City of Villa Rica Michael Mansour, Interim City Manager June 1, 2017

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City of Villa Rica Michael Mansour, Interim City Manager 770.459.7000 June 1, 2017 The people who work for the City of Villa Rica do their best to respond effectively to community needs.

1 City of Villa Rica Michael Mansour, Interim City Manager June 1, 2017 The people who work for the City of Villa Rica do their best to respond effectively to community needs. We are dedicated to excellent customer service, openness and transparency in our activities and proactive problem solving. This weekly report is published online at to inform the City Council, city staff and the public about the operations of their local government. Financial Administration (Sarah Hefty, Chief Finance Officer) Administration: Prepared account analysis for the ongoing 2016 audit. Assisted the City of Temple after going live on new software. Met with all customer service staff to share information and ideas on dealing with difficult customers, as well as how to perform certain tasks in the system. Accounts Receivable: Three payments were received for a total of $6,663 As of May 26 th, the total of outstanding invoices due to the City is $7,240. Purchasing: For the week ending May 26 th, staff processed 47 purchase orders. Accounts Payable: For the week ending May 26 th, staff processed 62 checks for a total of $536,687. Staff continues to train the City of Temple staff on the purchasing and accounts payable portion of Caselle. Customer Service: For the week ending May 26 th, the customer service staff receipted a total of $57,351. Of that total, $41,063 was for utility payments. The remainder was for reconnects, inspections, licenses and other miscellaneous receipts. Staff continues to train the City of Temple staff on the utility billing portion of Caselle. Over 5,730 bills were sent to the vendor be printed and mailed on May 25 th and around 460 paperless bills were uploaded to Xpress Bill Pay. o The total amount of revenue generated (water, sewer, and garbage): $496,501. o The total gallons of water consumed: 38,878,000 Villa Rica City Manager s Weekly Report Page 1

2 Public Works (Peter Zorbanos, Director) Water Plant: The plant was in compliance with State and Federal regulations. Conducted routine distribution samples. Wastewater Treatment Plants: The West and North Plants were in compliance with the National Pollutant Discharge Elimination System (NPDES) requirements. Serviced Florence Circle, Catamaran Cove, Cleghorn, Bivins Road, Weatherstone, Guardian Angel, Hickory Falls, Luther s Mill and Ashbury lift stations. West Plant maintenance included: o Work on the drain pump station. o Work on the pump in the ATAD building. o Work on the grit pump and the lab dishwasher. Distribution: Staff completed the Municipal Separate Storm Sewer System (MS4) Permit training. Checked a water leak on Conners Road. Checked a sewer leak at Cambridge Subdivision. Checked on a water leak at Highway 78. Checked the lots at Northwoods and Southwoods Subdivision in Mirror Lake. Installed a new water hook up and pressure release valve at Paradise Place. Met with a contractor about the roadway at Hawthorne Apartments. Checked on and blew out a sewer line at 717 North Avenue. Checked the manholes on Elm Circle and Edge Road for sewer maintenance. Met a contractor at Charleston Place. Dug up and isolated a one-and-one-half-inch (1½ ) water main on North Avenue. Repaired a road cut with road patch and gravel on North Avenue. Checked a sewer main at Thomas Dorsey Drive. Checked a fire hydrant in Ashbury Subdivision. Checked a road patch at Darden Street. Staff received hands on backhoe training. Checked with the contractor at the new Dairy Queen location regarding a new water line location on Highway 78. Checked a sewer main at Mirror Lake Parkway. Checked a water meter at Brandywine Subdivision Re-checked the sewer line at 717 North Avenue. The Locate crew member processed 56 locates. Meter Reader: o Connected Water Service 26 o Disconnected Water Service 11 o Installed Registers 36 o Leak Checks 3 o Manual Meter Reads 6 o Meters Removed 3 Villa Rica City Manager s Weekly Report Page 2

3 Streets and Solid Waste: Completed all vehicle daily maintenance inspections. The junk and chipping crews completed all daily routes. Completed greasing and daily maintenance of the equipment. Cleaned equipment and some of the vehicles that are used daily. Removed dead animals from the streets and hauled them to the dump. Used the spray truck along guardrails, sign poles, and other obstacles that we have to mow around. Used the weed trimmers on grass where the mowers couldn t get to. Used the tractor bush hogs to mow streets that have been picked up. Used the sidearm on the road where overgrowth was blocking visibility. Called the Georgia Department of Transportation about a traffic light that was out and also about a sign that was down. Removed material from dump sites along the city streets. Repaired some small pot holes with asphalt patching. Flagged traffic. Reinstalled several city regulatory signs and poles that had been damaged at different locations. Filled in along the shoulder of roads where traffic is running off the road causing ruts. Used the grapple truck for debris removal. Installed new signage and poles along several streets. Continued with the sign reflectivity program. Completed the yearly inventory of subdivisions within the city limits. Working on The Falls subdivision project. Coordinated with contractors about pricing of possible upcoming projects. Coordinated with the Stormwater Department on a culvert issue that was affecting the street. Per a resident, we moved a mailbox that had been knocked down to the proper property owner s address. Removed the barricades from street intersections following the Sugar Foods 5k run. Vehicle and Building Maintenance and Inmate Work Detail Crews: Twelve vehicles were serviced or repaired. Repaired a portion of the security fence at the Water Treatment Plant. Fleet Management has acquired a new fleet organization and repair program. Repaired skid plates on a John Deere bush hog as well as the street sweeper truck. The Douglas County inmate crew picked up trash on the Douglas County side of Villa Rica. The Carroll County inmate crew picked up trash and cut grass on the Carroll County side of Villa Rica. Stormwater/Watershed Management: The Best Management Practices continue to be implemented as outlined in the Stormwater Management Plan (SWMP) to meet the federal guidelines of the Municipal Separate Storm Sewer System (MS4) permit. Staff has completed the BMP (Best Management Practices) portion of the annual watershed protection report due by June 30 th. Staff is continuing to work with the long-term water quality consultant that collects water sampling data from the streams to make sure everything is being properly done as outlined by the Georgia Environmental Protection Division (EPD). Staff attended the annual Municipal Separate Storm Sewer System (MS4) training as outlined in the Stormwater Management Plan. All of the Public Works staff, with the exception of the treatment plant staff, has to attend this every year. Handled a complaint from a homeowner at 609 South Dogwood Street. The homeowner had a sinkhole form around his driveway culvert causing parts of the driveway to cave in. Talked with the homeowner about the culvert and explained that the culvert is located on private property. Villa Rica City Manager s Weekly Report Page 3

4 Attended a site visit along with other city departments, contractors, and engineers located at 420 East Montgomery Street. The site visit was to discuss the upgrades the business will need to do to improve an existing culvert to accommodate the additional amount of storm water runoff that will be coming off the property at the mentioned address. Continuing to inspect storm water structures inside sector four of the city that are identified as the city s responsibility for maintenance and upkeep. As outlined in the stormwater management plan, the city was divided up into five sectors where as all structures in the entire city would be inspected and inventoried in a five-year span. Continuing to complete general maintenance to various drainage structures that are located inside of the city right-of-ways. Trash and other noted items are removed from the structures as needed. o South Dogwood South Candler Street: The sidewalk grate and flume were full of debris and silt. Staff removed the grate and cleaned all debris and silt from the drainage basin. o City Hall Drive thru: The drop inlet located on the exit of the drive thru was 100% blocked with silt and debris. Staff removed and cleaned the top of the inlet. o Stone Street Sewer easement: The trash rack was full of loose debris from the heavy rain events that occurred during the week. o Pebble Creek Laurel Springs Cove: Handled a complaint about a clogged storm drain. Staff removed all loose debris and trash from the storm drain that was blocking the throat of the catch basin. Office of Community Development Planning and Zoning: Commercial Occupational Tax Licenses: 0 Home Occupational Tax Licenses: 0 Occupational Tax Renewals: 0 Out of State Insurance Companies: 0 Zoning Verification (verbal): 2 Code Enforcement: Villa Rica: Code Compliance Inspections: 44 Code Compliance Letters Mailed: 2 Signs Removed from Right-of-Way: 5 Park & Ride Violation Notices: 2 Patrol Mileage: 160 Miles Temple: Code Compliance Inspections: 12 Code Compliance Letters Mailed: 2 Patrol Mileage: 81 Miles Building Permits: 0 Villa Rica City Manager s Weekly Report Page 4

5 Land Disturbance Permits: 0 Trade Permits: 2 Electrical Permits & 6 Mechanical Permits Plan Reviews: 0 Miscellaneous: Notary Services: 10 Downtown Development & Tourism (Christopher Pike, Manager) General Notes: Weekly Administration Meeting Main Street Program Ongoing Projects: Fundraising for Gold Miner Statue Projects in Planning: Phase 1 Street Scape/Sidewalk Project Downtown Active Shooter Class Events In Planning First Responders Appreciation Day: June 3 rd FEEL at the MILL Summer Movies: June 9 th Meetings/Events/Activities Event: Sugar Foods 5K Event: Golden Business of the Week Promotional Video Shoot Meeting: Douglas County Chamber Small Business Committee Meeting Other: Georgia Trend Magazine Photo Op Media Coverage Golden Business of the Week Chat & Choo Main Street Business Membership Program New Business Memberships: 0 Renewal Business Membership: 1 Chat & Choo Neighbor of Main Street: 0 Booster of Main Street: 0 Main Street Merchant/Business Services Rendered Business Site Visits: 3 Grants: Villa Rica City Manager s Weekly Report Page 5

6 Exterior Improvement Grants: 0 BOOST Grants: 0 Marketing/Advertising/Community Engagement Main Street Matters enewsletter Villa Rican: HWY 78 Farmer & Craft Market, Gold Bucks and Cupcake Challenge; Downtown Coop Program Douglas Sentinel: Golden Business of the Week, Downtown Coop Program YouTube: Golden Business of the Week West Georgia Woman Magazine: Downtown Coop Program Social Media Stats Twitter: 859 Followers Instagram: 1435 Followers Facebook: 6432 Likes 3,197 Post Reach YouTube: 12 Subscribers 1,326 Views Downtown Development Authority Projects/Activities In Planning: Temple/Main Street One-Way Funding Opportunities for DDA Development of General Standard Operating Procedures Projects/Activities In Progress: RFP for Welcome Center/Retail Development Hotel/Conference Center Market Study Contract Awarded Gateway & Directional Signs Contract Awarded Meetings/Events Meeting: Downtown Development Authority Meeting Meeting: Downtown Development Project Update Meeting Event: HWY 78 Farmer & Craft Market Media Coverage None Grants Façade Grant Applications: 0 Tourism Convention and Visitors Bureau Projects/Activities In Planning: Hotel/Motel Tax Increase Thomas A. Dorsey Museum State Tourism Department Partnerships Thomas A. Dorsey Website Projects/Activities In Progress: Development of Tourism Advisory Board R&R Design: Logo, Tagline, Website, Marketing Development State Visitor Center Partnership Villa Rica City Manager s Weekly Report Page 6

7 Georgia Welcome Center Partnerships Welcome Center Brochure Database Tourism Information Request: Tourism leads/inquiry-travel Magazine Historic High Country Fulfillments (Request for VR Tourism Info): 30 Meetings/Events/Activities Meeting: Visit West Georgia Magazine Planning Meeting Hotel Site Visits Site Visits: 0 Media Coverage Social Media Stats: VisitVillaRica Instagram: 53 Followers Facebook: 270 Likes 109 Post Reach Request for Marketing/Advertising/Community Engagement Sponsorships/Marketing/Advertisement Sponsorship Request: 0 Welcome Center Visitors Visitor Center Visitors: 16 Parks, Recreation & Leisure Services (Vicki D. Coleman, Director) Administration: Gold Dust gymnasium roof replacement completed on May 16th. Staff performed a final walk through and inspection with the contractor on May 17 th. The final closeout weekly report to be completed and copies of the roofing warranties to be provided this week. Fullerville Trailhead: A walk through was held May 15 th in order to develop a punch list. The contractor has been working to address those items that were identified on the list. After those items are completed, a final inspection will be scheduled with GDOT. Staff participated on GDOT monthly meeting regarding the North Loop Bypass. Staff will coordinate with GDOT on their upcoming Open House meeting to be held this summer. The meeting will be hosted at a city facility. The Open House meetings will be advertised to the public when a meeting date is determined. Facility Rentals: o Powell Park 2 rentals o V-Plex 1 rental o Senior Dining room 1 rental o The Mill No rentals A total of 66 participants have registered this week for various activities Staff submitted 3 volunteer background checks Villa Rica City Manager s Weekly Report Page 7

8 Athletics Division: All-star teams started playing warm up tournaments this week and will play in Bowdon tournament over the weekend. VRRD will host 7&8 girls tournament starting next Tuesday 160 participants will attend Atlanta Braves game June 6 for West Ga Baseball/Softball Night at SunTrust Field Library: No Report received Maintenance Division: Staff repaired swing at bicentennial park Staff waxed pool room and card room floors Staff dragged fields at V-Plex Staff cleaned restrooms at various parks and library Staff picked up trash throughout the parks Staff cut grass at various parks Pine Mountain Museum: Currently planning for the following events: o Mississippi Board of Farms Directors Meeting o Eclipse Event o Gold Rush Attendance: o General Admissions 18 o Group Admissions 208 o Group Train Admission 243 o Group Panning- 213 o Train Riders 246 Programs Division: Previous weeks highlight: o The Summer Camp Program started this week. Parents were given the opportunity to reserve their child s spot by pre-paying a $25 non-refundable deposit for each week they attend. The cost was $ a week; open to ages 6-12 and limited to 50 registrants per week. This week s camp theme was Moving Parts. We had 45 paid participants this week. We did not attend any field trips this week; however, Steam Engine provided their mobile lab. STEAM Engine is West Georgia Regional Library s mobile markerspace. It engages all members of our community with STEAM learning: science, technology, engineering, arts, and math! o July 3 rd Fireworks Sponsorships: Liberty Chevrolet: $4,000 July 3 rd Fireworks Putt-N-Around: $ in kind service July 3 rd Fireworks State Farm Amy L. Brown: $ July 3 rd Fireworks State Farm Bradford Hegler: $ July 3 rd Fireworks Papa John s Pizza: $ in kind service July 3 rd Fireworks West GA Café DBA Dunkin Donuts: $ July 3 rd Fireworks Total: $5, o 2017 THE MILL amphitheater Sponsorships: Villa Rica City Manager s Weekly Report Page 8

9 o DDA: $3, Liberty Chevrolet: $2, Gold Nugget Drop Don Rich Ford: $1, Summer Concert #2 J Collins Funeral Home: $ Summer Concert #1 (Velcro Pygmies) Leigh Shirley Ford: $ Summer Concert #1 (Velcro Pygmies) Tisinger Vance: $ Summer Concert #1 (Velcro Pygmies) Printpack: $ Volunteer Appreciation Banquet Carroll EMC: $ Total: $8, VIP tables for Summer Concert #1 (Velcro Pygmies) are SOLD OUT! Planning for the following events is currently underway: o Planning Summer Camp. o Soliciting for Sponsorship for upcoming events. o Planning for 12 th Annual Fireworks Display Extravaganza o Planning for THE MILL amphitheater concerts o Planning Comedy Nights Senior Services Division: The center served 147 Congregate Meals and 209 home delivered meals this week Seniors attended the Three Rivers Area Agency on Aging's picnic on Tuesday, May 23 rd. The event was moved to Roopville Road Baptist Church due to the inclement weather. Public Safety (Michael Mansour, Police Chief) Administrative 14 Accident Reports Completed 160 Citations Issued May 22 Criminal Trespass Carrollton Villa Rica Highway Disorderly Conduct Connors Road Recovered Property Red Branch Road Runaway Juvenile (located) Report Taken May 23 Criminal Trespass East Bay Springs Arrest Probation Violation Aggravated Assault Tri County Plaza Medical Assistance Herrell Road Juvenile Arrest Simple Battery Fva Entering Auto Russell Street Criminal Trespass Arbor Bend Arrest Dui May 24 Villa Rica City Manager s Weekly Report Page 9

10 Lost License Autumn Run Theft of Lost/Mislaid Property Cleghorn Street Theft by Shoplifting Carrollton Villa Rica Highway Arrest Illegal Possession of a controlled substance Fraud Woods Walk May 25 Arrest Possession of Marijuana Theft by Taking Berkeley Drive Credit Card Fraud Liberty Road Arrest Possession of Marijuana Arrest Driving while unlicensed May 26 Arrest Possession of Marijuana Arrest Dui Arrest Possession of Marijuana Arrest Driving while unlicensed Burglary Waterford Drive Interference with Custody Main Street Arrest Suspended Commercial License Arrest Simple Battery Fva Unruly Juvenile Report Taken Simple Assault Carrollton Villa Rica Highway Armed Robbery Rockmart Road May 27 Arrest Aggravated Sexual Assault Arrest Possession of Marijuana Arrest Driving while unlicensed Stalking Report Taken May 28 Arrest Driving while unlicensed Arrest Battery Fva Arrest Failure to Appear Arrest Failure to Appear Entering Auto Industrial Blvd Criminal Trespass Hickory Level Road Villa Rica City Manager s Weekly Report Page 10

11 Human Resource Management (Stephanie Rooks, Manager) Recruitment: Public Safety: o Police Officer Currently accepting applications at the Police Department. Applications will be accepted until the position is filled. Public Works o Wastewater Treatment Plant Operator Accepting applications until open filled. Search Extended, three applicants. o Wastewater Lead Operator - Accepting applications until position is filled. Parks Recreation and Leisure Services o Custodian Currently accepting applications, six external applicants, Offer extended. o Summer Camp Counselor Accepting applications until May 26, Position Closed Administration o Community Development Manager Search extended through March 31, Six external applicants. Position closed, under review. o City Manager Accepting applications until position is filled. 140 external applicants. Initial review underway. Employee Arrivals: None This Week Employee Departures: None this week Training Hours: Employees attended 73 hours of training. Employee Contacts: 38 employee contacts, including meetings and phone calls. Miscellaneous: ## End of Report ## Villa Rica City Manager s Weekly Report Page 11

Community Development (Bobby Elliott, Director)

Community Development (Bobby Elliott, Director) City of Villa Rica Tom Barber, City Manager 770.459.7000 For the week ending July 13, 2018 The people who work for the City of Villa Rica do their best to respond effectively to community needs. We are