2. To consider apologies for absence Richard Barr (Vice Chair), Sandra Emerson and Tricia Myles - accepted by the Council.

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1 Bacton & Edingthorpe PARISH COUNCIL Elaine Pugh - Clerk to Council Raynham house,10 new road, north walsham, Norfolk, nr28 9df Minutes of the Ordinary Meeting of The Parish Council Held on Monday 14 th September The Pavillion Present: Apologies: Others: Susan Holden, Bill Kerr, Pauline Paterson, Richard Kimble, Ian Witham, John East and David Gale Richard Barr (Vice Chair), Sandra Emerson and Tricia Myles Barry Smith - NNDC, PCSO Emily Reynolds (partial) and 8 members of the public 1. To receive declaration of interest in items on the Agenda & receive Pecuniary Dispensations and authorisations All Members declared their personal interest in item 6 relating to planning permission 15/1213. In addition Ian Witham declared a Prejudicial Interest in this item as a Member of Open Spaces. 2. To consider apologies for absence Richard Barr (Vice Chair), Sandra Emerson and Tricia Myles - accepted by the Council. 3. To approve outstanding Minutes Bacton & Edingthorpe Annual Parish Council Meeting Monday 13th July Resolved to approve. 4. To consider and co-opt new members to the Parish Council There had been no further applications and it was resolved to defer this item until nominees had been received. 5. Resolution to adjourn the meeting for public participation (15 mins), Norfolk Police, District and County Councillor Reports Resolved to open to the public: PCSO Emily Reynolds - outlined that there had been 10 various crimes reported in the village since the last meeting. Edingthorpe had 1 reported crime. The next Police surgery would be advised in due course. Barry Smith, NNDC - informed that the District Council would be holding "boot sales" on its car; park pitches could be pre-booked and they would commence at Further information could be obtained from the website. A household waste amnesty was to be held on 19th/20th September. NNDC were holding a Standards Training initiative. The Big Society Fund which was set up to help communities contributed over 1m to projects. A member of the public made a representation regarding a Councillor having a dual role within the community. The Clerk outlined that this was acceptable however, the roles could not be utilised together. The Clerk would give more guidance on this matter to the Councillor. Discussion took place with regard to the parking around the School - this had already been pointed out to the School and to Highways. The Clerk advised that there is no real solution - it is up to each driver to adhere to the rules of the road and be more considerate. 1

2 The meeting was left open to allow the public and council to speak in connection with planning 15/ To review and consider planning if received 15/1213 Erection of 24 dwellings, provision of open space, associated parking and works 15/1181 & 1182 The Old Vicarage, Church Rd 15/ / Coastguard Cottages, Walcott Rd The Granary, Church Road, Bacton 15/0680 Rudram's Gap Land to rear of Duke of Edinburgh Public House Erection of single-storey ext to outbuilding, conversion of outbuilding to studio/workshop and insertion of replacement joinery to front elevation Erectionof detached summer house to front of dwelling Erection of porch to side and conservatory to rear of dwelling Timber Ramp extension to existing access ramp Concerns were raised regarding drainage. A suggestion was that the roadway be adopted by Highways within the development. A voluntary registration of the village green would also be requested as a condition. 15/0957 Castaways, Paston Rd 15/0225 Wrights, Coast Rd Ext to ground floor of clubhouse to provide retail unit (A1), first floor extension to provide hotel accommodation (C1) and erection of fire escape staircase Demolition of existing outbuilding and erection of two storey dwelling Objected Permitted 15/0933 Driftwood, 8 Newlands Estate To allow all year occupancy Permitted 15/0229 & 0230 Church Farm, Church Rd Conversion of agricultural buildings to three residential dwellings Consent refused Resolved to close the meeting to the public. 7. To consider and review correspondence list Annual return for the ended 31 March noted N&N - thank you for Lego contribution Shell re-instatement of ramp and temporary closure of Seagulls Field Royal Mail re removal of post box Damage at Playing Field - reported to Police NNDC - Notification to prepare a new Local Plan - Regulation 18 - Clerk to respond on behalf of Council NNDC - re Norfolk CAB and reorganisation of funding with NCC Play Inspection report - all items considered low risk NNDC - corporate plan NCC - re Bacton Parish Ranger visit - 19th October 2015 Clerks and Councils Direct 8. To consider provision of additional rubbish bin inside the children's play area and confirmation of agreement to pay for emptying of additional dog bins within the Parish - Richard Kimble Lengthy discussion took place on this matter and it was resolved that the Clerk purchase an enclosed bin and have it installed near to the gate of the play area an allowance of approximately 180 was given for this plus installation. The emptying would be monthly in the winter and bi-weekly in the summer. 2

3 The Clerk would also arrange for the concrete bins to be removed. It was hoped that this would solve the issue of rubbish and food being left all over the car park and play area by wildlife. A new dog bin at the junction of Mill Lane with FP15 had been installed. It was welcomed by the community and well used Richard Kimble had met with the NNDC Cleansing Team in connection with the location for a further 2 additional dog bins. NNDC had agreed to install and provide these bins free of charge on the condition that the Parish paid for the emptying. The locations were outlined and agreed by the Members. It was resolved that the emptying of these would be on a monthly basis and reviewed if necessary. Clerk to liaise with NNDC. 9. To report on Matters Arising (updates and for information only) 9.1 Police Report - see Agenda item Website update - The Clerk informed that the website was updated regularly and had nearly 5,000 hits over the last period. 9.3 Footpaths Ian Witham RBY9 - had been cut back however, this was not wide enough - the Clerk would inform NCC. 9.4 Pond at land adjacent to 4 Highbanks - Norfolk Wildlife Trust meeting held and advice given - a report would be forwarded together and the Clerk would inform the Council at the next meeting. 9.5 Parking agreement at land adjacent to 4 Highbanks - Fee received and banked. 9.6 Update on refurbishment of Pavilion - completed Open event to be arranged with NNDC and End of Funding Report to be completed. 9.7 Guide to Bacton & Edingthorpe - there was no update at the present time. 9.8 Allotments - funds all paid and banked. 9.9 Entrance to Bacton - NNDC Enforcement Team informed again 9.10 Multisports for this had been a success however, the last two sessions had to be cancelled due to rain. Funds received are to be banked. General discussion on this took place for Change of Bank Signatory - in progress 9.12 Installation of new rubbish/dog bin on FP15 - completed 9.13 Rudhams Gap - planning is in the system and this is hoped to be undertaken in due course Post Box at Abbey Street - The Chief Executive's Department of the Post Office informed that this unit will not be replaced Insulation of Pavilion - approximate cost 400. Clerk investigating funding options Coast Road car park - lease circulated Agenda 9.17 Lego - Thank you letter received from N&N for donation and remainder donated to Bacton School and Sandcastles. 3

4 10. To consider the report by Bill Kerr in relation to crime prevention at the Pavilion. (Chain, lighting, CCTV signage). The report was considered and it was resolved that 2 PRI lights be installed together with CCTV signage. Clerk and Bill Kerr to work on this and report back to the Council. /BK 11. To consider appropriate celebrations for the Queen's 90th Birthday June 12th 2016 The Council were keen to promote the Queen's 90th birthday celebrations and thought that they should follow a similar programme of events as previous. The Clerk was requested to ask if there were any ideas from the community and to see if there were any funding options available. 12. To consider and agree planning of Children's Christmas Party The Clerk had secured funding from the Gas Terminal Companies for this initiative and the School had been contacted with regard to a volunteer to co-ordinate this on behalf of the community. Pauline Patterson outlined her willingness to work with any volunteer. A request would also be placed into the Village News for assistance. 13. Finance 13.1 To approve monthly payments supplied to Council members Payee Amount Cheque Glasdon - dog bin NNDC - litter bin emptying EON - Pavillion electricty bill Anglian Water - Pavilion Allotments Richard Barr - Website domain Bacton Village Hall Hall Farm Forage (allotments) Bacton Fish and Chip Shop - supply of drinks (Multisports) The Play Inspection Company Elaine Pugh - expenses Kevin Richardson - grass cutting Richard Kimble - various items Nigel McGrath - Multisports Resolved to pay enbloc FUNDS RECEIVED Final allotment rent Resident - Highbanks agreement To review Council Policies - (black folder refers) The Model Publication Scheme, Filming at Council Meetings, Disclosable Personal Interest Form, Bacton Playing Field Rules, Complaints Policy, Code of Conduct, Standing Orders, Donation Procedure, Equal Opportunities and Financial Regulations It was resolved to defer these to the next meeting. 4

5 15. To Receive Reports from Councillors There were now three dog wardens and the scheme was having the desired effect in reducing deposits. Clay Lane at the Western End needed a new direction post 3 arms had now been reduced to 1. In 2000 this was installed and now needs either removing or replacement - the Clerk would inform Highways. A member of the Council had attended a parishioner's funeral. Discussion took place with regards to overhanging hedges on the highway - this had been addressed by the land owner. However the Councillor involved stated that they would take this up directly with NCC. 16. To confirm the date of the next meeting Bacton & Edingthorpe Ordinary Parish Meeting Monday 12 th October 2015 Bacton Village Hall at 7.00pm There being no further business the meeting was closed at 8.52pm. 14th September 2015 Susan Holden - Chair 5

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