CHALLENGE YOURSELF ON A 12 DAY TREK 5 20 OCTOBER Registration pack

Transcription

1 Everest Base Camp Trek in aid of Saint Michael s CHALLENGE YOURSELF ON A 12 DAY TREK 5 20 OCTOBER 2013 Registration pack Join Saint Michael s on this fundraising trek to Everest Base Camp. Follow in the footsteps of great mountaineers into the wilds of the Nepali Himalayas. A special challenge for you can make an extraordinary difference to others.

2 You ve taken the first step to doing something different. Challenging yourself on this incredible 12 day expedition passing Kala Pattar at 5,545m and following in the footsteps of great mountaineers into the wilds of the Nepali Himalayas. Give families the end of life care they want, need and deserve. Saint Michael s exists to provide specialist care and support for local people living with terminal illness and bereavement. Our services include inpatient care, day therapy, specialised care at home and bereavement support for people across the Harrogate District. You ll be part of a team of trekkers most of whom will have never done anything like this before. You're bound to feel daunted by the challenge fundraising and training but it s definitely achievable and you ll find the sense of achievement second to none. Support along the way is always at hand. We ll give you plenty of ideas to help you raise the funds and get yourself in good shape. If you have any questions at all give us a call it s what we re here for! To book your place simply send us: Registration form Medical form Fundraising agreement and Cheque for 300 Then the journey begins! We ll look forward to hearing from you, Rob Shuker, Challenge Fundraiser (01423) rshuker@saintmichaelshospice.org

3 12 days of great trekking

4 The first day Saturday 5 th October: London/Kathmandu Depart for Kathmandu on an overnight flight. Day 2: Kathmandu Arrive in Kathmandu and transfer to a central hotel. Welcome dinner and briefing. Day 3: Kathmandu - Lukla - Phakdiing (2656m) Fly to Lukla landing on a steep mountain runway which sets the scene for the forthcoming trek. Head up the Dudh Koshi Valley on a wellmarked trail and then stay overnight in a lodge in Phakdiing. Day 4: Phakdiing - Namche [3450m] From Phakding, we cross and re-cross the river on a series of high suspension bridges. Beyond Monjo is the entrance to the Sagarmatha National Park, set-up in order to protect and preserve the fragile mountain environment. We then take a steep hike to Namche where, if the weather is clear, we catch our first glimpse of Mt Everest. Overnight at a lodge. Day 5: Namche (acclimatisation day) A day of rest to acclimatise to the altitude before continuing to trek higher. Perhaps visit Khunde Hospital, set-up by Sir Edmund Hillary, or take a gentle one hour walk up to the Everest View Hotel above Namche for the sunset view of Ama Dablam, Nuptse, Lhotse and Everest. Overnight at a lodge. Day 6: Namche - Tengboche [3867m] From Namche, the trail contours on to the side of the valley, high above the Dudh Kosi where we get our first really good views of the great peaks of the Khumbu. Passing by several villages and numerous tea shops, we then descend steeply to a bridge over the river at Phunki Tenga. The village is an ideal stopover for lunch and a rest before making the steep climb to Tengboche. Although the hike up the zigzag path is tiring, you ll enjoy the beautiful sight of rhododendron bushes with beautiful birds and superb mountain scenery. Tengboche is famous for its legendary monastery, the largest in the Khumbu. Overnight at a lodge.

5 Day 7: Tengboche - Pheriche [4252m] We descend downhill through a forest, cross the Imja Khola and climb steadily to the village of Pangboche. This village is directly opposite Ama Dablam [6,856 m], and has exceptional views of the mountain, with the gompa, mani walls and scattered pine trees in the foreground. A further two hours walk brings us to Pheriche. Overnight at a lodge. Day 8: Pheriche (acclimatisation day) Another day for rest and acclimatization. Perhaps wander up the valley to look at the Tshola Tsho Lake and the perpendicular walls of Cholatse and Tawache. You could also climb up onto the ridge overlooking Dingboche for a view of the Imja Valley and the incredible south face of Mt.Lhotse. Overnight at a lodge. Day 9: Pheriche - Lobuche [4930m] We continue up the wide valley beneath the impressive peaks of Cholatse and Tawache on the left, and then turn right and take a steep climb towards the foot of the Khumbu Glacier. The tea house at Duglha is a good spot to have lunch. The trail then zigzags up through the boulders of the glacier's terminal moraine. The path then climbs gently along the glacier, to eventually reach the cluster of houses at Lobuche. Overnight at a lodge. Day 10: Lobuche - Gorak Shep [5184m] To reach our next stop, Kala Pattar, we follow the Khumbu Glacier. The trail offers superb views of the surrounding mountains, especially where the path is forced to rise to cross a tributary glacier. We make our way to the top of one of the finest viewpoints in the Everest region, Kala Pattar [5554m]. As the light begins to fade we stroll back to our base at Gorak Shep and have an early night in preparation for our trek to Everest Base Camp the following day. Overnight at a lodge. Day 11: Trek to Everest Base Camp [5357m] A very early start is required to reach the Everest Base Camp. It takes several hours as the trail weaves its way through ice pinnacles and past the crevasses of the Khumbu Glacier. On the return leg, we can take a higher route to get a spectacular view of the Khumbu ice-fall and the route to the South Col. We return to either Gorak Shep or Lobuche, depending on timings. Overnight at a lodge.

6 Day 12: Trek to Pangboche [3985m] Today's trek is mostly downhill. As we retrace our steps to Duglha and descend to Pheriche, we arrive at The Himalayan Rescue Association, a trekker s aid post and worth a visit. After lunch we cross the Khumbu Khola on a wooden suspension bridge and follow the Imja Khola to the village of Pangboche. Overnight at a lodge. Day 13: Pangboche - Namche [3450m] We continue to follow the river and, after crossing it, climb back up through birch and rhododendron forest to Tengboche. Kwangde, Tawache, Everest, Nuptse, Lhotse, Ama Dablam, Kantega and Thamserku are just a few of the Himalayan giants to be seen. From Tengboche we descend to the bridge over the Dudh Kosi. At Phunki Tenga, see the water driven prayer wheels before making our way back to Namche. Overnight at a lodge. Day 14: Namche - Lukla [2800m] Our final day's trekking follows the Dudh Kosi down to Lukla. Overnight at a lodge. Day 15: Lukla - Kathmandu Pack up early and head for the airstrip for the flight back to Kathmandu. The rest of the day is at leisure. Overnight at a hotel. Our final day Sunday 20 th October: Depart Kathmandu Transfer to the airport for the flight home. Please note: This itinerary is complex and may be subject to change. Mileages and climbs are all approximate.

7 All you need to know

8 Amount to raise There s a 300 registration fee to cover our admin costs (nonrefundable) and then we d like you to raise at least 3,400 in sponsorship. This may seem a lot but we ll send you plenty of advice ideas which have already worked for other people. There s lots of different ways of doing it we ve enclosed a few in this pack and will send you lot s more once you ve joined us. You ll be amazed at what you can achieve once you get going people always are! How the funds raised will be spent Of the funds you raise no more than 1,680 will be used to cover your costs and the balance will go to Saint Michael s. Our services include inpatient care, day therapy, lymphoedema support, planned respite care, specialised care at home and bereavement support for people across the Harrogate District. Beat the target We want you to have a great time AND raise substantial funds for Saint Michael s. We hope you ll exceed the minimum sponsorship as all of the funds over the 3,400 go to Saint Michael s. If you don't reach the minimum target then you can make up the shortfall yourself. If you do have difficulties PLEASE get in touch with us we re here to help. What s included Flights from the UK (excluding airport taxes & fuel supplements), all transfers and transport in Nepal, accommodation in a 3 star hotel in Kathmandu, lodges on trek, all meals throughout, local guides and porters on trek, Tour Leader, Doctor and charity representative. You will need to allow money for personal expenses (such as drinks, souvenirs etc) airport taxes, any visas or vaccinations, insurance and tips. You and your trekking This is a challenge not a holiday! You will certainly need to train especially if you are not a regular trekker but its a great way of improving your fitness. We ll give you advice when you register about how to work out a training programme. You ll need to get used to using all of your kit and have included hills in your training. Its good to have trained on consecutive days before we set off and be able walk at an average of no less that 3-4 miles per hour on undulating terrain.

9 The plan each day We ll get an early start to the day so you got plenty of time for the trek. We ll stop mid-morning and mid-afternoon for a drink and snack and have a good lunch break. Within reason there will be scope to go at your own pace. We ll re-group at the stops so if you do trek fast you ll just have to wait a bit longer at the breaks! Your main luggage will be transported to the overnight stops and you ll have access to a small day bag so will only need to carry a few essentials with you whilst trekking. Sleeping and eating You ll be staying in basic tea houses and lodges during the trek and hotels in Kathmandu. Rooms will be shared and will be en-suite wherever possible. The food in Kathmandu is varied. During the trek the food will be cooked on kerosene stoves and will be simple. Most of the food will be carried from Kathmandu. Boiled drinking water will be provided 3 times per day. How fit do I need to be This challenge is graded Extreme, due to the rough terrain, altitude, and basic facilities. Anyone who leads a fairly active and moderately healthy lifestyle should be able to complete the trek as long as long as they train regularly over a period of three months leading up to it, so as to build up stamina and insurance. Don t forget that the temperature and the altitudes will be very different from the UK and that you will be exercising constantly for a number of days. Book your place To register on the challenge you need to complete the registration form, medical form and the Saint Michael s fundraiser agreement (a legal requirement for you to be able to raise funds for Saint Michael s) and return all three with a cheque made payable to Saint Michael s to: Everest Base Camp Trek, Saint Michael s Hospice. Crimple House, Harrogate, North Yorkshire, HG2 8QL. Your place will then be confirmed and you will be sent further information about the event, how the money you raise could be spent, fundraising ideas and training advice. You need to be 18 or over. Still have questions give us a call (01423)

10 Fundraising

11 Exceed your expectations: raise over 3,400 by 13 th October 2013 Feeling daunted by the fundraising challenge? Never fear most people do and then exceed what they set out to achieve! Use our top tips to get yourself off to a flying start. Draw up a plan You know things are much easier to achieve if you have a plan of how to get there so discipline yourself! Use the plan overleaf or draw up your own. Get stuck in straight away as the longer you have, the easier it will be. If you leave it till later you ll have to work harder! Divide your fundraising into chunks and spread it out through the time available. Do something each month and make it relevant to the time of year. Gather sponsors Set up an online fundraising page with JustGiving. It s quick and easy to do, you can or send the details to all your contacts and your funds will start building straight away. Carry details of what you are doing with you everywhere you go. Whilst family and close friends may sponsor you larger amounts, the majority of sponsors will give you several pounds but if you gather this from a large number of people it can really mount up. You will need to collect money in as you go. When you start your sponsorship form or online fundraising page try and set out an example by beginning with a generous sponsor hopefully other people will follow suit! Don't be afraid to ask everyone you know and those you don't friends, family, work colleagues, members of the sports team you play for, your hairdresser! Give additional sponsorship forms to family and close friends to collect on your behalf, and ask if you can put one on display at your local shop, pub, club and gym.

12 Use your work contacts Your work can be a great source of fundraising. Start by asking your employer if the company will sponsor you. Many companies will, and some are prepared to match your funding pound for pound. or write to all of the businesses you work with (ask permission first!), and follow up with a phone call. Many businesses are especially keen to support charities to put something back into the community and may offer sponsorship of surprisingly large amounts donations are quite common and can make a huge difference to your sponsorship total and some people raise all of their funds this way. Businesses nay be able to offset the cost of sponsorship against tax. Organise events Events can be relatively simple to organise and can raise significant amounts of money at a low cost. Pick something that you enjoy and which you think your friends and family will be interested in as well a quiz night, 70s and 80s disco, themed Scottish evening, second-hand clothes sale, car washing, car boot sales to name just a few. We have loads of ideas you can use. Make the most of your contacts think about who you know. Do you know someone who can be the chef, auctioneer, DJ at an event? Get a good turnout. Ask all of your friends to being a friend and double your numbers. Include a simple raffle, tombola and auction at your event with donated prizes as this can raise as much as the event itself.

13 HOW TO RAISE AT LEAST 3,400 Sponsor Me Set up and online page and to everyone you know 200 Get sponsored to give something up for a month or two: chocolate, alcohol, shaving, driving to work 50 Friends and family 100 Put your sponsor form up in 4 places: 4 x Work colleagues 50 Businesses you work with and for: 4 x Ask everyone you know!: 1 in the pot Sell everything and anything Sell tickets for a sweepstake eg premier football 50 Shopping evening for the girls: jewellery, bags etc 150 Sell unwanted clothes or presents or e-bay 100 Hold an auction of priceless promises at your local pub 250 Empty your garage and do a car boot sale 50 Raffle a themed hamper eg Valentines 50 Sell your services and organise a car wash A Big Bash Theme your event: Burns Night Bash, Valentines Supper Book a venue Organise food and bar Book a band or a DJ Hold a raffle Have a mini auction Get all your friends to bring a friend 2,000 You ve hit your target! 3,400 GO FOR IT YOU LL HAVE FUN ALONG THE WAY!

14 How to register

15 How to register To register for the Everest Base Camp Trek 2013 please read the Conditions of Entry below, complete the Registration form, Medical form and Saint Michael s fundraiser agreement and post together with a cheque for 200 made payable to Saint Michael s to: Everest Base Camp Trek, Saint Michael s Hospice, Harrogate, North Yorkshire, HG2 8QL. Event details can also be found on our website: Conditions of entry 1. To participate in Everest Base Camp Trek 2013 you must pay a nonrefundable registration fee of 300 to Saint Michael s for service provided in relation to the organising of this event and commit to raising a minimum sponsorship amount of 3,400 which must be sent to Saint Michael s by 4 th October Of this no more than 1,680 will be used to pay your trip costs including accommodation, meals, and trek support. Saint Michael s is a registered charity, nos and , will receive 100% of the net proceeds. Saint Michael s expects to raise 34,400 net from this campaign, based on 20 participants reaching their minimum sponsorship target, and after all costs have been met. 2. If you are unable to raise the minimum sponsorship amount you can make up the shortfall yourself or forfeit your place and withdraw from the challenge. 3. If you withdraw from the challenge you must inform Saint Michael s immediately and ask all of your sponsors if they are still happy to make a donation to Saint Michael s. If they decline you must ask them to put their request for their funds to be returned in writing and forward this to Saint Michael s for this to be arranged. 4. All sponsorship cheques must be made payable to Saint Michael s and forwarded to Saint Michael s Challenge Events, Saint Michael s Hospice, Crimple House, Harrogate, North Yorkshire, HG2 8QL. For paying in cash you can either pay through our reception or you can make a BACS transfer. 5. To reduce event costs correspondence will be by and so you will be required to provide an address either your own or one to which you can have access. 6. You must be 18 years of age or over on the start day of the Event. 7. When fundraising and taking part in the challenge you must behave in a manner which does not damage the reputation of Saint Michael s Hospice; always act lawfully and follow the guidelines which are provided. You will be acting as a Professional Fundraiser and you will be required to sign a Professional Fundraising Agreement with Saint Michael s as recommended by the Institute of Fundraising.

16 8. This is a very challenging event and in registering you must both confirm that your general health is good and complete and sign a medical form as well as commit to following the recommended training to prepare yourself for the event. If you are unable to fulfil the challenge you will be required to withdraw. 9. You must check with your doctor to ensure that you are medically fit to participate in Everest Base Camp Trek You acknowledge and agree that your personal information (including medical information entered on your entry form or collected by event staff) can be stored and used by Saint Michael s and the organisers in connection with the organisation, promotion and administration of the event. 11. You must be covered by your own travel insurance to take part in this challenge. This must include insurance for trekking over 5,000m as well third part liability and cover for your personal belongings. 12. You take part at your own risk, on the understanding that there may be potential hazards during the event, and neither Saint Michael s nor the organisers nor any related or affiliated organisation can take responsibility for any loss or damage that occurs from your participation. 13. You must agree to abide by the instructors directions and to se any equipment provided responsibly and as instructed. You must indemnify Saint Michael s and the organisers, and absolve them of all liability in respect to death, personal injury, illness, loss or damage to person or property to the fullest extent possible. 14. Saint Michael s and the organisers will accept no liability for the loss or damage or for the cancellation of the event for any reasons outside their control including false majeure. 15. You understand that, in the event of adverse weather conditions, major incidents or threats on the day, the organisers reserve the right to stop/cancel/postpone the Event. 16. Everest Base Camp 2013 will take place if a minimum of 20 participants take part. If this is not achieved Saint Michael s reserves the right to cancel or postpone the event. Should this occur your registration fee will be returned. 17. The itinerary and accommodation arrangements for this event are complex and subject to change. 18. You can confirm your name and video footage or photographs taken during participation may be used on Saint Michael s publicity and fundraising material to publicise this Event. 19. Saint Michael s reserve the right to withdraw places on the challenge if they believe it is in the best interests of the event to do so.

17 Registration form Personal Details Title Surname Forenames Preferred Name Address Post Code Home Tel Work Tel Mobile Twitter ID Facebook ID Height m Weight kg Date of Birth Occupation T-shirt size )please circle) S / M / L / XL Where did you hear about the event? Please tell us why you have decided to join the challenge? Next of Kin Name Relationship Address Post Code Daytime Tel Evening Tel Dietary Requirements Please tick if you are a Vegetarian Vegan Other (please give details) Accommodation Rooms will be shared. Please give the name of anyone you would like to share a room with

18 Registration form Declaration I would like to take part in Saint Michael s Everest Base Camp Trek I have read and agree to abide by the Conditions of Entry. I enclose my non-refundable registration fee of 300 and completed registration form. I commit to raising a minimum of 3,400 for Saint Michael s, which I understand must be received by Saint Michael s by 4 h October 2013 for me to take part. I confirm that my general health and fitness is good and take full responsibility for my own medical well being on the challenge. Saint Michael s, a registered charity, nos and , will receive 100% of the net proceeds. Saint Michael s expects to raise 34,400 net from this campaign, based on 20 participants reaching their minimum sponsorship target, and after all costs have been met. Signature Date Data protection and Privacy Statement Saint Michael s values your support and promises to respect your privacy. The personal information you provide is collected and managed in accordance with the Data Protection Act 1998 and will be used for the purpose of processing your registration to participate, and facilitating your participations, in Everest Base Camp Trek 2013 (the Event ). In order to run the Event we will share your data with the organisers. We will not disclose or share personal information supplied by you with any other third party organisation without your consent. Saint Michael s would like to keep you informed about other events you may be interested in. If you do not want to receive this information please let us know by ticking this box. Your contact details including your name and address will be shared with other Everest Base Camp Trek 2013 participants. If you do not wish to share your details please tick this box. I am happy for Saint Michael s to contact me about other events that I may be interested in.

19 Medical form Please note: This is a very challenging event and you will need to have a good level of fitness both aerobic fitness and strength in order to take part. You will be trekking long distances with substantial climbs on consecutive days. Medical Details Doctor s name, address and tel no Are you taking and medication? If yes please give details Do you have any existing or long-term injuries? If yes please give details Do you have any existing medical conditions we should be aware of? (eg asthma, diabetes, high blood pressure). If yes please give details Do you have any allergies? If yes please give details Is there any other relevant medical information we should know about? If yes please give details If you have any pre-existing medical conditions please ask your Doctor to sign below to confirm that you are fit and healthy enough to take part. Doctors Signature I confirm that (name) is, at the time of writing, well enough to take part in the Everest Base Camp Trek 2013 Doctors Name Doctors Signature Important If your medical details change at all between completing this form and the event you MUST inform Saint Michael s immediately and complete a new form. I can confirm that I have declared any pre-existing medical conditions and that I am fit and health. I have understood that this is a very challenging event and will undertake the necessary training required to complete the event and follow an appropriate training programme as per receommended guidelines. I will inform my insurers of my medical conditions and agree for my medical details to be passed on to the event organisers and for them to contact my GP should the need arise. Signature Date

20 Saint Michael s fundraiser agreement

21 Saint Michael s fundraiser agreement: Everest Base Camp Trek 2013 Terms of your permission to collect money on behalf of Saint Michael s, registered charity number As you will be collecting money from the public in support of Saint Michael s and you will be receiving a benefit by doing so, we are required by law to have written agreement with you in order to comply with the Charities Act (1992). If you have any questions, please ring Rob Shuker on (01423) Thank you in advance for your support of Saint Michael s. Terms of agreement By participating in the Event to raise funds for Saint Michael s I agree with Saint Michael s that: Registration and participation 1. I will pay a non-refundable registration fee 300 to Saint Michael s. 2. I will inform Saint Michael s Challenge Events Team immediately if I am unable to take part in the Event. All monies paid to Saint Michael s to this point may be non-refundable and treated as a donation. Minimum fundraising target 3. I pledge to raise a minimum of 3,400 for Saint Michael s through my participation in the Event. Donations and payment terms 4. I will keep details of the names and addresses of, and amounts donated or pledged by, all donors and provide such details to Saint Michael s on request. 5. I will regularly pay all money collected on behalf of Saint Michael s to Saint Michael s directly within 30 days of me receiving the money. 6. I will send an accompanying breakdown of how the money was raised and return all used and un-used sponsor forms. 7. I will pay Saint Michael s at least 3,400 of my fundraising by Friday 4th October 2013 with any remaining sponsorship to paid to Saint Michael s by Friday 15 th November I will, if the sum of 3,400 has not been paid by Friday 4 th October 2013, pay the remainder from my own personal funds within one month of this date or in instalments to be agreed in writing with Saint Michael s. Fundraising 9. I will comply with any fundraising guidance or advice issued by Saint Michael s. 10. I will collect money on behalf of Saint Michael s in connection with the Event. 11. I will use only lawful means to fundraise for Saint Michael s and will not do anything that harms or is likely to harm Saint Michael s reputation. 12. I will not use the Saint Michael s logo without permission and will obtain all fundraising materials from Saint Michael s. Note that we encourage you to set up an online fundraising page to collect sponsorship, but ask that you send any donation you may have received directly, or from fundraising events you may run, to us along with completed sponsorship forms where appropriate to enable us to reclaim the gift aid.

22 13. My fundraising will not include: a, Raising funds by carrying out door-t-door or unsolicited collections. b. Collecting in any public place without first obtaining a Saint Michael s collector s licence from Saint Michael s and authorisation from the local authority and any other licences or consent that Saint Michael s require me to obtain. c. Collecting on private property (including shops, pubs etc) without first obtaining a Saint Michael s collectors licence from Saint Michael s and permission of the owner of the private property. d. Conducting any raffle or lottery or putting on any public Event without first contacting Saint Michael s and taking any steps which Saint Michael s require. 14. I agree that Gift Aid payments cannot count towards the fundraising pledge and instead will be considered as over and above the pledged fundraising total. 15. I agree that Saint Michael s can terminate my authority to fundraise on their behalf at any time by sending written notice to the address above. Personal date and images 16. I give permission for the free use of my name, picture, image, feedback and comments in any future publicity, advertising, fundraising materials and/or promotion. 17. I give permission for my personal information to be stored and used by Saint Michael s in connection with the organisation, promotion and administration of the Event. Health, safety and fitness 18. I take part in the Event at my own risk and will not hold Saint Michael s or any connected persons responsible for any accident, injury or illness sustained to the fullest extent possible in law. 19. I will fully prepare myself for the physical challenge of the Event and I will check with my doctor to ensure that I am medically fit to participate in the Event. 20. I will comply with any health and safety and other rules or guidelines issued by Saint Michael s or any Event organisers. Dates, changes and termination 21. This agreement will be valid from the date on which I sign until Friday 15 th November 2013, unless terminated earlier by Saint Michael's. 22. Saint Michael s may vary or terminate this agreement by giving written notice to the address above. Declaration and signature 23. By signing this form, I can confirm that I will be at least 18 on Friday 4 th October 2013 and I accept all the point stated in this Fundraiser Agreement. Event Participant Signed Print Name Date: Accepted on behalf of Saint Michael s Signed Print Name: Rob Shuker Position: Challenge Fundraiser Date:

23 Notes

24 Saint Michael s exists to provide specialist care and support for local people living with terminal illness bereavement. Our services include inpatient care, day therapy, lymphoedema support, planned respite care specialised care at home and bereavement support for people across the Harrogate district. These services are provided free of charge to patients and their families. We receive little government funding and rely heavily on the generosity of the communities we serve who fundraise tirelessly to ensure local families get the end of life care they want, need and deserve. Harrogate District Hospice Care is known locally as Saint Michael s Reg. Charity No Company Number