2018 NZVA conference June Claudelands Events Centre, Hamilton conference CONFERENCE PROSPECT US

Transcription

1 2018 NZVA conference June 2018 Claudelands Events Centre, Hamilton conference CONFERENCE PROSPECT US

2 CONTENTS 3 Welcome 4 The NZVA 5 Why you can t afford to miss 6 Your audience 7 Conference venue 8 Indusrty Partnership opportunities 9 Exhibition opportunities 12 Trade show display ideas 13 Booking form 14 Exhibition hall 14 Terms and conditions

3 WELCOME TO THE 2018 NZVA CONFERENCE Put yourself into the mix at our fifth multi-disciplinary All Creatures Great and Small conference being held in Hamilton on June For centuries, veterinarians have treated patients large and small and used their skills to help animals and the people who care for them. Much has changed in the world since the first veterinary school was opened in France in 1761, yet veterinarians still experience a life filled with variety and never-ending challenges. Happily, with a good dose of humour and compassion as epitomised by the James Herriott stories of the 70s the love of the animal world continually shines through! Today s rapidly changing attitudes to the animal world are creating challenges and opportunities that a 70s country veterinarian could hardly have imagined. More than ever, the success of every veterinary workplace large or small depends on all the people who work there veterinarians, nurses, receptionists, and all support staff. The 2018 NZVA Mega-Conference brings together eight special interest branches and the New Zealand Veterinary Nursing Association to celebrate the great and the good of the veterinary profession and its role in today s society. That role increasingly contributes to the value that society places on the shared wellbeing of animals, people, and the environment. The conference will be followed by a series of optional workshops on Friday 22 June that will provide additional learning opportunities. 3

4 THE NZVA The New Zealand Veterinary Association (NZVA) is the only membership association representing New Zealand veterinarians. With over 2,000 members we are the leading voice for veterinarians working in all disciplines where animals, humans and the environment intersect. Our work ensures our members contribution to the country s economy and international status, food safety and animal health and welfare is of the highest quality, recognised and valued. The veterinary profession is incredibly diverse working across species and sectors including biosecurity, food safety, clinical practice, the pharmaceutical industry, research, teaching and wildlife. We connect veterinarians to people in the animal-based industries, and to each other. We provide a range of services to members, and the wider industry, including continuing education through events, online courses and publications brought to you by VetLearn. The NZVA has 14 special interest branches, which members can choose to belong to, and 15 regional branches. SECRETARIAT For more information please contact: Leanne Fecser Head of Continuing Education and Events The New Zealand Veterinary Association PO Box 11212, Wellington 6142 Level 2, 44 Victoria Street, Wellington 6011 T +64 (0) F +64 (0) E leanne.fecser@vets.org.nz THE NZVNA We acknowledge the contribution of the New Zealand Veterinary Nursing Association (NZVNA) which is conferencing with us again this year. The NZVNA was set up in 1992 to promote the profession of veterinary nursing in New Zealand. Having grown from small beginnings, the NZVNA now has over 1,160 members in practices throughout the country, and overseas. Members are kept up to date on veterinary nursing issues through their online newsletters, quarterly journal, an annual conference and regional meetings. 4

5 WHY YOU CAN T AFFORD TO MISS THE 2018 NZVA CONFERENCE With over 80 exhibitors and 700 veterinary professionals all under one roof, it will be the largest veterinary gathering of veterinarians in New Zealand. Your participation at the conference goes behind your stand: Brand alliance align your brand with cutting edge continuing professional development, technology and critical issues. Brand exposure the conference will be the largest veterinary gathering in New Zealand, covering a range of veterinary fields of veterinary science. Meet face to face met with the decision makers and people with buying power. Showcase your products and services showcase your products and services to your target audience where they are keen to learn and are receptive to new ideas. 5

6 YOUR AUDIENCE The conference will bring together the following NZVA special interest branches: Companion Animal Veterinarians Epidemiology and Animal Health Management Food Safety, Animal Welfare and Biosecurity Industry New Zealand Equine Veterinary Association Retired Veterinarians Society of Dairy Cattle Veterinarians Society of Sheep & Beef Cattle Veterinarians Veterinary Business Services Including: NZ Veterinary Nursing Association Participation as an exhibitor shows your commitment to the veterinary profession. You re also ensured access to the decision- makers and people with the buying power. Delegates include New Zealand s leading professionals in their fields. The conference is a great opportunity to network and collaborate with different organisations and create valuable and sustained contacts within the industry. It provides direct access to veterinarians who will be happy to give feedback and suggestions from a clinician s perspective. This event provides the perfect platform to demonstrate new equipment or to promote new drugs, services and techniques. Showcase products and services to your target audience in a captive environment. Conference delegates are keen to learn and are receptive to new ideas. You ll also have the opportunity to introduce your team to existing customers and partnering organisations. We expect in excess of 700 New Zealand delegates and over 100 speakers to gather at Hamilton in % Based on 2016 NZVA conference registrations 5% 15% 54% 8% 1% 1% 6

7 CONFERENCE VENUE CLAUDELANDS EVENTS CENTRE Gate 1 Brooklyn Road, Hamilton 3240 P F W Claudelands is a multi-dimensional, versatile events venue located on the doorstep of Hamilton s CBD. Owned by Hamilton City Council, the facility was purchased from the Waikato Show Trust in 1999 and is set on 12 acres of park land. Claudelands includes a 5000 seat indoor arena/auditorium, a dedicated conference centre for up to 900 delegates, and two brand new exhibition halls of 2000m 2 integrating with the existing 6000m 2 of internal and external space. Claudelands caters for an exciting mix of events ranging from indoor and outdoor exhibitions, music and live performance, sport, conferences, meetings, banquets and gala dinners. It s a flexible, versatile venue that can meet all kinds of event requirements. 7

8 INDUSTRY PARTNERSHIP OPPORT UNITIES As an NZVA Industry Partner maximize your visibility for your target markets. Our benefits listed below will ensure that your support and profile is raised with the NZVA membership and the profession as a whole. NZVA INDUSTRY PARTNER BENEFITS AT CONFERENCE Diamond Partner Gold Partner Silver Partner Triple stand Double stand Single stand 10 complimentary registrations Six complimentary registrations Three complimentary registrations Discounted conference registration for Discounted conference registration for Discounted conference registration for company personnel company personnel company personnel 10 complimentary Gala dinner tickets Six complimentary Gala dinner tickets Three complimentary Gala dinner tickets Sponsored cocktail hour Sponsored cocktail hour Sponsored cocktail hour Satchel insert Satchel insert Satchel insert Logo in handbook Logo in handbook Logo in handbook Logo on proceedings Logo on proceedings Logo on proceedings Half page advertisement in conference handbook Invitation to NZVA SIB VIP dinner Sponsor of a stream for a day Personal acknowledgment of partnership by NZVA President Gala dinner sponsor Plenary speaker sponsor Opening day drinks Logo on conference satchel Third page advertisement in conference handbook Invitation to NZVA SIB VIP dinner Sponsor of a stream for a day Personal acknowledgment of partnership by NZVA President Quarter page advertisement in conference handbook NEW INDUSTRY PARTNERSHIP OPPORTUNITIES AVAILABLE FROM 2019 We value the support of our Industry partners and our current industry partnership term finishes at the end of If you are interested in becoming an NZVA Industry Partner from 2019, talk to us now: Leanne Fecser Head of Continuing Education and Events P +64 (0) M +64 (0) E leanne.fecser@vets.org.nz 8

9 EXHIBITION OPPORT UNITIES Exhibiting at the 2018 NZVA conference gives you an excellent opportunity to engage face-to-face with your target market, demonstrate your products and services, establish a rapport and build relationships, all while raising your organisation s profile. To ensure that you have maximum exposure to delegates the following steps have been taken: Reduced entry fee to the exhibition to drive nondelegates to visit the exhibition. Refreshment breaks including morning tea, lunch and afternoon tea, to be served in the industry exhibition area. Happy hour drinks to be held in the exhibition area close of sessions Tuesday 19 June. Acknowledgement on selected print material leading up to and during the Conference, including the trade directly on the conference website, conference handbook and smartphone app. Diamond Industry Partners only Gold Industry Partners only Silver Industry Partners only Exhibitors Triple Stand (9m wide x 2.4m deep x 2.3 high)* Double Stand (6m wide x 2.4m deep x 2.3 high)* Single Stand (3m wide x 2.4m deep x 2.3 high)* Single Stand (3m wide x 2.4m deep x 2.3 high)* 10 full exhibition registrations including admission to scientific session Six full exhibition registrations including admission to scientific session Three full exhibition registrations including admission to scientific session Two full exhibition registrations Daily catering Daily catering Daily catering Daily catering Happy hour drinks Happy hour drinks Happy hour drinks Happy hour drinks 10 x gala dinner tickets 6 x gala dinner tickets 3 x gala dinner tickets Inclusion in the website Other benefits as listed under Industry Partnership Opportunities Other benefits as listed under Industry Partnership Opportunities Other benefits as listed under Industry Partnership Opportunities Inclusion in the conference handbook Additional exhibition registrations may be purchased, which include or exclude scientific sessions. Details will be available in the exhibition manual Additional exhibition registrations may be purchased, which include or exclude scientific sessions. Details will be available in the exhibition manual Additional exhibition registrations may be purchased, which include or exclude scientific sessions. Details will be available in the exhibition manual Additional exhibition registrations may be purchased, which include or exclude scientific sessions. Details will be available in the exhibition manual *Note: Stand sizes cannot be increased or additional stands purchased to increase stand size. 9

10 EXHIBITION INFORMATION The exhibition will be located in Exhibition Hall A. The exhibition will be the networking hub of the conference, giving delegates the opportunity for direct contact with industry partners and exhibitors alike. All refreshment breaks are held in the exhibition, which also incorporates the internet café. INDICATIVE EXHIBITION TIMETABLE Mon 18 June 7.00am 12.00pm Exhibition build 12.00pm 5.00pm Exhibitor bump In Tues 19 June 7.30am 6.30pm Conference exhibition Wed 20 June 7.30am 5.30pm Conference exhibition Thurs 21 June 7.30am 1.30pm Conference exhibition 1.30pm 5.00pm Exhibitor bump out Fri 22 June Conference workshops (no exhibition required)

11 ADVERTISING SATCHEL INSERTS All delegates receive a conference satchel. The 2018 NZVA Conference organising committee must approve the size and content of the satchel inserts. Diamond Partners Gold Partners Silver Partners Exhibitors Non-Exhibitors Complimentary Complimentary Complimentary $1,000 + GST $2,000 + GST CONFERENCE HANDBOOK ADVERTISING This is limited to NZVA Industry Partners. CONDITIONS OF PARTNERSHIP AND EXHIBITION The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the 2018 NZVA Conference organising committee and will reflect the level of commercial support given. There is to be no sale or promotion of products or services that conflict with NZVA policy. The conference organisers have the right to remove any products from display that are inappropriate without penalty. MONEY MATTERS Conditions of exhibition payment For costs, see booking form (page 9). A deposit of 50% of total amount payable will be required on signing the enclosed booking form to secure your preferred location. The outstanding balance must be received no later than Friday 18 May Payment methods 1 Tax invoice an invoice will be raised for payment. 2 Direct bank transfer see booking form. 3 Company cheque. 4 Credit card Visa and MasterCard are accepted. Cancellation 1 Requests for cancellations must be submitted in writing. 2 If cancellation occurs, 50% of the contracted cost to exhibit will be retained. 3 If cancellation occurs within two months of the commencement of the exhibition, 100% of the contracted cost to the exhibition will be retained. 4 See the Terms and Conditions for more information. WHAT NEXT? Exhibition space will be allocated in the following order: NZVA Industry Partners Diamond Industry Partners will be allocated their choices first. Gold Industry Partners will be allocated their choices second. Silver Industry Partners will be allocated their choices third. Note: A ballot will take place if exhibitors in the same category request the same exhibition space. Other companies who exhibited at the 2016 NZVA Conference. Booking forms to be submitted by or fax. Space will be allocated on a first come, first served basis. Companies who did not exhibit at the 2016 NZVA conference. Booking forms to be submitted by or fax from 5 January Space will be allocated on a first come, first served basis. TO MAKE YOUR BOOKING Please complete the booking form, specifying exhibition location and return it to NZVA. On receipt of your booking form you ll be issued with an confirmation stating your partnership entitlements and location within the industry exhibition and a 50% deposit invoice. CONTACT Leanne Fecser Head of Continuing Education and Events The New Zealand Veterinary Association Level 2, 44 Victoria Street, Wellington 6011, New Zealand P +64 (04) F +64 (04) E leanne.fecser@vets.org.nz W conference2018.nzva.org.nz 11

12 TRADE SHOW DISPLAY IDEAS Participating in the 2018 NZVA Conference is a great opportunity for your company to showcase your products, introduce your services, and network with others in the industry. These trade show display ideas will help your trade show display stand out, even in a space filled with hundreds of other companies all vying for the same people s attention. 1. Have a stand that catches people s eye and attracts large crowds to the booth. 2. Use string lights which are a budget friendly way to help your booth stand out from the rest. 3. Build an exhibition stand that gives people an idea of what your company is about. 4. Use bright colours that attract people to your stand. 5. Have games that encourage participation and interaction at your stand. 6. Use the conference theming within your stand design. 7. Create something memorable. Try something with a new twist your company brochure can be one of the most versatile tools you have at your disposal. Not only can you use your brochures to inform prospective customers of your range of products and services, but you can also include your company history too. Your design can include visually rich images, graphs, charts and infographics. This makes your layout engaging and easy on the eye, and also looks more interesting than simple blocks of text. Pick something that is creative and unique as giveaways leverage full colour imprinting and brand products for a worthwhile giveaway that will be useful to your recipients. The key to the most successful trade show giveaways is finding something that hits the sweet spot between unique, attractive, and useful. Make sure that it can always be visible in our personal opinion, headwear has a marketing potential that hasn t been exploited enough. Hats remain visible when a T-shirt can be covered with a jacket, for example. Keep in mind that the best way to customize baseball caps is with embroidery which gives them a perceived higher value. Give away an item that people will want to use coffee is something a lot of people drink daily. This means, more opportunities for your brand to be top-ofmind with a stainless steel coffee tumbler. Associating yourself with something done more often increases topof-mind awareness. Be strategic with brand placement if possible, make sure your trade show giveaway has your company logo printed, etched or chiseled on it. Remember, no matter how cool the giveaway item is, you will lose out on exposure if it cannot be immediately linked back to your brand. Think of giveaway items that tie-in to your brand and industry. This will help attendees associate your brand with your industry and give you additional brand prominence within your market. Host a photo booth people love taking photos, and a photo booth is a fun way to break the ice and network in a more casual way. The photos are also great for a business social media presence as it adds a light hearted, human element. Be strategic with your layout to engage maximum attendees don t put a table between yourself and the customer. It is very easy to become complacent during the lulls at trade shows and find yourself absorbed in checking s etc. behind the table and not engaging people at all. Set your table up in a manner that invites people to come INTO your booth. Host a game at your booth if you have a fun game in your booth relevant to your industry, while other vendors down the aisle have nothing but brochures, where do you think people will end up? Make sure that your games have an element of fun and attract positive attention. Don t forget to take advantage of this opportunity to collect information. Have attendees sign up to participate. This will allow you to build a list that can be used after the event. Stay active on social media during the event you and your team should be posting to Facebook, Instagram and Twitter throughout the event, using both your program s designated hashtag as well as those of participating sponsors. But it s not enough for you to keep posting to ensure greater foot traffic to exhibitors booths, encourage partners to do the same. More and more, event attendees are following social media to see the latest and greatest emerging directly from show floors. By posting to these platforms and including limited time offers, sponsors will boost attendee engagement and snag some long-term friends, fans, followers, and even customers. Encourage attendees to return to your booth - allow guests to register to win a prize, and give them something they must bring back to the booth at a later time to claim their prize. This keeps your brand on the front of their mind for the length of the trade show and gives the brand a second chance at showing off the product. Nothing like a sea of people wearing something you gave out on a mission to return to your booth. Talk about branding. 12

13 BOOKING FORM All creatures GREAT & SMALL 2018 NZVA conference June 2018 Claudelands Events Centre, Hamilton Company details Company Company representative Position Phone Fax Please complete details below, and to or fax Address Contact person (for conference) Position Prices shown in New Zealand Dollars, GST exclusive. Exhibition space booking Double and triple stands are reserved for Diamond and Gold Partners only. Exhibition personnel Diamond: 10 x complimentary full registrations. Gold: 6 x complimentary full registrations. Silver: 3 x complimentary full registrations. Exhibitors: 2 x complimentary exhibition-only passes. Additional personnel: $165 per day Registration forms for personnel to attend the Conference will be sent to company representatives in March Preferred stand location Please indicate preferred stand numbers, in order of preference (see map on page 9). 1st 2nd 3rd 4th Payment details Please invoice my organisation Cheque enclosed (Payable to the New Zealand Veterinary Association) Credit card: Visa Mastercard Credit card number *Existing Industry Partners I m a Diamond Partner and would like to book a Triple Stand (9m wide x 2.4m deep x 2.3m high exhibition stand) Cost $0 I m a Gold Partner and would like to book a Double Stand (6m wide x 2.4m deep x 2.3m high exhibition stand) Cost $0 I m a Silver Partner and would like to book a Single Stand (3m wide x 2.4m deep x 2.3m high exhibition stand) Cost $0 General Exhibitors I m an Exhibitor and would like to book a Single Stand (3m wide x 2.4m deep x 2.3m high exhibition stand) Cost $4,500 + GST Expiry Cardholder name Signature Date CVV Agreement I/We agree to the terms and conditions as stated on pages 14 of this prospectus. Name Position Signed The organiser reserves the right of refusal for any booking form. The NZVA Diamond Partners will be given first choice of stand location. A 50% non-refundable deposit will be invoiced on receipt of this booking form.

14 EXHIBITION HALL FLOOR PLAN BARISTA 4 Morning and afternoon tea Morning and afternoon tea Lunch Lunch Morning and afternoon tea Morning and afternoon tea Booked Reserved Available EXHIBITOR LIST AgriHealth 84 Animal Health Direct Ltd 11 Animates VetCare Group 65, 66 B+LNZ Genetics 27 Bayer NZ Ltd 48, 49, 50 BCF Ultrasound 59 Boehringer Ingelheim 51, 52, 64 BMA Equine 21 BVD Free New Zealand 20 Caledonian Holdings Ltd 28 Cass Medical Ltd 17 Cenvet 7 Ceva Animal Health 45 ezyvet 78 Ethical Agents 30, 31 FARM IQ 26 Flexicards 41 Fortis 18 Global Medical Solutions NZ 19 Greyhounds as Pets 67 Gribbles Veterinary Pathology 6 Heiniger New Zealand 83 Henry Shein Veterinary Solutions 23 Hills Pet Nutrition (NZ) Ltd 42, 43 IDEXX Laboratories 35, 36 Imex Medical Ltd 13 International Animal Health Products 14 Jurox NZ Ltd 58 Kvet 8 MAS 1, 2 Massey University/NZVA 81 Mastaplex 63 Masterpet 4, 5 Medical Plus 82 MSD Animal Health 25 New Zealand Companion Animal Register 61 New Zealand Veterinary Nursing Association 15 Norbrook Laboratories 3 Orthomed 47 PetPlan Insurance 16 Phoenix Pharm Distributors Ltd 73 Provet NZ Pty Ltd 24, 37, 38 Radiographic Supplies Ltd 70 Radiometer Pacific 60 Randlab 12 REM Systems Ltd 77 Royal Canin 33, 34 RXVET 10 Shoof International Ltd 79 Sirona Animal Health/Agilis 80 Southern Cross Pet Insurance 46 SVS Veterinary Supplies 55, 56, 57 Troy Ilium 85, 86 Tru-Test Group 53, 54 Vet Clinic Companion Ltd 69 Veterinary Council of New Zealand 72 Vet Express Ltd 9 VetLinkSQL 29 VetPay 74 Virbac 32 Virtual Recall Pty Ltd 62 Vizlink 68 Zoetis 39, 40 14

15 TERMS AND CONDITIONS The contract 1. The term Organiser refers to The New Zealand Veterinary Association. 2. The term Exhibitor (as identified in the Booking form or other written request for exhibition space) means any person, firm, company or other entity and its employees and agents. 3. A contract is formed between the Organiser and the Exhibitor when the Organiser accepts the Booking Form and issues a written letter of confirmation to the Exhibitor. The Booking Form and any payment obligation contained therein form part of these Terms and Conditions, such that a breach of the Booking Form shall constitute a breach of these Terms and Conditions. 4. The Organiser may cancel the contract at its discretion if the agreed deposit (as provided for in the Booking Form) is not received within 28 days of lodging the Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt of the Booking Form. 5. The Organiser reserves the right in its absolute discretion to refuse any Booking Form or prohibit any Exhibitor from participation without assigning a reason for such refusal or prohibition. Obligations and rights of the Organiser 6. Any decision of the Organiser is final and no negotiation will be entered into on any question not covered in this contract. 7. The Organiser agrees to hold the exhibition, however, it reserves the right to postpone the exhibition from the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action and without any liability to the Organiser. 8. The Organiser agrees to promote the exhibition to maximise participation. The Organiser does not however make any warranty that the venue of the exhibition or its facilities and equipment will be adequate or fit for display purposes or for any other intended use. 9. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 10. The Organiser reserves the right (without penalty) in unforeseeable circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser. 11. The Organiser reserves the right (without penalty) to change the exhibition floor layout if necessary. 12. The Organiser is responsible for the control of the exhibition area. 13. The Organiser may in its discretion (and without penalty) shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 14. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor. The Exhibitor must comply with all requirements of the Exhibitor Manual. A failure to comply with the Exhibitor Manual shall be deemed to constitute a breach of these Terms and Conditions. 15. The Organiser has the right to take such action as is necessary (including such action as may be contemplated in the Exhibitor Manual) to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person/people or property and to maximise the commercial success of the exhibition. 16. The Organiser may refuse, without limitation, to permit activity within the exhibition or may require the cessation of particular activities at their discretion. 17. The Organiser reserves the right (without penalty) to remove any products from display that, in its discretion it considers to be inappropriate. 18. The Organiser reserves the right to specify heights of walls and coverings for display areas. 19. The Organiser reserves the right to review the content and presentation of the Exhibitor catalogues, acknowledgements, handbills and printed matter with respect to the exhibition. Should this review indicate that, in the absolute discretion of the Organiser, the item is offensive or conflicts with NZVA policy the Organiser shall provide the Exhibitor with a verbal or written request to immediately remove the item from distribution at the exhibition. Failure to comply with this request shall constitute a breach of these Terms and Conditions. 20. The Organiser may determine the hours during which the Exhibitor has access to the exhibition venue for the purpose of setting up and dismantling. 21. The Organiser reserves the right to refuse any person, including exhibitor staff, representatives, visitors, contractors and/or agents, entry to the exhibition. 22. The Organiser may in its discretion specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 23. The Organiser may in its discretion specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these regulations. 24. The Organiser will arrange security onsite during the period of the exhibition. 25. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours. Obligations and rights of the Exhibitor 26. The Exhibitor must ensure that all accounts are finalised and paid by that date which is 14 days prior to the start date of the exhibition and that all payments are otherwise made strictly as required under the Booking Form or as otherwise required in these Terms and Conditions. 27. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 15

16 28. The Exhibitor must not carry onto the venue of the exhibition anything that is dangerous, noxious, offensive, illegal, immoral, or that is otherwise likely to harm the reputation of the Organiser or its related entities. 29. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. The Exhibitor acknowledges that the Organiser makes no promise or warranty in connection with the commercial viability of the Exhibitor participating in the exhibition. 30. The Exhibitor must comply with all directions/requests issued by the Organiser including those outlined in the Exhibitor Manual. 31. The Exhibitor must observe, perform and fulfil the requirements of any statute, regulation, by-law or local law including without limiting the generality of the foregoing, all statutes, regulations, by laws and local laws relating to health, safety, water supply, sewerage, fire protection and building requirements. 32. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. The Exhibitor must make good any damage caused to any part of the venue of the exhibition or to any adjoining premises occasioned by misuse, abuse, or want of care on the part of the Exhibitor, its servants, agents, contractors or invitees or otherwise occasioned by any breach or default of the Exhibitor. At the end of the exhibition, or sooner if required by the Organiser in accordance with these Terms and Conditions, the Exhibitor must vacate any display space allocated to it, remove all of the Exhibitor s property from the display space and leave it in the same condition as when it was first occupied by the Exhibitor. The Organiser will not be liable for any property left or abandoned at the venue of the exhibition and may remove and deal with any property of the Exhibitor not removed by the Exhibitor as it sees fit, at the cost of the Exhibitor. 33. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space. 34. The Exhibitor is responsible for all items within their allocated exhibition space. 35. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 36. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser The Exhibitor agrees to engage the Organiser s preferred freight forwarder and to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged. 38. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 39. The Exhibitor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser. 40. The Exhibitor agrees to not sell, display or promote products or services that conflict with the policies of the Organiser, or the New Zealand Veterinary Association ( NZVA ), and accepts that the Organiser has the right to remove any product from display that the Organiser determines conflicts with those policies, without penalty. The policies of the Organiser and NZVA shall be those which are presented on the websites of these organisations, or are those to which other written directions or guidance are provided by the Organiser. Storage of goods 41. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstance are goods permitted to be stored in public access areas. Stand services and construction 42. Official contractors will be appointed by the Organiser to undertake stand construction plus supply furniture. This is for insurance and security reasons. Breach of terms and conditions by Exhibitor 43. In the event of any breach or any other contravention of any of these Terms and Conditions, the Organiser shall be entitled to immediately revoke any right to use the exhibition space granted to the Exhibitor. In the event of such revocation, if the Exhibitor has already erected displays or other materials or constructions, the Organiser shall have the right to require the Exhibitor to remove such displays, materials and constructions forthwith without disruption to other exhibitors or, at the Organiser s discretion, to otherwise vacate such displays, materials and constructions for the duration of the exhibition or dismantling by the Exhibitor at the conclusion of the exhibition. In either event, the Exhibitor shall not be entitled to a refund of moneys already paid to the Organiser and shall immediately pay to the Exhibitor all the moneys then due and owing to the Organiser. The Organiser shall not be liable to the Exhibitor or any other person for any loss or damage in connection with the removal or vacation, as the case may be, of the Exhibitor s display. The Exhibitor shall indemnify the Organiser for any loss or damage suffered by any other person as a result of the Exhibitor s conduct referred to above and the consequences thereof.

17 Insurance, indemnity and liability 44. The Exhibitor occupies the venue of the exhibition at its own risk. The Organiser will not be liable for, or responsible to, the Exhibitor or any other party for any loss arising howsoever whether for personal injury, loss of life, damage or loss of property, loss of business or economic loss which may be suffered or sustained in or around the venue of the exhibition or otherwise in connection with the exhibition except to the extent of any negligence of the Organiser or its employees, contractors or agents. Without limiting this clause, the Organiser will not be liable for or responsible to the Exhibitor or any other party for; (a) interruption, failure or variation to the supply of services to the venue of the exhibition; (b) postponement, delay or interruption, cancellation, suspension or termination of the exhibition from any cause whatsoever; (c) interference with any rights granted under this Contract directly or indirectly caused by or resulting from any matter, circumstance or cause beyond the control of the Exhibitor. 45. The Exhibitor must effect and maintain for the period of the exhibition policies of insurance for (a) damage to or loss of the property of the Exhibitor and their employees, contractors and agents; (b) work cover, workers compensation and employers liability as required by law. 46. The Exhibitor must indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, liabilities, and expenses, however they may arise and whoever may make them in connection with or arising out of the exhibition and/ or this Contract or caused or contributed to by the negligence of the Exhibitor, its employees, contractors, or agents. Payment and cancellation 47. The Exhibitor must make payment of amounts due by the dates set out in these Terms and Conditions (and clause 26 in particular). Should payment not be made by these dates the stand will be available for sale to another person or entity. All deposits paid will automatically be forfeited and no refund will be made. No exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full. 48. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 49. In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if the following conditions are complied with: The request for cancellation is submitted in writing. The request is received at least six (6) months prior to the exhibition. The Organiser is able to re-let the cancelled space in its entirety. The reason for the cancellation is, in the opinion of the Organiser well founded (and does not include bankruptcy, liquidation, receivership or similar event). The Organiser confirms acceptance of the cancellation in writing. All monies due under these Terms and Conditions have been paid in full. 50. The Exhibitor accepts that if cancellation occurs prior to the payment of the deposit that the Exhibitor will be invoiced and required to pay this amount within a period of 30 days from the date of the invoice. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted price to exhibit will be payable to the Organiser (less any amounts already paid) and the Exhibitor will be invoiced and required to pay this amount within a period of 30 days from the date of the invoice. For all enquiries and feedback please contact: Leanne Fecser Head of Continuing Education and Events The New Zealand Veterinary Association PO Box 11212, Wellington 6142 Level 2, 44 Victoria Street, Wellington 6011 P +64 (04) F +64 (04) E leanne.fecser@vets.org.nz 17

18 Thank you We thank you for your support and participation at the 2018 NZVA conference. We wish you every success with your exhibition and look forward to seeing you soon. For all enquiries and feedback please contact: Leanne Fecser Head of Continuing Education and Events New Zealand VeterinaryAssociation PO Box 11212, Wellington 6142 Level 2, 44 Victoria Street, Wellington 6011 P: F: E: leanne.fecser@vets.org.nz 18