C.04. MINUTES FROM ADVISORY COMMITTEES REGULAR MEETING - November 26, 2012

Transcription

1 C.04 MINUTES FROM ADVISORY COMMITTEES REGULAR MEETING - November 26, Delta Council/Delta Board of Education Liaison Committee - October 11, Community Planning Advisory Committee - November 1, Heritage Advisory Commission - November 15,2012

2 THE CORPORATION OF DELTA DELTA COUNCIL/DELTA BOARD OF EDUCATION LIAISON COMMITTEE Minutes of the Regular Meeting of the Delta CouncillDelta Board of Education Liaison Committee held on Thursday, October 11, 2012 at 1 :00 p.m. in the Annacis Room at Delta Municipal Hall, 4500 Clarence Taylor Crescent, Delta, British Columbia.. PRESENT: Trustee Laura Dixon, Acting Chair Cllr. Bruce McDonald, Cllr. Sylvia Bishop Trustee Fabian Milat Board of Education Council (1 :16 pm via tel) Council (1 :45 pm via tel.) Delt&.ap,ard of Education ALSO PRESENT: Corporation of Delta: Delta School District: & Culture MUNICIPAL CLERK'S OFFICE: Call to Order Adoption of Agenda,as... McDonald, THAT the Agenda for the be adopted with the addition of the leouie of geothermal installations Adoption of Amended Minutes By Trustee Milat, SECONDED. By Cllr. McDonald, THAT the minutes of the September 13, 2012 Delta Council/Delta Board of Education Liaison Committee meeting be adopted with the following amendment: Remove Dale Saip from the "Absent" section. Delta CouncillDelta Board of Education Liaison Committee Meeting of October 11, 2012 Page 1

3 A. BUSINESS ARISING FROM THE MINUTES No items for this meeting. Collaboration: Council and Board of Education (A.01) Action Connecting with South Asian Community (B.01) B. NEW BUSINESS Discussion regarding Further Opportunities for Collaboration between Council and the Board of Education. Ken Kuntz, Director of Parks, Recreation & Culture advised possible dates would be provided,;$p the School Board for a future joint meeting with Council.<~@~~:discuss further projects to collaborate on, such as No~~,~,~lta track and field. "',~,v~"vi",',,'i' Correspondence dated ~~,91U'8W~".012 from Guy Gentner, MLA, Delta N~rth to MaY~.!'i~~~kson "~~~k~sting a meeting ~ith the Corporation and th.~0:! 9Rool Board 't~!~p!:lrsue common Interests was discussed. l.t~'1w~s suggested sutn:~l:!"meeting or workshop would be beneficil:l'l~:~g,(:m a specific project{.~:~~ to be discussed. \(~\~;fi;i\!liii;::.;>, ",:::~~j,~~i' ~'~~~~ilj~\f>:, R~ferral~rr~~",.~e~iors A'd~j~gF; ':'!COmmittee regaraing Connecting With the S~:~i~,Q~~,!!~~ comm~~; <::;~;~S~>~ ' ~~::j:~f;~~::;i;;"".:, ~~~l~[~.i~~" abseri~~,. ofc0~~[;~~~ inf(!i~iji?:~!io.n and with Cllr. Bis~op, memb~1~~ agre;;~'~!\l~~~fer tt;1:is Item to the next meeting. f N "".y" ""~it"<" 2~"'~"",.".. or u)l.em~w ;;'0, USl;~<:>' "%:<-}~~' /h'~'<» Cle~%~:CIlr. Bi~'h~p joined the meeting' via at 1 :ltlii~pm and requested this item be discussed th~~eeting. See page 4. ~. ntendent of Schools, advised a new anti-bullying strategy called ERASE bullying ". And a Safe Education) would be implemented in new year. This initiative from the Ministry of will involve threat assessment training for educators partners, with protocols to bring all sectors to work on maintaining a safe school environment. It was Delta will pose a challenge due to minimal mental health support in the community. Training for school district staff will begin in the new year and is forecast to take five years to become standardized. It is anticipated communities will sign on, with police, school districts and municipalities participating, Delta CouncillDelta Board of Education Liaison Committee Meeting of October 11, 2012 Page 2

4 Youth Parliament of 8C (8.03) -- Motion Endorsed On Table Correspondence from Dora Turje, Registrar, Youth Parliament of BC Alumni Society dated September 8, 2012 re: British Columbia Youth Parliament, 84 th Parliament. (Referred by Council at the October 1,2012 Regular Meeting) Noting the Youth Parliament was a one-year commitment which would provide an opportunity for youth to see how government works, it was suggested this information be provided to the School Board for posting in Delta schools MOVED By Trustee Milat, SECONDED By Cllr. Mc[)onald",J received and that staff be distribution in Delta ""I,nfll" T the correspondence be to provide the material for Anti-Vandalism Ad (8.04) Ken Kuntz, Dir,ectl:lt dates when the School District newspapers. Mr. be Hallie )weer the & Culture, provided the initiati,,'e between the published in local CUPE 454 will eye on Schedule of Geothermal Installations I!:i.. m'.i"; & Culture, requested list of scheduled who have been booked at relocated, School Board staff would be asked to a regular basis. Next Meeting Connecting with South Asian Community (8.01) The next meeting is scheduled for Thursday, November 8, 2012 at 1 :00 p.m. in the Annacis Room. Referral from Seniors Advisory Committee regarding Connecting with the South Asian Community. (Referred at meeting of September 20, 2012) Delta Council/Delta Board of Education Liaison Committee Meeting of October 11, 2012 Page 3

5 Noting the Seniors Advisory Committee was considering doing a more comprehensive handbook for seniors than the one provided by Deltassist, Cllr. Bishop questioned School Board members on what would be an appropriate, respectful protocol on how to distribute information to the community, particularly the south Asian community. This issue will be discussed at a School Board meeting and information will be provided back to this committee. Terminate MOVED By Trustee Milat, SECONDED By Cllr. McDonald, THAT the meeting terminate. The meeting terminated Chair Delta Council/Delta Board of Education Liaison Committee Meeting or October 11,2012 Page 4

6 THE CORPORATION OF DELTA COMMUNITY PLANNING ADVISORY COMMITTEE Minutes of the Regular Meeting of the Community Planning Advisory Committee held Thursday, November 1, 2012 at 7:00 p.m. in the Tilbury Room at Delta Municipal Hall, 4500 Clarence Taylor Crescent, Delta, British Columbia. PRESENT: CIIL Bruce McDonald, Chair Firth Bateman Trevor de Jaray Joanne Hoekstra Duncan Macdonald Jaspal Mundy Jack Smythe '_I, ABSENT: ALSO PRESENT: Cllr. Jean Kenneth Chris White MUNICIPAL CLERK'S OFFIC to order at 7:05 p.m. Adoption of Amended Minutes Firth Bateman, By Jack Smythe, THAT the agenda for November 12 be received and adopted as distributed. OVED By Duncan Macdonald, SECONDED By Trevor de Jaray, THAT the On Table Minutes of October 4, 2012, as amended, be received and adopted as circulated. Community Planning Advisory Committee Meeting of November 1,2012 Page 1

7 A. DELEGATIONS/PRESENTATIONS 10640,10658,10670 & River Rd. & 8853 Brooke Rd (A.01) Memorandum from Tanya Mitchner, Planner dated October 23, 2012 re: Rezoning, Development Permit, Development Variance Permit and Subdivision Application at 10640, 10658, and River Road and 8853 Brooke Road (Bassi Properties Ltd. et. al.) Delegation: Warren Barnard, Land Hardeep Bassi, ClC1"''''.',,;~ Mike Tynan, provided a brief orc)oe,rtie,s into 31 ily Residential. ge()te(:hnical An FfF!j'inn of the icant, provided plans be subdivided into 31 be retained; three will be is heavily treed and backs onto a gravel., He noted the future opening m",t"r Road would result in turning the the subjectsite into a local road. of elevation and location were provided, as well as lot sizes that would be permitted under the regulations Mr. Barnard described how the RS6 lots have wn3p~jed around the site with a cul-de-sac in the centre. A is being sought for the length of the proposed cul-deand the diameter of the cul-de-sac bulb, which both and Engineering Departments do not have concerns A detailed arborist report has been provided which explains the proposed removal of 168 trees. The proponent has proposed planting 81 trees on the land as part of the landscaping, with cash in lieu for the balance of the trees, In response to a query, Mr. Bassi advised he was not sure whether they would be building the homes or selling the lots. Community Planning Advisory Committee Meeting of November 1, 2012 Page 2

8 I Staff distributed a page (On Table) from Delta's Urban Heritage showing the Stegavik residence, built in the early 1920s. Proposed demolition of this home is under review by the Heritage Advisory Commission. Mike Tynan; president of Tynan Consulting Ltd, advised the majority of the lots are rectangular in shape, which are fairly easy to landscape, and a few front lots will require special treatment Essentially the I be recognizably similar in design and homes will general zones and guidelines. All the homes will to mid scale massing design. The maximum height wall space will be 1.5 storeys. The front to 10 feet to create balance, and no permitted over the whole fayade. I The four double rear since they will the street attractive with lattice Proposed the ~+"'Q+ at the prcioably be designing some of the homes comply with the design buyers are encouraged to bring in their for design guidelines, such as no side or across the street Mr. Tynan out all the grading and elevations. Idvised only high quality materials will be used in this with a limited colour palette to blend in with the A"',/I ",""nl>"+ discussion, the following was provided in response to mpnt", or questions: 20-year, comprehensive design covenants will be registered on all properties. The cash for tree replacement goes into a tree fund and trees are planted somewhere in Delta. The arborist will use his discretion in determining which type of trees to plant on the proposed lots. Community Planning Advisory Committee Meeting of November 1, 2012 Page 3

9 A gravel soccer field separates proposed lots 9 to 13 from the school. Noise issues are not anticipated. River Road will likely be a collector standard, quiet and with sidewalks. Action Up-to-date plans for the South Fraser Perimeter Road will be sent to members via . Homes with a secondary suite pad which would not requirement of the design re another parking to the garage, as a RS6 zoning would all~t\asements., size allowed woui4t$~900 ft2 above '. ground basemelj~:\t~'f'must be fit least.."" ground in order for the floof~~qace to nntbtii'a included in <," space ~~\,"Y:,' ~~u ' ratio. It would be prea~.r,~bl~?t~m Mr. Tynan's perspective to have at leas~~~~~ below ground. '?' "' v, "-;~~~:"... mainl~'$~rub trees and removing them "'';:/~.,K,?, los~:~;rhere are also overgrown be~emoved. i.. ~:~'l~\;,,>*~*':"$,;,;. l,v... the proposed development options for people, was a good would attract families to the school nearby, and no traffic issues access point for the school and development was noted. <0!i({0" ',~::,; <; taff report to Council would include comments.,\ ~~t1ii\r;n' n::l'"'''' Department regarding anticipated revenue "'\\'1.., f~~i\ taxiitior.~,)" TJillchair advised the SFPR is anticipated to open in October "';"~~'~" /:';~'% and the timeframe for this proposed development would ;~~~~i&e spring or summer as the earliest start time. Members voiced ~ concern with traffic if the two projects overlap. Community Planning Advisory Committee Meeting of November Page 4

10 -- Delegation Received MOVED By Jaspal Mundy, SECONDED By Jack Smythe, THAT the Community Planning Advisory Committee supports the application for Rezoning, Development Permit, Development Variance Permit and Subdivision at 10640, 10658, and River Road and 8853 Brooke Road (Bassi Properties Ud.et. al.) and recommends this project be forwarded to Council for approval. ED UNANIMOUSLY B. BUSINESS ARISING There was no business C Com was received for information. i! Next Meeting response to a query, the Chair explained a bike and transportation index would be separate from, but would work in conjunction with, the Green Growth Index. The next meeting is scheduled for December 6,2012. Community Planning Advisory Committee Meeting of November 1, 2012 Page 5

11 Terminate MOVED By Trevor de Jaray, SECONDED By Joanne Hoekstra, THAT there being no further business, the meeting now terminate. The meeting terminated at 8:19 pm. Cllr. Bruce McDonald Chair CERTIFIED COI~REC; Community Planning Advisory Committee Meeting of November 1, 2012 Page 6

12 THE CORPORATION OF DELTA HERITAGE ADVISORY COMMISSION Minutes of the Regular Meeting of the Heritage Advisory Commission held Thursday, November 15, 2012 at 7:00 p.m. in the Tilbury Meeting Room at Delta Municipal Hall, 4500 Clarence Taylor Crescent, Delta, British Columbia. PRESENT: ABSENT: Cllr. Jeannie Kanakos, Chair Cllr. Sylvia Bishop, Vice Peter Broznitsky Mike Carleton, Delta Marilyn Clayton Bill Ferrer Sarah Gallop Elaine Horricks Linda Jones Jennifer Ruth Arl:.m. ALSO PRESENT: I! Committee Clerk Call ITi... tir'n to order at 7:00 p.m. Mike Carleton, THAT the.agenda of November 15,. received and adopted with the following additions to Item Adoption of Minutes. our of South Delta Heritage Sites Correspondence dated November 14, 2012 from Geof Hacker, Chair, Heritage Day Event, Cammidge House Committee MOVED By Cllr. Bishop, SECONDED By Marilyn Clayton, THAT the minutes of the October 18,2012 meeting be received and adopted as circulated. Heritage Advisory Commission Page 1 November 15, 2012

13 I I Agenda Varied HAC Role on Project App. and Process for delegations (B.05) Prior to receiving the delegation for Item A.01, Item B.05 was brought forward for consideration. Discussion regarding the Commission's role on project applications and the process for delegations - Excerpt from the September 20, 2012 Heritage Advisory Commission meeting refers. The Chair provided a brief overview of the process to be followed for delegations. It was noted delegation would be invited to present their application ~. would be followed by an opportunity for to ask questions, request clarification and/or At the conclusion of the question period, it of the delegation to either stay for the meeting. It was noted that the.. any further discussion once the q invited to do so by the Commission. The DPA Street (Scott dalted November 1, 2012 regarding and Subdivision at were in attendance to present their Street which involves the Residence, a dwelling listed on Delta's i ~, advised he was proposing to subdivide the subject. into two lots for the construction of two new houses and the Commission'~s support for his proposal that would the preservation of heritage elements from the existing and reusing them in the new construction. Mr. Andres provided a PowerPoint presentation (on file) showcasing some of his past projects. These included a new house modeled after the former Hopcott House which used an exact 1918 plan given to him by the owner and the Ellis House restoration on 48 th Avenue, another award winning project. Heritage Advisory Commission Page 2 November 15, 2012

14 He provided photographs of the existing Scott Residence which was constructed in 1925 and has been evaluated in Delta's Urban Heritage Inventory with a score of 59/100. Mr. Andres advised that the interior of the house has no heritage value; and, it has been determined that moving the house would not be possible due to structural and foundation issues. Artist renderings of the proposed new three storey dwellings were provided, each of which would contain a secondary suite at ground level. With respect to the evaluation was noted the front fa9ade highest scoring elements. of the decorative and would be repurposed modeled after the significant NnnAl v retained. of the Scott Residence, it 'Iarlds;cape features were the, Mr. Andres advised many Am,Anl"" from the existing home which would be e also stated the three the property would be would be to regarding Page 1 of Attachment D which 10.5 metres, Mr. Andres indicated this would provide clarification. the meeting at 7:55 p.m. Commissioners commended the proponent's tju1ch'" the characteristics of the original home as repurposing any salvageable material in the new The change of roof pitch was supported, noting it extra living space without increasing the massing on the was also suggested that the proposed heritage detail on the fa9ade should be carried around the side and rear fa9ades. It was noted there are no other similar developments in the neighbourhood at this time; however, staff advised it is consistent with the land use designation in the Official Community Plan. In response to a comment that the new construction would be 12 feet closer to the street than the existing house, staff confirmed the application meets the setback requirements of Delta's Zoning Bylaw. Heritage Advisory Commission Page 3 November 15,2012

15 -- Motion Endorsed MOVED By Jennifer Thoss, SECONDED By Marilyn Clayton, THAT Council be provided with the following advice for consideration regarding the proposed application for Street: THAT the proposed application for Street be supported subject to: - the integration of the decorative and architectural elements from the existing home of the two new homes to be modeled after the Scott and that the continuity of the heritage through to the side and rear fac;:ades; - clarification of height to the roof ridge; - retention and,, I ISINIG FROM MINUTES Heritage Week Subcommittee regarding Tour "rih.na Sites and South Delta Heritage Sites correspondence dated November 14, 2012 from Geof, Heritage Day Event, Cammidge House Committee ",i"n.-r Broznitsky advised the subcommittee completed its the North Delta passport sites on October 27, He advised sites were difficult to identify and/or locate and suggested the Commission consider exploring whether there could be an opportunity to have appropriate signage installed or replaced if it had been in existence at once time. Heritage Advisory Commission Page 4 November 15,2012

16 Staff provided background information related to the Commission's passport initiative and noted the purpose of the Historic Sites in Delta Passport Volume II - Historic Sunbury and Annieville, had been to capture the history of these important North Delta communities that would be impacted by the construction of the South Fraser Perimeter Road (SFPR). In order to capture a more complete picture of these neighbourhoods, the passport included a number of sites where buildings no longer existed as well as sites where buildings would be as a result of SFPR construction. It was noted had not been part of this initiative. Commissioner Clayton sites listed in the Plaques and I It was that if any plac~ue should be r of the South Delta heritage Passport Volume 1 - ~mlpleted on November 9, and staff advised of repair, these Delta's Parks, informed of the ~""U'" intent of subcommittee was to and that while the in order, the North Delta suggested an insert be in stock to identify changes its publication. that with many of the sites being passport and promoting it as part of a realistic. It was commented that the had been to document and capture the and its functionality had not been considered. be promoted as a reference document, rather driving route. -- Motion Fn(ior!~F By Cllr. Bishop, By Jennifer Thoss, THAT based on new information, following motion from the October 18, 2012 meeting be RESCINDED: "THAT the Heritage Week 2013 Subcommittee's recommendation to republish the award-winning Heritage Passports with updates and corrections be supported with the proviso that costs are carefully monitored. " Heritage Advisory Commission Page 5 November 15, 2012

17 Action Action -- Motion Endorsed River Road -Stegavik Residence (8.02) The Chair suggested the issue of establishing interpretative signs in North Delta to assist the users of the North Delta Passport be brought forward for discussion at the conclusion of Heritage Week The Heritage Week Subcommittee agreed they would reconvene to determine what activities could be planned for Heritage Week 2013 and report back to the December 20, 2012 meeting. The Chair requested the on table correspondence from Geof Hacker, Cammidge House Committee, be <20nsidered to determine if there could be an opportunity for colla~~lfation. /::'4;J<,:~ ;~~,.'" MOVED By Sarah Gallop i$i~ fif" SECONDED By Linda JOQI'lpW~"[staff research whether there is an opportunity to ~b>comp"le~:;$my missing 1979 centennial heritage plaques monies ref:i:\~!f1ing in the Commission's budget. ;"j~?i;;...,'$~:,;g", CARBIED UNANIMOUSLY 'i:;~:~\~~;~::~~" dated NqY lmber 2, 2012 Permit, Develt,pment Variance 10658, and River Residence) at the October 18, 2012 style bungalows in the Craftsman style bungalows in Staff advised this application will be November 26, 2012 and any further iss ion would be provided for their ne, Mike Carleton, THAT pursuant to receipt of new Commission provides the following advice for recommendations to request the owner of to complete the following items as listed below be - Offer the building for sale for $1.00 for a period of 30 days. The sale is to be advertised in local newspapers and a sales sign be placed on the property indicating the building can be purchased for $1.00; - Permit members of the Heritage Advisory Commission to salvage building materials for use in other Delta heritage buildings prior to demolition if no buyer is found to relocate the dwelling; Heritage Advisory Commission Page 6 November 15,2012

18 - Provide an historical title search; and - Provide photographic records and as-built drawings, if available. CARRIED Commissioner Ferrer opposed.dma Update (B.03) Heritage Strategy Council Workshop (B.04) HAC Role on Project App. and Process for delegations (B.05) Verbal Update from the Delta Museum and Archives (DMA) Commissioner Carleton advised there was no report this month. Verbal Update regarding cou~rkshop on Heritage Strategy The Chair advised scheduled for this Annacis Meeting ;~~"" ~ilwic ~~i;~i~:;;"., ncil Work~D:8p on Heritage Strategy was November':~,~ at 4:30 p.m. in the All Commissiori1t' ere invited to attend. role oh'p~qject applications ";;1i.i);> 20, 2012 Heritage Advisory See page 2. Heritage Incentives (B.06) from October 18, 2012 Minutes of October 18, 2012 refers. was deferred to the December 20, 2012 Heritage.II."""r,,jc (C.01),.H~o~,on' for Heritage Award Nominations of Heritage Award Subcommittee for 2013 :.j"".;tl>'''' Award of Merit and Friends of Heritage Staff advised an advertisement requesting nominations for the 2013 Heritage Award of Merit and Friends of Heritage Award(s) would be placed in the local media. Heritage Advisory Commission Page 7 November

19 A subcommittee to consider nominations and provide recommendations to the Commission at the December 20, 2012 meeting was formed as follows: - Cllr. Kanakos - Cllr. Bishop - Elaine Horricks - Matt Rogers Staff advised the Award of Merit would need to be recommendations for the brought forward at the Action The subcommittee December 20,201 time sensitive as the plaque in December, whereas Heritage Award(s) could be 13 meeting. prior to the regular will be provided Work Program and Budget (C.02) Council Referral Huff Greenway (C.03) 7,2012 regarding Det:ember 20, 2012 lue~steld to review this item and to and/or additions., 2012 Regular Council from Manuel and Alan Davis dated regarding Huff Greenway at Westview writers provided some innovative vel'dprnellt of Huff Greenway at Westview this correspondence was referred for information., By Mike Carleton, THAT the correspondence be Council's Business Planning Workshop for HAC Schedule of Meetings for 2013 (C.04) Meeting Schedule Endorsed Draft Schedule of Meetings for 2013 MOVED By Jennifer Thoss, SECONDED By Sarah Gallop, THAT the 2013 Schedule for the Heritage Advisory Commission be endorsed. Heritage Advisory Commission PageS November 15,2012

20 O. INFORMATION Action List (0.01) Action List Kittson Residence Excerpt from the October 29, 2012 Regular Minutes of Council (0.02) regarding the Kittson Residence Next Meeting Terminate The next meeting of the Heritage Advisory Commission is scheduled for December 20,2012 in the Tilbury Room... c4!~j~~i~];~:' MOVED By Elaine Horncks, di0il,'i!!'!;:;/ SECONDED By JenniferAll ~~ ~.). THAT there being no further business, the meeting f& t:rl1n~t~fk :, ;'~':~:j;;~;. <::ARRIED UNANIMOUSLY '>':f;~~~$s" ";~::;'~% "<z;~~\,~ ~x~x s\~~~" ~~<:,~ "'*Z<s~ "~;;~~~lf; Heritage Advisory Commission Page 9 November 15,2012