Organization for Security and Co-operation in Europe The Secretariat FIRST PREPARATORY MEETING. 4-5 February 2013, Vienna LOGISTICAL MODALITIES

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1 EEF.GAL/2/13 30 November 2012 Organization for Security and Co-operation in Europe The Secretariat ENGLISH only Office of the Co-ordinator of OSCE Economic and Environmental Activities Vienna, 30 November TH OSCE ECONOMIC AND ENVIRONMENTAL FORUM Increasing stability and security: Improving the environmental footprint of energy-related activities in the OSCE region FIRST PREPARATORY MEETING 4-5 February 2013, Vienna LOGISTICAL MODALITIES 1. VENUE OSCE Congress Centre, Hofburg, Heldenplatz, 1010 Vienna (see map Annex 2) Neuer Saal, 2 nd Floor 2. PARTICIPANTS Representatives from the OSCE participating States, OSCE Partners for Co-operation, OSCE institutions and field presences, representatives of international organizations and the business community, non-governmental organizations and the academic community will participate in the meeting, according to the Decision of the OSCE Permanent Council (PC.DEC/1047/12). No fee for participation is requested. 3.WORKING MODUS OF THE MEETING In 2013, the 21th Economic and Environmental Forum, entitled Increasing stability and security: Improving the environmental footprint of energy-related activities in the OSCE region, will begin with the abovementioned First Preparatory Meeting and discuss the linkages between energy and environmental and their impact on security and co-operation. The preparatory meeting will examine current levels of implementation of OSCE commitments in the aforementioned area, identify best practices and gaps in several thematic areas, as well as consider renewed and deeper political commitments. The preparatory meeting should stimulate a free-flowing discussion out of which recommendations to the OSCE and its participating States should emerge. The recommendations will be taking into consideration during the deliberations of the Forum s Concluding Meeting, taking place in Prague, on September The Panel Debates and the Plenary Sessions will have interventions/presentations of panellists / expert speakers followed by discussions. A moderator will facilitate the debates and a rapporteur will summarize the key issues discussed. The Consolidated Summary of the conference will be published on the OSCE Forum conference website ( shortly after the event. 1

2 4. WRITTEN CONTRIBUTIONS Participants are welcome to submit written contributions reflecting their views on the issues and topics proposed for discussions. Written materials may be submitted in advance for circulation by the OSCE Secretariat. We thank you for sending an electronic copy of the paper in advance to the Office of the Co-ordinator of OSCE Economic and Environmental Activities (Ms. Edelmira Campos Núñez, Fax ; Tel ) to enable a timely distribution to the participants. 5. DOCUMENT DISTRIBUTION All documents will be published on the OSCE Forum conference website to be found on A very limited amount of hard copies of the documents will be available. Further copies can be produced upon request at the Document Distribution Desk (lobby in front of the Plenary Hall). Request for the distribution of documents during the Forum Meeting should be addressed to the Document Distribution Desk. Documents should possibly be provided to this Desk in electronic format (documents@osce.org). 6. INSTRUCTIONS FOR SPEAKERS Speakers are kindly requested to send a short CV (with photo) and an electronic copy of their presentation in advance to the Office of the Co-ordinator of OSCE Economic and Environmental Activities (Ms. Edelmira Campos Núñez, edelmira.campos-nunez@osce.org, Fax ; Tel ) and to take an electronic copy of their presentation (on a USB stick) as back-up to the Meeting. Technical equipment: The conference hall Neuer Saal is equipped with technical facilities for power point presentations. The equipment consists of large screens, projectors, laptop (Microsoft windows XP, office XP) with remote control, VCR (VHS, S-VHS, PAL), mini DV and DVD (PAL) player, CDplayer, floppy disk station and USB-port. Speakers should address well in advance their request for technical support and contact the OSCE Conference Services (Ms. Elke Lidarik, elke.lidarik@osce.org; Fax Tel ). Please note that presenters wishing to test audio/visual equipment, ahead of their session, may do so by contacting the IT technician present in the hall. 7. INTERPRETATION Simultaneous interpretation will be provided into English and Russian languages. 8. REGISTRATION (Registration form in Annex 1) DEADLINE 28 JANUARY 2013 Each participant is requested to send the attached registration form (ANNEX 1), preferably by , completed with all necessary details to the OSCE Conference Services (Ms. Elke Lidarik, elke.lidarik@osce.org; Fax ; Tel ). In addition to the registration forms, Delegations are kindly requested to notify the ranking and the title of their members. 2

3 9. ACCREDITATION The accreditation will take place at the Conference Venue (Congress Centre Hofburg, Heldenplatz, 1010 Vienna. Please find a map in ANNEX 2), at the accreditation counter located in the Segmentgalerie, first floor Monday, 4 February, end of meeting Tuesday, 5 February, end of meeting Advanced registration is recommended in order to avoid delays in issuing the badges. Presentation of a valid ID is required for accreditation. A badge will be required to access the Conference Hall. Press representatives can, as deemed appropriate, be admitted to the Conference Hall during the opening and the closing sessions of the meeting. The presentation of a Press ID is required at the registration counter. 10. TELEPHONES AND INTERNET WORKING AREA PC working stations & Internet access will be available for the participants (lobby in front of the Neuer Saal and in the Cafeteria area, at the groundfloor/segmentgalerie and at the 5 th floor/ Ratsaal). Telephones in the meeting area can be used free-of-charge only for local telephone calls within Vienna. 11. VISA Participants, if required under the Austrian law, are asked to make their own arrangements for securing a visa for entry into Austria. Please be aware that it might take over 14 days to get the requested Shengen visa. Therefore applicants are strongly advised to apply for visa well in time. It is NOT possible to have your visa issued at the Vienna International Airport upon arrival. Participants must be in possession of the appropriate identity documents for travel to Austria and medical insurance for the full duration of the intended stay. Further details can be found on the Austrian MFA website In case assistance from the OSCE to support your visa application is needed, please refer to Ms. Elke Lidarik (elke.lidarik@osce.org). 12. TRAVEL AND TRANSPORTATION: Participants are kindly requested to make their own travel and accommodation arrangements, which will not be paid for by the OSCE. Reaching the conference venue Hofburg-Congress Centre: see map in Annex 2 PUBLIC TRANSPORTATION IN VIENNA FROM THE AIRPORT AND IN TOWN Reaching Vienna Centre from the Airport: The journey time from the Vienna International Airport to Vienna is approx min. depending on the means of transport (train, bus or taxi) and traffic conditions. Further information on the transfers Vienna Airport Vienna City can be found on Taxis: are available in front of the arrival hall. A pick up at the airport can be booked in advance at a more moderate price from the company C&K (Tel: price: 33 one way) or from the company Airport Drivers (Tel: price: 31) Trains: a) City Airport Train (CAT) a on-stop connection (16 min) to Vienna "Wien- Mitte" Landstraße/Hauptstraße with further access to the Underground (U-Bahn Line 3

4 U3 and U 4) and taxis: Fare: one way ticket for one adult: 11.00, return ticket for one adult: Note: The CAT is not a member of the public transport network and you need an appropriate ticket if you change to or from public means of transport Schedule: every ½ hours: Airport-Vienna 5/35 min. after every full hour; Vienna-Airport 8/38min. after every full hour. OR b) Schnellbahn (S1, S2 or S7) The S7 is the regional railroad connection of the Austrian Federal Railways ÖBB between the Vienna International Airport and Vienna. The journey time between the airport and the station Wien Mitte/Landstraße is about 24 min, because the S7 stops at several stations along the way. You have good access to the public transport network of Vienna at the stations Wien Mitte/Landstraße (underground lines U3 and U4), Wien Nord/Praterstern (underground line U1) and Handelskai (underground line U6). Timetable S7: from Wien Mitte to the airport: from a.m. to p.m. every 30 minutes from the airport to Vienna: from a.m. to a.m. every 30 minutes Fare: 4:00 (one way, 2 zones to/from centre) Note: Your ticket is also valid in the public means of transport of Vienna. c) Bus Services Vienna Airport Lines The Vienna Airport Lines operate several bus lines between Vienna and the Vienna International Airport. The two lines that go to the city centre are the lines to Morzinplatz/Schwedenplatz or to Südbahnhof/Westbahnhof (access to the Underground at both places). Please check the line carefully before taking the bus. Morzinplatz/Schwedenplatz Vienna International Airport The trip takes approx. 20 min. From Schwedenplatz you have access to the underground lines U1 and U4. - to the airport: from a.m. to p.m. every 30 minutes - from the airport: from a.m. to a.m. every 30 minutes Südbahnhof/Westbahnhof Vienna International Airport The trip takes approx. 45 min. From Südbahnhof/Westbahnhof you have access to the underground lines U3 and U6. - to the airport: from a.m. to p.m. every 20 minutes, from p.m. to p.m. every 30 minutes - from the airport: from a.m. to p.m. every 20 minutes, from a.m. to p.m. every 30 minutes Tel: To get around in Vienna For taxi service within Vienna, please call or Public transportation information is available at: HOTELS IN VIENNA Please consult the list of hotels in Vienna in ANNEX 3 Practical information about Vienna can be found at: City map with address finder: COFFEE/TEA BREAKS &LUNCHES Coffee/tea breaks will be provided to the participants during the meeting. Several restaurants are located in walking distance of the conference venue. 4

5 15. SOCIAL EVENTS Participants are invited to a reception on 4 February 2013 at 18:30. Further details on social event(s) will be provided in due time. 16. GENERAL INFORMATION Currency: Euro Electric current: the standard voltage throughout the Austria is 220V. Insurance: The organizing committee is not responsible for the loss of property and personal injury, including insurance certificates for such cases. Medical help: a first aid room is located on the ground floor of the Hofburg/conference venue. Time: Vienna time differs from Greenwich time by + 1 hour. 17. CONTACTS OSCE Secretariat, Vienna Office of the Co-ordinator of OSCE Economic and Environmental Activities For substantial issues: Mr. Gabriel Leonte, Economic and Environmental Adviser gabriel.leonte@osce.org Tel: Fax: Ms. Edelmira Campos Núñez, Economic and Environmental Adviser edelmira.campos-nunez@osce.org Tel Fax For logistical queries: Ms. Andrea Gredler, andrea.gredler@osce.org Tel: Fax: Updated information regarding the agenda, social events and last logistical issues for the First Preparatory Meeting of the 21 th Economic and Environmental Forum will be published on the website 5

6 Organization for Security and Co-operation in Europe The Secretariat Vienna, 28 November ST OSCE ECONOMIC AND ENVIRONMENTAL FORUM FIRST PREPARATORY MEETING Vienna, 4-5 February 2013 REGISTRATION FORM Deadline: 28 January 2013 Please send this registration form to Ms. Elke Lidarik, Fax ; Tel (Please fill in using capital letters) Annex 1 1. Country: 2. Category: (Please indicate the category you register in ) 3. Mr. Ms. : 4. First Name: Family/Last Name: 5. Position/Title: 6. Organization/ Institution 7. Department 8. City: 9. International Organization Government Official: Non Governmental Organization OSCE Delegation in Vienna Academic Community Ministry of Foreign Affairs Business Community other Ministry or public Institution OSCE Institution OSCE Secretariat OSCE Field Operation 10. Phone: Fax: Mobile: 11. Written Yes No Contribution/Title: 12. TRAVEL INFORMATION: please indicate below your precise travel schedule Arrival to Vienna Date: Time: Flight Number: Departure from Vienna Date: Time: Flight Number: in Vienna (Name, address, phone) 13. SOCIAL EVENT I will participate in the Reception on 4 February 2013, 18:30: Yes No 6

7 Annex 2 7

8 HOTELS IN VIENNA Annex 3 ***** Name Vienna MARRIOTT INTER- CONTINENTAL Wien DE FRANCE HERRENHOF RADISSON SAS STYLE Vienna HILTON VIENNA PLAZA VIENNA HILTON SACHER Booking address website vienna.reservations@marriotthotels.com (booking code: OSXC PPLUS NO ) vienna@interconti.com defrance@austria-hotels.at reservation@herrenhof-wien.steigenberger.at infostyle.viennaradissonblu.com Reservations.vienna@hilton.com Reservations.vienna@hilton.com Reservation.vienna@sacher.com Address Parkring 12a, Johannesgasse 28, 1037 Wien Schottenring 3, Herrengasse 10, Herrengasse 12, Schottenring 11, Am Stadtpark, 1030 Wien Philharmonikerstrasse 4. Dist. to the Secretariat 1.2 km/walking 3.2 km/car 1.5 km/walking 3.7 km/car 0.7 km/walking 1.5 km/car Telephone Fax Sgl/Dbl rate m/walking m/walking m/walking km/walking 3.3 km/car 0.8 km/walking 2.5 km/car breakfast from / / deluxe 181 breakfast / 185 excl breakfast 225/ / buffet breakfast from 30 8

9 **** Name Best Western KAISERHOF Vienna AM PARKRING Wien (Schick s) Best Western ERZHERZOG RAINER (Schick s) CAPRICORNO Wien (Schick s) CITY CENTRAL Wien (Schick s) STEFANIE Wien (Schick s) AMADEUS ASTORIA (Austria Trend s & Resorts) JOHANN STRAUSS Das TYROL REGINA (Kremslehner s) GRABEN (Kremslehner s) Pension PERTSCHY ROYAL (Kremslehner s) Booking address website reservation@hotel-kaiserhof.at parkring@schick-hotels.com rainer@schick-hotels.com capricorno@schick-hotels.com city.central@schick-hotels.com sabine.pollak@schick-hotels.com office@hotel-amadeus.at astoria@austria-trend.at info@hotel-johann-strauss.at reception@hotel-tyrol-vienna.com regina@kremslehnerhotels.at graben@kremslehnerhotels.at pertschy@pertschy.co royal@kremslehnerhotels.at Address Frankenberggasse 10, 1040 Wien Parkring 12, Wiedner Haupstr , 1040 Wien Schwedenplatz 3-4, Taborstrasse 8, 1020 Wien Taborstrasse 12, 1020 Wien Wildpretmarkt 5, Kärntnerstraße 32-34, Favoriten Strasse 12, 1040 Wien Mariahilfer Straße 15, 1060 Wien Rooseveltplatz 15, 1090 Wien Dorotheergasse 3, Habsburgergasse 5, Singerstraße 3, Dist. to the Secretariat 1.7 km/walking 3.2 km/car 1.1 km/walking 3.3 km/car 1.8 km/walking 3.4 km/car 1.2 km/walking 2.2 km/car 1.4 km/walking 2.6 km/car 1.4 km/walking 2.2 km/car 0.5 km/walking 1.5 km/car 0.8 km/walking 2.7 km/car 2.0 km/walking 3.4 km/car 1.4 km/walking 2.4 km/car 1.0 km/walking 1.1 km/car 0.5 km/walking 3.1 km/car 0.4 km/walking 3.0 km/car 0.6 km/walking 3.7 km/car Telephone Fax Sgl/Dbl rate superior / / / / / / / / / / / / / 120 9

10 Name NH s NH Belvedere NH Danube City Mercure SECESSION Mercure JOSEFSHOF Mercure WIEN ZENTRUM Mercure Grand BIEDERMEIER Booking address website m.kral@nh-hotels.com H3532@accor.com reservierung@josefshof H0781-re@accor.com Address Mariahilfer Strasse 78, 1060 Wien Rennweg 12A 1030 Wien Wagramer Straße Wien Getreidemarkt 5, 1060 Wien Josefsgasse 4-6, 1080 Wien Am Fleischmarkt 1a H5357-re@accor.com Landstr. Hauptstr Wien Dist. to the Secretariat 2.3 km/walking 3.3 km/car 1.3 km/walking 3.2 km/car Telephone Fax Sgl/Dbl rate / / 80 excl. breakfast 95/ / 80 excl. breakfast 95/ / 80 excl. breakfast 99/ / / /

11 Name The LEVANTE LAUDON The LEVANTE PARLIAMENT Best Western DAS TIGRA MAILBERGER HOF MARC-AUREL Booking address website Address Laudongasse 8, 1080 Wien Taxes included. All apartments include cleaning the 4 th day except for stays of more than 22 days, in which case cleaning is the 8 th day. Internet access in all apartments. Price for little self service breakfast bag is 7.00 Buffet breakfast at the Parliament Auerspergstrasse 9, 1090 Wien Tiefer Graben 14, Annagasse 7, Marc-Aurel-Straße 8, Dist. to the Secretariat 0.4 km/walking 0.4 km/car 1.0 km/walking 3.1 km/car 0.7 km/walking 1.7 km.car Telephone Fax Sgl/Dbl rate Standard 35m2 room 1-6 days days From 22 days Laudon Room 45m2 1-6 days days From 22 days Rates are for two persons in the room Superior Rates start at / / for 35M2 and / / for 45m / Includes breakfast 104 / 142 incl. breakfast incl. breakfast (variable price) 11

12 *** Name Pension NOSSEK & Co ALPHA GRAF STADION POST SCHWEIZERHOF zur WIENER STAATSOPER WANDL KÄRTNERHOF DREI KRONEN CLIMA CITY AUSTRIA Wien -Pension MUSEUM Booking address website Address Graben 17, Buchfeldgasse 8, 1080 Wien Buchfeldgasse 5, 1080 Wien Fleischmarkt 24, Bauernmarkt 22, Krugerstraße 11, Petersplatz 9, Grashofgasse 4, 1011 Wien Schleifmühlgasse 25, 1040 Wien Theresianumgasse 21a, 1040 Wien Am Fleischmarkt 20, Museumstraße 3, 1070 Wien Dist. to the Secretariat Telephone Fax Sgl/Dbl rate 0.3 km/walking km/walking 2.0 km/car 1.2 km/walking 2.1 km/car 1.1 km/walking 2.3 km/car 0.8 km/walking 1.3 km/car 1.0 km/walking 3.1 km/car 0.4 km/walking 1.6 km/car 0.9 km/walking 2.5 km/car 1.5 km/walking 4.1 km/car 0.4 km/walking 1.6 km/car 1.1 km/walking 2.3 km/car 1.2 km/walking 2.5 km/car / / / / 100 Apr-Oct 87/ / / Government rate 99/ / / / 125 Double for single use 85 12

Organization for Security and Co-operation in Europe The Secretariat

EEF.GAL/2/11 4 January 2011 Organization for Security and Co-operation in Europe The Secretariat ENGLISH only Office of the Co-ordinator of OSCE Economic and Environmental Activities Vienna, 3 January