Sponsorship and Exhibition Prospectus. Personal Injury and Disability Management National Conference. Future. is Now. 17 & 18 October Hilton Adelaide

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1 2018 Personal Injury and Disability Management National Conference The Future is Now 17 & 18 October Hilton Adelaide and Exhibition Prospectus

2 Welcome 2018 Personal Injury and Disability Management National Conference On behalf of the Personal Injury Education Foundation Board and the Events sub-committee we are delighted to invite your organisation to partner with us for the 2018 Personal Injury and Disability Management National Conference and the Excellence in Personal Injury and Disability Management Awards. 17 & 18 October Hilton Adelaide Future The is Now The Personal Injury and Disability Management National Conference 2018 will be held at Hilton Adelaide in Adelaide, Australia on 17 & 18 October The 2018 Excellence in Personal Injury and Disability Management Awards night will be held at the Adelaide Town Hall on Wednesday 17 October. The Personal Injury and Disability Management National Conference 2018 attracts delegates working in the personal injury and disability management industry from all across Australia. The conference presents initiatives that have achieved exceptional outcomes and industry best practice in motor accident (compulsory third party), workers compensation, disability and life insurance sectors. In 2018 the focus of our conference will be The future is now and will include three key themes. Delegates will be able to attend sessions focusing on Person Centred Approaches, Innovation, Data and Technology, as well as Health, Wellbeing and Recovery Pathways. About PIEF The Personal Injury Education Foundation (PIEF) is committed to fostering, developing and inspiring talent, by providing quality education and training and professional development programs, events, and initiatives for people working in the personal injury and disability management sectors across Australia. Established in 2006, PIEF is a not-for-profit, member based organisation, governed by an independent Board of Directors. Members include regulators, insurers and agents in the workers compensation, motor accident (CTP), and disability and life insurance sectors.

3 Why Sponsor and Exhibit? Participating as a sponsor and/ or exhibitor provides you with the opportunity to demonstrate your level of support and commitment to the industry and connect your organisation with your future (or current) target audience. Attendees include employers, workers, consultants, practitioners, learning and development managers, human resources managers, researchers, jurisdictional and local government agencies, the insurance industry, policy makers and other industry professionals. PIEF expects approximately 300 delegates to attend the 2018 Personal Injury and Disability Management National Conference and will include many of the key decision makers from injury, disability and compensation schemes across Australia. The conference can provide your organisation with: Maximum exposure at a premier industry conference The opportunity to demonstrate your company s commitment to the industry An opportunity to build and reinforce strategic relationships Time to network with industry colleagues and key decision makers A cost effective way to reinforce your organisation s brand and build brand awareness amongst a relevant audience Access to a broad network of industry partners from the public and private sectors An opportunity to present latest innovations and new products or services to an appropriate industry audience A chance to showcase your expertise and capabilities, and educate the industry Marketing opportunities including visibility on the conference website and associated marketing materials The chance to affiliate your brand with a unique, dynamic conference packages that can be tailored to suit your marketing needs. Commitment levels vary and can be tailored to suit your marketing strategies. and Exhibition Prospectus 3

4 Our commitment to you Ongoing point of contact with our conference organiser, All Occasions Group, with support from dedicated members of the committee Prompt response to your queries Clear and timely information in regards to your sponsorship and exhibition package and the logistics of putting the benefits into action Maximising the exposure of your sponsorship by ensuring that your logos appear promptly on the conference website and brochures as per your package Contact us For all partnership and exhibition queries, or for any other conference matter, please contact the conference organisers. Sheila Woodhart and Exhibition Manager All Occasions Group 12 Stirling Street THEBARTON SA 5031 P: (08) E: W:

5 Conference venue The Personal Injury and Disability Management National Conference 2018 will be held at the Hilton Adelaide. Hilton Adelaide is Adelaide s most centrally located five-star hotel, at the heart of business, leisure and dining precincts. As South Australia s largest hotel conference and meeting venue, Hilton Adelaide has been welcoming guests from every corner of the globe for almost 30 years. Over that time, they have built a reputation for their warm hospitality, unsurpassed service and great entertainment. Wireless high-speed internet coverage throughout the hotel, best-in-class technology and worldrenowned hospitality combine to make Hilton Adelaide the outstanding choice for events in South Australia. 233 Victoria Square Adelaide, South Australia 5000 T: F: and Exhibition Prospectus 5

6 Conference program overview Approximate timings of conference days Approximate timing of Awards night 17 & 18 October October am 8.00am Exhibitor Bump in 6.30pm Arrival drinks and canapes 8.00am am Registration 7.00pm Welcome and Introduction 8.30am am Welcome and open 9.00am am Session 10.30am am Morning tea 11.00am pm Session 7.30pm 9.30pm 9.30pm 10.30pm Awards are presented to winners and dinner is served Dessert is served Conclusion of awards night 12.30pm pm 1.30pm pm 3.00pm pm 3.30pm pm Lunch Session Afternoon tea Session The Conference Welcome Reception will be held at the Hilton Adelaide Tuesday 16 th of October from 6pm - 8pm 6 Personal Injury and Disability Management National Conference

7 Conference Packages and Exhibition Prospectus 7

8 Diamond Package Major Conference Sponsor $30,000 plus GST As the Major Conference Sponsor you will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 4 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) 2 x awards dinner tickets Marketing and Promotion: Opportunity to give a five minute presentation at the opening of the conference Your corporate signage prominently displayed on the main stage in the plenary room. Free standing banner to be supplied by sponsor Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Logo displayed on conference holding slides at the conference 1 x satchel insert, item to be approved by the conference organisers An opportunity to conduct a business card draw during the event Acknowledgement as the Major Conference sponsor during the conference including during both opening and closing ceremonies 8 Personal Injury and Disability Management National Conference

9 Diamond Package Major Awards Dinner Sponsor $30,000 plus GST Future The is Now As the Awards Dinner Sponsor your organisation will be the host of the Excellence in Personal Injury and Disability Management Awards. You will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 4 x awards dinner tickets 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Opportunity to give a five minute presentation at the beginning of the awards night MC sponsorship, including MC sitting at sponsors table Your corporate signage prominently displayed during the function including awards slide presentation. Free standing banner to be supplied by sponsor Logo displayed on the conference website and hyperlinked to your company website Logo and company name associated with all awards promotional material including signage displayed at the venue through the conference Logo and advertisement printed on the awards booklet / dinner menus Opportunity to provide company logoed Media/Photo wall to be use for all official award recipient photos Opportunity to host the awards red carpet Acknowledgement as the Awards Dinner sponsor during the conference including during both opening and closing ceremonies and Exhibition Prospectus 9

10 Platinum Package Welcome Reception Sponsor $17,500 plus GST A welcome reception will be held for all delegates the night prior to the conference (Tuesday 16 October). As the Welcome Reception Sponsor you will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Event naming rights Opportunity to give a five minute presentation at the opening of the event Your corporate signage prominently displayed at the event. Free standing banner to be supplied by sponsor Opportunity to provide a seat drop or gift to each registered delegate Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference 1 x satchel insert, item to be approved by the conference organisers Acknowledgement as the Welcome Reception Sponsor during the event 10 Personal Injury and Disability Management National Conference

11 Platinum Package Wellbeing Sponsor $17,500 plus GST Future The is Now The Wellbeing Zone is a dedicated area at the conference that is the perfect place for delegates to visit for those relaxing few moments before they get back to sessions. of this area enables you a devoted area to interact with delegates. Within the wellbeing zone there will be tailored mindfulness sessions and other wellbeing initiatives. This sponsorship enables you to turn this dedicated area into what you want it to be. The wellbeing zone can be branded and set up as per your requirements. This is a great opportunity to increase the exposure of your products and services through this relaxing and unique sponsorship. The wellbeing zone will also be your dedicated exhibition space, a branded place to showcase your products and services. The Wellbeing sponsor will receive the following entitlements: Registration: 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Your corporate signage prominently displayed at the Wellbeing Zone. Free standing banner to be supplied by sponsor. Opportunity to Chair a session at the conference or associated workshop Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Acknowledgement as the Wellbeing sponsor during the conference Three minute presentation and explanation of the wellbeing zone 1 x satchel insert, item to be approved by the conference organisers An will also be sent to all delegates prior to the conference with an explanation of the wellbeing zone, this will also include the sponsors branding and Exhibition Prospectus 11

12 Platinum Package Technology Sponsor (including conference app sponsorship) $17,500 plus GST The technology sponsor will have a dedicated hub at the conference where you can interact with delegates and discuss your products and services. The Technology hub can be designed to fit your requirements, with branding and layout chosen by you. This sponsorship package also includes sponsorship of the conference app which will be in the hands of all delegates. The app will be available on all iphones, android and mobile devices. The conference app provides delegates with access to the program, exhibitor listings and contacts and much more. The technology sponsor will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Your corporate signage prominently displayed in the Technology hub. Free standing banner to be supplied by sponsor. Opportunity to Chair a session at the conference or associated workshop Sole branding of the mobile event app Logo within conference app Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference 1 x satchel insert, item to be approved by the conference organisers Acknowledgement as the Technology sponsor during the conference 12 Personal Injury and Disability Management National Conference

13 Platinum Package Outstanding Contribution by an Individual Award Sponsor Future The is Now $17,500 plus GST By selecting this package, you will sponsor the premier personal injury and disability management award. This award acknowledges the ongoing contribution and influence of an individual within the Australian personal injury and disability management industry. This award sponsor will receive the following entitlements: Registration: 2 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) 2 x award dinner tickets Marketing and Promotion: Opportunity to have a company representative present the award Logo used in conjunction with all award promotion including the nomination process, during the conference and on the night of the awards Logo and company profile featured in the awards booklet Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Acknowledgement as a Platinum sponsor during the conference and Exhibition Prospectus 13

14 Gold Package Excellence in Personal Injury and Disability Management Award Sponsors $12,000 plus GST 8 award sponsorship packages are available The Excellence in Personal Injury and Disability Management Awards provide an ideal opportunity to celebrate the outstanding achievements of dedicated individuals and teams within our industry and are designed to: Provide a benchmark for best practice within the industry Encourage the continual raising of standards, leading to a better experience for those impacted by personal injury / disability Reinforce the value of and inspire confidence in the personal injury and disability management industry Publicly recognise and reward excellence and to promote a platform of celebration for the industry Awards available: Student Excellence Award Innovation in Injury and Disability Management Award Collaboration in Injury and Disability Management Award Excellence in Customer Service Award 14 Personal Injury and Disability Management National Conference

15 Future The is Now As an Excellence in Personal Injury and Disability Management Award Sponsor you will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 2 x tickets to the Awards Dinner Marketing and Promotion: Opportunity to have a company representative present the award Logo used in conjunction with all award promotion including the nomination process, during the conference and on the night of the awards Logo and company profile featured in the awards booklet Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Acknowledgement as the Gold sponsor during the conference Introducing two new awards for 2018: Excellence in Injury and Disability Management (Return to Work / Community) Award Excellence in Injury and Disability Management (Serious Injury / Significant Disability) Award Excellence in Injury and Disability Management (Life Insurance) Award Emerging Leader Award and Exhibition Prospectus 15

16 Silver Package Barista Sponsor Two sponsorship packages available $10,000 plus GST As a sponsor of the Barista Coffee Cart you will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 1 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Your corporate signage prominently displayed at the Barista Coffee Cart. Free standing banner to be supplied by sponsor. Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Opportunity to supply branded coffee cups at sponsors own expense Acknowledgement as the Barista sponsor during the conference 16 Personal Injury and Disability Management National Conference

17 Silver Package Networking Lounge Sponsor $10,000 plus GST Future The is Now The Networking Lounge sponsor will include sponsorship of one of the most-utilised areas for delegates at the conference. The Networking Lounge will be a great place for delegates to network, relax and provide a unique space to do business. On offer is sponsorship of this dedicated area that includes furniture. The Networking Lounge sponsor will receive the following entitlements: Registration: 1 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Exclusive sponsorship and naming rights to the Networking Lounge with the opportunity to brand the area and display resources as required Your corporate signage prominently displayed in the Networking Lounge. Free standing banner to be supplied by sponsor Logo displayed on the conference website and hyperlinked to your company website Acknowledgement as the Networking Lounge Sponsor during the conference and Exhibition Prospectus 17

18 Silver Package Satchel Sponsor $7,500 plus GST As the sponsor of the conference satchel you will receive the following entitlements: Exhibition: 1 x shell scheme exhibition booths (3x2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided Registration: 1 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Logo displayed on the satchel Opportunity to Chair a session at the conference or associated workshop Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference 1 x satchel insert, item to be approved by the conference organisers Acknowledgement as a Silver sponsor during the conference Other opportunities If you would like to expand or customise your sponsorship package or have an innovative sponsorship product you would like to promote, please contact us. We would like to discuss how we can assist you in meeting your organisations sponsorship objectives. Contact Sheila Woodhart, AOG (ph ) or Sue Crawford, PIEF (ph ) to discuss your ideas. 18 Personal Injury and Disability Management National Conference

19 Bronze Package Pocket Program and Lanyard Sponsor $2,500 plus GST Future The is Now This is a unique opportunity to reinforce your brand to all delegates during the conference. The pocket program and lanyards are well used by all participants during and after the Conference. Lanyards and name badges will be worn by all participants of the conference including delegates, partners and exhibitors. The Pocket Program and Lanyard sponsor will receive the following entitlements: Marketing and Promotion: Full page colour advertisement (outside back cover) in the conference Pocket Program booklet Logo displayed on all lanyards (to be supplied by the sponsor) Logo displayed on name badges Logo displayed on the conference website and hyperlinked to your company website Logo on all conference promotional material including signage displayed at the venue through the conference Acknowledgement as the Pocket Program and Lanyard sponsor during the conference Bronze Package Satchel Insert Partner $500 plus GST Satchel Insert Partners of the Conference will receive the following. 1 x satchel insert, item to be approved by the conference organisers and Exhibition Prospectus 19

20 Conference Exhibitor Packages Exhibitor $3,000 plus GST As an exhibitor of the Conference you will receive the following. Exhibition Booth: 1 x shell scheme exhibition booth (3x2m). Should you have a custom stand the equivalent floor space will be provided. Carpeted flooring 3m x 2m booth Octaboard white wall paneling 2.5m Fascia sign Two 150 watt spotlights One standard power feed (Max 5 amps loading) Registration: 2 x Exhibition registrations (includes morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) Marketing and Promotion: Listed on the conference website and hyperlinked to your company website Listed in all conference printed materials 20 Personal Injury and Disability Management National Conference

21 Floor plan Future The is Now Barista Carts Registration Barista Carts Technology Partner and Exhibition Prospectus 21

22 and Exhibition Contract Terms and Conditions These terms and conditions constitute a contract between you ( the Exhibitor/Sponsor ) Personal Injury Education Foundation Limited (ABN: ) and All Occasions Group Pty Ltd (ABN ) ( the Conference Organisers ) in relation to the sponsorship and/or use of exhibition space at Personal Injury and Disability Management National Conference at the Venue name HIlton Adelaide ( the Venue ) in Adelaide from 16 th to 18 th of October ( the Conference ). By signing the application form you are indicating your acceptance of these terms and conditions. Acceptance and Allocation The Conference Organisers, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Conference Organiser, whose decision will be final. Application and Payment To confirm your acceptance of a or exhibition package please complete the Booking form at the back of this brochure and return to sheila. woodhart@aomevents.com and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or sponsorship details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Sponsor/ Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/ Exhibitor. Cancellation Policy Cancellations will be accepted in writing only. A cancellation notice received 3 months prior to the conference start date will be subject to a 50% cancellation fee. A cancellation notice received within 3 months of the conference start date will be subject to a 100% cancellation fee. Legal Responsibility The Conference Organisers and the Venue accept no responsibility for any act, omission or other default on the part of the Exhibitor/Sponsor during or in connection with the Conference that results directly or indirectly in any loss, damage, personal injury or death. The Exhibitor/Sponsor agrees to indemnify the Conference Organisers in respect of any claim and demands in respect thereof. The Exhibitor/Sponsor acknowledges that the Conference Organisers are not responsible for any loss or damage to the Exhibitor/ Sponsors property and that all Exhibitor/Sponsor material and equipment is the sole responsibility of the Exhibitor/Sponsor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/ contract. In the event that the Conference or Exhibition is cancelled or delayed through no fault of the Conference Organisers, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or any claim for any loss of damage. Exhibitor Manual An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated no later than 3 months before the Conference. It will include the following Technical details about the venue, final exhibition details and information. Contractor details services available to exhibitors and order forms. Exhibitor Display Rules The Conference Organisers shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary. The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes. All advertising material, such as banners, must be displayed within the designated booth area. Excessive noise that inconveniences other exhibitors or the conference must be avoided. Exhibitors must not obstruct aisles and walkways. While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted. Custom Stand All custom stand designs must be approved by the Conference Organisers and the Venue to allow for unrestricted views. Custom booths which aren t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition. Detailed Requirements and Due Dates: The Conference Organisers requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you at a later date with relevant due dates. Logos will be requested in both.jpg and.eps format, high resolution 300dpi. If logos in other formats are received, the Organisers are not responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible for any losses sustained as a result. s Nothing contained in the agreement will be deemed to constitute a joint venture or agency relationship between you and Conference Organisers. You must not do anything where you will, in any way, be represented that you are a partner of the Conference Organisers. Registrations Sponsors/Exhibitors are not permitted to attend Conference Sessions or Networking Functions unless the relevant tickets are offered as part of the particular or Exhibition package. Should Sponsors/ Exhibitors wish to attend the Conference as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Sponsor/ Exhibitor registration online link will be sent out at a later date. and Exhibition Packages Please refer to the packages in this & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organisers. and Exhibition entitlements will not commence until the Booking Form and payment is received by the Conference Organisers. Venue The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Venue. 22 Personal Injury and Disability Management National Conference

23 Sponsor and Exhibition Application Form 2018 Personal Injury and Disability Management National Conference CONTACT PERSON* *All correspondence will be directed to this person. All prices are listed in AUD and exclude GST First Name Last Name Organisation Position Address Suburb State Postcode Country Phone Fax Mobile CONFERENCE SPONSORSHIP PACKAGES (please tick preference) Diamond Packages Major Conference Sponsor $30,000 Major Awards Dinner Sponsor $30,000 Platinum Packages Welcome Reception Sponsor $17,500 Wellbeing Sponsor $17,500 Technology Sponsor $17,500 Silver Packages Barista Sponsor (2 available) $10,000 Networking Lounge Sponsor $10,000 Satchel Sponsor $7,500 Bronze Packages Pocket Program and Lanyard Sponsor $2,500 Satchel Insert $500 CONFERENCE EXHIBITION PACKAGES Outstanding Contribution by an Individual Award Sponsor $17,500 3 x 2 Exhibition Booth $3,000 Gold Packages Excellence in Personal Injury and Disability Management Award Sponsors Student Excellence Award Innovation in Injury and Disability Management Award Collaboration in Injury and Disability Management Award Excellence in Customer Service Award Excellence in Injury and Disability Management (Return to Work / Community) Award Excellence in Injury and Disability Management (Serious Injury / Significant Disability) Award *Introducing two new awards for 2018*: Excellence in Injury and Disability Management (Life Insurance) Award Emerging Leader Award $12,000 I/ WE AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS SPONSORSHIP AND EXHIBITION PROSPECTUS Signature Date Return completed form to: All O ccasions Group A: 12 Stir ling Street, Thebarton, SA 5031 E: sheila.woodhart@aomevents.com P:

24 2018 Personal Injury and Disability Management National Conference 17 & 18 October Hilton Adelaide