Members of the public 4, Barry Smith - NNDC, Steve Lunniss Village News and NCC - Graham Jones (partial)

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1 Bacton & Edingthorpe ORDINARY MEETING OF THE PARISH COUNCIL Elaine Pugh - Clerk to Council Raynham house,10 new road, north walsham, Norfolk, nr28 9df Minutes of the ORDINARY MEETING OF THE PARISH COUNCIL Held on Monday 11 th February /06/ :10 Present: Apologies: Others: Susan Holden (Chair), Richard Barr (Vice Chair), Jim Turner, Lynn Preston, Richard Kimble, Tricia Myles, Hannah Gent, Nigel Lee and Ian Witham None were necessary Members of the public 4, Barry Smith - NNDC, Steve Lunniss Village News and NCC - Graham Jones (partial) ACTION 1. To receive declaration of interest in items on the Agenda & receive Pecuniary Dispensations and authorisations All Councillors declared their Pecuniary Interest in item 8.1 relating to the Precept. The Clerk had previously authorised this dispensation until Nigel Lee - personal re Bacton School. 2. To consider apologies for absence There were none to consider. 3. To approve outstanding Minutes Bacton & Edingthorpe Ordinary Meeting of the Parish Council Monday 11 th December 2012 Resolved that these were signed. 4. Resolution to adjourn the meeting for public participation (15 mins), Norfolk Police, District and County Councillor Reports Resolved to open the meeting to the public: Barry Smith - handed out information relating to the 1953 flood together with details on the environmental achievements of NNDC. Information was relayed in connection with Victory Housing and sheltered accommodation. The History Group asked for assistance to secure dates to visit The Priory as it is Priory's 900th Anniversary. The Parish Council indicated that they would support this event and write to the landowner. The Secretary of the Cricket Club informed that the Club were still waiting for their fixtures list and when this arrived it would be forwarded to the Council. There were issues with the mole hills and the Clerk confirmed that these were being dealt with. A letter would be forthcoming from the Cricket Club to confirm that they were willing to donate 1k towards any new changing facilities. 1

2 A member of the public outlined his plans for computer centre to be set up in Bacton. It was intended that this would be free to local residents short-term and that approximately 6 computers would be available for resident's to use. Training would be also be available for specific tasks. The facility would be located next to Cafe Bacton/Pruners. Courses are also run at Bacton Village Hall. Resolved to close the meeting to the public. 5. Planning 13/ / /0101 The Pightle, The Street, Edingthorpe Retention of enlarged gated vehicular access To be assessed by IW/LP Mill Farm, Mill Common Rd, Ridlington Erection of agricultural building No objections Electricity Substation, Abbey Street Installation of security railings No objections with comments 13/0048 Captain's Haunch, Keswick Holiday Park 13/0022 Castaways Holiday Park 12/1230 Grange Farm, Pollard St, Bacton 12/1298 Barn, Church Farm House 12/0641 Bacton Hall, Church Rd 12/1083 Former amusement Arcade, Coast Rd Erection of garages Erection of ext to clubhouse to provide shop and reception facilities and replacement of roof including increase in height to provide first floor bed and breakfast accommodation Var of Cond 2 ref 11/1457 to permit change of roof covering to thatch and revised door and window arrangements to south gable Stabilising part collapsed barn by covering ext to thatch with temp dark coloured tarpaulin and provision of supports to the existing structure Change of use of annexe to holiday accommodation (retrospective) Conv of storage area to residential flat Objections with comments No objections by PC Permitted Consent Permitted Permitted 6. To appoint legal representation for the Land at Edingthorpe - transferred from NNDC to Bacton & Edingthorpe Parish Council The Clerk outlined that several solicitors had been approached with only 1 responding. The Clerk had met with Hansells and advised that they had previous experience in dealing with complex matters of this type and recommended that we place the business with them. A figure for handling the project had been outlined to Members. It was resolved to suspend Standing and Financial Orders to progress this matter quickly and to a satisfactory conclusion for the benefit of the Parish. It was further resolved that the Clerk instruct Hansells and that a budget of 1,000 excluding VAT be allowed for this and the Clerk was given delegated authority to manage this project; a 400 fee in advance would be paid on account. Clerk to arrange. 2

3 7. To report on Matters Arising (updates and for information only) 7.1 Police Report The Police report was read out by the Clerk. No crimes had been reported during the last period. There were 19 calls to the police of various descriptions. Street Surgeries will be held on a monthly basis at Bacton Superstore details of which are on the Council's website. 7.2 Website update - Richard Barr 30,784 hits to date and the site was being used regularly. 7.3 Footpaths and Coastal Path update Ian Witham FP3 - reported Coastal Path response sent. A resume was given relating to FP15, Restricted Byway 2, FP1, FP14 and FP6. The Clerk would lodge these with NCC. 7.4 Work list - fencing installed and other work is on the list to be undertaken in due course 7.5 Coast Road car park lease with NNDC - Clerk will chase again. 7.6 Multisports - funding requested for 2013 and a figure of 1,500 had been agreed. 7.7 Planting of Jubilee Oak Tree 3 residents attended the planting ceremony with 4 Members of the Council. The Council thanked Jim Turner for his efforts in undertaking this project and the work and time committed. 7.8 Installation of dog bin/rubbish bin at Superstore - installed This had now been moved by Anglian Water and the Clerk would write to ensure that they re-install it when they complete their work. 7.9 Installation of water heater at Pavilion - awaiting quotation Clerk was to source another supplier Exercise/lifestyle classes funding update 900 had been agreed for this project however this was not enough to run it for a year. The Clerk would find out further details relating to cost and a small charge to users Footpath from Abbey Street to the school overgrown This work had been completed and the Council members were all extremely pleased. Clerk to inform NCC Highways Block Club - Clerk/JT Unfortunately due to lack of volunteers to run the Club it was agreed that this be temporarily suspended Children's Christmas Party Letters of thanks to the organisers would be sent out and Councillor's and Clerk made their personal financial contributions for the small gifts to be presented. Clerk to arrange Football Club Team/coaching - progress report and requirement of funding and promotion There was discussion on this matter and it was requested that the Clerk source funding. The aim would be to get the Club in some form up and running by August. It would cost approximately 2k to kick-start the project. 3

4 Resolved to open the meeting to allow Graham Jones to present his report: Information was given in connection with Planning and the restrictions, people sleeping rough, the NCC Partnership Scheme, CIL payments replace 106 agreements. Details were also given in respect of the Age Concern - keeping warm packs. NCC will have a change of Leader in the near future. Advice was sought with regard to the double yellow lines at Keswick Road/Anne Stannard Way as several residents were not happy with the proposals. Suggestions were made with regard to alternative solutions. 8. Finance 8.1 To agree revised Precept as advised by NNDC - re Local Council Tax Support Scheme impact It was resolved that the new precept be set to 13,026 however, the overall amount of 15,000 requested would be received. The difference took into account the distribution of the grant. Clerk to organise. 8.2 To review and consider purchase/retention of container The Council discussed this matter in detail which then led to the future use of the Pavilion and the needs it may demand longer term. Additional changing facilities would be needed for the football/cricket teams and other community sports events. Councillors agreed that the subject/development of the Pavilion should be placed onto the Agenda for a fuller discussion and go back to the plans which were drawn up to see if they could be utilised. Agenda It was resolved that expenditure be agreed up to 1,300 to purchase the current blue container excluding VAT. This would save the monthly rental costs. Clerk to organise. 8.3 To appoint contractor for repair of Bus Shelter at Coast Road Three quotations had been received and it was resolved that Freewheel be instructed at a cost of 470 plus VAT. Clerk to organise. 8.4 Schedule of monthly payments supplied to Council members PAYEE AMOUNT CHEQUE Mr Woodhouse (bus shelter cleaning) Anglo Scottish Secret Gardens (collection/installation bin) EON Electricity - Pavilion Jim Turner (reimbursement for tree items) ICO Indigo Waste - collection of bottle bank Hansells (legal work at Edingthorpe land) Elaine Pugh - expenses Anglian Water - Allotments & Pavilion cheques paid external to meeting Stalham Fencing Lynne Hosking (lifestyle classes) Resolved to pay enbloc. FUNDS RECEIVED National Grid (Children's Christmas Party)

5 9. Correspondence list NALC information NNDC - Past and present - 28th January 2012 (circulated) Cricket Club re supply of information NNDC - Rob Goodliffe - request to attend PC meeting (Clerk responded) Natural England - re Coastal Path - confirmation of letter from PC Clerks and Councils Direct CAB - change of name to Norfolk CAB Anglian Water - re - replanting of trees around their treatment works Anglian Water - re Bacton remedial sewerage work (circulated) Norfolk Police - Police surgeries NNDC - Energy Box and Collective Energy Switching NNDC - Paul Ingham re complaint from resident re rubbish (Clerk and JT investigating) NNDC - Beach Haven Caravan Site Planning Contravention Notice issued Shell update Bacton Primary School request for funding 10. To adopt Model Publication Scheme (ICO) - circulated to Members Resolved that this be adopted. 11. To Receive Reports from Councillors Jim Turner suggested that it would be a nice idea to present Elsie Wilde with a photograph of the Tree Planting and all Members thought this would be an excellent idea. Jim would organise JT Issues with the Anglian Water/Barhill road works and that they are hazardous and you cannot see the traffic lights as you come out of the Superstore. Clerk to report. The Clerk informed that a letter had been sent to the Cricket Team asking them for a response / commitment to funding available in writing by the 5th February this had not been forthcoming in the specified timescale or the Parish Council meeting date. Concern was raised with regard to the mess on the roads left by the farmers particularly on the Keswick Road and up to the school. The Clerk would inform Highways. Hannah Gent thought the work completed at the play area was excellent however a new net needed to be ordered to protect the area from Cricket Balls. JT Richard Barr - the Pollard Street Neighbourhood Watch was up and running and that the car park scheme proposed for North Walsham had been dropped. Richard Kimble circulated an idea in connection with a new location for the Council's car park rather than the one further up on the Coast Road. The Clerk/Richard Barr would make tentative enquiries. 5

6 Lynn Preston outlined that the Bowls Club fence needed to be addressed and the Clerk would obtain quotations for this work to be undertaken. Agenda The Gas Terminal complex had been approached however at present were unable to assist. The Clerk and Jim Turner would seek prices for this. The lights at the Coastguard building seem to be continuously on - Clerk to write and ask them to turn these off. 12. To confirm the date of the next meeting Bacton & Edingthorpe Ordinary Parish Meeting Monday 11 th March 2013 Bacton Village Hall at 7.00pm There being no further business the meeting was closed at 20.56pm. Susan Holden: DATE: 11 th March 2013 CHAIR 6

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