquake, the Government enacted the Canterbury Earthquake (Reserves Legislation) Order (No 2) 2011, (the Order), pursuant to the Canterbury Earthquake Response and Recovery Act 2010 to enable reserves to be used for certain temporary purposes which would not normally be permissible under the Reserves Act 1977, or other similar legislation, thereby avoiding unnecessary delays in responding to circumstances arising from the earthquake.

119 Cont d 15. The Order expires on 18 April 2016, this being the expiry date of the empowering legislation under which the Order has been made. The Order does not allow the use of parks and reserves for earthquake related purposes after its expiry date, unless the use would normally comply with uses allowed under the relevant legislation that the park and reserve is held under, and a permanent occupation right in accordance with that legislation has been granted, before the expiry of the Order. 16. The Council has the power under the Order to grant an occupation right to the Trust to temporarily move a building onto Sheldon Park, subject to complying with section 7 (Rights and Obligations of Third Parties Subject to Council Powers) of the Order. Clause 5(c) of the Order provides that the Council, or any person authorised in writing by the Council, or the Council s Chief Executive, may use a reserve or erect a structure on a reserve for any purpose not described in paragraphs (a) and (b), if the use or structure is necessary in the opinion of the council or the chief executive of the council to respond in a timely manner to any circumstances resulting from the Canterbury earthquake. 17. The Order also provides that when the Council authorises any such use of a reserve that it does not need to comply with any relevant management plan or the usual Reserves Act processes (s6(1)). Under the warrant however, the Council is required to take all reasonable steps to protect the integrity of the reserve and to ensure that the reserve is reinstated at the end of the use as closely as practicable to its prior condition as required by section 6(2) (a) and (b) of the Order. 18. In addition to Council authorisation under the Order, the Trust will be required to obtain all necessary resource and building consents required (if any) under the Resource Management Act 1991 and Building Act 2004 including any Orders applicable to these acts made under the Canterbury Earthquake Response and Recovery Act 2010 for the proposed use. Approval under the Reserves Legislation Order does not constitute consent under these Acts. 19. The reason approval for the temporary building for the Trust is being sought under the Order is because occupations of park and reserve land for the Trusts building would not be allowed on reserves vested in the Council for recreation purposes under the Reserves Act Have you considered the legal implications of the issue under consideration? 20. Yes, as above. ALIGNMENT WITH LTCCP AND ACTIVITY MANAGEMENT PLANS 21. Not applicable arises from earthquake exigencies. Do the recommendations of this report support a level of service or project in the LTCCP? 22. Refer 21, above. ALIGNMENT WITH STRATEGIES 23. Strengthening Communities Strategy. Do the recommendations align with the Council s strategies? 24. Yes, provision of land for the temporary siting of the Belfast Hub assists to develop strong communities. The primary aim of the Trust is to support the needs of the community including youth, elderly and disabled whether it be social, recreational, spiritual, health, welfare or others. They provide a hub and facilitate the network of community groups and agencies.

120 Cont d CONSULTATION FULFILMENT 25. Clause 6 of the Order expressly provides that the Council may act under the Order without complying with the Reserves Act 1977 (including any provision relating to public notification or the hearing of objections). 26. Clause 7 of the Order requires the Council to give notification to parties who have an easement, lease, licence, covenant or other legal right over the area of reserve to be temporarily occupied under the Order. Officers previously made contact with all parties who have legal interests in the reserve to make them aware of the permission being granted to the Trust to move a relocatable building temporarily onto Sheldon Park as required by clause 7 of the Order. 27. In addition, the Canterbury Earthquake (Local Government Act 2002) Order 2010 exempts the Council from compliance with some of the decision-making processes set out in the Local Government Act These include the requirement that the Council considers community views and preferences. 28. The exemptions can be relied upon in this case because it is necessary for the purpose of ensuring that Christchurch, the Council, and its communities respond to and recover from the impacts of the Canterbury Earthquakes. STAFF RECOMMENDATION It is recommended that, pursuant to clause 5(c) of the Canterbury Earthquake (Reserves Legislation) Order 2011, the Council resolve as follows: (a) (b) (c) (d) Authorise the use by Belfast Community Network Trust of part of the recreation reserve known as Sheldon Park, as shown approximately on the application attached to this report (refer Attachment 1) for the purpose of constructing their temporary community network building. That the period for which the temporary occupation right is granted is to be from the date of the Council meeting until the expiry of the Order in Council on 18 April 2016 or until a date the Council shall determine, whichever is the sooner, this being set out in the warrant of occupation. Approves the charging of a bare ground rental to the Belfast Community Network Trust for their occupation of the park land on which their temporary buildings are placed, in accordance with the Council s Sports Club Lease Charging Policy this being delegated to the Corporate Support Manager and staff to manage along with finalising the warrant. That before any work commences on the site, the Applicants will be required to: (i) (ii) (iii) (iv) (v) Obtain a building consent; Meet the Area Supervisor (Greenspace) to sign a temporary access agreement and pay a bond (which is refundable less any costs incurred by the Council); Ensure all contractors working on the site have a minimum of $2,000,000 public liability insurance cover; and Ensure all services to the proposed building are laid underground. Ensure that if any excavations are to be made within the drip-line of any trees, or branches need to be removed from the trees, the City Arborist is to be contacted beforehand to have the proposed work and methodology approved.

121 Cont d BOARD RECOMMENDATION The Board decided to adopt the staff recommendation. SUPPORTING INFORMATION 1. Officers have reconsidered the Trust s response and are now supportive of the application given that the occupation under the Order is temporary and the Trust is aware that they will be required to find a more permanent site before 18 April This will allow time between when the trans-locatable building is moved onto the site, and the Order s expiry date to assess any occupation issues that arise specific to the Trust s temporary occupation of the site, if a permanent occupation right for the site is applied for. If any long term occupation right is applied for, public advertising in accordance with the formal legal process required under the Reserves Act 1977 will be required. 3. Substantial growth of the Belfast community will occur in forthcoming years due to population shifts occurring within Christchurch City, and in particular as a result of new subdivisions being planned and developed in close proximity to Belfast. 4. Belfast has been identified as the growth area to the north of the city. Research undertaken by the Trust has identified that the Belfast area will benefit from a centrally located and easily accessible public hub. One possible site that has been identified for this purpose is Sheldon Park. 5. The ideal position for this public hub has not been specifically identified as yet. If Sheldon Park is identified as the ideal site, there will need to be consideration of the recreational needs of the community undertaken, quite apart from the Reserves Act 1977 processes that will need to be worked through. It will be necessary to address these issues further before 18 April 2016 when the powers under the Order expire.

122 118

123 ATTACHMENT 2 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL EXAMPLE

124 ATTACHMENT 2 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL EXAMPLE

125 ATTACHMENT 2 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL EXAMPLE

126 ATTACHMENT 2 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL

127 ATTACHMENT 2 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL

128 124

129 ATTACHMENT 1 TO CLAUSE 1 SHIRLEY PAPANUI COMMUNITY BOARD CHAIRPERSONS REPORT TO COUNCIL