Community Development (Bobby Elliott, Director)

Transcription

1 City of Villa Rica Tom Barber, City Manager For the week ending July 13, 2018 The people who work for the City of Villa Rica do their best to respond effectively to community needs. We are dedicated to excellent customer service, openness and transparency in our activities and proactive problem solving. This weekly report is published online at to inform the City Council, city staff and the public about the operations of their local government. Community Development (Bobby Elliott, Director) Planning and Zoning: Commercial Occupational Tax Licenses: 0 Home Occupational Tax Licenses: 0 Occupational Tax Renewals: 2 Out of State Insurance Companies: 0 Zoning Verification (+verbal): 1 Code Enforcement: Villa Rica Code Compliance Inspections: 128 (See Attachments) Code Compliance Letters Mailed: 3 Signs Removed from Right-of-Way: 16 Park & Ride Violation Notices: 0 Patrol Mileage: 238 Miles Building Permits: 0 Permit No.# Date Issued Address Permit Type 18VR-BLD /12/ Gladwyne Crossing Single Family Dwelling 18VR-BLD /10/ Trade Center Ct Commercial Alteration 18VR-BLD /09/ Freeman Circle Single Family Dwelling 18VR-BLD /09/ Brady Drive Single Family Dwelling Land Disturbance Permits: 0 Trade Permits: 10 Plan Reviews (Received): 1 Approved Plan Reviews: 4 Villa Rica City Manager s Weekly Report Page 1

2 Economic Development (Christopher Pike, Director) Villa Rica City Manager s Weekly Report Page 2

3 Villa Rica City Manager s Weekly Report Page 3

4 Financial Administration (Sarah Hefty, Chief Financial Officer) Administration: Special Called Council Meeting for a 2019 Budget Workshop. Met with City Manager multiple times to discuss 2019 Budget. Staff attended a brief discussion on the GEFA loan request process. Accounts Receivable: One invoice was issued for a total of $1,500. One payment was received for a total of $571. As of July 13 th, the total of outstanding invoices due to the City was $43,231. Purchasing: Purchase orders: 116 Utility deposit refunds: 11 Utility over payments: 0 New vendors: 2 Accounts Payable: For the week ending July 13 th, staff processed 100 checks for a total of $465,886. Four checks, totaling $152,926, were issued for SPLOST projects. Customer Service: For the week ending July 13 th, the customer service staff receipted a total of $161,689. Of that total, $105,436 was for utility payments and $16,500 was for water and sewer tap revenue. The remainder was for reconnects, inspections, licenses and other miscellaneous receipts. Over 1,400 bills were sent to the vendor be printed and mailed on July 9 th for Cycle 1 and over 70 paperless bills were uploaded to Xpress Bill Pay. o Total amount of revenue generated (water, sewer, and garbage): $146,849. o Total gallons of water consumed: 8,180,560 Over 1,400 bills were sent to the vendor be printed and mailed on July 13 th for Cycle 2 and almost 80 paperless bills were uploaded to Xpress Bill Pay. o Total amount of revenue generated (water, sewer, and garbage): $172,510. o Total gallons of water consumed: 15,355,980 Meter Reading: Disconnects for closed accounts: 6 Connects for new customers: 27 Leak checks: 3 Install new registers: 7 Delinquent cut-offs: 5 Delinquent reconnects: 5 Villa Rica City Manager s Weekly Report Page 4

5 Human Resource Management (Stephanie Rooks, Manager) Recruitment: Public Works o Seasonal Street Department Technicians (2 positions available) Accepting applications until June 20, 2018 or until filled. 69 external applicants o Solid Waste Technician Position closed, under review. 136 external applicants. o Fleet and Building Technician Position Closed, under review, 20 external applicants, search extended. o Seasonal Sewer Tech Two positions available. Accepting applications until 07/31/ external applicants. Parks Recreation and Leisure Services o Part-Time Recreation Program Leader Position closed, under review 130 external applicants. o Maintenance Technician Accepting applications until July 13, external applicants. Under Review Administration o Full-Time Code Compliance Specialist 1 position available. Accepting applications until filled, 220 external applicants. o Part-Time Receptionist two positions available. Accepting applications until July 31, external applicants. Employee Arrivals: Evette Allen Part-Time Customer Service Representative (Finance) Shannon Simpson Certified Police Officer Employee Departures: None this week Classification and Compensation Study Employee Orientations and Focus groups complete (15 meetings). Employee Job Assessment Tool (JAT) process complete. Supervisors have until 06/20/2018 to review employee JAT. Supervisor process completed. Submitted Target and Benchmark information. Miscellaneous Handbook approved at City Council Meeting. Handbook distributed to department heads. department heads needs for employee evaluations. Information Technology (Jim Chambers, Manager) No report filed. Villa Rica City Manager s Weekly Report Page 5

6 Parks, Recreation & Leisure Services (Vicki Coleman, Director) Administration: Facility Rentals: o Powell Park 1 rental o V-Plex No rentals o Senior Dining Room 2 rentals A total of 97 participants have registered this week for various activities. A total of 7 Volunteer Background checks submitted Athletics Division: Staff has begun preparing for football, soccer and fall baseball registration Library: Weekly Patrons: 1,749. Monday, July 9 th o No Programs Tuesday, July 10 th o No Programs Wednesday, July 11 th o No programs Thursday, July 12 th o Family Movie Day Rock Dog at 4:00 pm o Genealogy Class at 5:00 pm Friday, July 13 th o PJ Ball- World Class Champion Stacker Challenge Saturday, July 14 th o Teen Movie- School of Rock at 11:00 am Facility Usage o Conference Room 1 reservations o Meeting Room 6 reservations o Study Rooms 21 reservations o Computer Lab 1 reservations o Tanner Room 1 reservation Maintenance Division: Staff cleaned restrooms and picked up trash throughout the parks. Staff cleaned the gym at Gold Dust Park and the school. Staff cut grass in parks and drug fields. Staff cleaned up after fireworks Pine Mountain Museum: Attendance: o General Admissions 90 o General Panning 290 Villa Rica City Manager s Weekly Report Page 6

7 o Group Admissions 36 o Group Train Admission 36 o Group Panning 36 o Train Riders 250 Planning for the following events: o Ghost Tours to start August 17 th & 25 th o Brunswick Stew Cook-off & Bluegrass September 15 th Programs Division: Previous weeks highlight: o The Summer Camp Program, Experience the Difference, July 9 th 13 th. Parents were given the opportunity to reserve their child s spot by pre-paying a $25 non-refundable deposit for each week they attend. The cost is $ a week; open to ages 6-12 and limited to 50 registrants per week. This week s camp theme was Kids in the Kitchen. We had 53 paid deposits; however, 46 participated this week. We attended the Regal Cinemas at Arbor Place Mall. Campers had the option to watch Sing or The Peanuts Movie. We also attended Lakeshore Pool in Carrollton. The Carroll County Fire Department set up the firehouse and taught the campers fire safety. Senior Services Division: The center served 145 Congregate Meals and 204 home delivered meals this week. Public Safety (Michael Mansour, Chief of Police) Administrative 15 Accident Reports Completed 73 Citations Issued July 7 Arrest Dui Theft by Shoplifting West Bankhead Highway Arrest Driving while Unlicensed Burglary East Wilson Street July 8 Theft of Lost/Mislaid Property Rockmart Road Arrest Battery Fva Theft by Taking Dallas Highway Death Investigation Report Taken July 9 Theft by Conversion Rockmart Road Found Property Community Square Blvd Burglary Highway 61 Arrest Driving while Unlicensed Arrest Probation Violation Arrest Failure to Appear Villa Rica City Manager s Weekly Report Page 7

8 July 10 Dispute Mill Wheel Drive Arrest Failure to Appear Criminal Trespass Arrowbend Drive Forgery 2 nd Degree Mirror Lake Blvd Arrest Criminal Trespass Arrest Dui July 11 Terroristic Threats Dallas Highway Credit Card Fraud Carrollton Villa Rica Highway Shoplifting Bankhead Highway Credit Card Fraud Carrollton Villa Rica Highway Theft by Taking Carrollton Villa Rica Highway Theft by Shoplifting Carrollton Villa Rica Highway Theft by Taking Permian Way Arrest Obstruction July 12 Unattended Death Report Taken Domestic Dispute Highway 61 Connector Criminal Trespass Dartmoth Way Theft by Deception Bankhead Highway Theft of Lost/Mislaid Property North Avenue Battery Fva Second Street July 13 Arrest Poss of a Controlled Substance Arrest Driving while Unlicensed. Simple Battery Carrollton Villa Rica Highway Arrest Terroristic Threats Arrest Dui Public Works (Peter Zorbanos, Director) Water Plant: Maintained compliance with all State and Federal regulations. Wastewater Treatment Plants: Preventative maintenance was completed at various lift stations. Goforth Williamson Inc. completed PM s at Guardian Angel LS and the Main Influent station per there PM agreement leaving only Bay Springs LS to complete. Both the Tallapoosa West and The North Sweetwater Plants were in compliance with their NPDES weekly discharge permit limits. Bio Solids were processed and hauled from the North Sweetwater facility, and the Tallapoosa West Facility. Villa Rica City Manager s Weekly Report Page 8

9 Preventative maintenance was completed per the PM schedule for both plants. Distribution: Cleared bush from sewer lines at Charleston Place. Located the man holes on the sewer line at the V Plex on Highway 61. Completed training on traffic control and the proper place of signage on the jobsite. Installed a new meter at 1096 Creekhead Drive. Cleaned, organized and restocked all service trucks. Cleaned in the stock area in the shop. Completed a sewer inspection at 93 Brookhaven Drive. Completed two sewer inspections at Creekhead Drive. Checked a water leak at 307 Sylvan Drive. Repaired a ¾ water service at 15 Paradise Lake Road. Repaired a ¾ water service at 1576 Paradise Lake Road. Repaired a ¾ water service at 307 Sylvan Drive. Repaired a ¾ water service at 509 Rockmart Road. Repaired a 1 water service on Magnolia Street. Repaired a ¾ service line at the intersection of Highway 78 and North Van Wert Road. Locate crew member processed 98 tickets. Streets and Solid Waste: Completed all vehicle morning daily maintenance inspections. Attended weekly update meeting. Greasing and daily maintenance of the mowing equipment was completed. Cleaned equipment and some of the daily vehicles that are used. Compiled information for various projects and scheduling. Removed material from dump sites along the city streets and right of way. Reinstalled, and straightened several city regulatory signs and poles that had been run over, leaning, and had been knocked sideways at different locations. Flagging traffic for work zones. Removed a couple of dead animals from streets and hauled to the dump. Hauled chips and limbs from cleanup. Met with contractor about project. Worked on pedestrian crossing project. Checked on street light outages and call in to the power company. Cleaned and trimmed some concrete island areas. Trimmed around signage, poles and other obstacles along the right of ways where the mowers have cut. Removed gravel that had washed into the road from heavy rains. Attended several meetings. Vehicle and Building Maintenance and Inmate Work Detail Crews: 15 vehicles were serviced or repaired by the Fleet garage. Building Maintenance has coordinated with a fencing company on plans for building an evidence storage are. Building maintenance has pulled the debris catch grates from the Water Treatment plant intake and pressure washed it. Building Maintenance also drained the intake and removed debris that was sitting on the bottom. Villa Rica City Manager s Weekly Report Page 9

10 Building Maintenance has repaired a leak at the Police Department rear door. Carroll County Crew has picked up trash and mowed grass on the Carroll County side of Villa Rica. Douglas County Crew has picked up trash and mowed grass on the Douglas County side of Villa Rica. Stormwater/Watershed Management: The Best Management Practices continue to be implemented as outlined in the Watershed Protection Plan (WPP) and Stormwater Management Plan (SWMP) to meet the Federal and State guidelines of both permits. Staff started inspecting various stormwater outfalls as required in the SWMP (Stormwater Management Plan). Each year staff has to document the number of outfalls added and any issues found. Each outfall is inspected, documented on the GAEPD approved form, inventoried, and updated as needed. Staff continues to coordinate and work with Code Enforcement on various issues. Staff continues to inspect various detention ponds that have a stormwater maintenance agreement and/or installed after Dec per the Phase II MS4 (Municipal Separate Storm Sewer System) permit issued to the City in Staff updated the inspection field sheet to reflect the new changes in the SWMP. Staff continues to inspect storm water structures throughout the city that are identified as the city s responsibility for maintenance and upkeep. As outlined in the stormwater management plan, the city was divided up into five (5) sectors where as all structures in the entire City would be inspected and inventoried in a five (5) year span. Staff started inspecting various roadside ditches as outlined in the SWMP. Much like the drainage structures mentioned above these are part of the five (5) sectors as well. Staff continues to complete general maintenance to various drainage structures located inside of the city right-of-way. Removal of trash and other noted items are removed from the structures as needed. ## End of Report ## Villa Rica City Manager s Weekly Report Page 10