CHRISTCHURCH TRAMPING CLUB INC. Minutes for the Committee Meeting

Transcription

1 CHRISTCHURCH TRAMPING CLUB INC. Minutes for the Committee Meeting Date: Monday 13 th November 2017 Time: 7.30pm Place: 11 Solway Ave, Ilam, Christchurch Supper: Eric, Nick Host: Natasha Present: Chris McGimpsey, Alan Ross,, David Selway, Eric Skea, Steve Bruerton, Natasha Sydorenko, Kay Taylor, Josh Johnson, Rex Vink, Mani Singh, Karen Tait, Bernhard Parawa, Rex Vink, Kayleigh Gilkes, Nick Edwards, Shaun Wong, Apologies: Elizabeth Eadon, Minutes of last meeting: Action All: Review October Minutes. Chris proposed minutes as a true and accurate record of the last meeting. Seconded: Agreed by the committee. Inwards correspondence: Meridian Electricity bill Forwarded to Natasha Hagley Tramping Club Newsletter Forwarded to Elizabeth, Andrew, Chris, Kay Rangiora Tramping Club Newsletter Forwarded to Elizabeth, Andrew and Kay Resignation of Sally Maynard Forwarded to Natasha Kay Taylor has circulated Auckland Historic Maps to the committee No action Arthurs Pass Newsletter Forwarded to Steve and Chris Hagley Tramping Club forwarded Walking NZ Magazine and request CTC confirm address Action David Human Traces Movie Promotion Trigger Marketing informed that CTC doesn t get involved in commercial activity. RTC trip details into areas where they support trap lines Forwarded to Chris FMC offers safety training scholarships for new Pack-rafters Forward to Karen Selwyn District Council Civil Defence Earthquake Plans for Arthurs Pass Forwarded to Steve Invitation from Selwyn District Council to attend a meeting Circulated by Natasha to the committee Printing.com invoice Forwarded to Natasha Selwyn District Council Rates Bill Forwarded to Natasha Redshift Printing Statement Forwarded to Natasha PTC Newsletter Forwarded to Elizabeth, Andrew, Kay and Chris 1

2 Summit Road Society Update Filed. Kay has 10 free tickets to a movie Human Traces Please contact her. Elizabeth is away and able to complete her duties for November. Loraine Johns CMC instructor for the Alpine Club and available for tuition of courses. Action: Chris. To confirm details of training being offered. Outwards correspondence: Matters arising from minutes of last meeting, Inwards & Outwards Correspondence & Committee Member s: President Chris McGimpsey Action: Chris. Hawden Valley trap line, waiting a response from Andrew Ecker. Support days similar to wilding pine days. Chris will receive the correspondence and work out what to do with it. Closed. Action: Chris. Membership application form to be reviewed. Membership application versions being created. Form is to include CTC bank account details, a section for new members information and the FMC bulletin. Action Chris. Investigate clubroom sign options including prices (similar size to the Lapidary Club sign). Captain Alan Ross Secretary David Selway Action DS: Investigate ing newsletters to other clubs. Catholic TC, Over 40 s TC. Closed. Prospective Member Hosts: Josh Johnson Action: Alan. Hold Scott Esser s membership application until he is satisfied the minimum gear requirements are met. Proposed Alan. Seconded Chris. November 2017 Membership 21 new inquiries regarding joining CTC (as of Nov 13th, 2017) Black Tasha 2

3 bolton Kristina Lund Taurima Ryan Hearne Butler Kondrateva Gouws joanne Natasja Roseanne Amy Kat Rob Elena Jacques Fahrul Brydon Travis Daniel Michelle Lancia Hassel Andrea Michelle Carol Roessler Johns Rimmer Carpenter Kovesi Katharina Lorraine Aaron Bex Michelle Proposed: Josh. The following application be accepted for membership, subject to confirmation of their fee payment. Seconded: Eric. Mathew Taylor paid Aaron Hunter paid Somdech Ngarmkam Aaron Rimmer paid Elaine Booker paid Annett Paetzold paid Katie Klassens paid Ngarmkam Somdech Remy Rose Bagares paid paid As of (Nov 13th, 2017) 3

4 Day Trip Organiser: Elizabeth Eadon Action: Shaun. Was to complete the day trip Newsletter trip list in November. Looking for trip leaders Elizabeth will complete the next newsletter. Note: the next newsletter will be for December and January. Overnight Trip Organiser: Andrew Tromans Action: All. Anyone interested in leading a weekend trip should contact Andrew. Looking for trip leaders Note: the next newsletter will be for December and January. Access Office: Ian Dunn Action: DS. Invite Ian to the end of year committee meeting Editor: Eric Skea Action: Nick. Pass the last trip leader-training participants to Eric. FMC offer to host CTC summary and trip information. The feeling was the CTC were giving FMC our content. Action: All. Look at NZ Canyoning website as an example. Think about the benefit of providing a summary of CTC and a link to our website. Training Officer: Mani Singh Action: All. Safety Management Guide and Club Health & Safety responsibility is to be reviewed. River crossing organised for the 10 th December. Navigation course to be led by Eric. Date to be confirmed. A second river crossing course is being planned for February IT Convenor: Nick Edwards Action: Nick. Make payment for web hosting and to be reimbursed. 4

5 Action: Nick. Can couples addresses be increased from one to two? This is currently too difficult so be placed on hold. Closed. Action: Nick. Add the warning of spam filters to the new members documents so that people have the information when they join. Closed. Action: Nick. Other trip signup system improvements include: capability to add prospective members, PLB tick box, and personal details. Being worked on. Last minute trips being placed on the website. HTTPS certificate being sought and will aid access and internet security. Social Convenor: Kay Taylor 1. BBQ location for the New Years BBQ. Do we want to return to Halswell Quarry, or have a change? Beach? Sumner? Suggestions please. Action: Kay. Organise The Groynes for the next Christmas BBQ. 2. CTC years book. The copy at the club hut is in rough repair so I bought it back. We could either have it re- bound, or contact all members to see if there s a couple of copies in better condition we could buy? Action: Rex. Provide another copy of the Club 50 th Anniversary Book for the club hut. 3. What did the Committee think of the Auckland University Map Archive: Cartographic and Geospatial Resources Repository? Shall we put the link on the CTC website? If so, I suggest that we e- mail the link to all members as well, and I ll write a blurb on how to use the site to go with the site link and the e- mail. Action: Nick. To create a Link on the CTC website to the Auckland University Historic Maps. 4. The Club Hut Needs some new pillows. Lots of sales on in the lead- up to Xmas. I suggest we invest in a dozen and get some new pillowcases too. Action: Kay. Buy 13 pillows for the club hut. What was the outcome with the window squabs replacement? Did we reach an action plan? They re looking pretty tired. Action: Kay. See if Loraine is interested in recovering the window seat squabs. Curtains? What needs to be done to get some curtains up? No. 5. Pest control around the hut, as part of Predator Free NZ. I may be able to volunteer to do this job. Kay proposed the CTC purchase a self- loading trap for possums and one for rats to be place at the hut. Seconded Alan. Action Chris. Purchase a self- loading trap for possums and one for rats to be place at the hut 6. Lack of Access / Denial of Access. Proposed keeping a record of refusal of access Option to push FMC ref access. A club member has raised this with me and pointed out that we are getting refused access with increasing frequency. She suggests we keep a record of these refusals, and 5

6 where there isn t a reasonable reason given (such as lambing), we forward refusals and non- replies to Walking Access NZ. Ian Dunn would be the person to raise this with if the Committee agrees it s a problem we should keep an eye on. Action: Chris. Ask Ian for feedback for the next committee meeting. Most Wednesdays are booked. Which is a great outcome. Hut Convenor: Steve Bruerton Action: To be arranged. Clear light roofing (10 sheets) has been offered by Dave Jenkinson to improve the outside entrance. A volunteer is required to lead the project. Action: Steve. Organise the repair of the battons and weatherboards on the front of the club hut. Gear Custodian: Bernard Parawa Action: Bernhard. Bring tents and seam sealer to the newsletter folding night to share the maintenance of the tents. Action: Bernhard. Bring first aid kit to a club night for expiry date review. Action: Bernard and Karen. Look at crampon options. 2 options have been provided. Gravel crampons look good. Purchase 2 pairs and send the invoice to Natasha. A red helmet is missing. Action: Eric. Notice in the newsletter of missing red helmet. FMC/DOC/Conservation Officer: Karen Tait Action: Karen. To circulate FMC St James proposal to committee. Action: All. Look at the example NZ Canyoning website to see how it works and how it could be of value to the CTC. FMC are looking at historic knowledge, areas of expertise and experience into their rucksack of knowledge. Encouraging others to share training through FMC. Aoraki National Park have come up for review and will be inviting submissions. 6

7 Treasurer: Natasha Sydorenko Received: $800 subs & hut fees Paid: 400 expenses Cheque account balance: 9676 accounts, gain overall of $1200 Term deposits matured and has been rolled over. Proposed: Natasha. Payments be made. Agreed by the committee Proposed: Natasha. Transfer $3000 to the saving account. Agreed by the committee. 7

8 CHRISTCHURCH TRAMPING CLUB FINANCIAL REPORT September 2017 Current Month YTD This time last year Opening Cash Balance as at 31 August ,297 8,424 MONEY IN: Subscriptions revenue ,972 11,163 Gear hire Interest Non-members fees Hut Fees 420 4,918 2,209 Book Sales Wilding Pines Days income General donations Subtotal Money In ,531 15,222 MONEY OUT: Newsletter - Postage & Printing H Vink (78) (2,102) (1,357) Asset purchase - IT projector Power - Club hut (37) (468) (461) Insurance 0 (3,692) (3,692) Printing (78) (864) (1,009) Rates - club hut 0 (795) (681) Bank Fees 0 0 (15) Rent (240) (2,400) (2,520) Arthurs Pass Association fees 0 (10) 0 Website costs 0 (455) 0 Petrol - hut 0 0 (100) Stationery 0 0 (183) Social fees 0 (416) (265) FMC cards 0 (4,500) (3,500) FMC - advertising 0 (28) (83) PO Box rental 0 (190) (190) Hut repairs 0 0 (1,678) LandSAR donation Building WOF - club hut 0 (367) (353) FMC book purchase Term deposit Access - phone charges Petrol cost report 0 0 (20) Gear repairs 0 0 (150) Gear purchases 0 0 (1,548) Subtotal Money Out (433) (16,287) (17,804) Net cash movement 370 1,244 (2,582) 0 Closing Cash Balance as at 31 August ,667 9, account account 2564 check 0 Accounts for Payment: $ Bank account number Newsletter postage - Rex Printing.com Rent Transfer to -02 savings account 3, Total AP 3, Treasurer Date President Date 8

9 A list of people who haven t paid their subs was presented. A final check will be completed before membership is cancelled. General Business Next meeting: Date: Monday 11 th December 2017 Time: 6.30pm Place: Christchurch Supper: BBQ bring your own food Host: Bernhard Meeting Closed: 8:53 9