NOT PROTECTIVELY MARKED. EMERGENCY PREPAREDNESS OFFSHORE LIAISON (EPOL) GROUP MEETING BP, 1 Wellheads Avenue, Dyce, Aberdeen AB21 7PB

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1 EMERGENCY PREPAREDNESS OFFSHORE LIAISON (EPOL) GROUP MEETING BP, 1 Wellheads Avenue, Dyce, Aberdeen AB21 7PB Wednesday 30 May 2012 AT 08:30 for 09:00 UNTIL 12:00 AGENDA 1. Welcome and Domestic Issues Ross Zaccarini 2. Opening of the Meeting and Introductions Chair David Nicoll 3. Apologies 4. Minutes of Previous Meeting ( , as circulated) 5. Review of Actions (not already on agenda) 6. Exercise Glass Chair 7. EPOL Website 8. Sub Group Updates HR Sub Group Chris Dunridge Terms of Reference Sub Group Graeme McLeod Negotiator Sub Group Mark McKenna Media Sub Group Michael Coull OERWG Pete Thomson 9. MCA Update Pete Thomson 10. Grampian Police Update Chair 11. Exercise Information Sharing/Open Space Group Discussion 12. Any Other Competent Business

2 MINUTES EMERGENCY PREPAREDNESS OFFSHORE LIAISON (EPOL) GROUP DATE: LOCATION: CHAIR: MINUTES: Wednesday 30 May 2012 at 0830 hours BP 1 Wellheads Avenue, Dyce, Aberdeen AB21 7PB David Nicoll Fiona Barron MEMBERS PRESENT: David Nicoll (Grampian Police) Fiona Barron (Grampian Police) Colin Brown (Grampian Police) Fiona Barclay (Grampian Police) Donny Chisholm (Grampian Police) Peter Thomson (MCA) Michael Coull (MCA) Charlotte Sahota (Stena Drilling) Chris Dunridge (Taqa) Tracey McDonald (Chevron) Mike Peck (Humberside Police) Gary Clark (Humberside Police) Mark McKenna (BG Group) Emma Byres (BG Group) Craig McPhail (BG Group) Ray Harwood (GDF Suez) Peter Reilly (Petrofac) Alison Jansch (Apache) Brian Tadeo (Apache) Alix Thom (Oil and Gas UK) Susan Klein (RGU) Ross Zaccarini (BP) Adam Jones (Maersk Oil) Graeme MacLeod (Transocean) Philip Delamere (Talisman) Paul Keay (Talisman) Andrew Davies (Conoco Phillips) 1. WELCOME AND DOMESTIC ISSUES 1.1. Ross Zaccarini welcomed everyone to BP and outlined the domestic issues. 2. OPENING OF MEETING AND INTRODUCTIONS 2.1. The Chair opened the meeting, and round the room introductions were carried out.

3 3. APOLOGIES 3.1. Apologies were received from the following: Mike Reid (Shell) Gordon Bradley (Petrofac) Bob Lauder (Oil & Gas UK) Fraser Crerar (Sparrows) Glenn Pinsent (Bristows) Paul Baker (Maersk) Peter Main (Bluewater) Rob Cumming (Technip) Michelle Aitken (Total) Ruth Atkinson (Total) Stephen Williams (Stork) 4. MINUTES OF PREVIOUS MEETING 4.1. The minutes of the previous meeting held on 7 March 2012 were approved. 5. REVIEW OF ACTIONS 5.1 See Action Log (circulated with Minutes). 6. EXERCISE GLASS 6.1. The Chair suggested that although Exercise Glass took place early 2011, it should remain an Agenda item in the meantime, until all Actions are complete. There are still some issues in relation to the exchange of information and ICT between the various companies and organisations, and work is ongoing with regards to the Survivor Reception Centre Template, involving the EPOL HR Sub Group. The group agreed that Exercise Glass should remain on the Agenda in the meantime. 7. EPOL WEBSITE 7.1. A discussion took place regarding the effectiveness of the current format of the website, the relevance of some items, and the need for more current information. The website was seen as a good source of reference, with huge potential. The consensus of the group was that the website could be made more user friendly and productive, and may be worth further investment. It was observed that third party links to other organisations have not been populated, despite the website having the capacity to do this. A suggestion was made to highlight, via the website, the need to keep Vantage information current and up to date. A further suggestion to form an EPOL Website Sub Group was raised and agreed. ACTION - Fiona Barron and Fiona Barclay to meet with the website provider and host (James Montgomerie of STORM), to discuss the way forward. ACTION - Alison Jansch, Ross Zaccarini, Peter Reilly and Fiona Barclay volunteered to form the EPOL Website Sub Group. ACTION - External organisations to be asked to provide information, which will then be uploaded to their company's section on the EPOL Website. ACTION - EPOL Website Sub Group Article, which will raise awareness of the necessity for updated NOK information to be recorded on Vantage, to be compiled and uploaded.

4 8. SUBGROUP UPDATES 8.1. HR Sub Group Chris Dunridge advised that no HR Sub Group meeting has taken place so far this year. There was a recent meeting about the Mutual Aid Deed, which is now complete, with a tab on the Logic/Oil and Gas UK website The Deed is now with OPITO, with a view to achieving accreditation for Relative Responders training. A number of companies have already decided to sign up to the Deed. Fiona Barclay and Tracey McDonald are both to join the HR Sub Group. ACTION - Ross Zaccarini to link in with OPITO and Oil and Gas UK, to try and progress the accreditation of Relative Responder training Terms of Reference Sub Group Graeme MacLeod and Tracey McDonald advised that the ToR Sub Group has compiled a spreadsheet of proposed members, which will be disseminated to the EPOL Group members for consideration. The Chair intimated that Grampian Police would abstain from becoming involved in the decision making process to decide who should become members of the group. Following discussion, it was decided that the ToR Sub Group would exist in its current format until an agreement has been reached, and a decision made, on who can become EPOL Group members. ACTION - Graeme MacLeod/Tracey McDonald to circulate spreadsheet, with proposal regarding future membership, to current EPOL Group membership 8.3. Negotiator Sub Group Mark McKenna provided an update. He advised that BG Group recently ran a two day pilot Course for OIMs and Duty Managers, which was based on the draft 'Negotiator Guidance' document. He reported that all those involved found the course worthwhile, and felt that it was designed to be flexible for anyone willing to participate. Mark advised that a Training Provider had assisted him with the training. A discussion then ensued with regards to reaching a decision on the future of the document. It was proposed that the document should eventually be uploaded to the EPOL Website, however, some concern was expressed that it was currently a 'Guidance' document, and that it should be re-labelled as a 'Good Practice' document, given that there was no accreditation and that some confusion may arise as a result of this. It was agreed that the document be re-labelled and uploaded to the EPOL Website. ACTION - Mark McKenna to arrange for the document to be re-labelled, and to be uploaded, thereafter, to the EPOL Website. 8.4 Media Sub Group Michael Coull provided an update.

5 The last meeting of the Media Sub Group took place 24 April 2012, and was attended by delegates from Grampian Police, MCA, Marathon, Shell, Taqa, Chevron and BP, with third party Media Response Provider representing Marathon. Michael advised that the focus of the group was to discuss the process of exchanging information in an emergency offshore situation. All attendees at the Media Sub Group meeting are to investigate, within their own Organisations, the best available ways of communicating with other organisations, whilst still meeting the requirements of the Media Guidance Protocol. A general discussion within the Group ensued, with various permutations being suggested. The Media Sub Group is to continue to explore the various options. 8.5 Offshore Emergency Response working Group (OERWG) Pete Thomson informed the group that OERWG meets as required, and that no OERWG meetings have taken place since January Given the composition of OERWG, however, a significant proportion of OERWG attended the Elgin/Rowan Viking debrief discussed later in the minutes. 9. MCA UPDATE 9.1 Pete Thomson updated the group and explained that Stephan Hennig has been appointed Counter Pollution and Salvage Officer within the MCA. Stephan will be based in Aberdeen. Pete further advised that the Future Coastguard programme is well underway. The most significant issue on the horizon, with regards to the EPOL Group, is the planned closure of MRCC Yarmouth, which is currently scheduled to close in late MRCC Humber will assume responsibility for the Southern North Sea installations currently covered by MRCC Yarmouth. The MCA will keep EPOL, Oil & Gas UK and individual companies updated throughout the transition. The closure of MRCC Liverpool is further away on the horizon, but Pete will update the group as information becomes available. 10. GRAMPIAN POLICE UPDATE The Chair updated the group with regards to PLO Training, Offshore Trained Officers and PLO deployments which have taken place this year. 11. EXERCISE INFORMATION SHARING / OPEN SPACE Pete Thomson gave a comprehensive overview of the Total Elgin/Rowan Viking evacuation, which took place 25 March 2012, following an uncontrolled release of gas. His overview was very well received by the group and some discussion followed Chris Dunridge provided the group with a detailed account of a death on the Taqa operated Tern installation on 27 February Chris summarised a number of issues, including weather, which delayed logistics and Police attendance.

6 Fiona Barron added that on 10 April 2012, there was a joint Grampian Police and Taqa debrief for all those involved, including OIM, Medic and attending Police Officers. This was the first such joint de-brief to have taken place, and both Chris and Fiona agreed that it had been extremely productive and worthwhile. The group found the input useful and some discussion and questions followed Andrew Davies spoke to the Group with regards to the Bond Helicopter ditching on 10 May The flight was chartered by Conoco Phillips. Andrew provided good feedback regarding the Police response and deployment of Police Liaison Officers, and advised that a number of learning points had come out of the incident. Andrew provided some information with regards to these learning points. Pete Thomson added to Andrew's input, from an MCA perspective. 12. ANY OTHER BUSINESS 12.1 The Chair advised the group that there was no real update regarding the OIM Guidance document, other than that it had been submitted to the Oil and Gas UK Legal Committee Tracey McDonald suggested to the Group that a generic and shared 'Grab Bag', containing everything required for Reception Centre administration, could be stored at the Airport Thistle Hotel, as well as any other venues capable of hosting a Reception Centre. ACTION 'Grab Bag' idea to be discussed further at next EPOL meeting, and to be raised as an Agenda item at that meeting Emma Byres asked the group if there was any way, via EPOL, that all members could be informed and updated of significant events in Aberdeen, such as All Energy, Offshore Europe, conferences and concerts, which would restrict the normal and routine provision of accommodation. No decision was reached, but the EPOL Website Sub Group will investigate whether this is something that could be done via the website, once it has undergone some work. ACTION - EPOL Website Sub Group to discuss and progress whether such information could be displayed on the EPOL Website. Date of next meeting Wednesday 5 September 2012 Venue of next meeting No offers, to be confirmed.