Twyning Parish Council

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1 Twyning Parish Council Minutes of Twyning Parish Council Meeting on Monday 19 th September at Ann Townend Hall, Churchend, Tywning Present: J Horsfall (Vice Chairman), D Hetherington, J Irwin, P Ellis and W O Dell; Cllr M Sztymiak (GCC); and 12 members of the public. In attendance: R Stone (Clerk) Items Action Item 200/16 Welcome by Chairman - Cllr Horsfall took the chair and welcomed everyone in Cllr Murray s absence. 201 Apologies for absence Received from Cllrs Murray, Holden, Cowper, Edes & Spencer (TBC), and D. Taverner (RFO) 202 Declarations of interest relating to items on the agenda - None 203 Public Participation on agenda items & matters of mutual interest i) Members of the public raised the following issues, or concerns: Speeding & accidents on Church End Lane. Cllr Sztymiak advised informing the police and Richard Waters of GCC of accidents. It was important to provide evidence to gain the support from both to secure a 30mph limit. Providing advance copies of the agenda to long standing supporters of Council meetings. The Clerk advised that these were available to all on the village website. Still no HGV signs on The Oakes. Cllr Sztymiak advised taking up the issue with Richard Waters of GCC. Undergrowth beneath the plane trees on the village green and Downfield. The Clerk advised he would be checking works that were still needed which had arisen from the last arboriculturist report. Clerk Peter Tomkins offered to offered to cut the grass and undergrowth at The Quay. He was thanked for his previous help in cutting the grass and tidying this area. Whilst it formed part of the current grass cutting contract it was sometimes overlooked. It would be included in a future tender for the village grass cutting contract. The need for an additional dog bin at The Quay. Clerk to arrange Parents of Hanley Castle High School children said they had transport problems which they had detailed in their letter to the Council. At present they were fact finding with a view to making regular use of the community minibus. Payment for TPC s hire of the village hall in June had not been received. RFO ii) Councillors who declare an interest in matters on the agenda may address the Council. None. iii) County Councillor report to Councillors and residents. - Cllr Sztymiak spoke on the closure of the A38; the delay in sending the Extraction 1

2 Plan to the Planning Committee; the Strategic Minerals Strategy which would be subject to public consultation from the end of September; and the lack of time for a water survey. He would welcome any information on completion of works under the Lengthsman s Scheme. iv) Borough Councillor report - Not received. 204 To confirm the minutes of 18 th July 2016 Resolved to approve, and signed on behalf of the Council by the Vice Chairman. 205 Matters arising (other than those appearing later within the agenda): i) Overgrown footpath at the back of Sunset caravan park (Footpath No 46) - Queried with clearance with Amey but no response to date. Clerk to chase. ii) Twyning Lengthsman's Tasks - Cllr Sztymiak said he would welcome new tasks. iii) Parking by the school police initiative - No report in Cllr Cowper s absence. iv) Litter bins update - Cllr Hetherington advised that the bin by the school had been moved to the agreed position near the shop by an unknown volunteer. v) Community Payback Team clearance of ragwort Cancelled because of timing issues, and the combination of lack of facilities, and suitable tasks. vi) Creation of Parking Spaces on the Village Green Still waiting for advice from the Council s solicitor. Clerk to chase. It was noted that any works which involved the resurfacing of land on registered common land required the consent of the Secretary of State under section 38 of the Commons Act (a) i) To approve payments to 19 th September Resolved to approve the payments listed by the RFO below. 2

3 ii) Additional payments approved by the Council: (a) SLCC Trading for Councils training course 125 (gross) to be attended by Cllr Horsfall on 29 th September iii) (b) Minibus Resolved to approve following expenditure: approval for insurance (maximum of 935); 235 for road tax; and the current cost for the annual MOT. Plus an allowance of up to 400 to cover any repairs to meet MOT standards. To note the latest current account balance (as notified by the RFO) Balance per bank statement 174 at 31st August, , Less unpresented cheques (121.99) 10, iv)to consider the grant application from St Mary s Magdalen Church Resolved to approve a S137 grant of 2500 (including VAT) to help meet the costs of rebuilding the church wall. v)to receive the external audit report - One issue was raised by the external auditor. The Annual Governance statement should have been approved and minuted before the Accounting Statements. vi) To review deposit account policy Resolved to invite Mark Davies of CCLA which specialises in a local government property investment scheme to make a presentation to a future meeting. (Clerk Arranged for Monday, 19 th December.) vii) To approve purchase of 10 th edition of Arnold Baker Resolved to purchase a copy at plus delivery. Clerk viii) To approve of purchase of EE mobile phone for parish council work The Clerk advised that whilst he had previously used his landline it was good practice to use a dedicated mobile. Resolved to approve. 206 (b) Administration i) Councillor comments on new style of agenda & briefing for meetings - Councillors felt that these were an improvement, and that an action column should be added to the minutes. ii) Compliance with Transparency Code Cllr O Dell reported that he had researched the requirement of the Code, and had designed a page on the village website to provide the required information. The Clerk awaited advice from TBC on creating a web link to Monitoring Officer s data on declarations of interest. iii) Data Protection registration - Renewal confirmation received. 207(a) Correspondence i) Blocked watercourse at Townend - Following Bob Beetham alerting Cllr Spencer to concrete waste blocking the drainage system in the green lane from Churchend 3

4 to Woodend clearance works had largely solved the problem. (b) ii) A38 Café - Chinese flags on the verge causing traffic problems - Cllr Horsfall reported he had visited the site twice before and after the owner had taken action to improve motorists line of site. Cllr Sztymiak had referred the matter to County Highways. iii) Noted that TBC had listed Brockeridge Common as an asset of community value. iv) Movement of Citroen van on village green - The Clerk said he had received a report about a vehicle that had been parked on the green prior to the village fete. Enquiries revealed that residents had alerted the parent company which had the vehicle towed away. v) Power Cut Call 105 service to launched on 6th September 2016 vi) Proposal to close road during Remembrance Sunday. Cllr Szytmiak advised that TBC had powers to arrange road closures for national occasions. He would make inquiries, and advise. Cllr Szytmiak Consultations i) GAPTC survey on Council engagement with Planning Authorities Clerk to respond Q.1 Do you feel your planning authority keeps you informed with regard to planning considerations and housing allocation following consultation around the Local Plan? A. No Q.2 Whether you have answered yes or no, could you please expand as to why you feel you are or are not adequately informed. A. Information had only become available through the Service Village Forum. 208 ii) Introduction to the consultation draft mineral Local Plan for Gloucestershire ( ) - The Clerk advised that Councillors were invited to attend a seminar at 1:30pm on 28 th September 2016 in Gloucestershire County Council. Its purpose was to introduce the draft Minerals Local Plan for Gloucestershire and to find out how people could get involved. iii) TBC Housing Strategy The Clerk referred Councillors to David Luckett s analysis circulated on 12/9/16. The deadline for responses was Tuesday 18 th October to or in writing to Housing Strategy, at Tewkesbury Borough Council. Consideration of Village reports i) Neighbourhood Development Plan Deferred in the absence of the Chairman. ii) To discuss latest developments, and consider quotations for grass cutting, undergrowth clearance and fencing. TRAC s notification that it was withdrawing from cutting the field adjacent to the recreation facilities had led to an on site meeting between contractors and the Chairman & Vice Chairman. Quotes had been since been received from (a) Mill Avon for cutting the field, and clearing the undergrowth and ditches around 3 sides of 650; and (b) from Philip Wellon for supplying and erecting two metal gates with metal posts at grass entrances; and wooden posts to permit pedestrian but not vehicle 965. Deferred until October to allow the Chairman to outline his vision for the site following its transfer back to Council management, ii) Minibus Cllr O Dell said that the Minibus Group had met. When it had all the necessary information it would make a formal presentation to the Council. 4

5 iii) Chairman s report on Emergency, and Planning Enforcement, meetings with Tewkesbury Borough Council; plus Town and Parish Council Seminar of 15 th September Deferred. iv) Service Village Forum Deferred. 209 Consideration of Environmental & Safety issues affecting Twyning Parish: i) Use of the village green Resolved to approve the application by The Village Inn to use the green for a Sausage & Cider Festival on the 1st and 2nd October ii) Deed of grant for Showborough Lodge Signed and witnessed. iii) Work carried out under the lengthsman s scheme No information available. iv) Village crime, and possible use of CCTV. Deferred. 210 Planning 211 Training i) Consideration of applications - Schedule attached at Appendix A ii) Receipt of planning decisions iii) Persimmon development The Clerk expressed his thanks to Dave Luckett for advising that Persimmon had applied and been granted a discharge of planning Condition 24 by TBC which relates to the management of the ecology of the site. Persimmon had submitted an Ecology Management Plan which had been accepted. iv) Mineral extraction planning application 15/0088/TWMAJM at Pages Lane - The application would not be determined until 24 th November 2016 meeting of GCC s Planning Committee. v) Resolved to approve Cllr Cowper joining the Planning Working Group. i) Resolved to approve the Clerk s attendance at the SLCC Regional Roadshow at Cheltenham on 23 rd November 2016 at 69+VAT plus mileage. ii) Report on defibrillator training Cllr O Dell said this had been a great success with 22 parishioners trained. Thanks were due to Mike Sztymiak who donated the defibrillator, and Dan Edes who installed it free of charge. Resolved to approve the purchase of new pads to a maximum of Items for future meetings Date of next meeting: Monday 17 October 2016, 7.30pm at the Village Hall 5

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