NINTH MEETING OF DIRECTORS OF CIVIL AVIATION OF

Transcription

1 INTERNATIONAL CIVIL AVIATION ORGANIZATION NORTH AMERICAN, CENTRAL AMERICAN AND CARIBBEAN OFFICE NINTH MEETING OF DIRECTORS OF CIVIL AVIATION OF THE CENTRAL CARIBBEAN C/CAR DCA/9 FINAL REPORT ORANJESTAD, ARUBA, 9 TO 12 JULY 2007

2 The designations employed and the presentation of the material in this publication do not imply the expression of any opinion whatsoever on the part of ICAO concerning the legal status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries.

3 List of Contents i - 1 LIST OF CONTENTS Contents Page Index... i-1 Historical ii.1 ii.2 ii.3 ii.4 ii.5 ii.6 ii.7 ii.8 ii.9... ii-1 Place and date of the Meeting... ii-1 Opening Ceremony... ii-1 Organization of the Meeting... ii-1 Working languages... ii-1 Agenda... ii-2 Schedule and work mode... ii-3 Attendance... ii-3 Conclusions and Decisions... ii-3 List of Working and Information Papers... ii-4 List of Participants... iii-1 Agenda Item 1 Review of Valid Conclusions and Decisions from Relevant Meetings Agenda Item 2 Air Navigation Issues Agenda Item 3 Safety Oversight Matters Agenda Item 4 Aviation Security (AVSEC) Matters Agenda Item 5 Other Business

4 Historical ii - 1 HISTORICAL ii.1 Place and Date of the Meeting The Ninth Meeting of Directors of Civil Aviation of the Central Caribbean (C/CAR DCA/9) was held at the Aruba Surfside Marina in Oranjestad, Aruba, from 9 to 12 July ii.2 Opening Ceremony Mrs. Loretta Martin, Regional Director of the North American, Central American and Caribbean Office, thanked the Civil Aviation Department and the Government of Aruba (Netherlands) for hosting the Meeting, explained the scope of the Meeting s agenda and pointed out the need to continue efforts towards the development of air navigation systems in the Central Caribbean. Mr. Edison Briessen, Minister of Tourism and Transport of Aruba, welcomed the participants, presented a general analysis on the main civil aviation developments in Aruba and officially opened the Meeting. ii.3 Organization of the Meeting The Meeting was chaired by Mr. Jozef Maduro, Director of Civil Aviation of Aruba. Mrs. Loretta Martin, Regional Director, acted as Secretary with the assistance of Mr. Aldo Martínez, Communications, Navigation and Surveillance Regional Officer, both from the ICAO NACC Regional Office. ii.4 Working Languages The working languages of the Meeting were Spanish and English. The working papers and the report of the Meeting were available to participants in both languages. The information papers were available in the language received by the ICAO NACC Office. ii.5 Agenda The Meeting adopted the following agenda: Agenda Item 1: Review of Valid Conclusions and Decisions from Relevant Meetings Agenda Item 2: Air Navigation Matters 2.1 Review of the Summary of Discussions from the First Caribbean Working Group Meeting 2.2 Review of the Status of Air Navigation Deficiencies 2.3 Follow-up to other Air Navigation Issues

5 ii - 2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Historical Agenda Item 3: Safety Oversight Matters Agenda Item 4: Aviation Security (AVSEC) Matters Agenda Item 5: Other Business ii.6 Schedule and Work Mode The Meeting agreed to hold its daily sessions from 09:00 to 14:15 hours, with two breaks. The Meeting also agreed to work in plenary. ii.7 Attendance The Meeting was attended by 9 C/CAR Region States/Territories, one International Organization and RASOS, totalling 33 delegates as indicated in the list of participants on pages iii-1 to iii-6. ii.8 Conclusions and Decisions The Directors of Civil Aviation of the Central Caribbean recorded its activities as Conclusions and Decisions as follows: CONCLUSIONS: Activities requiring communication to States/Territories/International Organizations. DECISIONS: Internal activities of the Meetings of Directors of Civil Aviation of the Central Caribbean. LIST OF CONCLUSIONS ADOPTED BY THE C/CAR DCA/9 MEETING NO. CONCLUSION PAGE 9/1 Solution of Deficiencies and Last Resort Action Preparation /2 Follow-up and Priorised attention to AGA/AOP Issues /3 Regional Harmonisation, Coordination and Updating of ATS Contingency 2-17 Plans 2007 Cycle 9/4 Support for the Development of the CAR/SAM ATFM Operational Concept 2-18 (ATFM CONOPS) Cycle 9/5 Support for the MEVA II and REDDIG Interconnectivity Process /6 Support for the Implementation of USOAP Audits for the Cycle 3-3 9/7 Support for the Implementation of the ICAO Universal Security Audit Programme (USAP) 2007 and 2008 Cycles 4-3

6 Historical ii - 3 ii.9 List of Working and Information Papers Working Papers Number Agenda Item Title Date Presented by WP/01 -- Draft Agenda, Explanatory Notes, Working Methods and 28/06/07 Secretariat Rev. 2 Schedule of the C/CAR DCA/9 Meeting WP/02 1 Status of Compliance of the Conclusions/Decisions of the 26/06/07 Secretariat Previous Meetings of Directors of Civil Aviation of the Central Caribbean, the NACC/DCA Meetings, as well as the C/CAR WG Meetings WP/ Executive Summary of the First Caribbean Working Group Meeting 02/07/07 Vice- Chairman of the CAR WG & Secretariat WP/ Specific Air Navigation Planning and Implementation 25/04/07 Secretariat Deficiencies in the Central Caribbean WP/ Catalogue of ATM Contingency Plans 28/06/07 Secretariat WP/06 3 Report on the Implementation of the ICAO Universal 31/05/07 Secretariat Safety Oversight Audit Programme (USOAP) under the Comprehensive Systems Approach WP/07 4 Developments in the ICAO Universal Security Audit 06/06/07 Secretariat Programme (USAP) and Continued Cooperation required in the Field of Aviation Security WP/ Follow-up of Aerodrome field activities 11/06/07 Secretariat WP/ North American Air Traffic Flow Management 20/06/07 United States WP/10 5 Emissions Trading for International Aviation 20/06/07 United States WP/ WATRS Plus Route Structure Redesign & Lateral 22/06/07 United States Separation Reduction Project Plans, Schedule & Operational Policies WP/ Status of the VSAT MEVA II Network and its 03/07/07 Secretariat Interconnection Process with REDDIG WP/13 5 Rotational Scheme for States hosting the C/CAR/DCA 03/07/07 Secretariat

7 ii - 4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Historical Information Papers Number Agenda Item Title Date Presented by IP/01 -- General Information 07/07/07 Secretariat Rev. IP/02 -- List of Working and Information Papers 03/07/07 Secretariat IP/03 4 Low Cost Security Mechanisms for the Layered Security Regime 04/06/07 United States IP/04 4 Carriage of Duty Free Liquids, Gels, and Aerosols in 04/06/07 United States Cabin Baggage Working Toward a Global Response to Immediate Threats IP/ ICAO Guidelines on the Politics of Cost Allocation for 14/06/07 Secretariat GNSS and Proposal for Amendment of SARPS related to the Implementation and Evolution of GNSS IP/ U.S. Approach to Safety Management System (SMS) 20/06/07 United States Implementation at Airports IP/ Runway Safety Area Improvements in the United States 20/06/07 United States IP/ Progress of the Airport Cooperative Research Program 20/06/07 United States (ACRP) IP/09 5 United States Preparations for Pandemic Influenza 20/06/07 United States IP/10 3 U.S. Approach to Safety Management System (SMS) 20/06/07 United States Implementation: Commercial Air Operators and Approved Maintenance Organizations IP/ WATRS Plus Project Implementation Task List 22/06/07 United States IP/ Status of Engineered Materials Arresting System 22/06/07 United States Installations in the United States IP/13 5 Tentative Schedule 2007 ICAO NACC Office Meetings, Seminars, Courses and Workshops 29/6/07 Secretariat

8 List of Participants iii - 1 LIST OF PARTICIPANTS ARUBA Jozef Maduro Louis Reed Rafael Lacle Christiaan Dammers Nelson Kelly Anthony Kirchner Glenn Ling Mauricio Boekhoudt CAYMAN ISLANDS Jeremy Jackson David Frederick Walter Ebanks CUBA UNITED STATES Cecilia Capestany Luis Ramirez James White Brent Pernak Mike Sammartino Dulce Roses Gene Burdick IFATCA Jean-Robert Dumfries Charles Brouwer RASOS Gregory Fox Fidel Ara DOMINICAN REPUBLIC Carlos Veras Santiago Rosa Orlando Guzmán HAITI Jean-Lemerque Pierre Wesner Excelhomme JAMAICA Torrance Lewis Patrick Stern NETHERLANDS ANTILLES Siegfried Francisco Micilia Albertus-Verboom Cedric Balentien UNITED KINGDOM James Prideaux

9 iii - 2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants General Information LIST OF PARTICIPANTS / GENERAL INFORMATION STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX ARUBA Jozef Maduro Director of Civil Aviation Louis Reed Head of Air Traffic Service Edwin Kelly Rafael Laclé Chief, Communication/Navigation Christiaan Dammers Manager of Maintenance and Airworthiness Nelson Kelly Chief Air Traffic Control Anthony Kirchner AO/ATS Inspector Glenn Y. Ling Aeronautical Information Services Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: Fax: jozef.maduro@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestd, Aruba Tel: Fax: louis.reed@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: Fax: edwin.kelly@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: Fax: rafael.lacle@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: Fax: christiaan.dammers@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: ext. 229 Fax: nelson.kelly@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: Fax: antony.kirchner@aruba.gov.aw Directorate of Civil Aviation Sabana Berde 73-B Oranjestad, Aruba Tel: ( Fax: glenn.ling@aruba.gov.aw

10 List of Participants General Information iii - 3 STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX ARUBA (Cont.) Mauricio Boekhoudt Corporate Advisor Aruba Airport Authority NV Aeropuerto Internacional Reina Beatrix Aruba Tel: Fax: m.boekhoudt@airportaruba.com CAYMAN ISLANDS / ISLAS CAIMANES Jeremy Jackson Director of Air Navigation Services Regulation David Frederick Chief Executive Officer Walter Ebanks Senior Manager Air Navigation Services Civil Aviation Authority of the Cayman Islands Unit 4 Cayman Grand Harbour P.O. Box 10277, Grand Cayman, KY Cayman Islands Tel: Fax jeremy.jackson@caacayman.com Cayman Islands Airports Authority P. O. Box 10098, Grand Cayman, KY Cayman Islands Tel: Fax david.frederick@caymanairports.com Cayman Islands Airports Authority P. O. Box 10098, Grand Cayman, Cayman Islands KY Tel: Fax walter.ebanks@caymanairports.com CUBA Fidel Ara Jefe Grupo ATM Instituto de Aeronáutica Civil de Cuba Calle 23 # 64, esquina a Infanta Vedado, Ciudad Habana, Cuba Tel: Fax: fidel.ara@iacc.avianet.cu DOMINICAN REPUBLIC / REPÚBLICA DOMINICANA Carlos Veras Deputy Director General Santiago Rosa Martínez Director de Navegación Aérea Instituto Dominicano de Aviacion Civil (IDAC) Av. México esq. 30 de Marzo Santo Domingo, D.N., República Dominicana Tel: ext. 271 Fax: cveras@idac.gov.do Instituto Dominicano de Aviacion Civil (IDAC) Av. México esq. 30 de Marzo, Gazcue, Santo Domingo, D.N., República Dominicana Tel: ext.457 Fax: santiagorosa066@hotmail.com

11 iii - 4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants General Information STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX DOMINICAN REPUBLIC / REPÚBLICA DOMINICANA (Cont.) Orlando Guzmán Asistente Subdirector General Instituto Dominicano de Aviacion Civil (IDAC) Av. México esq. 30 de Marzo Santo Domingo, D.N., República Dominicana Tel: ext. 271 Fax: cveras@idac.gov.do HAITII Jean-Lemerque Pierre Director General Wesner Excelhomme Director, Air Navigation Office National de l Aviation Civile Aéroport International de Port-au-Prince Haiti HT 6120 Tel: Fax: lpierre@ofnac.org Office National de l Aviation Civile P.O. Box 1346 Port-au-Prince, Haiti Tel: Fax: wexcelhomme@ofnac.org JAMAICA Torrance Lewis Director General of Civil Aviation Patrick Stern Director of Air Navigation Services Jamaica Civil Aviation Authority 4 Winchester Road Kingston 10, Jamaica Tel: Fax: jcivav@jcaa.gov.jm Jamaica Civil Aviation Authority 4 Winchester Road Kingston 10, Jamaica Tel: Fax: dans@jcaa.gov.jm NETHERLANDS ANTILLES / ANTILLAS NEERLANDESAS Siegfried Francisco Director of Civil Aviation Micilia Albertus-Verboom Director General Directorate of Civil Aviation Seru Mahuma z/n Curaçao, Netherlands Antilles Tel: Fax: civilair@gov.an Netherlands Antilles Air Traffic Control N.V. Seru Mahuma z/n Curaçao, Netherlands Antilles Tel: Fax: m.albertus-verboom@naatc.an

12 List of Participants General Information iii - 5 STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX NETHERLANDS ANTILLES / ANTILLAS NEERLANDESAS (CONT.) Cedric Balentien Manager, Airway Facilities NAATC Netherlands Antilles Air Traffic Control N.V. Seru Mahuma z/n Curaçao, Netherlands Antilles Tel: Fax: c.balentien@naatc.an; cedobal@interneeds.net UNITED KINGDOM / REINO UNIDO James Prideaux Air Traffic Services (Engineering) Inspector Air Safety Support International (ASSI) Milburn House Floor 2, Old Parham Road P. O. Box W1446, St. John s Antigua, W. I. Tel: Fax: james.prideaux@caribairsafety.aero UNITED STATES /ESTADOS UNIDOS Cecilia Capestany Acting Director, Office of Assistant Administrator for International Aviation Luis A. Ramirez Director of En-route and Oceanic Safety and Operations Support James R. White Deputy Director Airport Safety and Standards Brent M. Pernak Program Manager, Western Hemisphere International Plans & Policy Michael Sammartino Director of System Operations Western Hemisphere Office Federal Aviation Administration 800 Independence Ave., S.W FOB-10B, 6 th Floor East Washington, D. C , United States Tel: Fax cecilia.capestany@faa.gov En Route and Oceanic Services 800 Independence Ave., SW Washington, DC 20591, United States Tel: Fax luis.a.ramirez@faa.gov Federal Aviation Administration 800 Independence Ave., S.W FOB-10B, 6 th Floor East Washington, D. C , United States Tel: Fax: james.white@faa.gov Transportation Security Administration Department of Homeland Security 601 South 12 th Street Arlington, VA 22202, United States Tel: Fax: brent.pernak@dhs.gov Air Traffic Control System Command Center EDS Drive, Suite 100 Herndon, VA 20171, United States Tel: Fax: mike.sammartino@faa.gov

13 iii - 6 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants General Information STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX UNITED STATES /ESTADOS UNIDOS (CONT.) Dulce Roses Program Manager, International Telecommunications Gene Burdick International Aviation Operations Specialist Caribbean Desk Officer Air Traffic Organization Technical Operations 5600 NW 36 th St., Suite 433 Miami, FL 33166, United States Tel: Fax: dulce.roses@faa.gov Federal Aviation Administration Office of International Aviation 800 Independence Ave., S.W. fob 10B Washington, D. C , United States Tel: Fax: gene.burdick@faa.gov IFATCA Jean Robert Dumfries IFATCA Representative Charles Brouwer IFATCA Representative IFATCA Palm Beach 262 Aruba, Dutch West Indies Tel: / Fax: jrdumfries@hotmail.com IFATCA Pos Chiquito 5a. Savaneta Aruba, Dutch West Indies Tel: Fax actaa.aruba@gmail.com; c.h.bruwer@setarnet.aw RASOS Gregory Fox RASOS Coordinator ACAAC RASOS 4 Winchester Road Kingston, Jamaica Tel: Fax: coordinator@rasos.org / rasos@cwjamaica.com ICAO / OACI Loretta Martin Regional Director North American, Central American and Caribbean Office Av. Presidente Masaryk 29 3rd Floor Col. Chapultepec Morales México D.F., 11570, México Tel: (5255) Fax: (5255) lmartin@mexico.icao.int icao_nacc@mexico.icao.int Website:

14 List of Participants General Information iii - 7 STATE INTERNATIONAL ORGANIZATION NAME POSITION ADDRESS TELEPHONE FAX ICAO / OACI (CONT.) Aldo Martínez Regional Officer, Communications, Navigation and Surveillance North American, Central American and Caribbean Office Av. Presidente Masaryk 29 3rd Floor Col. Chapultepec Morales México D.F., 11570, México Tel: (5255) Fax: (5255) amartinez@mexico.icao.int icao_nacc@mexico.icao.int Website:

15 Report on Agenda Item Agenda Item 1: Review of Valid Conclusions and Decisions from Relevant Meetings 1.1 The Meeting determined compliance with valid conclusions from previous Central Caribbean Directors of Civil Aviation Meetings, taking into account the work performed by the Central Caribbean Working Group and by the First Meeting of the Caribbean Working Group (CAR/WG/1). It also took into consideration that after the C/CAR/DCA/8 Meeting, the Fourteenth Meeting of GREPECAS was held and that the scope of the conclusions of the latter included the Central Caribbean. The Meeting considered cases where GREPECAS conclusions entailed the replacement of some C/CAR/DCA conclusions. Comments and follow-up actions expressed during the Meeting and status of compliance with previous C/CAR DCA Meeting conclusions are presented in Appendix A to this part of the Report. 1.2 Likewise, the Meeting reviewed the status of conclusions from the First Meeting of North American, Central American and Caribbean Directors of Civil Aviation (NACC/DCA/1) held in Grand Cayman, in October 2002, as well as the Second NACC/DCA Meeting held in Tegucigalpa, Honduras, in October 2005, which also refer to the Central Caribbean area. The results of the review of conclusions of the NACC/DCA meetings are presented in Appendix B to this part of the Report. 1.3 With regard to the Conclusions of the MET field contained in Appendix B to this part of the Report, the Meeting noted that GREPECAS approved a Special Implementation Project (SIP) to assist coordination of MET issues between CAR States, which is pending ICAO Council approval. 1.4 Additionally, based on the results of the work and follow-up conducted by the CAR/WG/1 Meeting, the Meeting reviewed the status of Conclusions and Decisions of the C/CAR Working Group. Results of the mentioned review are presented in Appendix C to this part of the Report.

16 Appendix A to the Report on Agenda Item 1 1A-1 APPENDIX A STATUS AND COMMENTS TO C/CAR CONCLUSIONS OF PREVIOUS MEETINGS AREA CONCL. COMMENTS Valid: AIS/MAP 7/2 The ICAO Technical Cooperation Bureau could prepare an AIS/MAP draft project that would be submitted to interested States/Territories consideration, which would contain a funding proposal. The Secretariat suggested that a joint letter by the incumbent States could be developed requesting ICAO to carry out this project. ATM 7/12 United States informed that changes have occurred in the government of Bahamas and that a bilateral meeting was recently held in order to deal with this issue, which is subject to consideration by the new government of Bahamas. SAR 7/14 The C/CAR DCA/9 Meeting proposed that a joint SAR Meeting (E/CAR and C/CAR) be held in 2008 to harmonise terminology, to integrate MCI with the SAR matters and to conduct follow-up to the Caribbean SAR Regional Plan. AVSEC 8/4 It is very important that States/Territories of the CAR Region continue supporting ICAO and ensuring that this conclusion be taken to the practical extent, and notify ICAO on the compliance or file pertinent differences when applicable. AVSEC 8/5 Continuous support to ICAO is expected, as well as ensuring that this Conclusion be taken to the practical extent. A course in Spanish has been scheduled by the ICAO NACC and SAM Regional Offices in Ecuador in November 2007 to train certified AVSEC inspectors. This item will be completed upon completion of the course. AVSEC 8/6 States/Territories should provide ICAO up-to-date information on AVSEC and FAL points-of-contact (if States/Territories have not already done so). Superseded: ATM 7/8 Superseded by C/CAR DCA/9 Conclusion 9/3. GEN 8/1 C/CAR/WG meetings, GREPECAS mechanism and the recent CAR/WG/1 meeting are implementing follow-up on action indicated in this conclusion. ATM 8/3 GREPECAS approved an ATFM performance objective. The CAR/WG/1 Meeting prepared an action plan for the implementation of ATFM. Completed: GEN 7/1 The C/CAR Working Group noted this conclusion. The CAR/WG/1 Meeting has provided a new approach to deal with the main actions through action plans. ATO 7/3 The ICAO NACC Office sent a letter on this subject to Bahamas, Cuba and Jamaica. No response was received from these States; therefore, it is considered that there is no support for the establishment of an Air Transport Expert Group. ATM 7/7 The CAR/WG/1 Meeting conducted follow-up to this conclusion. The NACC Office is organizing courses and workshops for SMS implementation. OPS 7/15 ICAO held a seminar for the preparation, conduction and reporting of USOAP audits in the ICAO Regional Office premises in Mexico City, from 3 to 6 July GEN 8/2 CAR/WG/1 Meeting and GREPECAS have conducted follow-up on this matter.

17 Appendix B to the Report on Agenda Item 1 1B-1 APPENDIX B STATUS AND COMMENTS TO VALID CONCLUSIONS OF THE NACC DCA/1 AND NACC DCA/2 MEETINGS AREA CONCL. COMMENTS Follow-up Required: ATM 1/10 Continue the development of RNAV and RNP routes. The CAR/WG/1 Meeting recommended the creation of the ATM/TF for the CAR Region, in order to study and develop an action plan. AVSEC 1/28 Follow-up was given under Agenda Item 4 of this Meeting. a) A survey needs to be conducted in 2008 to determine if contracting states in the region have ratified all the multilateral conventions on aviation security. AIS 2/2 Since only one SIP is approved per field in each region, the current SIP was addressed to aeronautical charts-electronic data. An Aeronautical Charts-Electronic Data (e-tod) Seminar will be carried out in Dominican Republic in October Follow-up was also taken by C/CAR/WG/6 Conclusion 6/1. OPS 2/3 The PAAST recommendation regarding training in CFIT, ALAR and RIPP has to be integrated to the regulatory requirements of licenses, flight crews and air traffic controllers at least once a year. AVSEC AIS 2/4 GEASA studies the request suggested by the ICAO NACC Office in order to support the development of the technical cooperation project to improve the AIS/MAP and AVSEC systems. Status needed from GEASA. OPS 2/7 The SMS courses are given by ICAO NACC Office to assist States in the Region for the implementation of a Safety Management System and to develop a proper safety culture. It has been noted that SMS implementation is related to other GREPECAS safety items. OPS 2/8 Safety Regional Organizations have conducted surveys in the regions to define the current level of language proficiency according to ICAO. The ICAO NACC Office offered assistance in this issue. IFATCA expressed concern regarding abilities of States/Territories to meet the March 2008 language proficiency deadline. CNS/ATM 2/9 It is important to follow-up action on this conclusion in order to contribute for a coordinated implementation of the CNS/ATM systems. The NACC Office is collaborating with States/Territories/International Organizations to organize concrete action plans. CNS/ATM 2/10 The C/CAR WG should contribute follow-up on this conclusion. CNS/ATM 2/11 States/Territories should take note and follow-up on items a), b), c), d) and e).of this conclusion. f) The CAR/WG/1 Meeting recommended the implementation of an action plan for the CAR Region; therefore, C/CAR DCA/9 Meeting approved CAR Working Group Conclusion 1/17. CNS 2/12 States should adopt a modernization/implementation plan of ATIS equipment in accordance with the ATM requirements. Aruba informed that a D-ATIS system has been implemented at the Reina Beatrix International Airport.

18 1B-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 1 AREA CONCL. COMMENTS ATM 2/14 The GREPECAS approved a road map and RNA/RNP performance objectives. The CAR/WG/1 recommended that States/Territories/International Organizations develop their own action plan (Agenda Item 2.1 refers). ATM 2/18 Follow-up on this Conclusion is not related to the Central Caribbean. ATM 2/19 An ATFM seminar was held in Tegucigalpa, Honduras (27-31 March 2006) and a NAM/CAR ATM Regional Meeting, where the necessary aspects for ATFM implementation were discussed. The CAR/WG/1 developed an action plan for ATFM implementation in the CAR Region. ATM 2/20 The NACC Office has developed a regional programme on SMS courses to assist States/Territories/International Organizations in its implementation. ATM 2/21 ICAO will organize a course to assist with the implementation in MET 2/22 Civil aviation administrations should follow-up on this conclusion with their corresponding national MET authorities. MET 2/23 CAA follow-up required. AIS/MAP 2/24 A seminar including AIM concepts and the new standards of Annexes 4 and 15 will be carried out from 22 to 25 October 2007, in the Dominican Republic, in accordance with GREPECAS Conclusion 13/40. AIS/MAP 2/25 Taking into consideration Conclusion 13/46 and paragraphs ; and of GREPECAS/13 Meeting, the ICAO D/TCB is preparing a project, which will be submitted for States/Territories consideration in The corresponding coordination is being coordinated with ICAO TCB and with PAIGH. The ANC and the President of ICAO Council has given support to the project development in order that TCB fosters and assumes its execution. AIS/MAP 2/26 Administrations are urged to implement these plans adopting the guidance material contained in Appendix AE of the GREPECAS/13 Meeting. HRT 2/27 The C/CAR WG/6 Meeting adopted Draft Conclusion 6/22 and Decision 6/23, in which States/Territories are requested to provide relevant information in order to continue the work of this Group. The CAR/WG/1 Meeting has made a follow-up to this conclusion. AVSEC 2/29 The only way to determine if the States are implementing these SARPs is by conducting a new survey in It is important to have the attention and cooperation from the Contracting States to finalize this conclusion. Superseded in the Central Caribbean: OPS 2/5 To increase the exchange of critical safety information, technical guidance material and information among regional organizations for safety, the deficiencies found in USOAP audits, the air safety regional groups and States in and out of the Region and ICAO. Note was taken that SMS implementation regarding follow-up on this conclusion is being addressed by GREPECAS and supported by the ICAO NACC Office through the implementation of training activities and audits. CNS 2/13 The CAR/WG/1 Meeting followed-up this issue and the C/CAR DCA/9 Meeting approved CAR Working Group Conclusion 1/16 that supersedes this conclusion. GEN 2/28 The GREPECAS will examine urgent deficiencies included in GANDD to 31 December 2007, to analyse possible last resort actions. Superseded by GREPECAS Decision 14/60.

19 Appendix B to the Report on Agenda Item 1 1B-3 AREA CONCL. COMMENTS Inform the NACC/DCA/3 that these conclusions have been Completed in the Central Caribbean: GEN 2/1 The Meeting considered that States/Territories have taken note of this conclusion. OPS 2/6 Note was taken that SMS implementation regarding follow-up on this conclusion is being addressed by GREPECAS and supported by the ICAO NACC Office through the implementation of training activities. ATM 2/17 The Meeting considered that States/Territories have taken note of this conclusion. GEN 2/30 The Meeting considered that the Directors have taken note of this conclusion. GEN 2/31 The Meeting considered that the Directors have taken note of this conclusion.

20 Appendix C to the Report on Agenda Item 1 1C-1 APPENDIX C STATUS AND COMMENTS ON CONCLUSIONS OF PREVIOUS MEETINGS OF THE C/CAR WORKING GROUP AREA CONC./DEC. COMMENTS Valid: MET 3/12 The ICAO NACC Regional Office has not received other proposals for amendment. Cuba sent updated information. Compliance by 28 February GEN 5/1 Aruba, Cuba, Dominican Republic, Haiti, Jamaica, United Kingdom, United States and IFALPA provided the name of GANDD points-of-contact. The Meeting set 30 November 2007 as deadline to finalize compliance with this Conclusion. AIS 5/2 The Meeting set 28 February 2008 as deadline to finalize the compliance with this Conclusion. ATM 5/5 The follow-up to this Conclusion is provided by the CAR/WG/1 Conclusion 1/2 through newly adopted ATM Task Force. CNS 5/12 The action indicated in item a) of this Conclusion was carried out by the ICAO NACC Office. The CAR/WG/1 Meeting followed-up on the actions of this Conclusion. At the C/CAR WG/6 Meeting Cuba stated that they are willing to participate and contribute in the initial actions contained in Appendix F to the report of the C/CAR WG/5 Meeting. CNS 5/18 No progress has been reported by the C/CAR and E/CAR Radar Data Exchange Task Forces during the past year. This Conclusion should be addressed at the next CAR/WG meeting. CNS 5/19 No radar data exchange agreements have been reported, nor has the implementation of a radar data integrity control system. CNS 5/21 Cuba and Jamaica are coordinating the development and implementation of a radar data exchange bilateral plan. ATM 5/24 Cuba, Dominican Republic and Jamaica reported to have provided their respective PoC for ATFM. Remaining States/Territories should comply by 30 November AIS 6/1 The Meeting noted that Administrations who have not yet done so, should inform the ICAO NACC Office on the actions taken. ATM 6/2 The Meeting noted that coordination between ATS providers is necessary to reduce ATC loop errors. ATM 6/3 The regional guidelines on ATFM procedures are being addressed by GREPECAS. Its Conclusion 14/49 provides progress. ATM 6/4 The regional guidelines on ATFM procedures are being addressed by GREPECAS. Its Conclusion 14/49 provides progress. CNS 6/15 Cuba and Jamaica informed that action is being carried out in order to establish a letter of agreement for radar data exchange including the analysis of technical, financial and legal aspects. CNS 6/16 This Seminar is pending due to lack of resources.

21 1C-2 Ninth Meeting of directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 1 AREA CONC./DEC. COMMENTS MET 6/17 Replies by CAR States to ICAO correspondence is minimum. Only 2 or 3 States have replied to requested action. SAR 6/18 c) ELT registration issues will be addressed at SAR Committee Meeting planned for SAR 6/21 Update status at NACC/3 in CNS/ATM 6/22 The CAR/WG/1 Meeting made a follow-up to this conclusion. GEN 6/23 The CAR/WG/1 Meeting made a follow-up to this conclusion to consider the urgent need for human resource planning for the next five years. Superseded: AGA 2/18 Superseded by Conclusion 9/2. ATM 4/3 a) Superseded by SMS. ATM 4/3 c) Superseded by C/CAR DCA Conclusion 7/8. SAR 4/16 The CAR WG/1 Meeting developed a SAR multilateral agreement model, recommended by its Conclusion 1/4. CNS 5/13 Superseded by CAR WG Conclusion 1/5. CNS 5/14 Superseded by CAR WG Conclusion 1/15. CNS 5/15 Superseded by C/CAR WG Conclusion 6/13. CNS 5/17 Superseded by C/CAR WG Conclusion 6/16. CNS 5/22 Superseded by CAR WG Conclusion 1/12. CNS 5/23 Superseded by CAR WG Conclusions 1/13 and 1/14. CNS 6/10 An update to this plan was adopted by GREPECAS Conclusion 14/53. CNS 6/11 Superseded by CAR WG Conclusions 1/10 and 1/11. SAR 6/20 The CAR/WG/1 Meeting developed a model of a multi-lateral SAR agreement for use in developing multi-lateral SAR agreements between States/Territories. Completed: CNS 1/9 These FASID Tables are being verified by GREPECAS and the Working Groups. CNS 1/27 The Task Force was activated. CNS 4/3 b) The indicated action was incorporated into the terms of reference of the CAR WG. CNS 4/7 The C/CAR VHF/AMS Coverage Task Force was disbanded. CNS 4/8 In compliance with this Conclusion and GREPECAS Conclusion 12/41, the CNS- ATM 5/9 CNS 5/16 ATN Seminar was held in October 2006, in Santa Cruz, Bolivia. The follow-up to this Conclusion does not concern the Central Caribbean. Therefore, it is considered to be completed. The Meeting considered that States/Territories have taken note of this Conclusion. CNS 5/20 Mexico and COCESNA initiated bilateral agreements. CNS/ATM 5/22 a) IATA provided the information on this matter.

22 Appendix C to the Report on Agenda Item 1 1C-3 AREA CONC./DEC. COMMENTS ATM 6/5 The Meeting considered that States/Territories have taken note of this Conclusion. CNS 6/6 a) The transition towards MEVA II was carried out in November b) This action is being carried out as follow-up to the MEVA/REDDIG/4 Meeting. CNS 6/7 These studies are being carried out by the GREPECAS ATM/CNS/SG ATN Task Force. CNS 6/8 The preliminary plan indicated by this Conclusion was developed by the CAR WG/1 Meeting and it is presented in Appendix F to Agenda Item 3.3 to the report of this Meeting. CNS 6/9 The working group was disbanded. CNS 6/12 Dominican Republic and Venezuela coordinated and implemented the agreed solution. CNS 6/13 The Meeting considered that States/Territories have taken note of this Conclusion. CNS 6/14 The Meeting considered that States/Territories have taken note of this Conclusion. SAR 6/18 a) and The Meeting considered that States/Territories have taken note of this b) Conclusion. SAR 6/19 Completed. GEN 6/24 TORs and work programmes of Task Forces were adopted. GEN 6/25 The Meeting considered that States/Territories have taken note of this Conclusion.

23 Report on Agenda Item Agenda Item 2: Air Navigation Issues 2.1 Review of the Summary of Discussions from the First Caribbean Working Group Meeting The Meeting reviewed results of the First Meeting of the Caribbean Working Group (CAR/WG/1) held in Port of Spain, Trinidad and Tobago, from 21 to 23 June In this regard, the Meeting took note that participants to the abovementioned meeting from the Central and Eastern Caribbean expressed their enthusiastic support to participate in a working group formed by the entire CAR Region. CAR/WG/1 Meeting Draft Conclusions regarding the Central Caribbean, reviewed and approved by this Meeting, are referred to as Conclusions and are presented in Appendix A to this part of the Report. The results of the main issues addressed by the CAR/WG/1 Meeting, which were reviewed by this Meeting, are summarised below. Analysis of ICAO and GREPECAS Guidance on Global, Inter and Intra-Regional Air Navigation Activities The Meeting agreed that in accordance with ICAO and GREPECAS guidelines, each State/Territory/International Organization, along with the CAR Working Group, should develop an action plan in order to implement relevant GREPECAS conclusions. This plan will be evaluated, including possible budgetary adjustments and the allocation of resources, according to the GREPECAS Action Plan shown in Appendix C to Agenda Item 1 of the C/CAR WG/1 Report; therefore, CAR/WG/1 Conclusion 1/1 was approved. Worldwide Symposium on Performance of the Air Navigation System The Meeting noted the results of the Worldwide Symposium on Performance of the Air Navigation System held at ICAO Headquarters, Montreal, Canada, from 26 to 30 March 2007, which covered safety, operational, economic and management performance, and technical aspects of the air navigation systems According to the results of the foregoing symposium, States should encourage their Air Navigation Services Providers (ANSPs) to measure performance, at a minimum in the areas of safety, quality of service, productivity and cost-effectiveness based on the optional guidelines from guidance material included in the Performance Management and Measurement for Air Navigation Services Providers available on the Symposium's web page. ATM Developments Follow-up to the Implementation Strategies and Activities Related to the ATM Performance Objectives of the Second Amendment of the Global Plan (Doc 9750) and the Corresponding Planning Initiatives The Meeting noted the ATM performance objectives approved by GREPECAS Conclusion 14/51 requiring States/Territories/International Organizations to develop their own work programme for the successful and cost-effective implementation of a seamless global ATM system.

24 2-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item For the development of action plans in accordance with the guidelines of the ICAO Council, the creation of an ATM Task Force was unanimously considered of vital importance. This group would perform a harmonised review of future ATM work programmes that also consider the implementation of ATM safety systems and the planning and training of human resources in accordance with the needs of the CAR Region. Therefore, the Meeting adopted CAR/WG/1 Conclusion 1/2. Follow-up on Regional Activities and Implementation Relating to Airspace Organization and Management (AOM) The Meeting noted that the Caribbean Region is an ATM homogeneous area that still requires improvements of the current fragmented airspace in order to harmonise the diverse national systems and improve the segregation of airspace used by the military, which often prevents optimum utilization of the airspace and limits the system s capability to meet civil aviation operational demand The Meeting took note that States/Territories should improve their efforts to optimize and redesign route structures and airspace to accommodate existent systems while ensuring that emerging systems and new technological solutions can be integrated into the air navigation infrastructure. The objective should be obtaining seamless functions, procedures and operations in different airspaces. Air Transport Environmental Challenges Taking into account ICAO Strategic Objective C Minimize the adverse effect of global civil aviation on the environment, the Meeting recalled that States have the responsibility to analyse the impact that air transport has on global climate. This entails firm actions by the States/Territories in order to review and improve ATS areas and route structures, airspace operational management, and airports. Other actions include promotion of flight planning and flexible tracks, continental airspace RNAV and RNP implementation, continuous descent approach implementation, delay and airport noise reduction, etc. WATRS Plus Route Structure Redesign and Lateral Separation Reduction The Meeting took note of the information presented by United States to coordinate and progress with the implementation of the WATRS Plus Project among the related groups in the North Atlantic and Caribbean Regions. It was noted that the corresponding NAT/SPG subgroups and the NAT/CAR ATS working groups had reviewed and approved the Project s plans, programme and policies in the meetings held from March to May of the current year. The implementation of RNP 10 with 50 NM of lateral separation and ATS route redesign in the WATRS airspace is foreseen for 5 June Arising from the endorsement of the WATRS Plus Project initiatives, the Meeting agreed that ICAO should address the proposal for amendment of the CAR and NAT Regional Supplementary Procedures (SUPPS Doc. 7030), as appropriate. All related information consisting of the Project Overview (updated version of FAA Notice (Nov. 2006); Draft Route Structure Redesign Chart (15 May 2007); Implementation Tasks List and Planned Concept of Operations is included in Appendix B to Agenda Item 2 of the C/CAR WG/1 Meeting.

25 Report on Agenda Item The Meeting agreed that the WATRS Plus Project is an excellent example of optimisation of ATS airspace and requested full Project endorsement, its task schedule, planned operational policies and related revisions to NAT and CAR Regional Supplementary Procedures (NAT/CAR SUPPS), recognizing the benefits it will provide to the CAR Region. To this end, the Meeting adopted CAR/WG/1 Conclusion 1/3. Performance-based Navigation (PBN) The Meeting took note that when developing operational risk assessment requirements as well as national regulations for PBN approval of aircraft and operators, consideration must be given to the guidance and operational criteria developed by ICAO, and that the States/Territories/International Organizations use available resources for training air traffic controllers and pilots, bearing in mind the future implementation of this concept in the CAR/SAM Regions The States/Territories/International Organizations involved should base their objective performance regarding airspace improvements in accordance with RNAV and RNP implementation, along with the PBN Roadmap approved by GREPECAS/14, which establishes a strategy in the short-term (until 2010) and medium-term ( ) aimed at implementing en-route and terminal area PBN, when developing their own implementation action plans. Follow-up on Activities Relating to Air Traffic Flow Management Implementation (ATFM) The Meeting noted that GREPECAS adopted a strategy and work programme for ATFM service implementation. Based on GREPECAS Conclusion 14/51, Appendix B to this part of the Report presents a model action plan for use by States/Territories/International Organizations to plan ATFM implementation in the CAR Region The Meeting also took note that ATFM training should cover evaluation aspects on capacity, airspace and international airport demand, ATFM planning in the strategic, pre-tactical and tactical phases, as well as safety and Collaborative Decision Making (CDM) methods in order to enhance air navigation efficiency. Appendix D to Agenda Item 2 of the CAR/WG/1 Report presents a model for determining the aerodrome acceptance rate (AAR). Collaborative Decision Making (CDM) and ATFM Coordination Procedures The Meeting took note that the CAR Working Group began the study of CDM, which represents a method for ATM stakeholders to work jointly to improve and share information ensuring that the best decision-making be made by the right person with the right information and data, and the right input from all parties concerned. CDM is the key to optimising aerodrome capacity by examining the driving elements for each stakeholder and the interdependencies with adjacent stakeholders within their workflow process model.

26 2-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item The CAR/WG/1 Meeting also began the study of coordination of ATFM procedures, which needs to assess conditions that will affect system safety and efficiency, meteorological conditions of each route and destination airport, feasibility of routes, new route requirements, traffic and saturation of airport conditions The Meeting took note that States/Territories should continue the work already in progress with a view to harmonise the process of data collection and analysis of activities on a regional basis so as to formulate a coordinated and integrated CAR ATFM Operational Plan. Contingency Procedures on Hurricanes and Volcanic Ash The Meeting recognised the impact of the annual hurricane season in the Caribbean and was informed of the activities undertaken by the Hurricane Hunters Aircraft Flight Operations under the call signs TEAL and NOAA. Due to safety concerns, the Hurricane Hunters proposed to update their operational procedures to continuous Instrument Flight Rules (IFR) operations. The Meeting noted that the Federal Aviation Administration (FAA), the National Ocean and Atmospheric Administration (NOAA), and the U.S. Air Force are in the process of reviewing the proposed changes and will be updating the National Hurricane Operations Plan (NHOP) accordingly As the Hurricane Hunters area of operation includes the Caribbean, Gulf of Mexico, Central and Eastern Pacific, and Western Atlantic, coordination is expected with North American, Central American, and Caribbean States. The Meeting also noted the necessity to review Regional Contingency Procedures for hurricane and volcanic ash coordination included in Appendix H to Agenda Item 2 of the CAR/WG/1 Report. Follow-up on Implementation Programmes Related to Air Traffic Management (ATM) Safety Management The Meeting took note that within the implementation activities related to ATM safety management, the SMS Course being conducted by ICAO for all States/Territories/International Organizations that so require stands out. It was recalled that the ICAO NACC Office has produced an SMS training programme for the period for the specialists proposed by the States. It is expected that by end of 2007, the CAR Region will have 6 ICAO-recognised instructors and over 300 specialists trained in SMS. Follow-up on the Progress Achieved in Search and Rescue The Meeting reviewed a SAR Multilateral Agreement model for the Caribbean, included in Appendix I to the CAR/WG/1 Report, which will allow efficient coordination and organization of SAR operations. It was recognised that SAR agreements are the cornerstone supporting any coordination plan for the efficient use of facilities and personnel in the provision of aeronautical and/or maritime SAR services. Some recognised advantages in the multilateral agreement model were strengthening each State/Territory national SAR system, enhancement of SAR relationships and co-operation, and reduced State SAR operational costs. The Meeting also thanked the Dominican Republic for their support in developing SAR tasks. Taking into account the work carried out, the Meeting adopted CAR/WG/1 Conclusion 1/4.

27 Report on Agenda Item With respect to the abovementioned Conclusion, the United States FAA expressed that it was necessary to coordinate with other government entities such as the U.S. Coast Guard and other pertinent parties. In this regard, the Meeting took note that other States/Territories should also apply similar coordination procedures with their respective entities. The ICAO NACC Office will take these aspects into account when circulating the respective invitations. CNS Developments Follow-up on the Status of the E/CAR AFS and MEVA II Digital Networks and their Related Inter and Intra-Regional Interconnection/Integration The CAR WG/1 Meeting, among other related aspects, followed-up on the development status of the MEVA II VSAT Network and the interconnectivity of this network with the South American Digital Network (REDDIG). Development of Voice and Data Air-Ground and Ground-Ground Communications Regional Plan for the Implementation of Air Ground Data Links The Meeting, based on the review by GREPECAS/14, updated the CAR Region corresponding part of the Regional Plan for implementation of air-ground data communications and agreed on recommending amendments to CAR/SAM FASID Table CNS 2A. Therefore, it adopted CAR/WG/1 Conclusion 1/5. SARPs development status and ICAO guidance material on ATN The Meeting took note of the latest information on ATN SARPs and guidance material status resulting from the First Meeting of the Aeronautical Communications Panel (ACP/1) held in Montreal, Canada, which ended on 18 May Deployment of the ATN in the CAR Region In accordance with the global strategy and the regional strategy drafted by GREPECAS Conclusion 13/78, and as follow-up to GREPECAS Conclusions 13/75 and 13/79, the Meeting noted the regional guidelines for the deployment of ATN. Initiatives for the Implementation of ATN Ground-Ground Applications The Meeting took note that the CAR Working Group reviewed and updated the CAR Region corresponding parts of Table CNS 1BB ATN Ground-Ground Applications Plan. In this respect, the delegates from Cuba and Haiti indicated that their new completion date would be 2009 instead of The updated information is shown in Appendix E to Agenda Item 3 of the C/CAR WG/1 Report. AMHS implementation National Plans The Meeting took note that the CAR Working Group reviewed and updated the table that contains the AMHS National Implementation Overview for the CAR Region, which is presented in Appendix F to Agenda Item 3 of the C/CAR WG/1 Report.

28 2-6 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 Preliminary Regional Approach for the Implementation of the AMHS Internet Protocol The Meeting took note that the GREPECAS ATM/CNS Subgroup ATN Task Force prepared a preliminary regional approach for the implementation of the Internet Protocol for AMHS. This approach proposed using the Internet Protocol Version 6 (IPv6) as the network protocol. However, further analysis indicates that the use of AMHS does not yet support IPv6 internally in its communication stacks. Since many Member States have either procured or implemented AMHS, initial use of Internet Protocol Version 4 (IPv4) to expedite the implementation of AMHS service in the Region is recommended. The Meeting also thanked the United States for the support provided in the development of these tasks. In this regard, the Meeting adopted CAR/WG/1 Conclusion 1/6. Action Plan for the Follow-up and Implementation of Air-Ground and Ground- Ground Communications The Meeting reviewed the Action Plan for implementation of voice communications and ground-ground and air-ground data presented in Appendix C to this part of the Report. Regarding this issue, the Meeting adopted CAR/WG/1 Conclusion 1/7. Implementation ICAO SARPs and Guidelines for the Progressive Implementation of GNSS Elements The Meeting took note that ICAO SARPs and guidelines establish the progressive implementation of GNSS and the introduction of GNSS navigational elements. ICAO Guidelines on the Politics of Cost Allocation for the GNSS and Proposal for amendment of the SARPs related to the implementation and evolution of the GNSS The Meeting received information on the conclusions of the Secretariat s study on Global Navigation Satellite System (GNSS) cost allocation reviewed by the Council during its 180th Session in February The results of this review were reported by the Secretary General as Provisional Policy Guidance on the Allocation of Costs of GNSS Services, through State Letter EC 2/84-07/41, dated 20 July The Meeting also took note that on 11 May 2007, ICAO circulated State Letter 2007/31, related to the proposals for amendment to the Standards and Recommended Practices (SARPs) of Annex 10, Volume I, as well as those in Annexes 11 and 15, related to the evolution of existing GNSS systems and equipment to achieve associated safety and efficiency benefits. Also included were resolutions to implementation issues that have arisen so far. The aforementioned letter is published on the ICAO-NET website under the link State Letters. ICAO has requested to receive comments on the proposal for amendment before 24 August 2007.

29 Report on Agenda Item Implementation and Updating of the Regional Navigation Plan The Meeting took note that the CAR Working Group analysed Table CNS 3 (Navigation Systems Regional Plan) and noted that the requirements for GNSS, GBAS and SBAS augmentation are included within this Plan and, as GNSS is being introduced, progressive deactivation of NDB and VOR stations would occur, but in the short term a combination of GNSS, autonomous systems and conventional ground radio aids would be maintained. Development of a Progressive Deactivation Plan of NDB Stations The Meeting took note that GREPECAS formulated Conclusion 14/56 Progressive Deactivation of NDB Stations, which urges States/Territories/International Organizations and airspace users to analyse the service provided by each NDB station, its function, the existence of procedures using other aids such as VOR/DME, GNSS-RNAV, as well as the capacity/development of aircraft that operate in the concerned airspace in order to develop a progressive plan for deactivation of NDB stations without affecting safety. It is expected that States/Territories/International Organizations and airspace users present to the NACC Regional Office before 30 November 2007, their plans on NDB station deactivation. In this regard, the Cuban delegate informed that his administration is preparing a deactivation plan for NDB stations. Follow-up to the Amendments to the New GNSS-related ICAO SARPs and Guidelines The Meeting noted that it is important that performance-based navigation implementation be carried out in accordance with GNSS evolution and with the strategy established by the Global Air Navigation Plan and ICAO SARPs and guidance. Taking into account GREPECAS Conclusion 13/85, as well as ICAO guidance on provisional policies regarding GNSS cost-allocation, States/Territories/International Organizations should implement available GNSS basic services, promote GNSS use in several sectors of their corresponding country and disseminate the results of the studies for implementation of GNSS augmentation solutions in order to obtain benefits and contribute to understanding the need to share costs between all users in a State. Follow-up to the Studies, Trials and Results of the Regional Projects Related with the GNSS, RLA/00/009 and RLA/03/ The Meeting noted the importance of following-up on the studies and results of regional projects RLA/00/009 and RLA/03/902, as well as the experiences obtained by States and other regions with GNSS implementation. Information on RLA/03/902 Project is published on its webpage: The Report of RLA/00/009 Project is presented as Appendix 2B of the Report of the Fifth Meeting of the GREPECAS ATM/CNS/SG CNS Committee; it is expected that the results of the RLA/00/009 Project Course held in Washington, D.C., United States, from 9 to 13 July 2007, will be published soon. Therefore, the Meeting adopted CAR/WG/1 Conclusion 1/10. Action Plan for the Follow-up of GNSS Implementation Based on the information and analysis contained in the previous paragraphs, the Meeting reviewed and adopted the GNSS Implementation Action Plan contained in Appendix D to this part of the Report. Therefore, the Meeting adopted CAR/WG/1 Conclusion 1/11.

30 2-8 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 Review of the Planning and Implementation of Surveillance Systems and Radar Data Exchange among Neighbouring ATS Units Strategy of the Global Air Navigation Plan on Surveillance based on Data and ICAO SARPs Status and Guidelines The Meeting noted that the Global Air Navigation Plan (Doc 9750 AN/963) established Global Plan Initiative (GPI) 09- Situational awareness. This strategy guides the application of data-based surveillance (ADS-C, ADS-B and SSR in Mode S) and the status of ICAO SARPs and guidelines on surveillance systems that were explained in the Surveillance Seminar that was held jointly with the CAR/WG/1 Meeting. Follow-up to the Preliminary Regional Strategy for ADS-C and ADS-B Deployment As a follow-up to the work performed by the GREPECAS mechanism on the guidelines for ADS-B and ADS-C deployment, the Meeting took note of the preliminary CAR/SAM Regional Strategy for ADS-C and ADS-B deployment in the short, medium and long-terms adopted by GREPECAS. ADS-B, ADS-C and Other Surveillance Systems Implementation Initiatives The Meeting considered GREPECAS Conclusion 13/87, and as a result, the First Meeting of the GREPECAS ATM/CNS/SG CNS Committee Surveillance Task Force, which was jointly held with the CAR/WG/1 Meeting, noted the initiatives to carry out ADS-C and ADS-B trials and multilateration in the CAR Region. The delegate from Cuba indicated that his State is ready to share its knowledge and experiences from its ADS-B trials and they continue preparations for multilateration trials at the Havana International Airport. The IATA representative informed the CAR/WG/1 Meeting on the results of the survey made by his organization on navigation, surveillance and communication capacity of aircraft operating in the Region. Regarding the mentioned trials, the Meeting adopted CAR/WG/1 Conclusions 1/12, 1/13 and 1/14. Updating of the Surveillance Regional Plan Considering the implementation initiatives for ADS-C, ADS-B and multilateration systems, as well as the results of the study on the regional implementation of SSR in Mode S and other surveillance systems, the Meeting took note of the update to FASID Table CNS 4A carried out by the GREPECAS/14 Meeting. Radar Data Exchange With regard to radar data exchange, the Meeting did not receive information on the progress of work by the Central Caribbean Data Exchange Task Force. Cuba indicated that tests are being coordinated and that establishing a bilateral agreement with Jamaica is still in process. Jamaica informed that the agreement was under legal review.

31 Report on Agenda Item Action Plan for the Surveillance Systems Implementation Follow-up The Meeting reviewed and adopted the implementation of the Action Plan for the Implementation of Surveillance Systems presented in Appendix E to this part of the Report, and adopted CAR/WG/1 Conclusion 1/15. Support to the ICAO Position for the ITU WRC The Meeting noted that ICAO recently prepared an updated position proposal for the WRC-2007, which was approved by the ICAO Council on 28 May In this regard, the Secretary General of ICAO published State Letter Ref: E 3/5-07/49, dated 22 June 2007, which presents the updated position in its attachment. This position is also available On the public ICAO website ( Additionally, the Meeting noted that the preparation of common inter-american positions for the WRC is being developed by CITEL s Permanent Consultative Committee (CCP.II). Therefore, it adopted CAR/WG/1 Conclusion 1/16. Establishment of Interfaces for ATM Automated Systems between Adjacent ATS Units Taking into account guidelines and regional guidance material developed by the GREPECAS mechanism, including the Interface Control Document (ICD) for communications between ATS units, the Meeting reviewed and recommended the implementation of the action plan for the implementation of interfaces for the establishment of ATM automated systems among ATS adjacent units, considering the plan presented in Appendix F to this part of the Report. Therefore, the Meeting adopted CAR/WG/1 Conclusion 1/17. Other Air Navigation Matters dealt with by the CAR/WG/1 Meeting Human Resources and Training Planning The Meeting recalled that the NACC/DCA/2 Meeting adopted Conclusion 2/27 Human Resources and Training Planning, inviting States/Territories/International Organizations to consider as an urgent matter the need for human resource planning for the next five years within air navigation services units. The lack of personnel adversely affects service capability, hence an adverse impact on safety and efficiency. On this matter, the Meeting also recognised the important steps taken by the CAR Region on this subject, highlighting Barbados, Cuba, Jamaica, and Trinidad and Tobago. Review of the AIS/MAP AIM activities Based on the guidelines issued by GREPECAS on AIS/MAP issues, the Meeting took note that the CAR Working Group followed-up on still pending activities of the CAR Region States/Territories/International Organizations related to the main tasks. The results of this follow-up are presented in Appendix G to this part of the Report.

32 2-10 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item Furthermore, the Meeting agreed on the importance to train AIS/MAP experts from States/Territories/International Organizations. In this respect, the Secretariat informed that in accordance with the Meeting and Seminar Programme of the ICAO NACC Regional Office, a Seminar on Terrain and Obstacles Electronic Data (e-tod) is scheduled to be held in the Dominican Republic the week of 22 October In order to find and apply solutions to AIS deficiencies as soon as possible and conserve State and ICAO resources, the Meeting suggested to combine the e-tod Seminar with a follow-up meeting on mentioned AIS issues in the same venue and week. As a result of the follow-up to these AIS/MAP issues, the Meeting adopted CAR/WG/1 Conclusion 1/ Review of the Status of Air Navigation Deficiencies The Meeting took note that in support of ICAO s Strategic Objective A (Safety - Enhance global civil aviation safety), the ALLPIRG/5 Meeting formulated Conclusions 5/14 A regional online database of air navigation deficiencies, and 5/15 Last resort action to resolve regional air navigation deficiencies According to the Fifth Meeting of the ALLPIRG Advisory Group (ALLPIRG/5), as soon as each deficiency is published in the GREPECAS Air Navigation Deficiencies Database (GANDD), its impact on safety shall be identified. Moreover, when efforts to eliminate deficiencies prove unsuccessful after exhausting all alternatives, the following last resort action should be adopted: a) propose the inclusion of an alternate facility/procedure in the Air Navigation Plan (ANP); or b) when a corrective action as a) above cannot be recommended, provide the State(s)/Territory(ies)/users and ICAO with an analysis concerning risk associated with such a deficiency The Meeting recalled that GREPECAS Conclusion 13/92 urged States/Territories/International Organizations to eliminate urgent deficiencies by 31 December 2007; afterwards, the use of last resort action will be considered. Furthermore, it urged to make utmost use of the GANDD and to develop and implement an action plan for each deficiency specifying corrective measures, the completion date, and assigning the necessary resources. It also requested that Administrations submit their action plan to the ICAO Regional Offices by 30 June 2006, indicating any difficulties encountered The Meeting also took note that the GREPECAS/14 Meeting noted that failure by States/Territories to update the GANDD could be due to lack of training for personnel responsible for this duty in the relative field of the State/Territory. Therefore, it was deemed necessary for each State/Territory to designate a National Coordinator to oversee this duty so as to expedite the administrative coordination of the database with those responsible for the various air navigation service fields in their States/Territories. Accordingly, GREPECAS adopted Conclusion 14/59 National Coordinator Responsible for Updating the GREPECAS Air Navigation Deficiency Database.

33 Report on Agenda Item Moreover, GREPECAS adopted Decision 14/60 Procedures for Classifying and Addressing GREPECAS U Deficiencies, through which it decided to convene an informal meeting of the GREPECAS Air Safety Board (ASB) during the first quarter of 2008, to review the completion of Conclusion 13/92 and follow-up on the use of last resort action The review and solution of air navigation deficiencies is the responsibility of civil aviation authorities. With regard to the Central Caribbean, the Central Caribbean Working Group reviews deficiencies at its annual meetings providing appropriate input. This year, the task was performed by the Caribbean Working Group. Recognising that it is incumbent on the Directors of Civil Aviation to take note of these deficiencies and carry out action to resolve them, the Meeting reviewed Appendix A to WP/04, which contains updated information on outstanding deficiencies, Appendix B, containing deficiencies where action plans for their correction have been submitted by States/Territories, and Appendix C with information on corrected or eliminated deficiencies When reviewing the abovementioned appendices, the Meeting took note that not all C/CAR States/Territories have informed the ICAO NACC Regional Office of their action plans to correct the deficiencies in the air navigation field. In this context, and considering the concern reiterated by the Air Navigation Commission, the ICAO Council, the measures recommended by ALLPIRG/5 Meeting, and GREPECAS Conclusion 13/92, the Meeting encouraged States/Territories that have not yet taken action in this regard to implement GREPECAS Conclusion 13/92 by using the revised format for action plans in resolution of regional air navigation deficiencies presented in Appendix H to this part of the Report. Note should also be taken by civil aviation authorities regarding their responsibility under Article 28 of the Chicago Convention for providing safe, regular and efficient air navigation services Cayman Islands informed the Meeting that they have recently updated information for their deficiencies contained in the GANDD and have determined that it will be impossible for them to resolve all their urgent deficiencies by 31 December 2007, due to their particular aspects The Dominican Republic stated that they have established an action plan for resolving their deficiencies and have requested ICAO NACC Regional Office assistance. In this regard, the Meeting agreed that it is convenient to take advantage of the support that ICAO can provide in resolving deficiencies, including the Regional Office and the Technical Cooperation Bureau As a result of follow-up to air navigation deficiencies, the Meeting formulated the following Conclusion: CONCLUSION 9/1 SOLUTION OF DEFICIENCIES AND LAST RESORT ACTION PREPARATION That C/CAR States/Territories that have not yet done so, carry out urgent action to: a) designate a national coordinator to update the GREPECAS Air Navigation Deficiencies Database (GANDD);

34 2-12 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 b) prepare as soon as possible their respective action plans for resolving deficiencies using the form presented in Appendix H to this part of the Report; c) submit their action plans mentioned in item a) above to the ICAO Regional Office; d) resolve U deficiencies before 31 December 2007, in accordance with GREPECAS Conclusion 13/92; and e) study and suggest mitigation or alternative solutions as last resort action. 2.3 Follow-up to Other Air Navigation Issues Aerodromes and Ground Aids and Aerodrome Operational Planning issues Fifth Meeting of the GREPECAS Aerodromes and Ground Aids / Aerodrome Operational Planning Subgroup (AGA/AOP/SG/5) The Meeting took note that the GREPECAS AGA/AOP Subgroup held its fifth meeting in Montevideo, Uruguay, from 20 to 24 November It was attended by 46 participants representing 16 States, 3 International Organizations, members of the Subgroup and participants from 2 States of the CAR/SAM Regions. Results of the meeting can be found on the GREPECAS website and were reviewed by GREPECAS/14 Meeting. Review of AGA deficiencies The Meeting expressed its concern that from the existing deficiencies in the CAR Region, 55% belong to the AGA field, and from those approximately 48% are urgent (U). These numbers demonstrate the priority for civil aviation authorities to require airport administrations to initiate and execute corrective and specific actions to resolve deficiencies in the short-term The Meeting recognised that it is of utmost importance that States/Territories having deficiencies in the AGA field send the ICAO NACC Office, as soon as possible, their action plans to correct/mitigate each AGA deficiency, the corrective actions to be taken, the completion date and the assignment of the respective necessary resources, and that those action plans corresponding to U deficiencies be executed as soon as possible. The Meeting also reiterated and emphasised the need to inform and coordinate with the ICAO Regional Office regarding this matter. ICAO Regional Manual on Airports Maintenance The Meeting took note that the Latin American and Caribbean Association of Airfield Pavement (ALACPA), provided GREPECAS with the English and Spanish versions of the ICAO Regional Airports Maintenance Manual as requested. This document will be available for States/Territories soon.

35 Report on Agenda Item Aerodromes Emergency Plans (AEP) and Emergency Operational Centres (EOC) The Meeting noted that the survey results from States/Territories of the CAR Region on Aerodrome Emergency Plans (AEP) and Emergency Operations Centres (EOC) show that a significant number of States did not respond. Regardless of the above, from a total of 134 international airports in the CAR Region (ANP CAR/SAM-Tables AOP), only 60% have updated their aerodrome emergency plans, their emergency operational centres, and carried out at least one general exercise of the plan as required every two years. Airport Certification and Operational Safety Management System (SMS) The Meeting took note that based on the survey by the Air Navigation Aerodromes Section, ICAO Montreal, 5 States of 29 have certified their international airports (ANP CAR/SAM AOP Tables); 3 are in progress and 21 are finalizing their basic documentation. Regarding SMS implementation, no States have put SMS into practice based on the terms of reference established in the ICAO SARPs. Only 14 States responded to the survey requested by the AGA Section. As such, the true situation of States is unknown. Most importantly, it is unclear where to focus necessary efforts to assist States/Territories in the process The Dominican Republic identified that they had achieved progress in the aerodromes field through an ICAO Technical Cooperation Project Aruba informed that they have developed an action plan to resolve aerodrome deficiencies Annex 14 and Universal Safety Oversight Audit Programme (USOAP) The Meeting noted that the most recurring observations found during the USOAP audit process are: basic aviation legislation does not include aerodrome certification and civil aviation authorities are not clearly authorised to carry out the certification process; regulations for design and operation of aerodromes are not developed by States; uniformity of standards for aerodrome operational safety do not exist; generally, personnel that should execute aerodrome certification do not have the necessary training to verify all the aspects that are required in aerodrome certification; personnel in charge of aerodrome certification do not have the proper training to permit efficient execution of this process; the number of personnel is insufficient and not qualified to perform such functions; personnel are not familiar with equipment, databases, and necessary elements to effectively manage the aerodrome certification process and SMS implementation.

36 2-14 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 Progress in the activities of the CAR/SAM Regional Bird Wildlife Hazard Prevention (CARSAMPAF) Committee The Meeting received information that the CARSAMPAF Committee held its Fourth International Conference on Bird/Wildlife Hazard Prevention (Panama City, Panama, from 4 to 7 December 2006). During the Conference, the level of maturity reached by this Committee was demonstrated by an invitation from the European, Canadian and United States International Committees to work jointly. According to the ICAO NACC Regional Office Programme, the Fifth Conference of the Committee will be held in Dominican Republic during the first week of December Progress on the activities of the Latin American and Caribbean Association of Airfield Pavement (ALACPA) The Meeting took note that the last event of ALACPA was held in Bogota, Colombia, in July The issues dealt with were of a high academic level, contributing to enhanced knowledge among the professionals involved in the supervision and implementation activities of maintenance plans for paved and non-paved aircraft movement areas. Review of the AGA/AOP issues related to the Regional Air Navigation Plan With respect to AGA/AOP regional planning activities, the Meeting was informed on the activities of the CAR/SAM Traffic Forecasting Group, which assists States/Territories of the Region to achieve regional and local visions based on an accurate forecast to properly balance demand and capacity of the aerodrome system. It was also noted with concern that some States/Territories have not provided timely information regarding their plans and implementation for horizontal infrastructures and service levels of aerodromes required by the CAR/SAM Regional Air Navigation Plan, Volume II FASID, which could require proposals for amendment to Table AOP of this document, updating the information in Tables AOP, or other related air navigation requirements. Airports Environmental Management System The Meeting agreed that it very important for civil aviation authorities, together with airport administrations of States/Territories, to implement environmental management systems, which include inventory management of emissions and aircraft noise, the use of terrain in neighbouring areas adjacent to airports and, among other aspects, environmental impacts. This process should also include the participation of local and national environmental authorities. State responses to the proposal for amendment of ICAO Annex According to follow-up of State responses to the proposal for amendments to the Annexes, particularly to ICAO Annex 14, the Meeting took note that in a proposal from a total of 190 States, 23 responded and only few of those provided comments. The conclusion is that States are not considering the submission of a detailed analysis of utmost importance to optimise and efficiently implement each proposal.

37 Report on Agenda Item United States Approach to Safety Management System (SMS) Implementation at Airports The United States informed that it fully endorses the ICAO initiative to implement SMS for airport operators in accordance with adopted amendments to ICAO Annex 14. The FAA believes the SMS requirements provide practical tools for systemic risk management and meet requirements of existing United States legislation. To this end, the FAA is developing an airport operator SMS standard. Improvement to the Runway End Safety Areas in the United States The United States informed that it has placed a high priority on improving runway end safety areas (RESA) at commercial service airports to meet current standards. The number of runways that substantially meet RESA standards has increased from 55% in 2000 to 72% in FAA s goal is to have all possible improvements completed by 2015 when as many as 87 % of the runways will substantially meet RESA standards. Status of Engineered Materials Arresting System Installations in the United States The United States informed that the FAA places a high priority on improving runway end safety areas (RESA) at commercial service airports to meet current standards. Since many airports are constrained and construction of a full RESA is not possible, FAA, in partnership with industry representatives, developed an Engineering Materials Arresting System (EMAS) in the 1990s. EMAS consists of a lightweight concrete material that crushes under the weight of an aircraft s landing gear when it leaves the runway surface. In many situations, EMAS installations meet RESA standards even when standard RESA dimensions are not attainable. Through FAA s leadership, EMAS continues to be deployed at airports throughout the United States and it has proven to successfully stop aircraft overruns on several occasions. Progress of the Airport Cooperative Research Program (ACRP) The United States presented information that the Airport Cooperative Research Program (ACRP) carries out applied research on problems that are shared by airport operating agencies throughout the world. The ACRP undertakes research in a variety of airport subject areas on topics that existing research programs do not adequately address. An example of a recently completed project is Innovative Finance and Alternative Sources of Revenue for Airports (ACRP Synthesis 1) Appendix I to this part of the Report presents the AGA/AOP tasks requiring follow-up. After the review of these matters, the Meeting formulated the following Conclusion: CONCLUSION 9/2 FOLLOW-UP AND PRIORISED ATTENTION TO AGA/AOP ISSUES That, taking into account the importance of AGA/AOP issues on safety, the numerous existing deficiencies in this field and their negative impact on the results of the USOAP audits, the C/CAR States/Territories:

38 2-16 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 a) follow-up on the development of AGA/AOP issues presented in Appendix I to this part of the Report; b) prioritise the implementation of action plans for AGA/AOP deficiencies; and c) adopt the regulations and other relevant measures in order to improve AGA/AOP safety. Other ATM matters Catalogue of ATS Contingency Plans The Meeting recalled that GREPECAS Conclusion 13/68 - ATM Contingency Plans for the CAR/SAM Regions urged States/Territories/International Organizations to develop contingency plans for the airspace under their jurisdiction and then to establish coordination for bilateral or multi-lateral agreements with States/Territories/International Organizations responsible for adjacent airspace, encouraging the use of guidance approved by GREPECAS contained in Appendix AO to Agenda Item 3 to the report of the GREPECAS/13 Meeting Subsequently, the GREPECAS/14 Meeting took note of the recognition made by the Air Navigation Commission to develop regional guidelines to prepare ATS contingency plans, including measures to support aircraft operations for humanitarian aid and natural disasters. GREPECAS, upon request of the Air Navigation Commission, developed, and through Conclusion 14/50 Catalogue of CAR/SAM ATS Contingency Plans, adopted a Catalogue of ATS Contingency Plans requesting the CAR/SAM Regions States/Territories/International Organizations to provide updated information on the current status of their contingency plans, their point-of-contact, and a general description of the facilities that ensure the continuity of ATS service The Meeting noted that in accordance with the Regional Air Navigation Plan, States/Territories responsible for ensuring air traffic services within particular portions of airspace should implement measures to ensure international civil aviation safety in case of a partial or total interruption of air navigation services in coordination with other States/Territories/International Organizations, airspace users and with ICAO. A designated point-of-contact (PoC) must be able to carry out appropriate coordination with adjacent units and facilities in order to ensure international air traffic flow, as the contingency plan and actions allow, to restore limited service In compliance with the provisions of Annex 11, the temporary lack of air navigation services due to contingencies represents a deviation of the Air Navigation Regional Plan (Doc 8733). This situation requires performance of broad regional coordination among all involved parties. After coordination and agreement between all the concerned parties, the ATS Contingency Plans should be delivered to ICAO, who will keep them updated and perform relevant coordination.

39 Report on Agenda Item The Meeting noted that the CAR Region is an enormous area of potential hurricanes and volcanic activity, which requires contingency plans for these events. Based on the ICAO guidelines, the First Caribbean Working Group Meeting (CAR WG/1) recommended specific coordination measures for hurricanes and volcanic ash contingency events for eventual application. This will ensure the coordination and effective management of traffic flow among ATS units in the CAR Region. As mentioned in para above, Appendix H to Agenda Item 2 of the CAR/WG/1 Meeting presents the Regional Caribbean Contingency Procedures For Hurricane Volcanic Ash. It is necessary that States develop their own procedures for these events based on regional guidelines for inclusion in their ATS contingency plans The Meeting noted that the ICAO NACC Regional Office has requested, on various occasions, that States/Territories/International Organizations submit their ATS contingency plans in order to coordinate them with interested parties and with ICAO Headquarters for approval by the ICAO Council. In accordance with GREPECAS guidelines, a Catalogue describing the Contingency Plans of the CAR Region States/Territories/International Organizations, including points-of-contact which have been provided to the NACC Office, is included in Appendix J to this part of the Report Based on follow-up to the aforementioned ATS contingency plan issue, the Meeting formulated the following Conclusion: CONCLUSION 9/3 REGIONAL HARMONISATION, COORDINATION AND UPDATING OF ATS CONTINGENCY PLANS 2007 CYCLE That, C/CAR States/Territories that have not yet done so, in order to complete and facilitate the application of ATS contingency plans and the Regional ATS Contingency Plans Catalogue: a) include in their respective ATS contingency plans the regional contingency procedures for the coordination of hurricanes and volcanic ash; b) in accordance with GREPECAS Conclusion 14/50, provide the ICAO NACC Regional Office with updated information on their respective ATS contingency plan and PoC by 31 December 2007; and c) support and participate in the work of the Caribbean ATM Task Force in order to review and contribute to ATS contingency plans among ATS units and with airspace users. Lessons Learned on Air Traffic Flow Management (ATFM) in North America The Meeting noted that GREPECAS formulated Conclusion 14/49 - Adoption of the CAR/SAM ATFM Operational Concept, urging CAR/SAM States/Territories/International Organizations to adopt the CAR/SAM ATFM Operational Concept (ATFM CONOPS) shown in Appendix X to Agenda Item 3 of the GREPECAS/14 Report, and to establish a work programme for the implementation of the ATFM CONOPS.

40 2-18 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item The Meeting noted that many elements of ATFM contained in the CAR/SAM Regional ATFM CONOPS document have been developed, tested, and implemented in other States and regions. Air traffic service providers, airspace users, and other system stakeholders in the CAR/SAM regions can now benefit from the ATFM development work and lessons learned by other States and regions. Some of these key lessons learned, as well as some of the significant operational benefits, are based on the ATFM work and coordination accomplished to date between Centro de Control de Flujo de Mexico (CCFMEX), NAV CANADA National Operations Centre (NOC), and the United States Air Traffic Control System Command Center (ATCSCC) The Meeting agreed that it is very useful to take into account the lessons learned by Canada, Mexico and United States on air traffic flow management shown in Appendix K to this part of the Report and the operational benefits that have been realised to date by other States and Regions. Taking into account these facts and considerations, the Meeting formulated the following Conclusion: CONCLUSION 9/4 SUPPORT FOR THE DEVELOPMENT OF THE CAR/SAM ATFM OPERATIONAL CONCEPT (ATFM CONOPS) CYCLE That, C/CAR States/Territories: a) support the CAR/SAM ATFM CONOPS formulated in GREPECAS Conclusion 14/49; and b) take into account the main lessons learned by other States and Regions in ATFM presented in Appendix K to this part of the Report. Other CNS issues Status of the VSAT MEVA II network and of its interconnectivity with the REDDIG network process Additionally to the follow-up carried out by the First Meeting of the Caribbean Working Group held in Port of Spain, Trinidad and Tobago, from 21 to 23 June 2007, the Meeting noted the status of the VSAT MEVA II Network (digital communications network in the CAR Region), as well as the status of its interconnection with the VSAT South American Network (REDDIG). Appendix L to this part of the Report presents an updated summary of the MEVA II network status and its interconnection process Moreover, the Meeting made an analysis of the results of the consultation process made with MEVA II and REDDIG Member States, Territories and one International Organization, which was conducted by the ICAO NACC and SAM Regional Offices, as follow-up to the Conclusions from the Fourth MEVA II / REDDIG Coordination Meeting (MR/4) held in Lima, Peru, in March The Meeting noted that the MEVA II / REDDIG Memorandum of Understanding (MoU), prepared by the MR/4 Meeting, was circulated by the ICAO NACC Regional Office to the MEVA II network Member States, Territories and one International Organization through letter N 1/3.6.3 EMX0282, dated 23 March 2007.

41 Report on Agenda Item Likewise, the Meeting was informed that the Action Plan for the MEVA II / REDDIG Interconnection, also prepared by the MR/4 Meeting, was reviewed by the GREPECAS/14 Meeting; the results are presented in Appendix Z to the report of the mentioned Meeting. As a result of these actions, GREPECAS drafted Conclusion 14/52 Review for the Adoption of the Memorandum of Understanding and Implementation of the Action Plan for the MEVA II / REDDIG Interconnection Moreover, the Meeting noted that a technical-economical request for proposal (RFP) for the MEVA II / REDDIG interconnection was forwarded to the Members of the MEVA II / REDDIG networks for review and approval (letter sent to MEVA II Members Ref. N 1/3.6.3 EMX0487, dated 17 May 2007) Based on these facts, the Meeting analysed of the consultation process and response to the MoU and RFP for the MEVA II / REDDIG interconnectivity. Appendix M to this part of the Report presents a summary of the responses received regarding the consultations issued to the MEVA II and REDDIG members, essentially on MoU and MEVA RFP for the MEVA II / REDDIG interconnectivity As a result of the analysis of the responses received regarding the MoU and MEVA RFP consultations for the MEVA II / REDDIG interconnectivity, the Meeting reviewed and adopted the premises presented in Appendix N to this part of the Report In view of the follow-up made to this matter, the Meeting formulated the following Conclusion: CONCLUSION 9/5 SUPPORT FOR THE MEVA II AND REDDIG INTERCONNECTIVITY PROCESS 2007 CYCLE That, States/Territories/International Organization of C/CAR members of the MEVA II VSAT network; a) fully support the continuation of the interconnectivity process of this network with the South American VSAT network (REDDIG) in accordance with the premises presented in Appendix N to this part of the Report; b) consider of high importance to adopt and sign the Memorandum of Understanding (MoU) for the MEVA II and REDDIG interconnectivity; and c) participate in the Fifth MEVA II/REDDIG Coordination Meeting scheduled to be held in the ICAO NACC Office, Mexico, 3 to 5 October 2007.

42 Appendix A to the Report on Agenda Item 2 2A-1 APPENDIX A CONCLUSIONS OF THE CAR/WG/1 MEETING APPROVED BY THE C/CAR DCA/9 MEETING CONCLUSION 1/1 That: IMPLEMENTATION OF AIR NAVIGATION SYSTEMS IN THE CAR REGION a) States/Territories/International Organizations develop and implement an action plan as a follow-up to the results of GREPECAS/14, shown in Appendix C to this part of the report (refer to the Appendix to WP/04 of the CAR WG/01 Meeting) and forward before 29 February 2008 to the ICAO NACC Office their respective action plan and progress achieved; b) the Working Groups of the CAR Region, assisted by ICAO, align its CAR Region planning and implementation work with the ICAO Strategic Objectives, the Global Air Navigation Plan and the Conclusions of GREPECAS; and, c) ICAO assists the States/Territories/International Organizations in developing and implementing their action plans and examining the terms of reference of the CAR Region working groups. CONCLUSION 1/2 CREATION OF A CAR ATM TASK FORCE That, based in the existing Terms of Reference for the different subregional Working Groups (E/CAR, C/CAR, and Central America): a) ICAO NACC Office organize in early 2008, a CAR ATM Task Force Meeting to develop an ATM Regional Action Plan for seamless CAR ATM System, based in the Appendix A to this part of the report (refer to Appendix I to Agenda Item 5 of the report of the GREPECAS/14 Meeting), to be presented in the next CAR/WG Meeting; and, b) States/Territories/International Organizations, nominate its ATM experts to integrate the ATM Task Force Group of the Caribbean. CONCLUSION 1/3 ENDORSEMENT TO WATRS PLUS PROJECT That, a) States/Territories/International Organizations of the CAR Region endorse the WATRS PLUS Project implementation work in 5 June 2008; and,

43 2A-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 b) ICAO takes the necessary measures to distribute the proposals for amendment for the NAT and CAR Regions to the Regional Supplementary Procedures (SUPPs, Doc 7030) for the implementation of the 50 NM lateral separation and redesign of ATS routes in the WATRS airspace, as it corresponds. CONCLUSION 1/4 REVIEW OF THE MULTILATERAL SAR AGREEMENT MODEL That, a) ICAO take the appropriate actions to organize in early 2008, a CAR SAR meeting; and b) States, Territories and International Organizations appoint SAR experts to attend Regional CAR SAR meetings, to review the Multilateral SAR Agreement model for the CAR Region, as shown in the Appendix to this report (refer to the Annex to this Appendix). CONCLUSION 1/5 PROPOSAL FOR AMENDMENT TO THE FASID TABLE CNS 2A That the ICAO NACC Regional Office forward the corresponding proposal for amendment of the FASID Table CNS 2A AMS and AMSS related to, a) the relevant requirements to the CAR Region States/Territories, as included in Appendix C to this part of the report (refer to the Appendix E to WP/11 of the CAR WG/01 Meeting; and b) modify the format of the FASID Table CNS 2A combining all the communication requirements columns to only one column titled A/G data. CONCLUSION 1/6 PRELIMINARY REGIONAL APPROACH FOR THE IMPLEMENTATION OF THE INTERNET PROTOCOL FOR AMHS That when States/Territories/International Organizations plan and implement their respective AMHS systems, they keep into account, in an interim manner, the Preliminary Regional approach for the implementation of the Internet Protocol for AMHS which is presented in Appendix G to this part of the report (refer to WP/18 of the CAR WG/01 Meeting), until the GREPECAS considerations on this topic are issued.

44 Appendix A to the Report on Agenda Item 2 2A-3 CONCLUSION 1/7 ESTABLISHMENT AND IMPLEMENTATION OF AN ACTION PLAN FOR THE IMPLEMENTATION OF REQUIRED GROUND-GROUND AND AIR-GROUND VOICE AND DATA COMMUNICATIONS That States/Territories/International Organizations: a) review, complete and implement their respective action plan for the implementation of the ground-ground and air-ground voice and data communications, based on the format presented in Appendix H to this part of the Report (refer to Appendix D to this part of the Report); and b) forward the Plan mentioned in a) to the ICAO NACC Regional Office no later than 29 February CONCLUSION 1/10 FOLLOW-UP THE ACTIVITIES ON GNSS That, the States/Territories/International Organizations: a) follow-up the GNSS-related SARPs and GNSS related ICAO guidelines and policies; b) review and start actions to continue the implementation of GNSS basic services; c) follow-up the activities and results of the studies and trials of the regional; and d) the activities and results of the projects RLA/00/009 and RLA/03/902, which are related to the solution for the SBAS implementation and other GNSS augmentation systems. CONCLUSION 1/11 ESTABLISHMENT AND IMPLEMENTATION OF AN ACTION PLAN FOR THE GNSS IMPLEMENTATION That States/Territories/International Organizations, a) review, complete and implement their respective action plan for the GNSS implementation, based on the Plan shown in Appendix K to this part of the report (refer to Appendix D to this part of the Report); and b) forward the Plan mentioned in a) above to the ICAO NACC Regional Office, in order to be received before 29 November 2008.

45 2A-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 CONCLUSION 1/12 ADS-C TRIALS IN THE CAR REGION That, Trinidad and Tobago be urged to conduct ADS-C trials with the following tentative schedule: i. trials in the Piarco FIR; ii. iii. the data and other results be informed to the ICAO NACC Office to be analysed and coordinated through the GREPECAS CNS/SUR Task Force; and present an initial report on the analysis of the trials before 31 July 2008 to enable ICAO and the GREPECAS mechanism to present the results at the GREPECAS/15 Meeting tentatively to be held in October CONCLUSION 1/13 APPLICATION OF MULTILATERATION AS A SURVEILLANCE OPTION That, a) States/Territories/International Organizationsconsider multilateration as a viable option to provide immediate surveillance coverage in geographical areas where secondary radar cannot be effectively deployed and at the same time it provides an economically effective transition to ADS-B when all aircraft are fully and correctly equipped; and b) Trinidad & Tobago be urged to conduct trials in mutilateration along similar guidelines used for the ADS-C trials as a transition path to ADS-B in a medium term. CONCLUSION 1/14 ADS-B TRIALS To urge, a) Cuba to continue its ADS-B trials in the Havana FIR; b) Trinidad and Tobago and the United States to establish and implement an ADS-B trials project in the Piarco FIR ; c) States/Territories/International Organizations from the CAR Region be invited to participate in the Project mentioned in b) above, expanding the trials in other airspaces and follow-up the execution and results of the projects mentioned in a) and b), as well as other initiatives; and

46 Appendix A to the Report on Agenda Item 2 2A-5 d) all States/Territories/International Organizations who conduct trials and other ADS-B related activities, inform the ICAO NACC Office before 31 July 2008 on the status of implementation and results of their activities to ease the analysis and coordination through the GREPECAS CNS/SUR Task Force. CONCLUSION 1/15 ESTABLISHMENT AND IMPLEMENTATION OF AN ACTION PLAN FOR THE SURVEILLANCE SYSTEMS IMPLEMENTATION That States/Territories/International Organizations: a) review, complete the information and execute their corresponding action plan for the implementation of surveillance systems, taking in consideration Appendix P to this part of the report (refer to Appendix E to this part of the Report); and b) forward the Plan mentioned in a) above to the ICAO NACC Regional Office, in order to receive it before 29 February CONCLUSION 1/16 FINALIZING THE REGIONAL PREPARATION AND SUPPORT TO THE UPDATED ICAO POSITION FOR THE WRC-2007 States and International Organizations are urged to: a) who take note of the updated ICAO position for the WRC-2007 presented in Appendix Q (refer to the Appendix to WP/14 of the CAR WG/01 Meeting) and to incorporate it into the positions of their own administrations who will participate at the WRC-2007; b) who are CITEL Member States, to participate in the preparation of common inter-american positions for the WRC-2007, which is being developed by CITEL s Permanent Consultative Committee (CCP.II), supporting the updated ICAO position for the WRC-2007; and c) participate in the WRC-2007 in order to support the updated ICAO position in order to guarantee the availability and protection of the aeronautical radiofrequency spectrum, which is essential to meet the civil aviation demands in a safe, efficient and cost-effective manner.

47 2A-6 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 CONCLUSION 1/17 ESTABLISHMENT AND IMPLEMENTATION OF AN ACTION PLAN FOR THE IMPLEMENTATION OF INTERFACES FOR THE ESTABLISHMENT OF ATM AUTOMATED SYSTEMS AMONG ATS ADJACENT UNITS That States/Territories/International Organizations: a) review, complete and execute their respective action plan for the implementation of interfaces for the establishment of ATM automated systems between adjacent units considering Appendix C to this part of the report (refer to Appendix F to this part of the Report); and b) forward the plan mentioned in a) above to the ICAO NACC Regional Office in order to be received no later than 29 February CONCLUSION 1/18 IMPLEMENTATION OF AN AIS/MAP-AIM ACTION PLAN AND PARTICIPATION OF OFFICERS IN THE SEMINAR ON TERRAIN AND OBSTACLES ELECTRONIC DATA (e-tod) AND THE FOLLOW-UP MEETING That States/Territories/International Organizations, a) follow-up and execute the AIS/MAP-AIM Action Plan presented in Appendix B to this part of the report (refer to Appendix G to this part of the Report), inform the ICAO NACC Regional Office on the results of the implementation of tasks that are relevant to them, in order to receive responses no later than 27 September 2007; b) consider in their training plans the participation of AIS/MAP officers and the designation of AIS experts to participate in the Seminar on Terrain and Obstacles Electronic Data (e-tod), and in the combined AIS follow-up Meeting scheduled as a first alternative in Dominican Republic on the week of 22 October 2007; and c) the ICAO Regional Office consider as a second option to hold the combined Seminar/Meeting in Trinidad and Tobago in the second trimester of 2008 in view of the importance of this fact for the support to the implementation of the ATM system.

48 Appendix A to the Report on Agenda Item 2 2A-7 ANNEX TO THE ATTACHMENT REGIONAL AGREEMENT ON AERONAUTICAL AND MARITIME SEARCH AND RESCUE FOR THE CENTRAL CARIBBEAN 1 INTRODUCTION The present Regional SAR Agreement, subscribed by the Central Caribbean States as follows: Cuba, Dominican Republic, Haiti, Jamaica, Netherlands Antilles, United Kingdom and United States, and it is developed based on the principles and guidelines contemplated in the SAR Manuals and Documents of ICAO and of the IMO. 2 OBJECTIVES This Agreement recognizes the SAR importance and its applicability in the Search and Rescue Region (SRR) of the Central Caribbean, and its objectives are the following: a. Ensure the compliance of the international principles supported by the Convention on International Civil Aviation signed in Chicago on December 7, 1944 (Chicago Convention), ICAO Annex 12, as well as other international instruments related to SAR; b. Through the coordination of efforts, establish an efficient use of all the resources available for the SAR service in the SRR of the Central Caribbean States; c. To assist in the SAR services provisions implementation, according to the Central Caribbean States laws and regulations; d. To direct and promote cooperation among the Parties of this agreement through its respective SAR Units (RCC and RSC), as well as other similar institutions which could help enhance the SAR response capabilities to whomever requires the service; e. Maintain the policies and procedures for the SAR coordination and operations. 3 RESPONSIBILITY AND ORGANIZATION OF THE SAR IN THE CENTRAL CARIBBEAN a) The Central Caribbean States through the Directors of Civil Aviation, are responsible for the Central Caribbean Aeronautical SAR service in the Region (SRR); b) Each Central Caribbean State assumes the responsibility to form a Rescue Coordination Centre (RCC) with the following functions: i) Designate a SAR Mission Coordinator (SMC). ii) Coordinate with the SMC the operative activities for the carrying out of SAR missions. iii) Coordinate with the adjacent RCCs. c) The area of responsibility of the RCCs/RSCs is constituted by its territory and territorial waters and eventually, SAR service operations could cover outside areas;

49 2A-8 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 d) The RCCs/RSCs will maintain close cooperation with the Air, Maritime and ground SAR authorities, and encourage such authorities in the SAR planning to ensure that adequate mutual aid is available; e) The RCCs/RSCs should coordinate immediate assistance to all persons in distress and requiring SAR aid, regardless of their nationality, status or circumstance; f) As indicated in this agreement, each State should establish a SAR National Plan and guarantee the necessary resources for its coordination and execution. 4 POINT OF CONTACT AND EXCHANGE OF INFORAMTION a) Each C/CAR State will designate a SAR Operacional Point of Contact, mainly among the Supervisors of the Rescue Coordination Centres (RCCs); b) The Directors of Civil Aviation of the concern States, will coordinate the issues related to policies and/or this agreement s regulations; c) The objective of the SAR Points of Contact is to facilitate the direct operational coordination among the authorities or SAR facilities; d) The SAR Authorities of the interested Parties, will exchange all the appropriate information in support of this agreement without limiting to: address, telephone, fax, electronic mail of the point of contact, information on SAR operational plans and supporting facilities and the available radio frequencies. 5 GENERAL OPERATIONAL PROCEDURES a) For an emergency alert, the RCCs/RSCs will exchange information among them, and maintain mutually informed in a timely and efficiently manner during operations, using for this purpose all available means; b) Any SAR Centre (RCC/RSC) when receiving emergency information will take urgent measures to provide the appropriate aid; c) The RCCs/RSCs leading SAR operations will cooperate among them whenever necessary and will coordinate their actions focus to this purpose, mutual advise among them according to their capabilities; d) If doubts arises in respect to the main responsibilities of each RCCs/RSCs, as per the coordination of SAR operations, the SMCs of each RCCs/RSCs involved will coordinate in each case by consulting among them determining which of the SMC will have the main responsibility in the coordination of SAR operations; e) Each State exercises their territory sovereignty and will respect the sovereignty of the other State. The States have the humanitarian obligation to safeguard lives of individuals during disasters whenever possible and collaborate with neighbouring countries for this purpose. Therefore, the signatory States agreed to keep in harmony the areas that could be consider as sensitive in the following manner:

50 Appendix A to the Report on Agenda Item 2 2A-9 i) When there is an urgent need that the SAR units of one of the RCCs/RSCs enter in a territory or territorial waters of other RCCs/RSCs, with the purpose to carry out search and/or rescue operations, the permits will be arranged through the diplomatic channels involved, which will proceed according to the correspondent authorization as expedite as possible; ii) To facilitate the coordination and execution of the SAR operations, the RCCs/RSCs involved should be timely and completely informed of all the expected relevant activities; iii) Any SAR Unit receiving information in respect to a distress incident, will immediately take the correspondent actions to help as its capabilities allow or will alert other units that could help and notify the Rescue Coordination Centre or the Sub-centre located in the area of distress. f) To carry out the SAR operations in the SRR of the Central Caribbean, the RCCs/RSCs will implement a SAR Communications system according to the communications and equipment requirements established in the ICAO Document 9731 and in the IMO or other related Documents.; g) The SAR operation requirements should be contained in the National Plans and SAR Operative Procedures Manuals of the RCCs and of the RSCs as indicated by the IAMSAR. 6 MUTUAL COOPERATION a) The RCCs/RSCs will exchange additional information related to specific cases of the SAR service that could be used to improve the SAR operations efficiency. This type of information could include information on SAR units, description of available aerodromes, medical facilities, fuelling, as well as any other resource and useful information for the SAR Service. b) The parties agreed to collaborate in the SAR efforts by: - mutual visits of the parties SAR personnel; - joint training exercises; - cooperate in the procedures formulation, techniques, equipments or SAR means; - exchange of the pertinent SAR information or communications; and - constitute one or more SAR committees as a mean of cooperation for the enhancement of the SAR efficiency.

51 2A-10 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 7 GENERAL PROVISIONS a) None of the information contained in this Agreement will affect in any way some the rights and obligations derived from the international agreements or of the International Law; b) Each State will finance their correspondent activities emerged from this Agreement, unless the parties decide otherwise and, in any case, will not allow a manner of reimbursement of cost to delay response to persons in distress; c) The termination of this Agreement by any of the signatories, will come into effect only after a written advisement with one year in advance by the signatory to the other involved signatories, or, based on the date of execution of a new Agreement; d) The termination, according to para b) above, will not affect SAR operations already initiated, they will keep its course until completed, unless otherwise agreed by the signatories; e) This Agreement will continue applying after its termination in respect to any Administrative or judicial process emerged from measures taken according to this Agreement; f) All the agreements related to SAR between RCCs/RSCs, should be, as far as possible, in accordance with the provisions of this Agreement. The Regional SAR agreements signed previously to this one, will continue in force; g) This agreement enters in force from the signatories signatures. SIGNED in (State) (date) with authentic texts in English and Spanish. BY THE GOVERNMENTS OF BAHAMAS, CUBA, DOMINICAN REPUBLIC, HAITI, JAMAICA NETHERLANDS ANTILLES, UNITED KINGDOM AND UNITED STATES: XXXX Director of Civil Aviation of the United States CNEL. TORRENCE LEWIS Director of the Civil Aviation Authority of Jamaica XXXX Director of Civil Aviation of the United Kingdom S. J. FRANCISCO Director of Civil Aviation of the Netherlands Antilles

52 Appendix A to the Report on Agenda Item 2 2A-11 GRAL. ROGELIO ACEVEDO President of the IACC of Cuba LIC. NORGE BOTELLO Director General of the Institution of Civil Aviation of Dominican Republic JEAN LEMERQUE PIERRE Director of Civil Aviation of Haiti CIRYL SAUNDERS Director of Civil Aviation of Bahamas.

53 2A-12 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 2 CENTRAL CARIBBEAN SEARCH AND RESCUE REGIONS

54 Appendix B to the Report on Agenda Item 2 APPENDIX B ACTION PLAN FOR ATFM IMPLEMENTATION - CAR REGION State/Organization: Date Jun-07 Strategic Objective/ AN-Conf/11 Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa To be developed No. Target Activity Follow-up Action by Deliverable Remarks Target date 1 C, D GPI Develop a regional strategy and work programme for harmonized implementation of ATFM service. Completed E/T/OI Work programme /48 2 D GPI-6 Identify key stakeholders (ATC service providers and users, military authorities, airport authorities, aircraft operators and relevant international organisations) for purposes of coordination and cooperation, using a CDM process. Completed E/T/OI CDM process 2007 CDM guidelines in WP/07. 3 D GPI-7 GPI-7 13/2 Identify and analyse traffic flow problems and develop enhancements in current: airspace organization and management (AOM) and ATS routes structure (unidirectional routes) and SID and STARS; Completed E/T/OI Improvements to operational capacity Valid E/T/OI Airspace improvements 14/48 GPI-6 publication of the correspondant regulation; Valid OACI Amendment to Doc GRPCS/13 GREPECAS has defined main traffic flows and homogeneus CAR/SAM areas. Guidelines are presented in WP/ Publish standards in AIPs. GPI-16 14/48 ATM automation; Completed E/T/OI Action plan of E/T/OI 2007 Additional guidelines are presented in WP/15 from the ones approved by GREPECAS. 2B-1

55 Strategic Objective/ AN-Conf/11 Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 2 APPENDIX B To be developed No. Target Activity Follow-up Action by Deliverable Remarks GPI-21- TBD communication, navigation and surveillance systems; Valid E/T/OI Define requirements 22 GPI-14 aerodrome capacity; Completed E/T/OI Aerodrome Acceptance Rate (AAR) Target date 2007 Guidelines in CAR/SAM ATFM CONOPS. Require to publish capacity. GPI-6 ATS capacity; Valid E/T/OI ATS capacity 2008 Guidelines in the CAR/SAM ATFM CONOPS. Require to determine and publish the capacity. GPI-6 training for pilots and Controllers; and Valid E/T/OI Training Programme 2008 Guidelines are presented in WP/07. GPI-6 13/67 ATS letters of agreement. Valid E/T/OI ATS agreements 2008 ECAR completed. 4 D GPI-9 14/48 Define common elements of situational awareness between FMUs; Valid E/T/OI Enhance situational awareness 2008 Action plan of E/T/OI. 14/48 GPI-9 common traffic displays; Valid E/T/OI Define tools 2008 Analyze ETMS or similar applications. GPI-9 common weather displays (Internet); Valid E/T/OI Define tools B-2

56 Strategic Objective/ AN-Conf/11 Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 2 APPENDIX B To be developed No. Target Activity Follow-up Action by Deliverable Remarks GPI-9 communications (teleconferences, web); and, Valid E/T/OI Define tools 2008 Weekly teleconferences carried out in Piarco FIR between January-April Target date D GPI-6 define daily teleconference/messages methodology advisories. Completed E/T/OI Teleconferences methodology 2007 Guidelines in WP- 07. Requires an agreement. 5 D GPI-6 Develop methods to establish demand/capacity forecasting. Valid E/T/OI Traffic forecast methodology 2008 Electronic tools are being analized D GPI-1 Develop a regional strategy for the implementation of flexible use of airspace (FUA); -assess use of airspace management processes; -improve current national airspace management to adjust dynamic changes in tactical stage to traffic flows; -introduce improvements in ground support systems and associated procedures for the extension of FUA with dynamic airspace management processes; and, D GPI-6 implement dynamic ATC sectorization in order to provide the best balance between demand and capacity to respond in real-time to changing situations in traffic flows, and to accommodate in short-term the preferred routes of users. Valid E/T/OI FUA implementation Valid E/T/OI Dinamic Sectorization 2010 Requires to analize RAN CAR/SAM/3 recommendations B-3

57 Strategic Objective/ AN-Conf/11 Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 2 APPENDIX B To be developed No. Target Activity Follow-up Action by Deliverable Remarks GPI-16 Define common electronic information and minimum databases required for decision support and alerting systems for interoperable situational awareness between Centralized ATFM units. Valid E/T/OI 2010 Analyze ETMS or similar applications. Target date 8 D GPI-6 Develop regional procedures for efficient and optimum use of aerodrome and runway capacity. 9 D GPI-6 Develop a regional ATFM procedural manual to manage demand/capacity balancing. 10 D GPI-6 13/64 Develop a regional strategy and framework for the implementation of a Centralized ATFM unit. Valid E/T/OI Improve aerodrome capacity Valid E/T/OI Regional ATFM Procedures Completed E/T/OI Centralized ATFM strategy 2010 Requires development of methodology to optimize runway occupancy Requires development of regional manual in accordance with SUPPS. GRPCS/13 Regional guidelines in CAR/SAM ATFM CONOPS. 11 D GPI-6 Develop operational agreements between Centralized ATFM units for interregional demand/capacity balancing. Valid E/T/OI Agreements between Central ATFM units B-4

58 Appendix C to the Report on Agenda Item 2 APPENDIX C ACTION PLAN FOR THE FOLLOW-UP AND IMPLEMENTATION OF AIR-GROUND AND GROUND-GROUND COMMUNICATIONS Estado/Organización: Fecha: No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI GREPECAS No. Con/Dec/Pa Target Activity/ Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones A, D GPI-17 13/71 a) Improve or mitigate the VHF and HF/SMA ( R ) coverage 2007 States and International Organizations. 2 A, D GPI-17 13/71 b) Implement required satellite voice communications States and International Organizations. 3 A, D GPI-17 13/71 b) Review and proposal for amendment corresponding to the FASID Table CNS 2A, according to the results of action 13/71 a). States and International Organizations. Compliance with the required coverage Implement the required voice communications Proposal for amendment A, D GPI-17 13/71 c) Inform the ICAO NACC Regional Office regarding the progress on actions a) and b) of Con. 13/71 5 A, D GPI-17 13/72 a) Prepare an execution Plan of the progressive airground data links, based on the Plan of activities and the Implementation Programme presented in Appendixes AW and AX to Agenda Item 3 of the GREPECAS/13 Report. States and International Organizations. States and International Organizations. Information sent 2008 Prepared Plan A, D GPI-17 13/72 b) Review and proposal for amendment corresponding to the FASID Table CNS 2A, according to the results of action 13/72 a). States and International Organizations. Proposal for amendment A, D GPI-17 13/72 c) Inform the ICAO NACC Regional Office regarding the progress on actions a) and b) of Con. 13/72 8 A, D GPI-17 13/74 Forward the proposal for amendment to the ATN Regional Plan format. 9 A, D GPI-17 13/75 a) Analize requirements and prepare plans to implement ATN ground-ground applications, such as AMHS and AIDC. States and International Organizations. ICAO States and International Organizations. Information sent 2008 Proposal for amendment forwarded 2008 Prepared Plan C-1

59 No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 2 APPENDIX C Target Activity/ Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones A, D GPI-17 13/75 a) Inform the ICAO NACC Regional Office regarding the results of action a) of Con. 13/ A, D GPI-17 13/78 Carry out activities for the deployment of the ATN and its applications according to the deadlines and strategies presented in Appendix BA to Agenda Item 3 of the GREPECAS/13 Report. States and International Organizations. States and International Organizations. Information sent 2008 Deployment of the ATN according to planned dates A, D GPI-17 13/79 Develop national plans for the implementation of the AMHS and the AIDC, contributing to the development of the ATM automation. States and International Organizations. Prepared Plan A, D GPI-17 14/53 Forward the proposal for amendment of the FASID Table CNS 2A that was reviewed by the GREPECAS/14. ICAO Proposal for amendment forwarded A, D GPI-17 GRP14 pa Forward the Table format proposal for the ATN airground applications regional plan, presented in Appendix AD to the Report on Agenda Item 3 of the GREPECAS/14 Report. ICAO Proposal for amendment forwarded C-2

60 Appendix D to the Report on Agenda Item 2 APPENDIX D State/Organization: Estado/Organización: ACTION PLAN FOR THE GNSS IMPLEMENTATION FOLLOW-UP - CAR REGION Date/Fecha: No. Strategic Objective/ Objetivo AN-Conf/11 Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action / Acción de seguimiento To be developed by / A ser desarrollado por Deliverable / Entregable Target date / Fecha límite Remarks / Observaciones Recommendations of the AN-Conf/11 for the transition to satellite-based air navigation 1 A, D Rec GPI-21 6/1 b) Adopt measures to achieve, as soon as possible, worldwide navigation capabillity to at least APV I performance. States and air navigation services Providers Adopted measures A, D Rec GPI-21 6/1 c) Take note of the available and upcoming SBAS navigation services providing for APV operations. States and air navigation services Providers Take note A, D Rec GPI-21 6/1 c) Take the necessary steps towards installation and certification of SBAS capable avionics. States and airspace users Installed and certified avionics 2009 New guidelines and regional strategy for the GNSS transition 4 A, D GPI-21 12/45 a) Take into accoun the "Regional Guidelines for the transition to the GNSS" and the "Regional strategy for the introduction and application of non visual aids to approach, landing and departure" States and International Organizations Compliance with the required coverage Studies for a CAR/SAM Regional SBAS solution 5 A, D GPI-21 Tabla 13/84 CNS 3 a) Continue introducing the GNSS in an evolutionary and coordinated manner, according to the ICAO Global Plan. States and International Organizations Introduce GNSS D-1

61 Appendix D to the Report on Agenda Item 2 APPENDIX D No. Strategic Objective/ Objetivo AN-Conf/11 Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action / Acción de seguimiento To be developed by / A ser desarrollado por Deliverable / Entregable Target date / Fecha límite Remarks / Observaciones A, D GPI-21 Tabla 13/84 CNS 3 a) Conducting the studies for a CAR/SAM regional SBAS solution; and applying other augmentations, also taking into account that added benefits should help to justify the cost of reaching the ultimate goal of migrating to the GNSS once ground-based aids are dismantled. States and International Organizations Studies carried out A, D GPI-21 13/84 d) Interested parties in participating in the Project RLA/03/902 should consider the revised rates to join this project. States and International Organizations Participation in the Project A, D GPI-21 13/85 Foster the use of GNSS in diverse sectors of their respective States and disseminate the results of the studies on the solution of SBAS augmentation. States and International Organizations A, D GPI-21 GRP to 28 Follow-up to the studies and results of the regional projects RLA/00/009 and RLA/03/902 on the SBAS augmentation solution in the CAR/SAM Regions. States and International Organizations Consider the results of the studies A, D GPI-21 14/55 Take note that the SBAS solutions proposed for the CAR/SAM Regions should be oriented to achieve at least APV I capability. States and International Organizations Proposed SBAS solution to at least APV I performance 2008 Follow-up to the SARPs and ICAO guidelines and policies on GNSS 11 A, D GPI-21 Reply State Letter Ref.: AN 7/ /31 dated 11 May A, D GPI-21 GRP13 pa Follow-up and implement GNSS in accordance to the SARPs and ICAO guidelines. States and International Organizations Take note and issue comments 2D-2

62 Appendix D to the Report on Agenda Item 2 APPENDIX D No. Strategic Objective/ Objetivo AN-Conf/11 Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action / Acción de seguimiento To be developed by / A ser desarrollado por Deliverable / Entregable Target date / Fecha límite Remarks / Observaciones A, D GPI-21 Tabla 14/56 CNS 3 a) Progressive deactivation of conventional radio aids Analyse the service provided by each NDB station and the existence of procedures with other aids such as VOR/DME and GNSS-RNAV, as well as the aircraft capacity/development that operate in the serviced airspace. States, International Organizations and airspace users Conduced analysis A, D GPI-21 Tabla 14/56 CNS 3 b) Based on the results of the action in 14/56 a) and on the Table format presented in Appendix AF to the Report on Agenda Item 3 of the GREPECAS/14 Meeting, prepare a progressive deactivation plan of NDB stations. States and International Organizations Develop and implement the Plan to deactivate NDB stations. 30-Nov-07 Update of the Regional Navigation Systems Plan 16 A, D GPI-21 Tabla 14/57 Taking into account the results of actions in 15/46 CNS 3 and the GNSS development, to review and propose amendments to the FASID Table CNS 3. States, International Organizations and GREPECAS Amendment to the FASID Table CNS 3 GNSS training activities 17 A, D GPI-21 GRP14 pa Participate in the GNSS Advanced Course that will be held in the ICAO NACC Regional Office in Mexico City from 24 to 28 September States and International Organizations Participate in the GNSS Course 24-Sep-07 2D-3

63 State/Organization: Estado/Organización: Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix E to the Report on Agenda Item 2 APPENDIX E ACTION PLAN FOR THE FOLLOW-UP AND IMPLEMENTATION OF SURVEILLANCE SYSTEMS - CAR REGION Date/Fecha: No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones Global Plan Strategy GPI-09 - Situational Awareness 1 A, D GPI-09 GRP14 pa Take note of GPI-09 - Situational awareness as a global strategy for data-based surveillance implementation. (Apendix A) ICAO SARPs and guidelines on Surveillance Systems 2 A, D GPI-09 Take into account and follow-up the Surveillance Systems SARPs and ICAO guidelines 3 A, D GPI-09 GRP14 pa Preliminary Regional Strategy for the deployment of ADS-B and ADS-C Take into account the "Preliminary Regional Strategy for the Deployment of ADS-C and ADS-B" and followup GREPECAS guidelines regarding the consolidation of this strategy into a Surveillance Systems Regional Unified Strategy." (Appendix B) States and International Organizations States and International Organizations States and International Organizations Knowledge of GPI- 09 from the Global air navigation Plan 2007 Knowledge and application of the Surveillance SARPs Preliminary regional strategy used to plan and deploy ADS. Follow-up to the evolution Initiatives for the implementation of ADS-B, ADS- C as well as other Surveillance Systems 4 A, D GPI-09 13/87 Assess the convenience to establish and implement ADS-B trials, as well as other surveillance systems. States and International Organizations ADS-B Trials A, D GPI-09 Tabla CNS 4A GRP14 pa Continue the adoption of initiatives for the ADS-B, ADS-C and other surveillance systems planning and implementation, according to operational requirements. (Appendix C) States and International Organizations Established initiatives E-1

64 No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix E to the Report on Agenda Item 2 APPENDIX E Target Activity / Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones A, D GPI-09 Tabla CNS 4A GRP14 pa Update of the Surveillance Systems Regional Plan Considering the results of the previous actions and the development of the Surveillance Systems, to review and propose amendments to Table CNS 4A - Surveillance Systems of the FASID. States and International Organizations Amendment to Table CNS4A, FASID A, D GPI-09 11/47 12/48 12/49 13/88 Radar data exchange Establish and implement bilateral/multilateral agreements for radar data exchange. States and International Organizations Radar data exchange established 30-Jun-05 2E-2

65 Appendix F to the Report on Agenda Item 2 APPENDIX F ACTION PLAN FOR THE IMPROVEMENT AND DEVELOPMENT OF ATM SITUATIONAL AWARENESS - CAR REGION Organization: Date Jun-07 Strategic Objective/ Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa To be developed No. Target Activity Follow-up Action by Deliverable Remarks Near term (2010) Target date 1 D GPI-9 14/43 a) Identify the feasibility to establish the bilateral/multilateral agreements for ATM automated systems. Valid E/T/OI Agreements for ATS automated systems 2 D GPI-9 14/44 Identify the automation level required according to the ATM service provided in airspace and international aerodromes, assessing: - operational architecture design, - characteristics and attributes for interoperability, - data bases and software, and - technical requirements Valid E/T/OI Requirements for ATM surveillance 3 4 D GPI-7 Tables CNS1A CNS1C 12/37 D GPI-9 13/79 Improve ATS voice and data interfacility communication. Valid E/T/OI Implement flight plan data processing system and electronic transmission tools. Valid OACI Implementation of FASID Table 1-A, and identify other ATS comms. requirements Improve ATM surveillance 5 6 Table D GPI-9 14/48 CNS 4A D GPI-9 14/44 Implement radar data sharing programs where benefits can be obtained. Valid E/T/OI Develop situational awareness training programmes for pilots and controllers. Valid E/T/OI Improve ATM surveillance ATM situational awareness training programmes 2F-1

66 Strategic Objective/ Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix F to the Report on Agenda Item 2 APPENDIX F To be developed No. Target Activity Follow-up Action by Deliverable Remarks Table Implement ATM surveillance systems for situational Improve ATM D GPI-9 14/44 traffic information and associated procedures. Valid E/T/OI capacity CNS 4A Target date 2F-2

67 Strategic Objective/ Global Plan/ GPI Regional Plan / FASID GREPECAS No. Con/Dec/Pa Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix F to the Report on Agenda Item 2 APPENDIX F To be developed No. Target Activity Follow-up Action by Deliverable Remarks AIDC D GPI-9 12/31 Valid E/T/OI 9 D GPI-9 12/31 Implement ATS automated message exchanges, as required - FPL, CPL, CNL, DLA, etc. Implement automated radar handovers, where able. Valid E/T/OI Improve ATM capacity Target date 10 A, D GPI-16 12/31 Implement ground and air electronic warnings, as needed -Conflict prediction -Terrain proximity -MSAW -DAIW -Surveillance system for surface movement Valid E/T/OI Improve ATM safety management 11 D Tables GPI-17 CNS4A, 13/72 Implement data link surveillance technologies and ATN applications: ADS, CPDLC, AIDC, as required. Valid E/T/OI Improve ATM surveillance CNS1B Medium term (2015) D GPI- 18/19 12/31 14/44 D GPI-6 14/44 Implement additional/advanced automation support tools to increase sharing of aeronautical information -ETMS or similar -MET information -AIS/NOTAM dissemination -Surveillance tools to identify airspace sector constraints. -A-SMGC in specific aerodromes, as required. Implement teleconferences with ATM stakeholders. Valid Valid E/T/OI E/T/OI Improve ATM surveillance Improve CDM Process 2F-3

68 Appendix G to the Report on Agenda Item 2 APPENDIX G ACTION PLAN FOR THE FOLLOW-UP AND IMPLEMENTATION OF AERONAUTICAL INFORMATION MANAGEMENT - CAR REGION GREPECAS/14 reviewed the appliation of human factors in Aeronautical Information Management (AIM) and its application, as well as the need for developing a manual containing the guidelines on human factors and an implementation plan. State/Organization: Estado/Organización: No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Date/Fecha: Target date/ Fecha límite Remarks/ Observaciones ICAO SARPS and guidelines on WGS84 system 1 A, D GPI/20 AIS 5 Table GRP C.12/8 7 Resolve, under the ICAO NACC Office coordination, the discrepancies of the WGS-84 coordinates of common points in the adjacent FIRs, published in the AIPs of the States/Territories of the Caribbean and their adjacent regions. The NACC Regional Office should be informed on the progress attained with regard to WGS-84 coordinates publication agreements States, Territories and International Organizations Publication in the AIPs of WGS-84 coordinates of the bordering points of adjacent FIRs. 31/12/07 To date, no information in the Regional Office indicates that these discrepancies in the area have been resolved. 2 A, D GPI/20 AIS 5 Table GRP C. 12/87 ICAO SARPs and guidelines on WGS84 system Contribute to the coordination and follow-up of the total implementation of WGS-84 in the Caribbean States/Territories. The NACC Regional Office should be informed on the progress attained with regard to WGS-84 coordinates publication agreements in the respective AIPs. States, Territories and International Organizations Knowledge and application of Annex 15 SARPs. 31/12/07 The harmonization of the bordering FIRs coordinates for the CAR Region is still pending 3 A, D GPI/18 GRP C. 14/36 ICAO SARPs anon AIS/MAP quality system. Carry out the coordination, assistance and follow-up of the implementation of a standard AIS/MAP Quality Assurance System in the Caribbean States/Territories. The ICAO NACC Office should be informed on the status of implementation of the quality management system of the States/Territories. States, Territories and International Organizations Knowledge and application of Guidance Manuals on AIS/MAP Quality System. GREPECAS/14 approved a conclusion on the adoption of part 4 of the Guidance Manual for the Implementation of an AIS/MAP Quality System in the CAR/SAM Regions 2G-1

69 Appendix G to the Report on Agenda Item 2 APPENDIX G No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones A, D GPI/09, GPI/18 GRP C. 14/39 ICAO SARPs and guidelines on digital charts and terrai and obstacle electronic data. Promote, with the assistance of the ICAO NACC Office, training actions related with the correct application and effective compliance with the quality requirements of the aeronautical data established in the ICAO Annex 15, in support of the electronic terrain and obstacle data determination e-tod mentioned in Annex 15, Chapter 10 and Appendix 8 as referenced in Doc Guidelines for Electronic Terrain, Obstacle and Aerodrome Mapping Information. The civil aviation authorities of the Region should seriously consider the participation of AIS/MAP experts at this important event. States, Territories and International Organizations Attendance in seminars and courses related to e-tod implementation. 22/10/07 The ICAO Council approved a Special Implementation Project (SIP) aimed at training, through a Seminar on the new standards derived from the amendments to Annexes 4 and 15 according to the development of CNS/ATM systems in the CAR/SAM Regions on e-tod, where the importance of holding a training event on the understanding and interpretation of the tables of quality requirement of aeronautical and electronic data on terrain and obstacles will be reviewed. ICAO SARPs and guidelines on AIS/MAP automation system. 5 A, D GPI/18 GRP C. 14/40 Recommend the necessary actions to develop and assist States/Territories with implementing the AIS Automation Plan approved for the Caribbean developing the relevant databases. During the GREPECAS/14 Meeting, it was reported that ICAO would have the Global Model for the Exchange of Aeronautical Information/Data (AIXM) ready by end 2007, and therefore, ICAO was urged to define the corresponding guidelines as soon as possible. States, Territories and International Organizations CAAs are requested to consider the participation of AIS/MAP experts in this important event. ICAO Council informed on assistance to formalize a regional co-operation project to help solving the AIS deficiencies among which the following stand out: Digital development of aeronautical charts for visual or instrumental navigation, Quality assurance, Automation, Diffusion of AIPs by electronic means and Implementation and harmonization of WGS-84 coordinates. 2G-2

70 Appendix G to the Report on Agenda Item 2 APPENDIX G No. Strategic Objective/ Objetivo Global Plan/ Plan Mundial - GPI Regional Plan / Plan Regional - FASID GREPECAS No. Con/Dec/Pa Target Activity / Actividad Meta Follow-up Action/ Acción de seguimiento To be developed by/ A ser desarrollado por Deliverable/ Entregable Target date/ Fecha límite Remarks/ Observaciones Update to the Air Navigation Plann 6 A, D GPI/18 GRP C. Review, propose actions and follow-up on the implementation of AIS/MAP requirements 14/41 y established in the CAR/SAM ANP and in 14/59 GREPECAS conclusions The NACC Regional Office should be notified on the action plans to resolve the AIS/MAP deficiencies. States, Territories and International Organizations Amendments to FASID AIS Tables. 31/12/07 The Table of Deficiencies controls the follow-up of the implementation of AIS/MAP requirements established in the ANP. In most cases, the table is not updated. 7 A, D GPI/18 GRP D. 14/63 Guidance material on human factors Study the elements of human factors applied to the AIS/MAP, in accordance with the AIS/MAP/SG/10 Meeting results. The QM/TF will develop a Manual containing the guidelines on human factors and a plan for its implementation in the AIM. States, Territories and International Organizations Knolwedlge and application of Guidance Manuals on AIS/MAP human factors to be developed by the QM/TF. The AIS/MAP Quality Management Task Force of the GREPECAS AIM Subgroup, in its new Terms of Reference and Work Programme, taking into account Standard ISO 001:2000 concerning Human Resources Management, has foreseen the development of relevant guidelines for determining the proficiency of AIS/MAP personnel. 2G-3

71 APPENDIX H ACTION PLAN FOR THE RESOLUTION OF EACH ONE OF THE REGIONAL AIR NAVIGATION DEFICIENCIES PLAN DE ACCIÓN PARA RESOLVER CADA UNA DE LAS DEFICIENCIAS REGIONALES DE NAVEGACIÓN AÉREA State/Intl. Organization: Estado/Org. Internacional: Date/Fecha: ID Identificación de la deficiencia usando el formato AREA-NUM- REG Identify the deficiency using the format AREA-NUM- REG Deficiency/ Deficiencia Descripción exacta de la deficiencia tal y como aparece en la Base de Datos Exact description of the deficiency as appears in the Databank Corrective Action/ Acción correctiva El Estado deberá informar la acción correctiva propuesta o que llevará a cabo, tomando en cuenta la acción ya descrita por la Secretaría State must inform the proposed corrective action or to be carried out, taking into account the action described by the Secretariat Date of Correction/ Fecha de corrección Fecha estimada para concluir la acción correctiva de la deficiencia, indicando al menos el año en que se finalizará Estimated date for the conclusion of the corrective action of the deficiency, indicating at least the year in which it will be completed Executing Body/ Organo Ejecutor Responsable de llevar a cabo la acción correctiva Responsible of carrying out the corrective action Difficulties encountered/ Dificultades encontradas Mencionar cualquier dificultad encontrada o que se pueda presentar para la adecuada implementación de la acción correctiva. Indicate any difficulty encountered or that could appear for the adequate implementation of the corrective action Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix H to the Report on Agenda Item H-1

72 Appendix I to the Report on Agenda Item 2 2I-1 APPENDIX I ACTIVITIES RELATED TO THE AGA FIELD IN THE CAR REGION REQUIRING FOLLOW-UP ACTION Fifth Meeting of the GREPECAS Aerodromes and Ground Aids / Aerodrome Operational Planning Subgroup (AGA/AOP/SG/5) The Meeting was held in Montevideo, Uruguay, from 20 to 24 November It was attended by 46 participants representing 16 States, 3 International Organizations, members of the Subgroup and participants from 2 States of the CAR/SAM Regions. The detailed information on this Meeting can be found on the GREPECAS website. Review of AGA deficiencies During the AGA/AOP/SG/5 Meeting, IATA suggested that States and Territories establish the exchange of their database information with the correspondent ICAO NACC and SAM Regional Offices. In this regard, it is necessary that Civil Aviation Authorities of the States/Territories access the GREPECAS Air Navigation Deficiencies Database (GANDD) to update their corresponding State s information, mainly the action plan for each deficiency, specifying corrective actions, the completion date and resource allocation. The GANDD came into effect on October As of today, few States/Territories/International Organizations have accessed the GANDD in order to update relevant information. CAR Region deficiencies total 467, of which 256 (55%) belong to AGA; 48% are urgent (U). These numbers demonstrate the priority for Civil Aviation Authorities to require Airport Administrations to initiate and execute corrective and specific actions to solve deficiencies in the short term. Translation of the ICAO Regional Manual on Airports Maintenance The Latin American and Caribbean Association of Airfield Pavement (ALACPA), provided GREPECAS with the English and Spanish versions of the ICAO Regional Airports Maintenance Manual as requested. This document will be available for States and Territories soon. Aerodromes Emergency Plans (AEP) and Emergency Operational Centres (EOC) The survey results from States/Territories of the CAR Region on Emergency Plans and Emergency Operations Centres show that a significant number of States did not respond. Regardless of the above, it is reported that of a total of 134 international airports in the CAR Region (ANP CAR/SAM-Tables AOP), only 60% have updated their emergency plans, their emergency operational centres or have carried out at least one general exercise of the plan as required every 2 years.

73 2I-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix I to the Report on Agenda Item 2 Airport Certification and Operational Safety Management System (SMS) Based on the survey by the Air Navigation Aerodromes Section, ICAO Montreal, 5 States of 29 have certified their international airports (ANP CAR/SAM AOP Tables); 3 are in progress and 21 are finalizing their basic documentation. Regarding SMS implementation, no States have put SMS into practice based on the terms of reference established in the ICAO SARPs. As mentioned in par. 2.3, only 14 States responded to the survey requested by the AGA Section. As such, the true situation of States is unknown. Most importantly, it is unclear where to focus necessary efforts to assist States and Territories in the process. Annex 14 and Universal Safety Oversight Audit Programme (USOAP) The USOAP Programme has been conducted in the following NACC Region States: Canada (2005); Costa Rica, El Salvador (2006); Trinidad and Tobago (2007); in the coming next months: Jamaica and United States (October 2007); Antigua and Barbuda, Grenada, Guatemala, Mexico, St. Kitts & Nevis, St. Lucia, and St. Vincent & the Grenadines, (November 2007); next year: Cuba (January 2008) and Dominican Republic (February 2008). The most recurring observations found during the USOAP audits are: basic aviation legislation does not include aerodrome certification and the Civil Aviation Authorities (CAA) are not clearly authorized to carry out the certification process. Regulations for design and operation of aerodromes are not developed by the CAA; uniformity of standards for aerodrome operational safety do not exist; personnel that should carry out aerodrome certification do not have the necessary training to verify all the aspects that aerodrome certification requires. Personnel in charge of aerodrome certification do not have the proper training to permit efficient execution of this process. The number of personnel is insufficient and are not qualified to perform such functions; personnel are not familiar with equipment, databases, and necessary elements to effectively manage the aerodrome certification process and SMS implementation. Progress in the activities of the CAR/SAM Regional Bird Wildlife Hazard Prevention (CARSAMPAF) Committee The Committee organized the Fourth International Conference on Bird/Wildlife Hazard Prevention, (Panama City, Panama, from 4 to 7 December 2006). During the Conference, the level of maturity reached by this Committee was demonstrated by an invitation from the European, Canadian and United States International Committees to work jointly. According to the ICAO NACC Regional Programme, the Fifth Conference of the Committee will be held in Dominican Republic during the first week of December 2007.

74 Appendix I to the Report on Agenda Item 2 2I-3 Progress on the activities of the Latin American and Caribbean Association of Airfield Pavement (ALACPA) The last event of the Association was held in Bogota, Colombia, in July The issues dealt with were of a high academic level, contributing to enhanced knowledge among the professionals involved in the supervision and implementation activities of maintenance plans for paved and non-paved movement areas of aircraft. Review of the materials related to the Air Navigation Plan In this regard, it is necessary to point out two aspects. First, to inform on the activities of the CAR/SAM Traffic Forecasting Group, which assists States and Territories of the Region to achieve a regional and local visions based on an accurate forecast and properly balance the demand and capacity of the aeronautical system. The second aspect relates to the untimely communication received from States and Territories regarding updates to AOP Tables of the CAR/SAM ANP Vol. II, when important changes are clearly known and are already implemented by the States and Territories with respect to horizontal infrastructure and service levels of the airports listed in the mentioned document. Airports Environmental Management System The ICAO NACC Regional Office considers it very important that the CAA together with the airports administrations of States and Territories carry out implementation programmes on environmental management systems, which include inventory management of emissions and aircraft noise, the use of terrain in neighboring areas adjacent to airports and, among other aspects, environmental impacts. This process should also include the participation of local and national environmental authorities. States responses to the proposal for amendment, Annex 14 According to follow-up of State responses to the proposal for amendments to the Annexes, particularly to Annex 14, from a total of 190 States, 23 responded and only few of those provided comments. The conclusion is that States are not considering the submission of a detailed analysis of utmost importance to optimize and efficiently implement each proposal

75 APPENDIX J / APÉNDICE J Catalogue of Contingency Plans of the CAR States, Territories and International Organisations Catálogo de los Planes de Contingencia de los Estados, Territorios y Organizaciones Internacionales CAR Cuba Estado -FIR Punto de Contacto Descripción general de facilidades y servicios que adyacente Status garantizan la continuidad /Adjacent State - Borrador Point of contact General description of facilities and services available FIR Draft Final which ensure continuity Estado State Curazao Estados Unidos United States Haiti Jamaica México Centroamérica Central America Colombia Estados Unidos United States Jamaica Haiti Rep. Dominicana Venezuela Aruba Curazao Bahamas Turks and Caicos Estados Unidos United States Estados Unidos United States Estados Unidos United States Cuba México X ATCSCC X (OFNAC) Mr. Jean Pierre Lemerque X (JCAA) Patrick Stern Randolph Jones X (SENEAM) Mr. Agustín Arellano Mr. Miguel Peláez X CENAMER ACC/FIC Procedimientos respaldo para apoyar los ANS Back up procedures to endorse ANS Observaciones Remarks X ACC Habana Infraestructura de respaldo para asegurar los ANS ATCSCC coordinara con los involucrados, vía los X (SENEAM) Back up infrastructure to ensure ANS protocolos de notificación Mr. Agustín Arellano establecidos, las medidas del Mr. Miguel Peláez plan de contingencia 2J-1 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix J to the Report on Agenda Item 2

76 2J-2 Estado -FIR Punto de Contacto Descripción general de facilidades y servicios que adyacente Status garantizan la continuidad /Adjacent State - Borrador Point of contact General description of facilities and services available FIR Draft Final which ensure continuity Estado State (Air Traffic Control System Command Center - ATCSCC- National Operations Manager - NOM) Haití Office National de l Aviation Civile (OFNAC) Mr. Jean Pierre Lemerque Jamaica (Jamaica Civil Aviation Authority JCAA por /for Kingston FIR) Gran /Grand Cayman México Servicios a la Navegación Haití Rep. Dominicana Trinidad & Tobago Curazao Venezuela X (OFNAC) Mr. Jean Pierre Lemerque X (IDAC) Mr. Norge Botello Mr. Santiago Rosa X TTCAA - Air Navigation Services Division Cuba X ACC Habana Observaciones Remarks Operacional (OCP) ATCSCC will coordinate with stakeholders via established notification protocols operational contingency plan(ocp) measures Estados Unidos United States X ATCSCC Aprobado por el Presidente del Concejo de la OACI X (JCAA) Approved by the President of Jamaica Patrick Stern the Council of ICAO Randolph Jones Curazao X Rolando Emers Rep. Dominicana Curazao Colombia Panamá Haití Centroamérica /Central America Jamaica X (IDAC) Mr. Norge Botello Mr. Santiago Rosa Cuba X ACC Habana Estados Unidos United States X ATCSCC Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix J to the Report on Agenda Item 2

77 Estado -FIR Punto de Contacto Descripción general de facilidades y servicios que adyacente Status garantizan la continuidad /Adjacent State - Borrador Point of contact General description of facilities and services available FIR Draft Final which ensure continuity Estado State en el Espacio Aéreo Mexicano (SENEAM) República Dominicana Instituto Dominicano de Aviación Civil (IDAC) Trinidad & Tobago TTCAA - Air Navigation Services Division (Por /for Piarco FIR) Centroamérica Central America Curazao X Haití X Estados Unidos United States X CENAMER ACC/FIC X ATCSCC Estados Unidos X ATCSCC United States Guyana X Guyana Francesa X French Guiana Venezuela X Suriname X Antigua and X Piarco FIR Barbuda Anguilla Piarco FIR X Barbados Piarco FIR X Montserrat Piarco FIR X Saint Kitts X Piarco FIR and Nevis Saint Lucia Piarco FIR X Saint X Vincent and the Piarco FIR Granadines St. Maarten Piarco FIR X Observaciones Remarks Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix J to the Report on Agenda Item 2 2J-3

78 2J-4 COCESNA (por la FIR Centro América /COCESNA for Central American FIR) Belize Costa Rica El Salvador Guatemala Honduras Nicaragua Nota/Note: Colombia Cuba Jamaica México Panamá Centroamérica Central America Centroamérica Central America Centroamérica Central America Centroamérica Central America Centroamérica Central America Centroamérica Central America X X X X Infraestructura de respaldo para asegurar los ANS acorde al plan de contingencia Back up infrastructure to ensure ANS accordingly to contingency plan X Respaldo de COCESNA para asegurar los ANS Back up from COCESNA to ensure ANS X Respaldo de COCESNA para asegurar los ANS Back up from COCESNA to ensure ANS Columna 1: Indicar Estado, Territorio u Organismo Internacional / Indicate State, Territory or International Organization Columna 2: Indicar Estado, Territorio u Organismo Internacional con quien debe coordinarse el Plan de Contingencia del Estado citado en la Columna 1 / Indicate State, Territory or International Organization with whom the contingency plan of the State mentioned in column 1 should be coordinated Columna 3: Marcar con X en el caso que el Plan de contingencia se encuentre en proceso para su armonización con el Estado en cuestión / Mark with an X in case the contingency plan is in process for its harmonization with the referred State. Columna 4: Marcar con X en el caso que el Plan de contingencia se encuentre armonizado con el Estado en cuestión / Mark with an X in case the contingency plan is in process for its harmonization with the referred State. Columna 5: Indicar Cargo del Punto de Contacto y medio de comunicación a utilizar en caso de ser necesario / Indicate position of the point of contact and communications means to be used, if necessary. Columna 6: Indicar cuáles son, en general, las facilidades y los servicios disponibles mientras el Plan de Contingencia se encuentra activado / Indicate which are, in general, the facilities, available services while the contingency plan is activated. Columna 7: Comentarios adicionales, si los hubiera / Additional comments, if any Coordinado con Panama Coordinated with Panama Coordinado con México Coordinated with Mexico Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix J to the Report on Agenda Item 2

79 Appendix K to the Report on Agenda Item 2 2K-1 APPENDIX K LESSONS LEARNED BY CANADA, MEXICO AND THE UNITED STATES ON ATFM The primary lessons learned during the development and implementation of ATFM between CCFMEX, NOC, and ATCSCC include: a. Involve the customers, airport authorities, and other system stakeholders very early in the ATFM development process. This is the essence of the Collaborative Decision Making. For example, the ACC s, customers and airport authorities have contributed numerous ideas and suggestions regarding the management of flights into congested airports such as Cancun and Los Cabos. By considering their input, we have been able to minimize delays and maximize airport throughput. b. Utilize a common suite of ATFM tools to evaluate air traffic flows, weather conditions, demand, and capacity. As traffic managers in the NAM region, we have come to rely very heavily on the Enhanced Traffic Management System (ETMS). Based on input from system stakeholders, ETMS has developed into a very comprehensive tool that accepts an array of flight plan messages, applies aircraft performance information, displays weather information, and models demand/capacity information. Customers that participate in the Collaborative Decision Making Process (CDM) have direct access to ETMS through an interface designed specifically for them known as the Common Constraint System Display (CCSD). c. Develop ATFM with the neighboring States first. Then develop a regional approach to ATFM. We have learned that the greatest traffic flow challenges exist with the first-tier (neighboring) States. As a result, it is important to develop, coordinate, test, and implement procedures for managing these traffic flows. These procedures then become the basis for bilateral ATFM Letters of Agreement with the first-tier States. This tier-based approach to ATFM allows States the flexibility they need to address specific traffic flow issues and to develop the procedures needed to manage the traffic.

80 2K-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix K to the Report on Agenda Item 2 d. Allow flexible timeframes in which to implement the various aspects of ATFM. We have learned that the development of ATFM is not always a linear process. What looks good in theory is not always feasible in practice. For example, what seemed to be a simple process of flowing traffic smoothly to airports in first-tier States has been impacted by both State regulations and airport management requirements. Consequently, customer concerns and airport management issues had to be evaluated and addressed before flow solutions could be reached. Operational Benefits The ATFM system in the NAM region has realized a number of operational benefits. These include: a. Increased information flow to customers regarding system constraints, route options, and terminal delays. b. Reduced operating costs for customers through fuel savings and crew scheduling due to the type and amount of ATFM information available on a real-time basis. c. Increased situational awareness by the ATFM Command Centers and Flow Management Units regarding air traffic flows and weather conditions. This has contributed significantly to enhancing system safety. d. Increased operational communication and coordination between the ATFM Command Centers in the NAM region. This has contributed to a more efficient use of airspace and the reduction of operational delays. e. Enhanced management of cross-border flows of air traffic, especially during periods of convective activity or periods of reduced terminal capacity

81 Appendix L to the Report on Agenda Item 2 2L-1 APPENDIX L SUMMARY ON THE IMPLEMENTATION STATUS OF THE MEVA II VSAT NETWORK IN THE CENTRAL CARIBBEAN AND THE PROCESS FOR ITS INTERCONNECTION WITH THE SOUTH AMERICAN VSAT NETWORK (REDDIG) 1. The MEVA VSAT network was developed and has been implemented since 1996, mainly in the Central Caribbean, providing voice and data communications for Aeronautical Fixed Services (AFS) between 15 VSAT-equipped nodes in the Central Caribbean and neighbouring zones. MEVA operates in the 4-6 GHz C-band on the PAS-1R satellite and uses SCPC/DAMA technology for bandwidth-on-demand communications and circuit management. This network has made implementation and improvement of the AFTN and ATS speech circuits required for this area in the Air Navigation Plan possible. 2. The States, Territories and International Organizations Members MEVA I, considering the SARPs contained in Annex 10, Vol. III, Chapter 3, as well as the ICAO guidance related to the need not only to satisfy AFS communications requirements, but also aimed at supporting communications, navigation, surveillance and air traffic management services to facilitate the introduction of aeronautical telecommunications network (ATN), recognized the need to update the MEVA Network to facilitate the adoption of protocols and services with common interface equipment based on the reference model for the open system interconnection (OSI) of the International Standardization Organization (ISO), and the MEVA Network interconnection/interoperability achievement with other regional and sub-regional digital networks, such as the South American Digital Network (REDDIG). This initiative is called the MEVA II Network. 3. The MEVA Technical Management Group, integrated by experts from States, Territories and an International Organization, studied in detail the MEVA update aspects toward the MEVA II Network implementation. Such work represented the basis for the Request for Information (RFI) and subsequently the Request for Proposals (RFP) for the MEVA II and the evaluation and selection of the best proposal. This stage of the process culminated with the MEVA/10 Meeting held in Mexico City, December 2004, in which the Civil Aviation Directors approved the Service Provider for the MEVA II Network, as well as the updated Document of Agreement (DOA) for the MEVA II Network, which has been approved through the signatures of Directors of Civil Aviation. 4. The MEVA II Network has been conceived with a satellite technology access VSAT/TDMA/Frame Relay type, through a Full Mesh network topology, the use of PAS 1R satellite with beam directed over United States / Latin America, operation frequencies in the C Band, and vertical linear polarization. All of this contributes to objectives to satisfy the AFS communications required at present, to ease the ATN sub-networks implementation and to achieve interoperability between the MEVA II and REDDIG networks and other CAR Region subregional networks, contributing to the implementation of the new CNS/ATM systems, including the new ATM integrated global system.

82 2L-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix L to the Report on Agenda Item 2 5. During the first months of 2005, the MEVA II TMG finalized Annex I of the MEVA II Document of Agreement, which is a technical document describing the network. Likewise, the transition plan of MEVA to MEVA II was developed. Based on these documents and in accordance with the corresponding national laws, the MEVA II members arranged their contracts with the MEVA II Service Provider. Cuba and Panama established their MEVA contracts through the ICAO Technical Co-operation Bureau. 6. The implementation of the following MEVA II nodes were completed in November 2006: Aruba, Aruba Dominican Republic, Santo Domingo Bahamas, Freeport Haiti, Port-au-Prince Bahamas, Nassau Jamaica, Kingston Cayman Islands, Grand Cayman USA, Miami, FL Cuba, Havana Panama, Panama Netherlands Antilles, Curacao USA, Puerto Rico, San Juan COCESNA, Honduras, Tegucigalpa 7. Regarding the interconnection of MEVA II with VSAT REDDIG, the Fourth MEVA II / REDDIG Coordination Meeting (MR/4) held in Lima, Peru, from 7 to 9 March 2007, reviewed all technical-operational aspects for the implementation of the interconnection solution in the Bogota and Caracas REDDIG nodes; in the Tegucigalpa COCESNA MEVA II node; as well as the impact that the interconnection would have on the Aruba, Curaçao, Kingston, Miami, San Juan and Panama MEVA II nodes; and in the Guayaquil, Lima and Manaus REDDIG nodes. Additionally, it produced the communication service requirements for interconnection and the required premises, equipment and devices for the interconnection. 8. In addition, a MEVA II / REDDIG Memorandum of Understanding (MoU), an Action Plan and a technical-economical Request For Proposal (RFP) for the MEVA II / REDDIG interconnection were produced. These documents have been sent to the members of both networks for review and approval

83 Appendix M to the Report on Agenda Item 2 2M-1 APPENDIX M Table 1 Responses of the MEVA II Members on the MoU and RFP Signed the MoU: Comments United States Agrees with the RFP. COCESNA Did not sign the MoU, but sent comments: Bahamas Cuba Needs clarification regarding the MoU Appendices. Agrees with the RFP. Has no objection to the interconnection process. The MoU should be limited to the interconnection, the content of the pertinent Appendices should be completed and proposed modification to the text. Has no objection to the RFP. No response has been received: No responses have been received from the remaining MEVA II Members. Table 2 Responses of the REDDIG Members on the MoU and RFP Signed the MoU: Comments Chile, France, Guyana and Paraguay Have accepted the MoU and the RFP with no comments. No comments. Did not sign the MoU, but sent comments: Argentina Brazil and Peru Colombia Venezuela Agrees with the MoU and the RFP. Have accepted the MoU and the RFP. Notified that they will respond before 6 July. Agrees with the MoU and the RFP. No response has been received: No responses have been received from the remaining REDDIG Members

84 Appendix N to the Report on Agenda Item 2 2N-1 APPENDIX N PREMISES OF THE MOU AND MEVA RFP CONSULTATIONS FOR THE MEVA II / REDDIG INTERCONNECTIVITY a) None of the responses received oppose continuation of the MEVA II / REDDIG Interconnection Process; therefore, the implementation of the Interconnection Action Plan should continue. b) It is a given that the RFP has been approved by MEVA II and REDDIG Members; therefore, it will be sent to the MEVA II Service Provider and the REDDIG Administrator. c) Since several members of both networks have not signed the MoU, though many have expressed their agreement with the MoU and some have provided proposals for amendment to the MoU, the Secretariat will prepare a revised MoU proposal that groups and harmonises all the proposals for amendment that have been received. This will be presented for consideration by the Fifth MEVA II / REDDIG Coordination Meeting (MR/5), which is scheduled to be held in the ICAO NACC Office, Mexico City 3 to 5 October d) The MR/5 Meeting should review the responses related to the RFP and adopt the corresponding decisions as appropriate. e) Also, the MR/5 Meeting should review the proposals for amendment to the MoU and adopt the actions deemed appropriate regarding the MoU, as well as other items related with MEVA II / REDDIG interconnection..

85 Report on Agenda Item Agenda Item 3: Safety Oversight Matters 3.1 The Meeting recalled that the 180 th Session of the ICAO Council took note of the Report on the Implementation of the ICAO Universal Safety Oversight Audit Programme (USOAP) under the Comprehensive Systems Approach, which encompasses the period May 2006 to April According to this report, as of 30 April 2007, 48 States were audited. The audits have been instrumental in establishing the degree of implementation of the eight critical elements of the safety oversight system, determining the status of State compliance with ICAO Standards and Recommended Practices (SARPs), and identifying areas of concern. 3.2 The Meeting took note that the audit results have revealed findings in the areas of personnel licensing, aircraft operation, and airworthiness of aircraft; however, the majority of audit findings under the indicated cycle are related to the new audit fields, i.e., aerodromes, air navigation services, and aircraft accident and incident investigation. 3.3 The USOAP Global Implementation Report was structured into two parts. Part One aligns the implementation of USOAP with ICAO Strategic Objective A3 and the expected outputs associated with it as contained in the organization s Strategic Action Plan. Part Two of the report contains audit results and matters requiring the attention of the directors of the civil aviation authorities. Appendix A to this part of the Report includes both parts, as well as the conclusions from the USOAP Global Implementation Report. Analysis of the Results and Recommended Measures for the Preparation of Audits and Solution of Deficiencies found in the CAR Region 3.4 In the USOAP Global Implementation Report presented in Appendix A to this part of the Report, only a small representation of the CAR Region has been audited according to the audits carried out in the NACC Region: Canada (2005), Costa Rica and El Salvador (2006), and Trinidad and Tobago (February 2007). Notwithstanding, there is evidence showing a similarity in the results of the regions. A similar pattern of results is occurring due to the homogeneous and general global expansion of the audit system. Also, the deficiency average is representative of the audited area due to their geopolitical proximity. Appendix B to this part of the Report shows graphics that represent the global average and its relationship to the results of the audits performed in Central America and in the Eastern Caribbean, as well as the relationship to audits where Annexes 11, 13 and 14 were not audited. Taking into account that there are still unresolved deficiencies in the fields of personnel licensing, aircraft operations and airworthiness, all of which had been indicated in previous audits, the global percentage is now 59.98%, which shows a disturbing increase in deficiencies related to safety and the implementation of SARPs. 3.5 Under Agenda Item 2.3 of this Meeting, an analysis of the audit results related to the aerodromes field is presented.

86 3-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item The Meeting indicated that it is important to consider the regional and global experience in the preparation of CAR Region States/Territories who will be audited under the USOAP methodology in the near future. These States include: Jamaica and United States (October 2007), Antigua and Barbuda, Grenada, St Kitts and Nevis, St Lucia, St Vincent and the Grenadines and Mexico (November 2007) and Guatemala (December 2007). In 2008, audits in the CAR Region will be Cuba (February), Dominican Republic (March), Aruba and Netherlands Antilles (April), French Antilles (June), as well as Honduras and Nicaragua (September). 3.7 The Meeting took note that it is necessary for civil aviation administrations to take into account that since 2005, USOAP audits were extended to include Annexes 11, 13 and 14 and are being extended to include all annexes related to safety with the exception of Annexes 9 and 17. Therefore, relevant regulations of each Annex should be incorporated into national legislation. 3.8 The Meeting appreciated that the ICAO NACC Regional Office, in coordination with Headquarters, is using several measures to assist States/Territories in preparing for audits and resolving deficiencies. Among these measures are: a) conduct of a Seminar on the Preparation, Conduct and Reporting of an Audit under the New Comprehensive Audit System, held in Mexico City from 3 to 6 July 2007, aimed at training State focal points. This constitutes an initiative to close the existing gap with the new methodology; and b) supervise States/Territories compliance with corrective action plans through correspondence with States/Territories and visits by Regional Officers in the AGA, AIS, ATM, CNS and OPS fields. 3.9 The Meeting recalled that in accordance with the Memorandum of Understanding signed with ICAO, States have undertaken to prepare and submit to this organization a corrective action plan addressing the findings and recommendations contained in the interim safety oversight audit report, including specific actions and deadlines. As of 31 December 2006, all corrective action plans due had been submitted to ICAO The United States informed that they have been taking great effort to meet the challenges of the ICAO audit and that they would appreciate information from other States regarding lessons learned during their audit experiences Aruba provided the Meeting with a presentation on their USOAP audit preparatory activities that were developed with the support of their State (Netherlands). This presentation is shown in Appendix C to this part of the Report. The Meeting congratulated and thanked Aruba for their excellent efforts and for sharing their initiatives.

87 Report on Agenda Item The Dominican Republic mentioned that the first priority of its administration has been to achieve FAA Cat 1, which was accomplished in July 2007, and that the next most important priority of its administration is to work intensively to be prepared to receive the USOAP audit in March Among measures adopted is the creation of a Safety Board, which has formulated a recommendation to the President of the Republic regarding the high priority of the USOAP. A new law was also approved in December 2006, forming the Dominican Civil Aviation Institute (IDAC). Based on all the preparatory work being conducted, they expect to successfully complete the USOAP audit. The Dominican Republic also proposed that the ICAO NACC Regional Office make a pre-audit visit two months before the audit date Based on the above, the Meeting agreed to the following Conclusion: CONCLUSION 9/6 SUPPORT FOR THE IMPLEMENTATION OF USOAP AUDITS FOR THE CYCLE C/CAR States/Territories are urged to: a) continue supporting the implementation of USOAP in accordance with ICAO Strategic Objective A-3; b) take into consideration findings related to the global application of the Eight Critical Elements of the Comprehensive System Approach (CSA) presented in Appendixes A and B to this part of the Report; and c) take appropriate measures to correct deficiencies detected in these audits Regarding IP/10, the United States Federal Aviation Administration (FAA) fully endorsed the ICAO initiative to implement Safety Management Systems (SMS) for commercial air operators and approved maintenance organizations in accordance with recently adopted amendments to Annex 6. FAA believes in a systems approach to safety and that the updated SMS requirements provide practical tools for an air traffic management system. This also provides structured tools to meet requirements of existing United States legislation both on the part of government and industry. FAA is also developing additional guidance material on auditing tools and training.

88 Appendix A to the Report on Agenda Item 3 3A-1 APPENDIX A USOAP GLOBAL IMPLEMENTATION REPORT 1. PART ONE: PROGRESS IN THE IMPLEMENTATION OF ICAO STRATEGIC OBJECTIVE A3 1.1 USOAP is directly related to ICAO Strategic Objective A Enhance global civil aviation safety and, in particular, to Key Activity A3 Conduct aviation safety oversight audits to identify deficiencies and encourage their resolution by States. This key activity, in turn, leads to a series of expected outputs. The progress of the programme with regard to Key Activity A3 and its expected outputs is as follows: Complete the audits of all Contracting States in a six-year cycle Eighteen Contracting States were audited during the reporting period, bringing the number of States audited under the comprehensive systems approach, as of 30 April 2007, to forty eight States during the reporting period All Contracting States scheduled for a safety oversight audit in 2007 have been notified of the proposed dates for the conduct of the audit and provided with the Memorandum of Understanding (MOU) for their signature States continue to submit and update their State Aviation Activity Questionnaires (SAAQ) and Compliance Checklists (CCs) in preparation for an upcoming audit. As of 31 December 2006, 129 SAAQs and 109 CCs had been received from States. Usage of the SOA-dedicated website to manage the submission of SAAQs and CCs continues to increase Pursuant to Assembly Resolution A35-6, audit final reports are made available in their entirety to Contracting States on the ICAO secure website, together with relevant information from the Audit Findings and Differences Database (AFDD). As of 31 December 2006, fourteen such reports, including the one pertaining to the European Aviation Safety Agency (EASA), had been posted on the SOA secure website. The latest activity plan of the Safety Oversight Audit Section for 2007 and 2008 has been forwarded to States and can be consulted on the ICAO-Net Monitor the level of implementation of State corrective action plans in coordination with the Regional Offices and through correspondence with States In accordance with the Memorandum of Understanding signed with ICAO, States undertake to prepare and submit to ICAO a corrective action plan addressing the findings and recommendations contained in the interim safety oversight audit report, including specific actions and deadlines. As of 31 December 2006, all of the corrective action plans due had been submitted to ICAO.

89 3A-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 3 2. PART TWO: PRELIMINARY RESULTS OF THE AUDITS AND MATTERS REQUIRING THE ATTENTION OF THE DIRECTORS OF THE CIVIL AVIATIONS AUTHORITIES. 2.1 Audit results and areas of concern identified The results of the thirty-five safety oversight audits conducted under the comprehensive systems approach as of 31 December 2006, covering the safety-related provisions in all safety-related Annexes, have been analysed using the Audit Findings and Differences Database (AFDD). As shown in the chart at Attachment B, the average lack of effective implementation of the critical elements of a safety oversight system (Doc 9734 Safety Oversight Manual, Part A The Establishment and Management of a State s Safety Oversight System, refers) at a global level was 36.7 per cent. Some of the main areas of concern for each of the critical elements are highlighted below Critical element 1 Primary aviation legislation (CE-1). In the area of primary aviation legislation, it has been identified that some States face difficulties in determining how to introduce ICAO Standards and Recommended Practices (SARPs) into their legal framework, be it through the promulgation of national regulations, the adoption of foreign regulations or the direct adoption of a particular Annex in its entirety. The audits indicate that some States do not have a clear understanding of the implications of these three approaches. Difficulties have also been identified in the establishment by States of a system to introduce Annex amendments in their legislation and notify differences to ICAO. Finally, provisions were not always provided for in States national requirements to effectively empower their inspectors Critical element 2 Specific operating regulations (CE-2). With respect to this critical element, the majority of the concerns were found in the new areas being audited. Specifically, 44 per cent of the protocol questions asked pertaining to the development of regulations to address provisions of Annex 13 Aircraft Accident and Incident Investigation (AIG), were found not satisfactory. With respect to air navigation services (ANS), 31 per cent of the questions asked were not satisfactory, identifying inadequacies in the establishment of requirements for air traffic management and PANS-OPS, operating procedures for ANS service provision, ANS service providers, training of technical staff and the establishment of the Safety Management System for ATM. Finally, 29 per cent of the protocol questions asked pertaining to the development of regulations to address Aerodromes and Ground Aids (AGA) were found not satisfactory Critical element 3 State civil aviation system and safety oversight functions (CE-3). Findings in this critical element were, for the most part, identified in all the areas audited. States continue to face difficulties in attracting and retaining qualified personnel, resulting in a shortage of staff. The establishment of an organizational structure with adequate financial resources remains a challenge for many States.

90 Appendix A to the Report on Agenda Item 3 3A Critical element 4 Technical personnel qualification and training (CE-4). Another area of refers to the difficulties faced by States in the establishment of qualifications and experience for technical staff and the development and implementation of training programmes to maintain competency Critical element 5 Technical guidance, tools and the provision of safety-critical information (CE-5). The majority of the audit findings regarding this critical element related to the lack of licensing, certification and approval procedures developed by the States to guide their regulatory and technical staff as well as the industry. Some States conducting their own aircraft accident investigations lacked investigation procedures; in the aerodromes field, guidance material for regulatory staff and the industry was also lacking Critical element 6 Licensing, certification, authorization and/or approval obligations (CE-6). Most of the audit findings regarding this critical element were identified in the new audit areas; ANS, AGA and AIG. With respect to ANS, many States had not developed a policy and procedures to determine the capacity of their ATS system, nor to establish separation minima in accordance with ICAO requirements and the need for the approval of SMS. In the area of aerodromes, most of the concerns were found in the certification process and the content of an aerodrome manual, followed by operational services, such as apron management, airport emergency plans and wildlife control Critical element 7 Surveillance obligations (CE-7). Audit findings related to this critical element were equally distributed in all the areas audited. States continue to have shortcomings in their aircraft operations surveillance programmes, as well as in the surveillance of their air navigation service providers and licensed aerodromes Critical element 8 Resolution of safety concerns (CE-8). The resolution of safety concerns remains problematic. Some States are still not adequately ensuring that findings identified through routine inspections and surveillance activities are resolved. With respect to accident and serious incident investigations, many findings were identified against the processing of accident or serious incident reports, and the lack of reporting systems It should be noted that the audit results under the comprehensive systems approach have still revealed audit findings in the areas of personnel licensing, aircraft operations and airworthiness of aircraft. As an example, the audits have indicated that as a result of the high demand for pilots, a number of States are facing increasing difficulties in recruiting qualified flight operations inspectors. This situation has generated audit findings related to the certification of air transport operators and the surveillance or aircraft operations. However, it is worthy to note that the majority of the audit findings (under the comprehensive systems approach) relate to the new audit areas (aerodromes, air navigation services and aircraft accident and incident investigation).

91 3A-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item Procedure for transparency and disclosure Subsequent to the approval by Council of the procedure for transparency and disclosure (C-DEC 175/13 and 14), follow-up letters were sent to those States which had not replied to the request by ICAO to submit a corrective action plan following a safety oversight audit, or to provide information to ICAO regarding the status of safety oversight in their States. To date, most States have responded. The information provided thus far was used in determining the urgency to schedule the audit and the scope of the audit mission SOA is working closely with the Regional Offices and the Unified Strategy Programme Unit (USP) to ensure that any actions taken regarding these States are both effective and timely. Such actions are prioritized on the basis of the level of aviation activity in the State.

92 Appendix B to the Report on Agenda Item 3 3B-1 APPENDIX B

93 Appendix C to the Report on Agenda Item 3 3C-1 Kingdom of the Netherlands: ICAO Audit April 2008 Presented by the Directorate of Civil Aviation of the Netherlands Antilles and the Directorate of Civil Aviation of Aruba Netherlands Europe - EASA; The Netherlands Antilles Caribbean Island; Aruba Caribbean Island. In accordance with the the Kingdom Constitution - Aviation is not a joined Kingdom affair (responsibility), meaning it s dealt with separately by each Kingdom Partner. Kingdom of the Netherlands: April Cooperation Protocol consisted of the following elements : Cooperation on Aviation Safety; 1. ICAO Audit General Aviation Safety Issues: Knowledge en technical expertise Safety related documentation OJT and Courses Etc. Kingdom of the Netherlands: Cooperation Protocol, continued : Cooperation on the development of rules and regulations, and working procedures; Cooperation on issues related to Air Navigation Services; Cooperation on future Aviation Relationship; Procedural working agreements

94 3C-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 3 Kingdom of the Netherlands: Cooperation of the three Kingdom Partners for the ICAO audit of April Kingdom Staff Group Legal Group Kingdom CAA Directors Group ICAO Audit Project Group Project Group Netherlands Project Group Neth. Ant. Project Group Aruba Kingdom of the Netherlands: A general Kingdom Project plan was developed for the Kingdom of the Netherlands that included the steps to be taken up to the audit in April 2008; An internal action plan for each Kingdom partner is attached to the General Project Plan Conduct of a Pre-Audit Status Scan Conducted : February - March 2007 General Purpose: The importance being put behind to past the April 2008 ICAO Audit successfully; Basis: The ICAO audit protocols divided in 8 working areas.

95 Appendix C to the Report on Agenda Item 3 3C-3 Conduct of a Pre-Audit Status Scan An independent professional Aviation Consultant was hired in to manage and administrate the complete PASS; Within the Kingdom CAAs allocated 13 auditors. Execution plan for the PASS 980 questions in total in the 8 work areas 450 questions are based op CC en STD; Questions asked: 1. In the Netherlands In the Netherlands Antilles 450; 3. In Aruba Audit Protocols LEG Julie Thode ORG Jozef Maduro AIG Christiaan Dammers OPS CorineMartis PEL Jessey Peterson AGA Anthony Kirchner ANS Louis Reed AIR Edwin Kelly

96 3C-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 3 8 Critical Elements Primary Aviation Regulations (CE-1); Specific Operating Regulations (CE-2); State Civil Aviation System and Safety Oversight Functions (CE-3); Technical Personnel Qualification and Training (CE-4); Technical Guidance Tools and the Provision of Safety-Critical Information (CE-5); Licensing, Certification, Authorization and/or Approval Obligations (CE-6); Surveillance Obligations (CE-7); Resolution of Safety concerns (CE-8).

97 Appendix C to the Report on Agenda Item 3 3C-5 Final Working plan of the Kingdom

98 3C-6 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 3 Thank you for your attention

99 Report on Agenda Item Agenda Item 4: Aviation Security (AVSEC) Matters 4.1 The Meeting reviewed an executive assessment on the development of the ICAO Universal Security Audit Programme (USAP) and the implementation of the new security measures in order to enhance international civil aviation protection as part of ICAO Strategic Objective B, Aviation Security - Enhance global civil aviation security, and the relationship to civil aviation authorities of the Region in order to comply with this objective. 4.2 As a result of the review, the Meeting noted that since the launch of the first cycle of USAP audits in 2002, 163 aviation security (AVSEC) audits have been conducted with the objective that all contracting States benefit from an initial audit by the end of Excepting Bahamas and Haiti, all Central Caribbean States have been audited, and 72 follow-up missions have been conducted. These missions take place two years after the initial audit with the purpose of validating the implementation of State/Territories corrective action plans and providing them support in remedying their respective deficiencies. They are normally conducted by the applicable Regional Office, in coordination with ICAO Headquarters. In this regard, the Meeting took note that it is important that States notify ICAO on the status of compliance with their corrective action plans. 4.3 The ICAO USAP has been implemented on schedule and within its budget allocation, thanks to the active participation of aviation security experts of the CAR Region that have been certified to assist as team members on USAP audits. The audits have proven to be instrumental in the identification of aviation security concerns and in providing recommendations for their resolution. From its inception, the USAP has enjoyed the support of contracting States and is promoting positive change as States become increasingly sensitized to the international requirements. The ICAO USAP follow-up missions have validated a markedly increased level of implementation of ICAO security standards, thereby attesting to State commitment in achieving the objective of the USAP to strengthen aviation security worldwide. The USAP looks forward to the continued cooperation of States/Territories in the CAR Region as it commences its second cycle expanded to include relevant security-related provisions of Annex 9 Facilitation in The Meeting took note that the ICAO/Canada Security Awareness Training Programme, under Department of Foreign Affairs and International Trade (DFAIT) Counter-Terrorism Capacity Building Programme, began Phase II in January National Civil Aviation Security Programme Workshops have been conducted in the CAR Region, and National Quality Control Programme (NQCP) Workshops are scheduled in the CAR Region for the period May to November These workshops have been designed to assist States/Territories with remedying deficiencies concerning Annex 17 and enabling aviation security management personnel to develop effective aviation security quality control measures to implement the ICAO Standards and Recommended Practices (SARPS) of Annex 17 and security elements of other Annexes.

100 4-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item The Meeting noted that the ICAO Aviation Security and Facilitation Branch continues to conduct training at the Regional Aviation Security Training Centres (ASTCs) in Buenos Aires, Quito and Port of Spain, utilizing the standardized Aviation Security Training Packages (ASTPs) and topic specific workshops. Please refer to the ICAO website for the schedule of courses. The Meeting convened that it is important that States/Territories participate in this training. 4.6 The Meeting recalled that follow-up and implementation of the following issues is important: a) participation in the ICAO Point-of-Contact Network (PoC); b) the security control guidelines for screening of liquids, gels and aerosols recommended to States for implementation no later than 31 March 2007; c) the ICAO annual reports on acts of unlawful interference are based on official reports and non-official reports; therefore, it is important to remind States to provide the reports on acts of unlawful interference pursuant to their obligation under Article 11 of The Hague Convention, Article 13, of the Montreal Convention as well as Standard of Annex The Meeting took note that the revision conducted by the ICAO Specifications and Guidance Material (SGM) Section of the seventh edition of Doc 8973 (Restricted) - Security Manual for Safeguarding Civil Aviation Against Acts of Unlawful Interference has been finalized, and that the initial English language version was planned to be ready for distribution to the States by June This new version of the manual will be separated in five volumes, which will include: a) Volume I National Organization and Administration; b) Volume II Training, Selection and Recruitment; c) Volume III Airports Design and Administration; d) Volume IV Preventive Measures; and e) Volume V Crisis Management and Response. 4.8 Also, in order to complete the aforementioned, a new manual entitled Establishment and Management of a State s Aviation Security Oversight has been developed and will be published in the third quarter of In order to enhance the international civil aviation security, the Meeting agreed on the following Conclusion:

101 Report on Agenda Item CONCLUSION 9/7 SUPPORT FOR THE IMPLEMENTATION OF THE ICAO UNIVERSAL SECURITY AUDIT PROGRAMME (USAP) 2007 AND 2008 CYCLES That C/CAR States/Territories, in order to continue support of the implementation of the Universal Security Audit Programme (USAP) and 2008 cycles: a) ensure the implementation of their corrective action plans for compliance with SARPs of Annex 17; b) participate in the various courses and workshops on quality control security organized by ICAO in the States and ASTCs of the CAR/SAM Regions; c) provide qualified human resources through Short Term Experts/Instructors (STE) and other contributions; d) provide ICAO with up-to-date information on their AVSEC and FAL points-ofcontact (if they have not already done so); e) implement the recommended guidelines on the security controls for screening liquids, gels and aerosols; and f) provide ICAO with timely information on acts of unlawful interference that have occurred within their territories The United States under IP/03 presented information on their low cost security mechanisms for the layered security regime. These techniques could assist States in counteracting threats The United States also presented information in IP/04 on the carriage of duty free liquids, gels, and aerosols in cabin baggage and working toward a global response to immediate threats.

102 Report on Agenda Item Agenda Item 5: Other Business Emissions Trading for International Aviation 5.1 The Meeting recalled that the Kyoto Protocol excludes international aviation emissions and directs signatories to work through the International Civil Aviation Organization (ICAO) to limit or reduce such emissions. In this sense, the Meeting indicated that ICAO has established its Strategic Objective C Environmental Protection - Minimize the adverse effect of global civil aviation on the environment. 5.2 The Meeting also recalled that in 2004, the ICAO Assembly instructed the Council to develop guidance for State use to include international aviation in their emissions trading systems. The majority (non-european Union (EU) members) of the ICAO Council made clear both in fall 2006 and most recently in March 2007, that incorporation of airlines from one State into another State s emissions trading program should only be done on the basis of mutual consent between those States. The CAEP completed the emissions trading guidance in February, and in March, the Council approved it as a draft document noting that the majority of the Council members do not support a non-mutually agreed approach. The document will be forwarded for Assembly consideration in September The United States was of the opinion that the evolving issue between the EU and the rest of the world is not about climate change, nor is it about the need to mitigate aviation s impact. All ICAO States endorsed the need to address this challenge at the ICAO Assembly in The issue is not about the use of emissions trading in international civil aviation, as CAEP has developed guidance on this market-based option, and the Council has forwarded the guidance to the Assembly for consideration. Moreover, the United States expressed that the primary issue is the unilateral nature of the proposed EU legislation. As ICAO discussions over the past couple of years have demonstrated, and the recent joint letter to EU member states has further emphasized, countries around the world object to the European Commission s proposed approach. 5.4 Additionally, the United States considered that by unilaterally covering non-eu carriers, the EU proposal raises serious international legal questions with regard to sovereignty, the Chicago Convention, and bilateral air services agreements. It imposes on the sovereign rights of other States, fails to wait for the ICAO guidance on emissions trading and to take into account other States efforts in this area, and ignores the consensus and reciprocity that has underpinned the international aviation regime for more than 60 years. Moreover, it would subject developing States and their airlines to required emissions targets - something not endorsed under the Kyoto Protocol. It makes the mistake of trying to force a one size fits all solution on other countries, especially given the significant differences in industry structures, economies, and overall development.

103 5-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item United States was of the opinion that the way forward is for non-eu States and air carriers to encourage the EU and its member states to (a) cover internal EU flights only (85% of daily EU traffic) in its Emissions Trading Scheme (ETS), (b) seek the mutual consent of third-party governments (i.e., negotiate with foreign governments on inclusion of their air carriers), (c) cooperate internationally on technological and operational improvements in air traffic management to reduce aviation s environmental impact, and (d) present to ICAO data on the internal EU aviation experience in the ETS. 5.6 The United States recommended a positive strategy to manage aviation s long-term emissions growth, actively supporting an approach based on aviation s traditional strengths of technological innovation. This includes efforts to: Promote better scientific understanding Accelerate air traffic efficiency improvements Foster energy efficiency in aircraft and engines Explore development of alternative fuel sources Use cost-beneficial market-based options on the basis of mutual consent 5.7 Further, the United States stands ready to discuss with the EU or any other State the utility of ETS or other market-based approaches as part of a discussion on how to manage the environmental impacts of aviation, assuming such discussions start from the basis of mutual consent. 5.8 The position of the United States was supported by Jamaica and other participants of the Meeting, and concern was expressed on the possible adverse impact of this matter on States/Territories. It was noted that the subject will be dealt with at the 36 th ICAO Assembly in September In general, it was considered that ICAO guidance material on emissions trading should be taken into account and that States should support the guidelines in this regard. 5.9 The Dominican Republic expressed that its State, as member of the Latin American Commission of Civil Aviation (LACAC) will support the LACAC position on the subject. United States Preparations for Pandemic Influenza 5.10 The United States, through IP/09, informed that they have undertaken a massive planning effort to stop, slow or limit the spread of a novel influenza virus and sustain services that are essential to protecting citizens and maintain economies The Secretariat reported that based on information obtained by ICAO, the organization intends to develop planning guidelines during the next year to include maintaining air traffic control services during a pandemic as much as possible..the European Civil Aviation Conference (ECAC) has developed pandemic planning guidelines; joint participation between the Americas and Europe on this topic (such cooperation is mentioned in IP/09) is welcome. As is aptly stated by the United States in their paper, no State (or even region) can effectively act alone in mitigating the risk.

104 Report on Agenda Item ICAO has a project underway in Asia evaluating international airports against the ICAO pandemic planning guidelines that the organization would like to extend within Asia and then into other regions, e.g., Africa and South America but locating funding is difficult. Tentative Schedule 2007 ICAO NACC Office Meetings, Seminars, Courses and Workshops 5.13 The Meeting took note of the Tentative Schedule 2007 ICAO NACC Office Meetings, Seminars and Workshops. In this regard, the Meeting agreed that States/Territories should make every effort to attend such events. This tentative programme is presented in Appendix A to this part of the Report. Presentation of the Association of Civil Aviation Authorities of the Caribbean (ACAAC) 5.14 The ACAAC made a presentation on their Regional Aviation Safety Oversight System (RASOS). The presentation is shown in the Appendix B to this part of the Report. Presentation on the ICAO Technical Cooperation Programme 5.15 The Secretariat provided a presentation on the ICAO Technical Cooperation Programme, which is being supported by the ICAO NACC Regional Office through the establishment of a Regional Technical Co-operation Officer. This presentation is included as Appendix C to this part of the Report. Executive Summary of the Aeronautical Surveillance Seminar (Port of Spain, Trinidad and Tobago, June 2007) 5.16 The Secretariat presented an executive summary on the Aeronautical Surveillance Seminar held in Port of Spain, Trinidad and Tobago, from 18 to 20 June The presentations and other information on this event are published on the ICAO NACC Office website: Venue of the Third Meeting of North American, Central American and Caribbean Directors of Civil Aviation (NACC/DCA/3) 5.17 The Meeting recalled that at the First Meeting of North American, Central American and Caribbean Directors of Civil Aviation, the delegate from St. Kitts and Nevis offered its Territory as host for the Third Meeting. At the second meeting, Dominican Republic and Jamaica also offered to host the Third Meeting of North American, Central American and Caribbean Directors of Civil Aviation. In this Meeting, Dominican Republic ratified its offer to host the aforementioned event.

105 5-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 5 Rotational Scheme for States Hosting the C/CAR/DCA Meetings 5.18 The Meeting agreed that the rotational scheme for C/CAR DCA meetings should continue in the same established order, and it noted that the venue of the C/CAR DCA/10 Meeting would be Turk and Caicos Islands, followed by Haiti. In case the Turks and Caicos Islands are unable to host the next C/CAR DCA meeting, the representative from Haiti confirmed that its State would host the event. Appendix D to this part of the report presents the updated rotational scheme. Combining the C/CAR and E/CAR Working Groups Meetings 5.19 The Meeting unanimously agreed that the C/CAR and E/CAR Working Groups Meetings should be combined, holding a yearly meeting of the Caribbean Working Group to follow-up the work developed by the Central and Eastern Caribbean as well as Central America. Combining the C/CAR and E/CAR Directors of Civil Aviation Meetings 5.20 The Meeting also discussed a proposal to conduct joint as opposed to separate meetings of C/CAR and E/CAR Directors of Civil. Aviation in the future, in order to harmonise actions and provide information sharing in a common venue. This proposal was supported by several States/Territories. Mr. Aldo Martínez Padrón, Regional Officer, Communications, Navigation and Surveillance (RO/CNS) of the ICAO North America, Central America and Caribbean Regional Office retirement 5.21 The Meeting was informed of the upcoming retirement of Mr. Aldo Martínez, who over the years has demonstrated excellent skill as RO/CNS of the NACC Regional Office and as Secretary of CNS Committee of the GREPECAS ATM/CNS Subgroup. Representatives from all States/Territories and International Organizations recognised Mr. Martinez on his brilliant professional career and wished him success in his retirement.

106 TENTATIVE SCHEDULE 2007 ICAO NACC OFFICE MEETINGS, SEMINARS, COURSES AND WORKSHOPS 1ST. QUARTER MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS National Civil Aviation Security Programme (NCASP) 8-12 January Curacao, Netherlands Aruba and Netherlands Workshop Antilles Antilles RASOS/14 Meeting January Jamaica Members National Civil Aviation Security Programme (NCASP) January St. George s, Grenada Antigua and Barbuda, Workshop Dominica, Grenada, St. Kitts and Nevis, Saint Lucia, and St. Vincent and the Grenadines The Ixtapa Meeting (TIM-2007) January Ixtapa, Mexico NAM National Civil Aviation Security Programme (NCASP) 29 January 2 Managua, Nicaragua Costa Rica, Honduras and Workshop February Nicaragua PAAST/11 Meeting 6-7 February Miami, United States Members Airport Security Programme Workshop February ASTC, Quito, Spanish speaking Ecuador CAR/SAM States CAR SMS Workshop (Spanish) February Guatemala Spanish speaking CAR/SAM States MEVA TMG/18 Meeting February NACC Office, Members Mexico 145 th. COCESNA Meeting 23 February Tegucigalpa, Central America Honduras NAM/CAR SMS Workshop (English) 26 February NACC Office, English speaking States 2 March Mexico AIS/MAP/SG/10 Meeting 26 February Caracas, Venezuela CAR/SAM 2 March IATA Cargo Meeting IATA Dangerous Good 5-8 March 6-7 March Mexico City, Mexico CAR/SAM Aeronautical System Demand and Capacity Balancing 5 9 March Mexico City, Mexico CAR/NAM Workshop/Seminar Fourth MEVA II / REDDIG Coordination Meeting 7-9 March Lima, Peru NAM/CAR/SAM ECCAIRS Seminars March San Jose, Costa Rica CAR National Civil Aviation Security Programme (NCASP) March Panama Colombia, Panama, Workshop Venezuela 5A-1 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 5 APPENDIX A

107 MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS National Civil Aviation Security Programme (NCASP) March Guatemala El Salvador, Guatemala Workshop National Civil Aviation Security Programme (NCASP) March Suriname Guyana, Suriname and Workshop Trinidad and Tobago RFF Working Group Meeting March NACC Office, Panel Members Mexico Third ATN Task Force Meeting March Miami, United States CAR/SAM Members 2ND QUARTER MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS National Civil Aviation Security Programme (NCASP) 9-13 April Uruguay Argentina, Paraguay and Workshop Uruguay ICAO/ASPA Seminar April Mexico City, Mexico NAM/CAR/SAM ASB/7/GREPECAS/14 Meetings 15-20April Costa Rica CAR/SAM National Civil Aviation Security Programme (NCASP) April Monterrey, Mexico Mexico Workshop First Central American AVSEC Group Meeting April Panama Central America NAT/CAR ATS Routes WG 8-10 May Miami, United States CAR/NAT Aviation Security (AVSEC) Airport Security Programme May ASTC, Port of Spain, English speaking Workshop Trinidad CAR/SAM States International Course on Search and Rescue in Aviation May Pachuca, Hidalgo, CAR Accidents Mexico National Civil Aviation Security Programme (NCASP) May Santo Domingo, Cuba and Dominican Workshop Dominican Republic Republic Aviation Security (AVSEC) National Quality Control 28 May 1 June ISTAC, Quito, Spanish speaking Workshop Ecuador CAR/SAM States VI Engineering and Aerodrome Certification Diplomat May-September Mexico (ASA/IPN) CAR/SAM ICAO 146 th COCESNA Meeting 1 June Costa Rica Central America 5A-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 5 ECAAIRS Training Courses June Mexico City Mexico

108 MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS National Civil Aviation Security Quality Control June Rio de Janeiro, Brazil Brazil Workshop National Civil Aviation Security Quality Control June ICAO SAM Office, Bolivia, Chile, Ecuador Workshop Peru and Peru ATFM/TF/3 Meeting and Seminar June Colombia CAR/SAM Surveillance Seminar June Trinidad and Tobago NAM/CAR/SAM 1 st. Meeting of the Surveillance Task Force June Trinidad and Tobago Members CAR WG/1 Meeting June Trinidad & Tobago NAM/CAR 3RD QUARTER MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS Regional Seminar on the Preparation, Conduct and 3-6 July ICAO NACC CAR Reporting of an ICAO Safety Oversight Audit Office, Mexico City AP/ATM/13 Meeting 9-13 July Colombia CAR/SAM C/CAR DCA/9 Meeting 9-12 July Aruba C/CAR National Civil Aviation Security Quality Control July San Salvador, El Belize, El Salvador and Workshop Salvador Guatemala National Civil Aviation Security Quality Control 30 July 3 August Caracas, Venezuela Colombia, Panama and Workshop Venezuela LXII Meeting of the LACAC Executive Committee 31 July 2 August Santa Cruz, Bolivia Members CIAM Cancun August Cancun, Mexico CAR Third Meeting of the AIM Quality Management Task 6-10August Antigua Members Force of the GREPECAS AIM/SG 147 th COCESNA Meeting August Guatemala Central America SMS Workshop/Course Costa Rica August San Jose, Costa Rica Costa Rica SMS Workshop/Course Costa Rica 3-7 September San Jose, Costa Rica Costa Rica RCC/5 Meeting (RLA/03/902 SACCSA) 3-6 September San Jose, Costa Rica Project Members & CAR/SAM States Aviation Security (AVSEC) Instructors Certification 4-12 September ASTC, Port of English Speaking Course Spain, Trinidad and Tobago CAR/SAM States National Aviation Security (AVSEC) Quality Control September CIPE Buenos Aires, Argentina, Paraguay, Workshop Argentina Uruguay Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 5 5A-3

109 MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS 36 th ICAO Assembly September Montreal, Canada Contracting States ATS Safety Assessment Course /Meeting September Mexico CAR DGCA CAP/93 Meeting TBD TBD Central American 5A-4 4TH QUARTER MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS SMS Workshop/Course - Mexico 1-5 October Monterrey, Mexico Mexico - OMA Fifth MEVA II/REDDIG Coordination Meeting 3-5 October ICAO NACC MEVA and REDDIG Office, Mexico Members National Civil Aviation Security (AVSEC) Quality Control 8-12 October TBD Cuba and Dominican Workshop Republic AIS/MAP AAA (AIM) Workshop October ICCAE, El Salvador Spanish speaking CAR/SAM States National Civil Aviation Security Quality Control October Barbados Barbados, Haiti and Workshop Jamaica Conference on Latin American Aeronautical Industry October Costa Rica CAR/SAM Research and Development Global Aviation Safety Roadmap Workshop October Bogota, Colombia CAR/SAM CAR Seminar on Electronic Terrain and Obstacle Data (e- TOD) and Electronic Charts October Dominican Republic CAR National Aviation Security (AVSEC) Quality Control October Trinidad and Guyana, Suriname and Workshop Tobago Trinidad MET CAR Coordination Meeting October ICAO NACC CAR Office, Mexico COM/MET (CAR) Meeting October ICAO NACC Office, Mexico CAR National Civil Aviation Security Quality Control 29 Oct- 2 Nov. Anguilla Bahamas, UK Territorios: Workshop Anguilla, Bermuda, British virgen Islands, Cayman Islands, Montserrat, Turku and Caicos Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 5

110 MEETING/SEMINAR/COURSE/WORKSHOP DATES VENUE PARTICIPANTS National Quality Control Workshop October ISTAC, Quito, Spanish speaking Ecuador CAR/SAM States ICAO/PAAST ALAR/CFIT Seminar/Workshop October/November TBD CAR Fifth International Conference on Bird and Wildlife Hazard (CARSAMPAF) 1-5 November Guayaquil, Colombia NAM/CAR/SAM Advanced GNSS Course (RLA/03/902 SACCSA) 5-9 November ICAO NACC Project members & Office, Mexico CAR/SAM States FAL AVSEC Seminar 5-9 November Bolivia NAM/CAR/SAM National Civil Aviation Security (AVSEC) Quality Control Workshop 5-9 November Costa Rica Costa Rica, Honduras and Nicaragua SMS Workshop/Course Dominican Republic 5-9 November Dominican Republic Dominican Republic National Civil Aviation Security (AVSEC) Quality Control November TBD Mexico Workshop ICAO/ACI/FAA/ALACPA/ICAI Seminar on Pavement Evaluation, Rehabilitation and Overlay Design/Workshop on the new FAA Design Software for Airport Pavement Overlay/Course on Maintenance of Air Navigation Visual Aids for the NAM/CAR/SAM Regions November Lima, Peru NAM/CAR/SAM NAT/CAR ATS Routes WG/ November Miami, United CAR/NAT States Seminar on Economics Policies in the Air Transport Field November Costa Rica CAR/SAM AVSEC Instructor Certification Course November ISTAC Quito, Spanish speaking States Ecuador ATM National Planning Workshop November Guatemala Guatemala 148 th COCESNA Meeting 23 November Central America Central America Second Central American AVSEC Group Meeting November Belize Central America 16 th RASOS Meeting November Jamaica CAR ECCAIRS Workshop/Course Central America TBD Central America Central America Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 5 22/08/ A-5

111 Appendix B to the Report on Agenda Item 5 5B-1 REGIONAL AVIATION SAFETY OVERSIGHT SYSTEM RASOS 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 1 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 2 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba RASOS Members Barbados Belize (active with ACSA) Guyana Haiti Jamaica OECS Suriname Trinidad and Tobago 3 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 4

112 5B-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 5 RASOS Workload 275 aircraft including 70 transport category 6 international air transport airlines up to 25 approved maintenance organizations up to 35 foreign repair stations licensed personnel 20 international aerodromes 25 foreign operators 60+ airline stations 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 5 RASOS Technical Resources 7 CAA organizations for 13 States 7 licensing officers 32 aviation safety inspectors (14 Ops, 16 AW, 2 Cabin Safety/Dangerous Goods 7 Aerodrome inspectors, 7 Security inspectors RASOS Staff (Coordinator OPS Asst Coordinator AW) Donor state technical experts 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 6 RASOS Developments Budget and administrative rules in place. Member contribution mechanism in place. Sustainable finding for past four years. Office set up complete. Web Site Staffing complete. Records and filing system in place. RASOS Developments Common inspector technical qualification and skill record template developed. Template for inspection and surveillance work planning developed. Matrix of member authority inspectors qualifications and skills developed and provided to members. 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 7 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 8

113 Appendix B to the Report on Agenda Item 5 5B-3 RASOS Developments Needs Assessments completed early First priority was inspector training. Second priority was harmonization of operating rules and standards for licensing and certification. Next priority to assist members to attain IASA Category 1 and ICAO USOAP compliance Follows CARICOM Treaty of Chaguaramas transportation goals for barrier reduction. 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 9 RASOS Developments Projects approved : -rules harmonized to MCAR model harmonized personnel licensing system (80% completed) common written examinations (95% completed) aerodrome certification common flight test standards (95% completed) common inspection forms central aircraft register database central audit groups (air operator, security) central incident and accident investigation group common foreign operator and repair station approvals 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 10 RASOS Developments Technical Cooperation & Progress Suriname CASAS (achieved Category One 2003) Trinidad and Tobago CAA (Category One 2005) Jamaica CAA (achieved Category One 1997, 2005) Barbados DCA (preparing for ICAO & IASA compliance) Haiti (preparing for ICAO & IASA compliance) Guyana CAA (preparing for ICAO & IASA compliance) OECS DCA ( Category One 2006) Trans national inspections and cooperation RASOS Developments 2007 budget and workplan Draft Heads of State Agreement to rename RASOS as CASSOS and designate CASSOS as a CARICOM Institution CASSOS- Caribbean Aviation Safety and Security Oversight System 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 12

114 5B-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix B to the Report on Agenda Item 5 CASSOS Development Continue to seek donor funding especially for ongoing training and technical development assistance for CASSOS. Possibility for future widening of CASSOS membership. Focus shifted to all 18 ICAO Annexes RASOS Developments Upcoming work: continue with working groups, evolve to become CARICOM Institution -- formation of additional working groups for all ICAO Annexes investigate regional security projects complete regional inspection and surveillance and certification work plan, review CAAs continue to develop regional human resources through training, promote regional model continue WEBSITE enhancements 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 14 Thank You. Presented by Captain Gregory Fox, RASOS Coordinator ACAAC: Regional Safety Oversight System 2 Winchester Road Kingston 10, Jamaica Tel Fax coordinator@rasos.org 11 Jul 2007 RASOS Briefing for 9th CCAR DCA Meeting-Aruba 15

115 Appendix C to the Report on Agenda Item 5 5C-1 Improvement of the Technical Assistance Provided to the States The Technical Cooperation Programme and the Regional Offices Technical Cooperation Programme of ICAO 111 Projects in 60 Countries and 20 Regional Projects North America Central America Caribbean Europe Africa Middle East Asia Southeast Asia South America Montreal, 18 May 2007 Technical Cooperation Programme of ICAO Regional Offices US$ Global Programme Year ICAO Headquarters MEXICO LIMA PARIS CAIRO DAKAR NAIROBI BANGKOK

116 5C-2 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 5 Technical Cooperation by Region-2006 TCB s Main Objectives - AM ERICAS STATES SAM Strengthening of civil aviation institutions. AM ERICAS- STATES NACC 32% 53% Know-how transference and development of human resources. 4% 6% 3% 2% Infrastructure and services. AFRICA - AMERICAS REGIONAL Promotion of the ICAO SARPs. EUROPE/ M IDDLE EAST ASIA/ PACIFIC Corrective actions. Technical Cooperation Bureau Technical Cooperation Programme of ICAO AFRICA (FAF) AMÉRICAS (FAM) DEPUTY DIRECTOR DD/TCB FIELD PERSONNEL SECTION (FPS) FIELD PROCUREMENT SECTION (FPRO) DIRECTOR D/TCB ASSISTANT TO DIRECTOR (ADTC) PROGRAMME BUDGET UNIT (PBU) INFORMATION TECHNOLOGY (ITU) International Procurement for Technological Modernization ASIA-PACIFIC (FAP) REGULAR PROGRAMME PROCUREMENT SECTION (RPRO) TRAVEL EUROPE & MIDDLE EAST (FEM) FELLOWSHIPS AND TRAINAIR (TCU/FSU) Personnel : 60 in TCB and 21 in Regular Programme Consultants and Technical Experts: 560 international and 1500 national annually

117 Appendix C to the Report on Agenda Item 5 5C-3 Technical Cooperation Programme of ICAO Air Navigation Equipment Duties of the Field Procurement Section TOWER EQUIPMENT SIMULATORS CONTROL CENTERS Why Purchase through ICAO? RADARS SAT COMM Typical Areas of Technological Procurements Airport Equipment Technical Cooperation Programme of ICAO Special equipment Boarding bridges Fire fighting equipment Automated systems Modernization works Technical Evaluation of the Airport Network & Update of Master Plans

118 5C-4 Ninth Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 5 Technical Evaluation of Airports Objectives Team of Experts Master Plans Modernization of the Secondary Aerodrome Network Technical Evaluation of Airports Objectives Aid the airport authorities to provide solutions Prepare recommendations and present action plans Evaluate compliance with SARPs and Annexes Preparation prior to Inspections, Certifications and Audits Preparation and/or update of Master Plans Technical Evaluation of Airports Team of Experts Aerodrome Engineer Aerodrome Architect Operations Expert AVSEC Expert Firefighting Expert ATM/CNS Expert Environmental Impact Expert Other specialties SUPERVISION AND COORDINATION OF THE TEAM: AGA/RO OFFICER (DESIGNATED RO OFFICER) Master Plans ICAO Expert in Airport Master Plans Aerodrome Engineer Aerodrome Architect Operations Expert Environmental Impact Expert Financial Aspects Business Plan Other specialties SUPERVISION AND COORDINATION OF THE TEAM: AGA/RO OFFICER (DESIGNATED RO OFFICER)

119 Appendix C to the Report on Agenda Item 5 5C-5 Modernization of the Secondary Aerodrome Network Technical Evaluation Construction Model Perimeter Pavement Terminal Services Safety Air Navigation Aspects SUPERVISION AND COORDINATION OF THE TEAM: AGA/RO OFFICER (DESIGNATED RO OFFICER) Operative Coordination TCB Responsibility Authority Decision TCB/HQ FAF FAM FAP FEM PRO PLANNING COORDINATION TCB EXPERTS Formulation/ Supervision IMPLEMENTATION Consultancy/ Evaluation PROJECTS/ STATES INTERNATIONAL COORDINATOR NATIONAL COORDINATOR ROs Participation Regional Integration RO AGA AIS CSN AVSEC ATM SAFETY Technical Missions Implementation of Regional Projects Supervision of Airport Evaluations Planning and Implementation Regional Groups & Regional Projects Conclusions AGA REGIONAL PROJECT AGA TECH. EVALUATION OF AIRPORTS In all the Offices starting in 2008: TC Officer + TC Administrative Staff PIRG AVSEC ATM/ CNS REGIONAL PROJECT AVSEC/ CASP REGIONAL PROJECT ATM/ CSN/ COMM/ SAT/ GNSS RP Regional Project for each PIRG Subgroup Airport Evaluation Programme SAFETY REGIONAL PROJECT COSCAP Equipment Procurement Identification OTHERS AIS/ MET/ IT/ TRAINING TCB participation in high level regional meetings