Bungay Town Council. Minutes of the October meeting of this Council held at the Council Chamber Broad Street on Monday 17 th October 2011 at 8pm.

Transcription

1 page 1650 Bungay Town Council Minutes of the October meeting of this Council held at the Council Chamber Broad Street on Monday 17 th October 2011 at 8pm. Present were Clls Reeve (in the chair), Barnes, Blowers O Neill, Cloke, Evans, Groom, Knights, O Neill, Shepherd, Vinton, Warnes, Ward and Woods. Also present were 9 members of the public. Before the meeting commenced the Deputy Town Mayor presented the Commercial premises floral prizes. Agenda 1. Apologies Apologies were received from Clls Brook and Thompson. 2. Interests Cll O Neill and Blowers O Neill declared an interest in a cheque payment which may be made at the meeting. 3. To approve the minutes of the meeting held on the 19 th September 2011 These were approved and duly signed. 4. To allow local electors the opportunity to comment on planning applications and other matters on the agenda for the meeting in accordance with Schedule 1 of the Council s Standing Orders No electors wished to speak. 5. Matters arising Page 1644, item 6; Cll O Neill said that he was also concerned about charging proposals and the double taxation consequence of this as these services were provided without charge in other parts of the county. Signed... Date...

2 page Correspondence The following correspondence was received:- Pylons in the Waveney meeting on 21 st October. WDC re Remembrance Sunday street closure 13 th November. This was approved. SALC Annual Report and notice of AGM 7 th November Cll O Neill said that he had not received the papers for the last SALC Waveney Valley meeting. WDC re world of planning events on the 3 rd and 7 th of November Broads Authority re 30 th November deadline for free publicity for 2012 events. Mr & Mrs Robinson about disabled parking proposals for Trinity St. Residents of Queens Rd area requesting that the Council support a proposal to put a bus stop at the bottom of Queens Rd. NCC notification of adoption of the Minerals & Waste Local Development Plan Document( ). Queen s Diamond Jubilee Beacon proposals. SCC re temporary closure of Nethergate St 10 to 13 October for utility works. Halesworth Dragonflies children's centre advisory committee had invited a council representative to their next meeting. Cll Reeve volunteered to attend. 7. To receive a report on local policing matters No report was received. 8. County Councillor s Report The Clerk presented a written report from Cll Ritchie who urged all groups and individuals to take part in the SCC Haveyoursay consultation which was in its last week. At SCC he was part of service review looking at each directorate in turn. He reported that he had visited the new Beccles tip site with Clls Brook and Knight and on the whole was favourably impressed. Cll Knights said she too was favourably impressed. There was a differential charge for small and large vehicles, low level skips were being provided, signage would be provided from the old site and publicity given to location and opening hours. Cll O Neill said that he was concerned about fly-tipping and subsequent cost to WDC in dealing with this. 9. To consider plan received, receive planning decisions from Waveney District Council and a report from the Planning Committee The following plans were considered:- W/11, Anglian Water Services Ltd, erection of a kiosk to house electrical and dosing equipment, Bungay Sewage Works, Hillside Rd East. No objection. Signed... Date...

3 Page 1652 The following planning decisions were received from Waveney District Council:- DC/11/1040/TCA, Father Charles Lombard, trimming work on 4 limes and 1 beech and removal of a sycamore stump, St Edmunds Church yard. Approved. DC/11/0956/FUL, Mr E W Raynes, replacement windows to front elevation, 4 Laburnum Rd. Approved. DC/11/0880/FUL, BT PLC, remove glazing in 2 windows and installation of aluminium ventilation louvers, 62 Lower Olland St. Approved. DC/11/0847/FUL, Bungay Honeypot Centre, construction of a new community and enterprise centre with associated parking, landscape works and provision of playing space, Old Grammar School Field. Approved. A written report of the Planning Committee meeting held on 3 rd October was received and approved. 10. To receive a report from the Traffic Committee and to deal with matters arising A written report of the meeting held on 3 rd October was received and approved. It was agreed to recommend to SCC that 1 voluntary disabled parking bay be provided in Trinity St and to accept the adjustments to the waiting restrictions for Staithe Rd which SCC had agreed with residents. Cll O Neill asked that the Council request that the experimental one was scheme be postponed until the new town-wide waiting restrictions had been operative for 6 months. The Clerk advised that it was not appropriate to discuss this at this juncture because it was not on the agenda of either the committee or this meeting. It would be put on the agenda for the next traffic committee. It was agreed that Mr Abbey would be invited to meetings of this committee if there were public transport matters to discuss. 11. To receive a report on the operation of the Riverside Centre and the Riverside Working Party The Clerk reported on recent and future bookings. The Working Party would meet again on the 26 th October. 12. To receive a report from the recent councillors surgeries Cll Warnes reported that progress had been made in dealing with footpath problems in Fairfield Rd; the hedge had been cut and the footpath cleared. Cll Ward reported residents concerns about on the loose surface of Mayfair/Fairfield Rd following resurfacing, need for a time limited 20mph sign for Hillside Rd East, concern about cutting down of willow trees at the end of Signed... Date...

4 page 1653 Pilgrims Way, lack of play areas, condition of trees in Wharton St car park and the need to re-point the War Memorial. She requested that the question of the Wharton St trees be put on the Environment Committee agenda. 13. National Planning Policy Framework The document was considered and it was decided to respond that:- The Council have concluded that the default position in the Framework is in favour of development. The Council disagree with this. The Council do however consider that the planning process should be simplified. 14. To receive reports from Council Representatives Clls Cloke and Evans reported that the Tourism Meeting had discussed the question of the beacon. A Festival meeting was to held on 19 th October. Cll Evan s reported that the Safer Neighbourhood team had discussed various Beccles related problems and the question of the 20mph limit in Hillside Rd East but without resolution. Cll O Neill said that the minutes of these meeting were to be sent to the Clerk. Cll Warnes reported that the Chamber of Trade were discussing car parking issues with WDC. The switch on of the lights will take place on 30 th November and he asked for public support of this event. 15. To receive reports from District Councillors Cll Groom reported on attendance at a licensing meeting and a future planning meeting. Cll Woods reported on attendance at a national conference on auditing in the public sector. WDC were working on the infrastructure levy proposals which would replace section 106 funding. It was intended that some of the money would be devolved to town and parish councils for expenditure on projects in their areas. 16. To receive balance details and approve cheques for payment The following balances were reported:- Bank Scot Widows account Total Signed... Date...

5 Page 1654 The following payments were approved for payment:- Bungay & District Sports Association, donation(provision from 2010/11), 1000; Mr A Newberry, Riverside and litter-pick, ; Mr A Newberry, Riverside and litterpick, ; H L Perfitt Ltd, war memorial carving, 84.00; Bungay Printers, printing orders of service, Civic Service, ; Norse Commercial Services Ltd, waste collection, Riverside, 90.17; Bungay Directory, report publication, ; Mr I Huggins, internal audit fee, ; BDO LLP, external audit fee, ;Mrs A Brook, reimbursement, engraving chain, 45.00; Bungay Town Council, 20,000, fund transfer; Bungay Joint Tourism Group, town promotion, ; P Morrow, reimbursement of expenses, Other business of an important and urgent nature where action can be taken without the need for a formal resolution of the Council or the business is to be referred without discussion to a future meeting of the Council or one of its Committees It was agreed that the following matters be referred to committees as shown:- Waveney Valley signs, oak tree planting Environment Committee. Report on the Bunka project from Cll Thompson Finance & General Purposes Committee. It was noted that the skate board park had been temporarily closed as a result of vandalism. The committee were to have a repair session to deal with this. Cll Knight reported that a presentation about the proposals for the old Ditchingham Maltings site would be held on 19 October. In response to a question the Clerk confirmed that the current golf club rent was 5500pa and a review was ongoing. The meeting closed at 10.15pm Signed... Date...

6 page 1655 Report of the Planning Committee held on 7 th November 2011 at the Council Chamber, Broad Street at 7.30pm Present were Clls Reeve, Barnes, Cloke, Evans, Vinton, Ward and Warnes and 13 members of the public. 1. Apologies were received from Cll Brook. 2. Cll Warnes expressed an interest in plan DC/11/1036/FUL below. 3. No local electors wished to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders 4. The following plans were considered:- BA/2011/0356/LBC, Mr I Miller (sic), erection of a 2 bay, open fronted cart lodge, 45 Bridge St. Approval recommended. BA/2011/0288/NONMAT, Mr & Mrs K Hurst, non material amendment to BA2007/0119/FUL, 1.8m fence, front boundary wall maximum 2m high and windows to be aluminium, site to the southwest of 51 Staithe Rd. Approval recommended. DC11/1206/TCA, Mr A Bell, 10-15% crown reduction to 2 ash trees, 5 Chaucer St. Approval recommended. DC/11/1036/FUL, Mr T Basey-Fisher, rebuild and refurbish farm buildings for ligh industrial/workshop use and 1 live/work unit, Dukes Farm Barn, St John s Hill. Approval recommended. DC/11/1133/TCA, Mr D Trafford, fell and remove 1 silver birch, Verdun House, 14 Wharton St. Approve but tree should be replaced. 5. To consider the Waveney Local Development Framework document The Built Heritage and Design Draft Supplementary Planning Document. Generally approved but additionally recommended that property owners be made aware of general planning conditions relating to listed and conservation area property by including information on this in council tax/business rate packs and by making the new policy known to property solicitors in the district so that they could advise their clients when dealing with property sales. In addition suitable information on the implications of this policy for property owners should be available in WDC local offices. 6. No notice was received of planning related matters of an urgent nature where action can be taken without the need for a formal decision of this Committee. Signed... Date...

7 Page 1656 Report of the Finance & General Purposes Committee held on 7 th November 2011 following the above meeting Present were Clls Reeve, Blower O Neill, Groom, Knights, O Neill, Shepherd, Thompson and Woods and 13 members of the public. 1. Apologies were received from Cll Brook. 2.Cll O Neill and Blowers O Neill declared an interest in a cheque to be signed. 3. To allow local electors to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders. Mr R Prior spoke of his concerns about the Bunka project. He had questioned at the outset the viability of the project but had been assured that a robust business plan was in place. He wanted to know why his advice was ignored given his experience in business and youth organisations. He also asked whether Refresh Renovations had undertaken any work or benefited financially in any way from the project. He said that recent correspondence with Cll Thompson about this matter had gone unanswered. 4. The Clerk presented a paper on the budget and precept for 2012/2013. At Cll O Neill s request consideration was deferred so that the December committees could consider possible budget items within their areas of responsibility. 5. The Boundary Commission proposals were received. It was noted that there were no changes to the Waveney constituency. 6. On behalf of the Section 106 Working Party Cll Woods proposed that 30K of the 40K available (or becoming available) be allocated to the play area at the new community centre site at the Old Grammar School Field. This was agreed. Consideration was to be given to spending the 10K balance in case this was lost in the pending changes in this funding area. 7. Cll Thompson said that he was unable to give a comprehensive report on the Bunka project because he had not received the Clerk s e mail requesting that he do so. He could however report that the premises had closed and the chair had passed to Jules Anderson. He was seeking legal advice about correspondence he had received about his role. He agreed to make a full report at the full meeting of the Council. Cll O Neill requested that a copy of the business plan be circulated to members. Cll Groom said that the Council review business plans for all future youth projects seeking public funding. 8. The Clerk reported on a proposal to extend the Council s insurance cover to fund action by councillors against third parties who they considered had wronged them. He outlined the cover available under the Council s policy but reported that this cover was not offered by the Council s insurers and indeed was unlikely to be offered by any insurer. The Clerk agreed to circulate an electronic copy of the Council s current insurance policy is one was available. 9. It was recommended that Clls Brook, Reeve (as Town Mayor and Deputy Town Mayor) and Knight be added to the bank mandate, the continuing signatories being Clls Woods, Groom and Blowers O Neill. 10. A donation of 78 to the Royal British Legion was agreed. Signed... Date...

8 page a. The following cheques were approved for payment and duly signed:- The Three Cooks, civic service reception, ; Mr A Newberry, Riverside and litterpick, ; Bungay Honeypot Centre, hall hire surgeries, 27.00; Outney Common Owners, rent 2011/2012, Common Playground, Cll Shepherd said that the Clerk had not yet provided the allotment association with the expenditure breakdown for 2010/2011. She said that she believed the expenditure may include skip hire and she thought that this should not be re-charged to allotment holders because it related to fly-tipping. The Clerk agreed to supply the requested information. Cll O Neill said that he wanted outstanding actions and the question of a drinks break at future full meetings of the Council put on the agenda for the next meeting of this committee. Signed... Date...

9 page 1658 Report of the Environment Committee meeting held on the 7 th November 2011 following the above meeting Clls Reeve, Barnes, Cloke, Evans, Knights, O Neill, Shepherd, Thompson, Vinton, Ward and Woods and 13 members of the public 1. Apologies were received from Cll Brook. 2. Cll Shepherd declared an interest in item To allow local electors to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders. Mr R Prior said that the Council would be wasting their money in dredging the boat dike because the waterflow in this and adjacent water courses was not sufficient to keep the dike clear and this expenditure, which would be considerable, would have to be regularly repeated. 4. To consider a WDC proposal to replace the existing town signs with Waveney Valley branded signs. It was agreed to see whether both the old and new signs could be used at different locations. 5. It was agreed to establish the cost of the proposed planting of 3 oak trees at the Staithe 6. It was agreed to seek quotations for maintenance and replacement of the trees in the Wharton St car park and to establish whether sponsors would cover the cost of this work. 7. It was reported by Cll Barnes that the cost of dredging the boat dike would be in the region of 1500 and This and the removal of trees in the dike was agreed in principle subject to firm quotations being received and ownership of the dike being established. 8. Cll Ward proposed that the Town Trust be asked to ban dogs from the Castle Hills because of dog fouling problems on this area which was in part a children s playground. This was not supported but it was agreed to seek the placement of a dog bin on the approach to the Hills. Cll O Neill noted the danger presented by uneven ground within the Castle and asked that Peter Aldous MP be told about the Council s support for the change the Lighter Longer Campaign. Signed... Date...

10 page 1659 Report of the Traffic Committee meeting held on 7 th November 2011 following the above meeting Cll Reeve, Cloke, Evans, Knights, O Neill, Shepherd, Thompson, Ward, Warnes and Woods, Mr N Mayhew and 13 members of the public. 1. Apologies were received from Cll Brook. 2. No interests were declared. 3. To allow local electors to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders. Mr R Prior said that he was pleased that the Council were considering the proposal outlined in item The committee supported a proposal to erect a new bus shelter at Queens Rd and recommended that SCC be asked to do this. 5. Cll O Neill spoke in favour of the proposal to delay the implementation of the experimental one way system until the new waiting restrictions have been in place for 6 months. No other committee member supported this. 6. Following receipt of a letter from a resident objecting to the proposed waiting restrictions in St John s Rd to the south of Wingfield Street it was agreed to put this matter on the agenda for the full meeting. Cll O Neill requested that bus and public transport matters be put on the agenda for the next Traffic Committee meeting. Signed... Date...