Reviewed: Action Agenda TO: BOARD OF MASON COUNTY COMMISSIONERS. FROM: J. Almanzor Ext. 589 DEPARTMENT: Support Services. October 13, 2015 No.

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1 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: J. Almanzor Ext. 589 DEPARTMENT: Support Services Action Agenda DATE: October 13, 2015 No. 4,1 ITEM: Correspondence The Liquor Control Board sent a marijuana license application for I502 Gardens and a special occasion application for Mason General Hospital Foundation. The Port of Grapeview sent their 2016 final budget. Larry Coppola submitted an application for the Allyn Belfair UGA Committee. Don Stacy sent an regarding derelict properties. Background: Correspondence received in the Commissioners' office. Recommended Action: None Attachments: Originals on file with the Clerk of the Board Correspondence Cover Sheet.doc

2 NOTICE OF MARIJUANA LICENSE APPLICATION MASON COUNTY COMMISSIONERS TO: MASON COUNTY COMMISSIONERS RE: NEW APPLICATION UBI: URN TO: License: U County : 23 Tradename: I502 GARDENS SHELTON, WA Mail Addr: 191 NE BOAD HAVEN RO BELFAIR, WA Privileges Applied For: DATE MARIJUANA PRODUCER TIER 1 MARIJUANA PROCESSOR LIBRIMS/C / ~~' A)u1..9 t\a_<ull. Sl\Iilcld1, JffPrJ.L ' n'\[)v). ~, c.r- -(ilk -ft l:l_i v- WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division 3000 Pacific, PO Box Olympia, WA Customer Service: (360) Fax: (360) Website: http : //lcb.wa.gov DATE: 9/22/15 APPLICANTS: I502 GARDENS LLC MARTINEZ, CHRISTINA MARIA (Spouse) I I OR DESIGNEE YES NO SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS As required by RCW (7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of this license. If you need additional time to respond you must submit a written request for an extension of up to 20 days, with the reason(s) you need more time. If you need information on the SSN, contact our Marijuana CHRI Desk at (360) Do you approve of applicant? D D 2. Do you approve of location? D D 3. If you disapprove and the Board contemplates issuing a license, do you wish to request an ad) uducative hearing before final action is taken D D (See WAC for information about thi s process)? If you disapprove, per RCW (7)(c) you MUST attach a letter to t he Board detailing the reason(s) for the ob j ection and a statement of all the facts on which your objection(s) are based. Phone No.: DAVID WALTERICK WALTER I CK, Ml Loe Addr: 50 W WESTFIELD CT, BUILDING F WALTER I CK, DJ

3 TO: MASON COUNTY COMMISSIONERS SPECIAL OCCASION# : MASON GENERAL HOSP I TAL FOUNDATION 2505 OLYMPIC HIGHWAY NORTH STE 460 SHE LTON WA NOVEMBER 21, WASHINGTON STATE LIQOUR CONTROL BOARD - License Services 3000 Pacific Ave SE - P 0 Box Olympia WA SEPTEMBER 21, 2015 PLACE : ALDERBROOK RESORT & SPA WASHINGTON 106, UN I ON CONTACT : JENNIFER CAPPS specific place. specific place. specific place. TIME: 4 PM TO MIDNIGHT 4 PM TO 11 : 30 PM If r eturn of this notice is not received in this offi ce within 20 days from the above date, we will assume you have no objections to the issuance of the l icense. I f additional time is required p l ease advise. taken? OPTIONAL CHECK LIST LAW ENFORCEMENT HEALTH & SANITATION FIRE, BUILDING, ZONING OTHER: EXPLANATION YES YES YES YES YES YES YES YES NO NO based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE NO NO NO NO NO NO If you have indicated disapproval of the appli cant, location or both, please submit a statement of all facts upon wh i ch such objections are license, do you want a hearing before final action is 1. Do you approve of applicant? 2. Do you approve of location? 3. If you disapprove and the Board contemplates issui ng a quantity for off premise consumption. * Spirituou s liquor by the individual g l ass for consumpt ion at a * ~Beer/Wine/Spirits in unopened bottle or package in limited * License to sell wine on a specific date fo r consumpti on at a SPECIAL OCCASION LICENSES * Licenses to sell beer on a specified date for consumpt ion at a DATE : NOVEMBER 20, 2015

4 cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk ~~~SOLUJJO~ _,.O.: PQR'T'O'f GRAPEVlEW RE_SOL~TIQN OF TtfE CO~.MISSIONERS A RESOLUTION (JF"7HE "P()Rt (JFGRAPE~Elllauthq7iz/ng the Comn1i$kJ/1ers to -~doptt/le, 2016 f)llflget. Vacant_ Commissioner, District 1 ~~ ~ Glenn Qlrlspri (;omiriissioner, District2 loweil Mahugh Commissioner, District 3 PASSED: BY THE PORT OFGRAPEVIEW COMM~0"11E~ THI:S.15t11 PAY Of $EPTEMBEll, -~.. FORT_t:H:R RESOLVED, pursuantto RWC 53:3.s~o@, ; a tertified copy ofthis 'Finat Budget will be filed with the, Clerk onhe soarp of Mason Coµnt;y Cofr1rn1$1ol'.Jer$ by ~ptember 2~; RES01NED 1 that the Port of Gra_peview hereby adopts.the 2016 Final Budget. WHEREAS, the Portof (,l~pevjew ttcis ap(lotmcecl, advertised th~ cm~ilability of ar:id has madei~vailable the Preliminary l31:1dget, WlthinJhe tirrietramesand p:ubiicnotrce ~ ciatesspecified by RCW zQ, WHERAS, the -Revised cbcieof Washington -,(RCW) Title 53, Chapter 35 specifies the req1:1iremen~, dates df'.complianc;e pfld proc~ijr~s.. for atlopting : ~in annual buqget, c:ind

5 FUND FORWARDED: Operating Investment Account General Cash Account BEGINNING FUND OPERATION FUND REVENUE: General Property Taxes: (Real & Personal) Reforest/Open Spaces Forest Excise Tax Interest Income OPERATING REVENUE EXPENSES: SALARIES & WAGES TOTAL FUNDS AVAILABLE Commissioner, Per - Diem, President Commissioner, Per - Diem, Secretary Commissioner, Per - Diem, Treasurer PERSONNEL BENEFITS Industrial Insurance (L&I) Social Security TOTAL SALARIES & WAGES TOTAL PERSONNEL BENEFITS PORT OF GRAPEVIEW FY 2016 FINAL BUDGET 1of4 2, ,813 12,813 24, ,147 25,147 37, ,951 6,

6 SERVICES & CHARGES (Continued) Repair/Maintenance Parking Lot Repair/Maintenance P.O. Adjacent Property Repair/Maintenance Buoys Repair/Maintenance Signage WPPA Dues Mason County EDC Dues MRSC Small Works Roster Fee North Mason Chamber Dues Education Function/Registration Miscellaneous TOTAL SERVICES AND CHARGES INTERGOVERNMENTAL SERVICES Election Costs TOTAL INTERGOVERNMENTAL SERVICES TOTAL OPERATING EXPENSES FUNDS AVAILABLE NET OPERATING RESERVES PORT OF GRAPEVIEW FY 2016 FINAL BUDGET 3 of 4 3, so 2, ,042 37,960 6,918 1,300 1,300 21,618 21,618

7 ~ OCT ~ MASON COUNTY COMMISSIONERS cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk f:fotfxif'(( 4/,/q)1S Off '{j)(l{{ln' MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA Fax ; Voice , Ext. 419; or I AM SEEKING APPOINTMENT TO Allyn and Belfair UGAs for the 2016 Growth Management Act Update NAME: Lary Coppola p I COMMUNITY SERVICE (ACTIVITIES OR MEMBERSHIPS) Chair - Kitsap County/Port Orchard joint UGA expansion process Kitsap County Planning Commission /2 years, Chair when Comp Plan was adopted Kitsap Regional Coordination Council - Executive Committee Puget Sound Re9ional Council - Kitsap Citien ~------~---- WORK PI EMPLOYMENT: (IF RET COMPANY: Port of Allyn - 7 months POSITION: Executive Director POSITION: Mayor, Chief Administrative Official In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To determine the best and most productive areas of Belfair and Allyn to become part of the Urban Growth Areas (UGAs) so they comply with both the County's Comprehensive Plan as well as the state's Growth Management Act. What interests, skills do you wish to offer the Board, Committee, or Council? I have years of experience as a member of the Kitsap Crn 1nty Planning Commission, incl11ding sendng as Chair when it passed its last full Comp Plan update, and two terms as vice chair. I chaired the joint County/City UGA expansion process for Soutfi Kitsap, and as Mayor, oversaw ISnngmg Port Orchard coming back into compliance w1tfi the (:;MA,:iftpr heinn 011t of comnli,:ince for 4 ve,:ir nrevio110::. to mv election C Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) While I h;we no direct financial interest in the 011tcome of the process, as Executi 11 e Director of the Port of Allyn, which is charged with local economic development, I see as a knowledgeable resource without conflicts of interest. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? _Y_e_s Signature Digitally signed by Lawrence F. Coppola ou=executive Director, em ail=lfc@portofallyn.com, c=us Date: :37:53-07'00' Date Daily - = YRS Office Use Only Appointment Date Term Expire Date Realistically, how much time can you give to this position? Quarterly Monthly x Weekly Lawrence F Coppola DN,cn=Law encef.coppola,o=portofal!yn, COMPANY: City of Port Orchard - 4 years YRS ADDRESS: I PHONE: CITY/ZIP: T: YOU LIVE) 1

8 cc: CMMRS Neatherll Clerk From: To: Date: Subject: 10/5/201511:21 PM Question Received from the Mason County Website - From: Don Stacy Dept Sent To: Commissioner Dist 2 Message: Mr. Sheldon, I just read of your interest in cleaning up derelict properties and can't think of a better place to start than that old former nursing home sitting about 3 miles South of Shelton on Hwy 101. It now has a high fence around it, but there are boats, motor homes, trailers and tons of other items around outside of the building, and still partially visible over the fence, or through the gate. I just have to wonder if it is being operated as a motel. As a former nursing home, there should be a kitchen there, but I wonder how many other means of cooking there are inside. When I was on the solid waste advisory committee, we had one member who was a county employee, and it was her job to correct situations like that. She also looked at homes with many old cars parked around them. I hope you can get someone on this project. It's worthwhile.

9 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Julie Almanzor DEPARTMENT: Support Services. DATE: October 13, 2015 Action Agenda _x Pub~k Mearing Other EXT~ Agenda Item # 7 (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: Minutes from previous meetings. 1. ITEM: September 28, 2015 briefing minutes, October 2, 2015 special meeting minutes and October 6, 2015 regular meeting minutes. 2. RECOMMENDED ACTION: Move to approve the September 28 briefing minutes, October 2 special meeting minutes and October 6 regular meeting minutes. Attachment(s): Minutes

10 BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, 'VA Monday, September 28, :00 A.M. 9:30A.M. Closed Session - RCW (4) Labor Discussion Commissioners Neatherlin, Jeffreys and Sheldon met in Closed Session with Bill Kenny and Frank Pinter from 9:00 a.m. to 9:45 a.m. for labor discussion. Department of Community Development - Barbara Adkins Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. The Board approved moving forward the news release for the Historic Preservation Commission and approval to add the Twin Firs Cemetery to the Mason County Historic RegistTy. Discussion of membership for the Joint Citizen Advisory Committee for the Allyn and Belfair Urban Growth Areas for 2016 Comprehensive Plan Update. The Board would like to conduct interviews. Limit ofrecreational marijuana retailers was brought up. A briefing will be scheduled. Cmmr. Jeffreys would also like to discuss medical marijuana regulations. Commissioner Sheldon excused himself for a conference call. 10:00 A.M. 10:25 A.M. 0 State Auditor Office Exit Conference Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was abse;it. April Taylor, SAO, provided information on the SAO Exit Conference for the 2013 financials and accountability audit and 2014 financials single audit report. Review of the 2013 finding on the original financial statements (has been corrected); 2nd fmding on the Roads Department revaluation of infrastructure (was identified and corrected by staff); exit item on jail remodel project. Commissioner Sheldon joined the briefing. Belfair Sewer is part of the accountability audit and that will be reported on at a later date. BREAK 10:50A.M. Support Services - Bill Kenny Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. Frank provided a response to State Auditor Audit for the Board's review. Frank then reviewed the August Financial Statements, the Preliminary 2016 Budget Requests, the Current Expense Ending Fund Balance and the2016 budget workshop schedule. The Commissioners are good with closing the Timber contract. The Murphy con1rnct is fulfilled. Cmmr. Neatherlin will sign the authorization form for the Verizon tower placement inquiry. 11:30A.M. Public Works - Brian Matthews & Melissa McFadden Utilities & Waste Management - Brian Matthews/Erilrn Schwender Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. Service agreement with Thurston County for communication system and equipment or vehicle mechanical repair work approved for Public Works to sign. Discussion of the litter grant program and Ecology's Coordinated Prevention Grants (CPG). Three issues identified: Disposal of debris and garbage collected by the Sheriffs inmate crews for March 2015 to August 2015 is $4, and unpaid; road side abandoned vehicles and large objects are continually disputed regarding who is responsible for their removal and disposal; inmate crews are no longer responding to the roadside litter requests. The Board requested that the Sheriffs office pay the tipping fees. Commissioner Discussion - no discussion Recessed at 11 :55 a.m.

11 Board of Mason County Commissioners' Briefing Meeting Minutes September 28, :00 P.M Budget Workshops Commissioners Neatherlin and Jeffreys were in attendance. C01mnissioner Sheldon joined the briefing at 2:15 p.m. Clerk - Clerk Ginger Brooks presented information on her 2016 budget request. The biggest increase is a request for two additional staff. Therapeutic Courts will pay for part of one clerk position. A part time position is for archiving and is paid by Auditor's O&M funds. The 2015 revenues were reviewed, there are some coding errors. Space issues were also discussed for either a relocation or reconfigure the existing office space. Coroner - Coroner Wes Stockwell explained he transferred some funds within his budget to cover anticipated costs in He is requesting a mass fatality response trailer at a projected cost of $6,000. His facility needs are currently being met. The total budget increase is about $10,000. WSU Extension - Director Justin Smith and Lisa De Wall presented their 2016 budget. In 2015 WSU hired Dr. Smith as the Director and officially launched the new Community ar:.d Economic Development (CED) Program. Their 2016 goals include establishing permanent fonding for a Water Resources educator. Discussion of the 4-H program (WSU pays the staff benefits). They are working on building their relationship with the Conservation District. The Voluntary Stewardship Program was discussed and Justin stated they are willing to support the Conservation District in this effort. Their budget request is $8,000 less than 2015 but the revenues are also significantly less. WSU Extension Noxious Weeds budget was reviewed. The request is for an additional $22,967. Recess for 30 minutes 4:00 P.M. Superior Court Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. Law Library was reviewed. Judge Sheldon explained the law library is required by law and is free to the judges of the state, to state and county officials and to members of the bar. Based on the County's population, there is no requirement to maintain a public law library; however they are going to open it to the public on a trial basis to see how it works. They currently contract for three users with WestLaw. Their budget request is $4,606 less for Therapeutic Courts were next reviewed. Court Commission Sauerlender provided the information. There are three courts - Adult Felony Drug Court, Family Recovery Court and Veterans Court. Mental Health Court is in development and Juvenile Drug/Mental Health is under consideration. There is jail time saved due to these programs. The Program Coordinator and Office Manager have been combined into one FTE position. Cmmr. Jeffreys pointed out there are additional costs for Therapeutic Courts in Prosecuting Attorney's office and Probation Services. The total cost is about $332,000. Superior Court budget was then reviewed. They are requesting a reclassification of the Superior Court Administrator, an increase to the Court Commissioner hours, and an increase to the hourly rate for bailiffs from $10 to $15 per hour. The Becca funds were explained and they are changing how it is shared between the affected departments. The services costs were reviewed which includes interpreter costs, GR 33/ADA attorneys andjury fees. They are proposing several increases to these rates and the Commissioners would need to approve these increases. There was discussion of the cost to furnish the courtroom in Building 6. Cmmr. Sheldon left the workshop at 5:02 p.m. Family Law Facilitator budget was quickly reviewed. Robyn noted that the miscellaneous Comi Commissioner hours would be impacted if the Comi Commissioner hours were not increased and would result in a need to increase the miscellaneous Court Commissioner by $10,000 to $15,000. Court calendars and cases filed were reviewed. Use of mental health dollars were discussed, the importance of early intervention and the longterm benefits of individuals receiving treatment. Benefits of pre-trial services were also discussed and the Commissioners asked for a cost estimate for these services.

12 Board of Mason County Commissioners' Briefing Meeting Minutes September 28, 2015 The meeting adjourned at 5:24 p.m. Respectfully submitted, Commissioner Discussion - no discussion. Diane Zoren, Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy N eatherlin Chair Tim Sheldon Commissioner Terri Jeffreys Commissioner

13 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Special Meeting October 2, Pledge of Allegiance- Andrew Davis led the Pledge of Allegiance. Justin Smith explained the initiative. It is a proposal to promote and service the. entire state with respect to food, energy and health. He explained the strategic model for building out productive capacity and to connect new seaweed related product development. Mr. Smith added that this has positive impact on the environment as it pulls carbon out of atmosphere. He said this is an exciting opportunity for Mason County and they need to choose a facility to start. recruitment as well as an application process. Mr. Smith explained the cultivation process and the options for growing and stated they could provide a premium product. He said there will be opportunities to build and interface and so far everyone seems supportive. Development Administration i6 Innovation Grant-Washington l'jet'i/11ork for Innovation in Seaweed Production for food, health and Emergy Cmmrs. Jeffreys/Sheldon moved and seconded to approve the statement of intent and related paperwork for the Economic Cmmr. Jeffreys confirmed that financial does include the utilities. The Board thanked Mr. Smith for his interest and hard work on this. Cmmr. Sheldon asked what a seaweed hatchery looks like. Mr. Smith explained his strategies and stated that there would be a generalized Cmmr. Jeffreys asked how he will recruit the team to go to investors. 4. Economic Development Administration i6 Innovation Grant - Washington Network for Innovation in Seaweed Production for Food, Health and Energy proposed by Washington State University. Staff: Justin Smith, WSU Extension 2. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys. 1. Chair Neatherlin called the meeting to order at 8:35 a.m.

14 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 2, PAGE 2 proposed by Washington State University. Motion carried unanimously. 5. The meeting adjourned at 9:03 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair ATTEST: Tim Sheldon, Commissioner Clerk of the Board Terri Jeffreys, Commissioner

15 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 6, Call to Order - The Chairperson called the regular meeting to order at 9:08 a.m. 2. Pledge of Allegiance - Jeri Eckenrode led the flag salute. 3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence The Liquor Control Board sent a special occasion application for North Mason Coalition of Churches & Community and marijuana objection letters regarding Forbidden Farms The Port of Grapeview sent a letter regarding their Comprehensive Scheme Jim Madden and Milniece Kerns sent a letter regarding boating rules. 4.2 Proclamation: National 4-H Week. Kathy Fuller read the Proclamation deeming October 4-10, 2015 as 4H week in Mason County. Cmmr. Jeffreys presented Ms. Fuller with the official Proclamation. 4.3 News Release: Historic Preservation Commission. Michael MacSems read the news release. There are three vacant positions. 5. Open Forum for Citizen Input - There was no citizen input. 6. Adoption of Agenda - Cmmr. Jeffreys/Sheldon moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes - September briefing minutes and September 22, 2015 regular meeting minutes. Cmmr. Sheldon/Jeffreys moved and seconded to approve. Motion carried unanimously. N-aye; S-aye; J-aye. 8. Approval of Action Agenda: 8.1 Approval of the resolution amending Resolution 62A-92, Establishing the Criminal Justice Working Team. Resolution (Exhibit A) 8.2 Approval of Warrants: Claims Clearing Fund Warrant#s $305, Direct Deposit Fund Warrant#s $1,208, Salary Clearing Fund Warrant#s $1,312, For a total of $2,826, Claims Clearing YTD Total $24,281, Direct Deposit YTD Total $11,354, Salary Clearing YTD Total $11,858, Approval of the Veterans Assistance Fund applications for: Food $300.00; Utilities $ and Housing $1, for a total of $2, as recommended by the Veterans Service Office. 8.4 Approval to set a public hearing for Tuesday, October 27, 2015 at 6:30 p.m. to review public comment on the Franchise Agreement with the Shorebrook Community Club. 8.5 Approval to add the Twin Firs Cemetery, located in Belfair, WA, to the Mason County Historic Registry. 8.6 Approval of the Memorandum of Understanding (MOU) between several counties and the Washington State Department of Health and the Department of Ecology to provide a program to offer loan assistance to citizens in the participating jurisdictions. This program will be known as the Regional On-Site Sewage System Loan Program and will address failing or malfunctioning onsite sewage systems to protect public health and water quality.

16 8.7 Approval to sign the County's response to the Washington State Auditor Findings ; and Cmmr. Jeffreys/Sheldon moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye; J-aye. 10. Other Business (Department Heads and Elected Officials) -There was no other business. and announced their upcoming weekly meetings. ATTEST: Clerk of the Board BOARD OF COUN1Y COMMISSIONERS MASON COUN1Y, WASHINGTOf\l Randy Neatherlin, Chair Tim Sheldon, Commissioner Terri Jeffreys, Commissioner 12. Adjournment -The meeting adjourned at 9:25 a.m. 11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time - There were no public hearings BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 6, PAGE 2

17 REs;r:o,N NO. Y l S A Resolution amending Resolution 62A-92-Establishing the Criminal Justice Working Team. WRERCJlSl\/rason Counfy crlmlnafjusttce professlonafs ilave lhformaffy organlzecftfiemsefves anif worked collaboratively since 1989 to reduce the demands on, and respond to the needs of the criminal justice system, and WHEREAS in 1992 the Mason County Board of Commissioners entered into a memorandum of agreement with the Skokomish Indian Tribe, Squaxin Indian Tribe and the City of Shelton to form the Criminal Justice Working Team, and WHEREAS in 1992 the Mason County Board of Commissioners adopted Resolution 62A-92, formally recognizing the Criminal Justice Working Team as Mason County's Community Corrections Board, pursuant to RCW , and WHEREAS the 2007 Washington State Legislature amended RCW and 2007 c 483 s 108 amending the duties of the local law and justice councils formed pursuant to RCW , and WHEREAS Mason County Board of Commissioners finds through a coordinated, comprehensive, multidisciplinary approach, Mason County law and justice professionals can reduce crime and enhance safety for Mason County citizens. NOW THEREFORE, BE IT RESOLVED by the Mason County Board of Commissioners that Resolution NO. 62A-92 be revised. BE IT FURTHER RESOLVED the Criminal Justice Working Team be re-affirmed and established as the Mason County local law and justice council pursuant to RCW and organized as follows: Purpose. Pursuant to By-Laws adopted May, 2012, The Criminal Justice Working Team represents the agencies and institutions responsible for the administration of the criminal justice systems in Mason County. The members identify issues, questions and concerns, develop consensus on funding priorities within the criminal justice system, act as a clearing house for criminal justice information, advise political decision makers on criminal justice matters, and strive to keep the public informed. These activities will be aligned with the Vision and Mission statements and implementing Strategies as adopted by the Criminal Justice Working Team. The purpose of the Criminal Justice Working Team is to ensure that the criminal justice system in Mason County runs as efficiently, effectively and openly as possible. Membership. Membership of the Criminal Justice Working Team shall include the following, or their representative: Mason County Sheriff Mason County Prosecutor Mason County Public Defender City of Shelton Police Chief Squaxin Tribe Police Chief Skokomish Tribe Police Chief

18 One member of the City of Shelton Board of Commissioners One member of the Mason County Board of County Commissioners Representative of the City of Shelton Municipal Court Representative of the Mason County Superior, Juvenile and District Courts Mason County Jail Chief M"ason County Cferf< Mason County Risk Manager Washington State Patrol Representative Washington State Secretary of Corrections or his or her designees Duties. Duties of the Criminal Justice Working Team include those outlined in RCW and any other areas pertaining to criminal justice that the group believes need to be addressed. To execute these duties, the Criminal Justice Working Team will: 1. Act in an advisory capacity; 2. Function as a problem solving task force, and 3. Serve as a liaison to citizens. NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has adopted Resolution M _, J amending Resolution 62A-92, establishing the Criminal Justice Working Team. ADOPTED this.ij_day of (}~mt=, 2015 Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIOl\!ERS MASON COUNTY, WASHINGTON Tim Sheldon, Commissioner

19 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Meghan Andrews Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: DATE: October 13, 2015 Agenda Item# EJ,J (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants Claims Clearing Fund Warrant #s $ 3,054, Claims Clearing YTD Total $ 27,336, Background: The Board approved Resolution No Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code (a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s $ 3,054, Attachment(s): the Board) Originals on file with Auditor/Financial Services (Copies on file with Clerk of

20 CLAIMS CLEARING FUND 2015 Warrant# Start Warrant# End Total Dateof minutes $ 2,214, /6/ $ 427, /13/ $ 395, /20/ $ 3, /27/ $ 891, /3/ $ 232, /3/ $ 105, /24/ $ 1,456, /3/ $ 902, /10/ $ 109, /17/ $ 2,360, /24/ $ 605, /7/ $ 1,342, /21/ $ 179, /5/ $ 395, /5/ $ 665, /19/ $ 1,259, /2/ $ 122, /16/ $ 1,032, /16/ $ 81, /7/ $ 1,409, /7/ $ 744, /14/ $ 1,110, /28/ $ 111, /11/ $ 3,121, /11/ $ 770, /1/ $ 1,923, /8/ $ 305, /6/ $ 3,054, /13/ TOTAL $ 27,336, i I J ~; i: 1' ' I J:/excel/CLAIMS CLEARING FUND

21 Mason County WARRANT REGISTER DATE: 09/24/2015 DEPT BATCH: AMOUNT: $ 544, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON.~ ~ I p 1 apwarrnt /

22 MASON COUNTY AUDITOR - FINANCIAL SERVICES DEPT BATCH: CLAIMS CLEARING REGISTER DATE: 09 /24/ PW AMOUNT: $1,374, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

23 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON DATE: 09 /24/15 DEPT BATCH: U&W AMOUNT: $384, BEGINNING WARRANT# ENDING WARRANT#

24 09/25/ :47 Mason County WARRANT REGISTER DATE: 09/25/2015 DEPT BATCH: AMOUNT: $ 527, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON.,. ---y ~- L~~ -~- ''l~l --- ~ EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT I p 1 apwarrnt -r~ :YLl..h._ 4-"" n,,:~ paigeh I

25 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER DATE: 09 /25/15 DEPT BATCH: ~~~~~~~~~ PW ~~~~~~~~~ AMOUNT: $148, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON J = EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT,

26 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER DATE: 09/25/15 DEPT BATCH: U&W AMOUNT: $75, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON j ;: 'Zj ~~Vf& EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT

27 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Melissa McFadden Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: October 13, 2015 Agenda Item # BRIEFING DATE: October 5, 2015 BRIEFING PRESENTED BY: Melissa McFadden [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Call for Bids: Manufacturing and Stockpiling of Chipseal Aggregate for 2016 Background: The approximate quantities of materials to be manufactured and stockpiled: 11,000 Tons of V2" - Manufacturing and Stockpiling Chipseal Aggregate Recommended Action: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract and allow Chair to sign all pertinent documents for 2016 for the Manufacturing and Stockpiling of Chipseal Aggregate. Contract awards will be announced during a regular meeting of the Board. Attachments: None </,J_

28 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Brian Matthews I Erica Schwender Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: October 13, 2015 Agenda Item # BRIEFING DATE: October 5, 2015 BRIEFING PRESENTED BY: Brian Matthews and Erica Schwender [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Background: The 2016 striping service provider will perform all striping for our maintenance program. Our striping program consists of approximately 380 miles of roads. We normally paint approximately half the mileage in mid-june, weather permitting, and the remainder in late-august following the completion of our chipseal program. Striping has normally required two weeks in June and a week in August. Recommended Action: Recommend the Board of Commissioners authorize Public Works to advertise, set bid date/time, award contract and allow the Chair to sign all pertinent documents for routine Paint Striping for The contract award will be announced during a regular meeting of the Board of County Commissioners. Attachments: None f,3 ITEM: Call for Bids: 2016 Paint Striping

29 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Melissa McFadden Action Agenda DEPARTMENT: Public Works EXT:450 DATE: October 13, 2015 Agenda Item # BRIEFING DATE: October 5, 2015 BRIEFING PRESENTED BY: Melissa McFadden As per RCW , the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period. - X'-t Attachment: None RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works/ER&R to advertise, set bid opening date/time, award and allow Chair to sign all pertinent documents for the Asphaltic Materials for 2016 calendar year. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners. EXECUTIVE SUMMARY: The purpose of the call for bids is to solicit bids for the procurement of road maintenance materials use by Mason County Public Works. The annual purchases of these materials are expected to exceed $25,000; therefore a formal competitive bidding is required. ITEM: Call for Bids for Asphaltic Materials [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency

30 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Melissa Mcfadden Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: October 13, 2015 Agenda Item # BRIEFING DATE:. October 5, 2015 BRIEFING PRESENTED BY: Melissa Mcfadden [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Call for Bids: Emulsified Asphalt for 2015 Background: Emulsified asphalt is utilized for road maintenance. We normally bid for prices and utilize asphalt emulsion as needed, where needed. Recommended Action: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract and allow Chair to sign all pertinent documents for call for bids to furnish Mason County with Emulsified Asphalt for Contract awards will be announced during a regular meeting of the Board. Attachments: None <;.c;-

31 / MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS Frnm: Becky Rogers DEPARTMENT: Support Services Actiorn Agenda X Public Hearing Other -- EXT: 419 DATE: 10/13/2015 Agenda Item # ~. 1 ~ (Commissioner staff to com ete) - ' BRIEFING DATE: NIA BRIEFING PRESENTED BY: [ X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Veterans Assistance Fund applications for: Food $ and Utilities $ for a total of $ as recommended by the Veterans Service Office. Background: The Veteran Service Team reviews veteran applications to detern1ine eligibility for assistance at the following two locations: (1) Memorial Hall W. Franklin, Shelton; Monday- Wednesday from 9 am - 4 pm and by appt. (360) and also at (2) Norih Mason Veterans Service Center- 140 NE State Route 300, Belfair; Mon - Thurs from 9:00 am - 4:00 pm; (360) Listed are applications recommended for approval by the Veterans Service Team. RECOMMENDED ACTION: Move to approve the Veterans Assistance Fund applications for: : Food $ and Utilities. $ for a total of $ as recommended by the Veterans Service Office. Attachment(s): Applications on file with Clerk of the Board.

32 RESOLUTION NO. ~~~~~~~~~ ( lerkv //-em 1.J APPROVAL OF SALE OF SURPLUS PROPERTY WHEREAS, Mason County owns the real property parcel # , 91 E Willchar Blvd, Shelton, WA that was declared surplus by Resolution No at a public hearing on December 9, 2014; and WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager, has determined that the property is surplus to the needs of the County; and WHEREAS, Mason County has received an offer to purchase the property in the amount of $28,650 from Paul Sharp and a public hearing was held on October 13, 2015 to consider the offer; NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the property described above (parcel # ) is approved to be sold at the price of $28,650 to Paul Sharp; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Property Management expenses; and finally to the Current Expense Fund; and BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related closing documents and initiate payment of real estate agent's commission fee of sale price. DA TED this 13th day of October, ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Julie Almanzar, Clerk of the Board APPROVED AS TO FORM: ~~ Tim Whitehead, Chief DPA Randy Neatherlin, Chair Tim Sheldon, Commissioner Terri Jeffreys, Commissioner H: Resolution Sale of Willchar

33 NOTICE OF REAL PROPERTY SALE NOTICE IS HEREBY GIVEN that the following parcel of real property currently owned by Mason County will be sold: A public hearing is scheduled on Tuesday, October 13, 2015 at 9:30 a.m. to consider selling Parcel # , 91 E Willchar Blvd, Shelton, WA to Paul Smart; method of sale is listing with licensed real estate broker; purchase price is $28,650; anticipated closing date is October 13, Questions regarding this transaction should be directed to Frank Pinter, Property Manager, at Ext 530. Dated this 22nd day of September, Publish 2x 10/1 & 10/8 Bill: Support Services, 411North5th Street, Shelton MASON COUNTY COMMISSIONERS C:\Users\juliea\AppData\Local\Temp\XPgrpwise\Legal Notice of Sale Willchar docx