Office of the Superintendent of Schools MONTGOMERY COUNTY PUBLIC SCHOOLS Rockville, Maryland. August 24, 2011

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1 ACTION Office of the Superintendent of Schools MONTGOMERY COUNTY PUBLIC SCHOOLS Rockville, Maryland August 24, 2011 MEMORANDUM To: From: Subject: Members of the Board of Education Joshua P. Starr, Superintendent of Schools Procurement Contracts of $25,000 or More WHEREAS, Funds have been budgeted for the purchase of equipment, supplies, and contractual services; and WHEREAS, Funds have been budgeted for the lease/purchase of off-the-lot, new vehicles through Bid No ; and WHEREAS, Funds have been budgeted for the lease/purchase of used copier equipment previously awarded through Bid No , at the May 10, 2011, Board of Education meeting; and WHEREAS, The acquisition of off-the-lot, new vehicles and used copier equipment through the lease/purchase agreement has been reviewed by legal counsel; now therefore be it Resolved, That off-the-lot, new vehicles in the amount of $20,940 be lease/purchased for a fouryear term under the Master Lease/Purchase Agreement with Banc of America Public Capital Corporation; and be it further Resolved, That off-the-lot, new vehicles in the amount of $58,820 be lease/purchased for a fiveyear term under the Master Lease/Purchase Agreement with Banc of America Public Capital Corporation; and be it further Resolved, That used copier equipment in the amount of $315,000 be lease/purchased for a threeyear term under the Master Lease/Purchase Agreement with Banc of America Public Capital Corporation; and be it further Resolved, That the proceeds from the aforementioned financing be used to reimburse Montgomery County Public Schools accounts to the extent that such equipment has been or will be acquired before closing; and be it further

2 Members of the Board of Education 2 August 24, 2011 Resolved, That the president of the Board of Education and the superintendent of schools be authorized to execute the documents necessary for these transactions; and be it further Resolved, That having been duly advertised, the following contracts will be awarded to the low bidders meeting specifications as shown below: Off-the-Lot, New Vehicles s Criswell Automotive, Inc. $ 20,940 Lindsay Ford, LLC 58,820 Total $ 79,760 MBU Ice Cream Extension Briggs Ice Cream $155,000 RQ08-92 Remanufactured/Recycled Toner Cartridges and Related A Items/Services Extension EIS Office Solutions, Inc.* $400,000 RQ D Exercise Equipment, Accessories, and Parts Extension Heartline Fitness Products $ 40,000 RQ A-D Large Kitchen Equipment Calico Industries, Inc. $ 59,700

3 Members of the Board of Education 3 August 24, Unemployment Insurance Cost Control Program Extension Lamps Unemployment Tax Service, Inc. $ 25,000 s Capital Lighting and Supply $ 12,105 C. N. Robinson Lighting Supply Company 45,109 Competitive Edge 4,447 Scott Electric 8,877 Shepherd Electric Supply 5,592 Vehicle Maintenance Program, Inc.* 1,013 Video Service of America, Inc. 6,244 Total $ 83, Subscription Fee for Automated Reading Assessments Extension Wireless Generation $ 52, Previously Owned Copiers Using Lease/Purchase Financing s (See note on page 6) Capitol Document Solutions Copiers Plus, Inc. Greater Philadelphia Equipment Company Ricoh Business Solutions Total $315, Administrative Cost for Medicaid Program Extension Maryland State Department of Education $100,000

4 Members of the Board of Education 4 August 24, Marriott Foundation Partnership Extension Marriott Foundation for People $ 60, Hearing and Vision Audio Equipment Extension Phonak, Inc. $ 80, Implementation Services Under the Autism Waiver Extension Department of Health and Human Services $425, Information Technology Support and Integration Services Extension s (See note on page 6) Data Networks Ease Technologies, Inc. Net Results, Inc. Ciber, Inc. BellTech Logix Total $200, Projectors for Classroom and Auditoriums Extension s CDW Government, LLC $ 38,889 Nicholas P. Pipino Associates, Inc. 36,268 Total $75, Tech Mod Miscellaneous Equipment Fox Micro International, Inc. $ 70,000

5 Members of the Board of Education 5 August 24, Industrial and Technology Hand Tools Extension s Electronix Express $ 6,691 Fastenal Company 28,200 Liberty Lumber & Supply Company 1,000 Metco 8,057 Paxton/Patterson, LLC 8,107 Powerhouse Tool & Supply, Inc.* 19,727 Republic Drill/APT Corporation 85,627 School Specialty 1,500 Total $158, Metal Doors, Frames, Windows, and Accessories** Metro Metal Services, Inc. $700, Masonry Thru-Wall Flashing and Waterproofing** Walker Willis/T/A Custom Masonry $700, Waste Compactor Replacements at Various Facilities Extension** Big Stuff, Inc. $ 78, Installation of Carpeting, Resilient Flooring, and Accessories** Carpets Experts, Inc.* $200, Pump, Clean, and Inspection of Grease Interceptors Apex Environmental, Inc. $ 60,000

6 Members of the Board of Education 6 August 24, Replace Acoustical Suspended Ceiling Systems at Various Locations** Unisource Services, LLC* $450, Electrical Main Breaker at Fallsmead Elementary School NZI Construction Corporation* $ 46,770 TOTAL PROCUREMENT CONTRACTS OVER $25,000 $4,614,391 * Denotes Minority-, Female-, or Disabled-owned Business ** Planned Life-cycle Asset Replacement Bid (PLAR) Note: Contract amounts will be based on individual requirements. Formal bids and request for proposals (RFPs) were obtained and evaluated by the Division of Procurement, Department of Materials Management, in consultation with the users. The tabulations, cost comparisons, and budget account verifications are available in Procurement s files. JPS:LAB:KCL:PJM Attachment

7 Bid Activity Report Attachment August 24, 2011 of MFD Bids of MFD Contracts Awarded No. of No. MFD BID No. BID NAME Vendors Mailed Vendors Mailed of Bids Received Received of Bids Awarded Off-the-Lot, New Vehicles N/A Montgomery County Government Contract MBU Ice Cream Extension N/A Baltimore County Public Schools Contract RQ Remanufactured/Recycled Toner Cartridges and Related 69A Items/Services Extension N/A Fairfax County Contract RQ D Exercise Equipment, Accessories, and Parts Extension N/A Fairfax County Contract RQ A-D Large Kitchen Equipment N/A Fairfax County Public Schools Contract Unemployment Insurance Cost Control Program Extension Lamps Subscription Fee for Automated Reading Assessments Extension N/A Sole Source Previously Owned Copiers Using Lease/Purchase Financing Administrative Cost for Medicaid Program Extension N/A Marriott Foundation Partnership Extension N/A Hearing and Vision Audio Equipment Extension N/A Sole Source Implementation Services Under the Autism Waiver Extension N/A Information Technology Support and Integration Services Extension Projectors for Classroom and Auditoriums Extension Tech Mod Miscellaneous Equipment N/A Industrial and Technology Hand Tools Extension Metal Doors, Frames, Windows, and Accessories Masonry Thru-Wall Flashing and Waterproofing Waste Compactor Replacements at Various Facilities Extension Installation of Carpeting, Resilient Flooring, and Accessories Pump, Clean, and Inspection of Grease Interceptors

8 Bid Activity Report Attachment August 24, 2011 No. of Vendors Mailed No. MFD Vendors Mailed of Bids Received of MFD Bids Received of Bids Awarded of MFD Contracts Awarded BID No. BID NAME Replace Acoustical Suspended Ceiling Systems at Various Locations Electrical Main Breaker at Fallsmead Elementary School N/A

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