SEYCHELLES: PROPOSAL FOR A GRANT OF US$ 1.0 MILLION FOR EMERGENCY ASSISTANCE TO ADDRESS THE DAMAGES AND LOSSES CAUSED BY THE JANUARY 2013 CYCLONE

Transcription

1 SUBJECT: SEYCHELLES: PROPOSAL FOR A GRANT OF US$ 1.0 MILLION FOR EMERGENCY ASSISTANCE TO ADDRESS THE DAMAGES AND LOSSES CAUSED BY THE JANUARY 2013 CYCLONE FELLENG*

2 Table of Contents PROJECT SIMPLIFIED LOGICAL FRAMEWORK... i 1. BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE Background Justification for Emergency Assistance OVERVIEW OF THE APPEAL FOR EMERGENCY ASSISTANCE THE PROPOSED EMERGENCY ASSISTANCE OPERATION Objective Description of the Emergency Assistance Estimated Costs and Source of Finance ORGANIZATION AND MANAGEMENT Implementation Arrangements and Schedule Procurement and Disbursement Arrangements Reporting, Supervision and Auditing Compliance with Bank policies CONCLUSIONS AND RECOMMENDATIONS Conclusions Recommendations... 5 List of Annexes Annex 1 Annex 2 Annex 3 List of Goods and Works Request from the Government of the Seychelles for Emergency Assistance Draft of resolution Acronyms ADB : African Development Bank AG : Auditor General GOS : Government of Seychelles LOA : Letter of Agreement MOFTI : Ministry of Finance, Trade and Industry NGO : Non-Governmental Organisation PCR : Project Completion Report SRF : Special Relief Fund USD : United States Dollar U/V : Ultra Violet This report has been prepared by EARC in February 2013 under the supervision of Mr Stefan Muller, Regional Lead Economist by a team comprising Messrs A. Mend, Chief Agronomist (OSAN.1/EARC), F. Mvula, Chief Regional Procurement Coordinator (ORPF.1/EARC), F. Mkandawire, Principal Regional Financial Management Coordinator (ORPF.2/EARC), and Ms S. Mpande, Senior Country Economist (EARC). Contributions were received from Mr J. Andrianarisata, Social Development Expert (MGFO) and Ms. S. Ilboudo, Senior Education Analyst (OSHD.2).

3 KEY ACTIVITIES OUTPUTS OUTCOMES IMPACT Project Simplified Logical Framework Country and Project Name: Seychelles Proposal for a grant of US$ 1,000,000 as emergency assistance to address damages and losses due to flooding caused by the January 2013 Cyclone Felleng RESULTS CHAIN Improved food security and mortality rate among affected population Indicator Change in consumer price index for agricultural products (in %) PERFORMANCE INDICATORS Baseline 30% Target (at project completion) 10% MEANS OF VERIFICATION MOFTI reports. Health surveys RISKS/MITIGATION MEASURES Production capacities of farms, resumption of school activities and reduction of health hazards posed by the floods restored Agriculture and education infrastructure rehabilitated and functioning Mortality rate among affected populations Number of children resuming school Number of farmers resuming their activities Number of people affected by flood induced diseases Number of Agriculture and school infrastructure repaired 8, ,143 3,100 Less than km roads rehabilitated 25 water pumps 4 schools rehabilitated MOFTI Activity reports. MOFTI Activity reports. Risk: Continued rains hamper repair works Mitigation: The rains have receded and all efforts will be made to ensure all works are done and finalized before the next rains Risk: Rehabilitation works and provision of inputs, equipment and supplies not completed on time Agricultural inputs and equipment, medical supplies and equipment, and school equipment and consumables provided Quantity of Medical supplies and equipment provided Quantity of Agriculture inputs distributed Components of the operation: 1. Agricultural inputs and equipment; 2. Rehabilitation of agricultural roads, drainage and irrigation; 3. Medical supplies and equipment; 4. Repairs to schools; 5. Equipment and consumables for schools; 6. Audit tablets 1 equipped school dental room 100 tons fertilizer 2,000 kg pesticides 18,700 packets of seeds Costs : Mitigation : Disbursement in one installment; Procurement to be done under post-review; Adequate monitoring from Bank and MOFTI Component 1 : US$ 196, Component 2 : US$ 235, Component 3 : US$ 282, Component 4 : US$ 169, Component 5 : US$ 105, Component 6 : US$ 10, TOTAL : US$ 1,000, i

4 1. BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE 1.1 Background Heavy rains brought by the tropical cyclone Felleng on 27 th January 2013 combined with a high tide, resulted in severe flooding and caused extensive devastation to coastline areas and widespread structural damages to infrastructure (roads, schools, bridges, houses) mostly in the eastern areas of Mahé Island. Total rainfall recorded for 27 th and 28 th January amounted to 270 mm, which is 68% of the average rainfall normally experienced in the month of January. The districts lying on the eastern coasts of Mahé Island were the worst hit, prompting the government to declare the three districts along the east coast of Mahé Island, namely Point Larue, Anse Aux Pins and Au Cap, as an emergency disaster zone on 27th January Heavy rains also caused flooding on La Digue Island. Preliminary damage and needs assessment conducted by the government estimates that USD 9.3 million is needed for response and recovery activities. The President of Seychelles submitted a request to the Bank dated 29 th January 2013 for assistance in his government s disaster relief efforts. 1.2 Justification for Emergency Assistance The present Emergency Assistance proposal is in accordance with the Bank Group Policy Guidelines and is consistent with the current Bank Group provisions under the Revised Policy Guidelines for Emergency Relief Assistance, and General Regulations of the Special Relief Fund (ADB/BD/WP/2008/211). The request falls under emergency criteria item (i) emergency situation arising from Natural Disasters - droughts, earthquakes, floods, hurricanes, landslides, volcanoes, and crop pest invasions. The emergency situation is beyond the capacity of the government and its agencies to handle without significant support from the international community. 2 OVERVIEW OF THE APPEAL FOR EMERGENCY ASSISTANCE 2.1 Flash flooding, landslides and debris inundated houses, blocked roads and caused significant losses and damages to property and other infrastructures. Fallen trees and landslides caused electricity outage and blocked roads in some parts of the country. However as of 1 st February 2013, the Government had managed to resume electricity supply in all affected areas and cleared all blocked roads. In some areas, water was up to waist-level or higher, flooding houses, properties and damaging infrastructures. Hillsides eroded causing mudslide that pushed houses off their foundations, filled houses or even destroyed some completely. Heavy rainfall and runoffs also caused small streams and big rivers to overflow, resulting in flooding of low lying areas and roads. A total of 1,000 families, mainly on the two islands of Mahé (400 families) and La Digue (600 families), have been affected by the floods and landslides caused by the heavy rains. Over 400 houses were damaged and some people were forced to evacuate their homes. The Government evacuated displaced families to five temporary accommodation centres where they were provided with non-food items (NFIs) and food support. 2.2 Four schools, three primary schools, one from each district of Anse Aux Pins, Pointe Larne, Cascade and one secondary school in Pointe Larue, with a total enrolment of 2,341, were flooded and inundated with debris. The primary schools service the whole district while the secondary school service all three districts mentioned. School infrastructure was seriously damaged by the flood water and debris, furniture was either destroyed or damaged and equipment and consumables lost. The equipment of the school dental health unit, which services primary and secondary school students in the three districts were completely destroyed. The total damages and losses to schools were estimated at USD 283,462. 1

5 2.3 All farms within Mahé, Praslin and La Digue islands have invariably suffered in varying extent through losses of field crops, farm equipment and inputs, amounting to a total of USD 510,000. Seventeen farms within the three most affected districts on Mahé Island have been completely destroyed. Drainage canals were blocked by debris, exacerbating the effects of the flooding. Agricultural access roads and irrigation infrastructure in all farming areas have been badly damaged which seriously hampers the restart of agricultural activities. As a result, a total of 3,100 individuals have been directly affected. The direct losses translate into losses of income, livelihoods and food security. 2.4 In Anse Aux Pins, Au Cap and Pointe Laure districts and La Digue Island, the water has been stagnant for a while and it has been contaminated with sewage coming from burst sewage pipes. The leakage of sewage water, floating debris, and stagnant water are causing concerns for increased sanitary and health risks for the population of 15,000 living in those areas, including risk for waterborne/water related diseases such as cholera, other diarrheal diseases, dengue fever and chikungunya (disease similar to dengue fever). 2.5 Two police stations, one in Anse Aux Pins and another in Pointe Larue, have been severely damaged beyond repair and require rebuilding. Furniture and equipment have been lost. Police personnel from both stations are currently occupying part of Anse Aux Pins clinic. Their presence at the moment is not hampering operations at the hospital. However, if there is an emergency which will result in an influx of patients or an outbreak of any diseases brought about by the flood waters, operations at the hospital will be affected by the police presence. 2.6 Damages and needs assessment by the GOS estimates financial requirements of USD 9.3 million for response and recovery activities mostly for rehabilitation of damaged and destroyed infrastructure and buildings and replacement of damaged or lost equipment. The response needs for farmers and schools were estimated at USD 815,384 and USD respectively. The detailed cost of the assessment of the damages is annexed to the letter of request for emergency assistance from the GOS. The GOS has asked for international assistance in raising the required funds. It established a National Disaster Relief Fund (NDRF) to receive funds coming in from local and international partners. As of to date, about USD 2,181,799 had been received from various donors, including the United Arab Emirates, France, Organisation de la Francophonie, Libya, Red Cross France, China Red Cross, and China Friendship Association. 3 THE PROPOSED EMERGENCY ASSISTANCE OPERATION 3.1 Objective The objective of the Bank s emergency assistance is to contribute to a return to normalcy in the affected areas through urgent minor repairs and rehabilitation of school infrastructure and replacement of damaged or lost school equipment, as well as provision of medical supplies and agriculture inputs and equipment. 3.2 Description of the Emergency Assistance The proposed emergency assistance will bring support to the agriculture, health and education sectors. The support to the agriculture sector will be to enable farmers affected by the floods to resume farming activities through: (i) provision of inputs, (ii) replacement of equipment lost through the floods, (iii) restoring of access to farm areas through rehabilitation of road infrastructure, (iv) rehabilitation of drainage infrastructure, and (v) repair to an intake weir at Cap Sammy on Praslin Island to restore irrigation water to farmers. 2

6 3.2.2 The support to education will cover the 3 primary schools at Anse aux Pins, Aux Cap and Pointe Larue and the Pointe Larue Secondary School and will entail: (i) replacement of lost and damaged classroom furniture, (ii) replacement of lost and damaged equipment and consumables for laboratories, (iii) replacement of lost and damaged equipment and consumables of the school dental clinic, and (iv) rehabilitation of drainage and sewage systems at the schools. With regard to the health sector this will involve provision of medical supplies and equipment to deal with potential outbreaks of waterborne diseases such as Dengue Fever, Chikungunya and Cholera. 3.3 Estimated Costs and Source of Finance The estimated costs of the proposed Bank s emergency assistance will be 1 million USD to be financed from the Special Relief Fund. The detailed costs are provided in the table hereunder: No. Item/Description Estimated Amount (USD) 1 Agricultural Inputs and Equipment 196, Rehabilitation of agricultural roads, drainage and irrigation 235, Medical supplies and equipment 282, Repairs to schools 169, Equipment and consumables for schools 105, Audit 10, TOTAL 1,000, In Seychelles, auditing of government accounts is done by the Auditor General. The provision made here for audit fees is to cater for the recruitment of an external auditor in the event that the AG may not be able to undertake the audit. 4 ORGANIZATION AND MANAGEMENT 4.1 Implementation Arrangements and Schedule According to the Bank s Revised Policy Guidelines for Emergency Relief Assistance, and General Regulations of the Special Relief Fund (ADB/BD/WP/2008/211) the implementation of the emergency relief assistance will be entrusted to a suitable Implementing Agency to be selected from UN specialized agencies operating on the ground, competent Government institutions, or credible NGOs with good track record of implementing emergency operations. In this context, the Ministry of Finance, Trade and Investment (MOFTI) will be responsible for implementing the emergency assistance in close collaboration with the relevant Ministries, namely Ministry of Natural Resources and Industry (agricultural activities), Ministry of Education and Ministry of Health. The respective Ministry will supervise the implementation of the activities falling within its responsibility. The MOFTI will be responsible for the management of the grant resources and coordination between the three Ministries. This arrangement is similar to the one adopted for the implementation of the emergency assistance for the December 2004 Asian Tsunami Victims and Damages in East Africa which covered Seychelles and Somalia. The Seychelles emergency assistance grant supported repairs to road infrastructure, repairs to schools and replacement of fishing equipment. The Implementing Agency of the emergency assistance then was the Ministry of Foreign Affairs and the activities on the ground were implemented by the Ministry of Transport, Ministry of Education and Ministry of Agriculture. The Ministry of Foreign Affairs managed the grant resources and coordinated the implementation by the three Ministries. 3

7 4.1.2 The operation will be implemented within six months following its approval. 4.2 Procurement and Disbursement Arrangements Procurement Arrangements All procurement of goods, works and related services, and acquisition of consulting services financed by the SRF resources will be in accordance with the Bank s Rules and Procedures: Rules and Procedures for Procurement of Goods and Works, May 2008 Edition, Revised July 2012 and Rules and Procedures for the Use of Consultants, May 2008 Edition, Revised July 2012, as amended from time to time using the relevant Bank Standard Bidding Documents and provisions stipulated in the Legal Agreement. Each of the ministries, i.e. Ministry of Health, Ministry of Education and Ministry of Natural Resources and Industry under the coordination of the Ministry of Finance, Trade and Investment will be responsible for procurement of goods and works and miscellaneous items. For each contract to be financed by the Grant, the different procurement methods, estimated costs, review requirements, and time frame are agreed between the Grantee and the Bank project team and are provided in the Procurement Plan. Civil Works: Procurement of civil works for spot repair of agricultural roads, drainage and irrigation infrastructure, and repairs to schools will be carried out under shopping procedures. Goods: Procurement of Goods for Agricultural inputs and equipment, medical supplies and equipment and consumables for schools will be carried out under shopping procedures. Audit: Acquisition of consultancy services for Audit will be done through Least Cost Selection method using a National Shortlist Review Procedures: All procurement of goods and works shall be done under post review because of the emergency nature of the operation and the amounts involved per contract. Disbursement Arrangements The grant resources will be disbursed in one tranche upon approval by the Board and signature of the Letter of Agreement (LOA) between the Bank and the Government of Seychelles in line with the Revised Policy Guidelines and Procedures for Emergency Relief Assistance and the General Regulations of the Special Relief Fund. The funds will be disbursed into a Special Account acceptable to the Bank upon submission to the Bank by MOFTI of evidence of the opening of a bank account to receive the proceeds of the grant. 4.3 Reporting, Supervision and Auditing The Government of Seychelles, through MOFTI, will submit to the Bank a detailed completion report and a Financial Report on the source and use of the funds for the entire period. The Financial Report will be audited by the Auditor General of Seychelles or an external auditor recruited by the Auditor General and acceptable to the Bank, in the event that the Auditor General is not able to undertake the audit. Audit fees have been provided. The Audit will be carried out in line with the Bank s standard audit terms of reference (TOR). The audit report, complete with a Management Letter, will be submitted to the Bank no later than 6 months after the closure of the emergency operation. The Bank, through its East Africa Regional Resource Centre (EARC) will provide oversight of the project implementation. 4

8 4.4 Compliance with Bank Policies The proposal is in compliance with the provisions of the Revised Policy Guidelines and Procedures for Emergency Relief Assistance, and General Regulations of the Special Relief Fund (ADB/BD/WP/2008/211/Rev.1). 5 CONCLUSIONS AND RECOMMENDATIONS 5.1 Conclusions The floods that resulted from the heavy rains that battered the whole of Mahé, Praslin and La Digue islands inundated houses, blocked roads and caused significant losses and damages to property and other infrastructures (roads, irrigation infrastructure, schools, police stations, health facilities). The stagnant waters mixed with sewerage have become serious health hazards. Agricultural activity has stalled in the flooded areas. The present Proposal for Bank Group emergency assistance aims to bring a measure of normalcy to the affected areas so that normal activities can resume. 5.2 Recommendations It is recommended that the Board of Directors approves a US$ 1 million grant from the Special Relief Fund for Emergency Assistance to the Republic of Seychelles, in support of the effort of the GOS to restore the normalcy the populations that were severely affected by the floods caused by cyclone Felleng in January

9 Annex 1 LIST OF GOODS AND WORKS Quantity USD Medical Supplies and Equipment List Medicines Albendazole 400mg tabs ,00 Azithromycin 500mg ,00 Azithromycin syrup 250mg/5ml 30ml (bottles) ,00 Ceftriaxone 1g ,00 Cotrimoxazole 960mg tabs ,00 Cotrimoxazole syr (bottles) ,00 Cotrimoxazole injection 480mg/5ml (amps) ,00 Ciprofloxacine 500mg tabs ,00 Doxycycline 100mg caps ,00 Ibuprofen 400mg tabs ,00 Ibuprofen syr 100mg/5ml 60ml (bottles) ,00 Metronidazole 250mg tabs ,00 Metronidazole syr 125mg /5ml 100ml (bottles) ,00 Panadol 500mg tabs ,00 Panadol syr 120mg/5ml 100ml (bottles) ,00 Penicillin tabs 500mg tabs ,00 Penicillin syr 250mg/5ml 100ml (bottles) ,00 Penicillin injection 1MU ,00 Oral rehydration salt ,00 Dextrose 5%, 500ml (bottles) ,00 Dextrose 4% % Sodium Chloride ,00 Ringers lactate, 500ml (bottles) ,00 Sodium Chloride 0.9%, 500ml (bottles) ,00 Metronidazole 0.5% IV, 100ml (bottles) ,00 Ciprofloxacine 400mg IV, 100ml (bottles) ,00 SUBTOTAL ,00 Disinfectant Hand disinfectant Biocidal cleaner and disinfectant(concentrate0 lt Chlorine tablets Chlorine powder Chlorine liquid SUBTOTAL I

10 Quantity USD Medical List (cont d) Pesticides Vectobac(10LT) (lt) Talon Wax block 2.5kg (buckets) Talon pellets 8kg (buckets) Abate granules(25kg) Biocide (lt) Resmethrin 2% Fogging solution (lt) Cypermethrin 25% (lt) Demand (lt) Exit (lt) k- Othrine (lt) SUBTOTAL Equipment Hand sprayer Back sprayer (Polypack) Fogging machine Mist blower DPD no.1 chlorine tablets (residual) 500(16pkts) DPD no.3 chlorine tablets (total) Paline test kit 500(16pkts) Phenol red 500(16pkts) Onsite comparator (Paline Test kit) Water thermometer Ice box SUBTOTAL TOTAL MEDICAL Education List Equipment and consumables for schools Equipment and consumables in laboratories Equipment and consumables in Science/Agriculture laboratories Dental equipment and consumables in School Dental Room Damaged classroom furniture at Pointe Larue School SUBTOTAL Repairs to schools Fumigation/disinfection at Anse aux Pins Primary School, Aux Cap Primary School, Pointe Larue Primary School and Pointe Larue Unblocking of Septic tank at the 4 affected schools Repair of existing gutters at Anse aux Pins Primary School Replacement of gutters at the 4 affected schools Rehabilitation/levelling at Pointe Larue Secondary School Re-construction of Septic tank at Anse aux Pins School Redo Sewage line at Pointe Larue Primary School Redo Sewage line and piping system at Pointe Larue Secondary School SUBTOTAL TOTAL EDUCATION ,00 II

11 Quantity USD Agriculture List Agricultural inputs and equipment Fertilizer (NPK 12:12:17) tons Pesticides (kgs) Seeds of assorted vegetables (packets) Replacement of equipment lost due to flooding which includes rotovator, water pumps, irrigation equipment and U/V stabilized plastic cover SUBTOTAL Rehabilitation of agricultural roads, drainage and irrigation Rehabilitation of agricultural roads at Au Cap plateau, Anse Boileau and Praslin (kms) Desilt and rehabilitation of existing drains at Port Glaud, Anse Boileau, Praslin, Anse Royale and Au Cap (metres) Repair to Irrigation intake weir at Cap Sammy Praslin SUBTOTAL TOTAL AGRICULTURE Audit GRAND TOTAL III