Notice of Annual Meeting

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LAKE PLACID CLUB LODGES T I M E S P L A C I D L A K E Lake Placid Club Lodges Owners Association August 2016 Notice of

Save the Date! Saturday October 29, 2016 11:00 a.m. New Meeting Location Hampton Inn 801 Mirror Lake Dr.

Further information on the Annual Meeting will be included in the next mailing.

Jeffrey Barnes are up for election this year.

of Directors for a two year term commencing October 29, 2016.

of love and caring for Lake Placid Club Lodges.

The Lake Placid Club Lodges next Owners Annual Meeting is scheduled for Saturday, October 29, 2016, 11:00 a.m.

Prior to this meeting you will receive a short biography on the candidates.

1 LAKE PLACID CLUB LODGES T I M E S P L A C I D L A K E Lake Placid Club Lodges Owners Association August 2016 Notice of Annual Meeting Call for Nominations ur o Y k r a M rs! a d n e l a C Lake Placid Club Lodges Owners Association, Inc. Save the Date! Saturday October 29, :00 a.m. New Meeting Location Hampton Inn 801 Mirror Lake Dr. Lake Placid, NY Mark this date on your calendar and plan to attend. Further information on the Annual Meeting will be included in the next mailing. Dear Lake Placid Club Lodges Owner: Four seats, currently held by Nelson Carpenter, John Brennan, Alfred Ames and Jeffrey Barnes are up for election this year. Enclosed is a Candidate Data Sheet for any owner who desires to be on the ballot for the Lake Placid Club Lodges Board of Directors for a two year term commencing October 29, Please remember that participation as a Director does not include compensation for one s time, but does require a lot of love and caring for Lake Placid Club Lodges. Board members must be willing to attend 4-5 meetings a year at the Lake Placid Club Lodges. The Lake Placid Club Lodges next Owners Annual Meeting is scheduled for Saturday, October 29, 2016, 11:00 a.m. at the Hampton Inn, 801 Mirror Lake Drive, Lake Placid, NY. Prior to this meeting you will receive a short biography on the candidates. Enclosed with that mailing will be a Proxy to use if you cannot attend the Annual Owners Meeting. It is important that you return the Proxy if you cannot attend. We wish to thank all of the owners who have supported and helped us so often in the past. PLEASE NOTE: The enclosed Candidate Date Sheet must be completed and returned by Septemeber 16, Sincerely yours, Lake Placid Club Lodges Board of Directors Inside this issue: Fireplace Replacement Project Scenic Railroad Tour Resort Calendar Candidate Nomination Form 2015 Annual Minutes

Fireplace Replacement Project I would like to thank the many owners and guests who were in-house this summer as we were replacing fireplaces in 24 Lodges.

important project. This Spring we contracted to have our 35 fireplaces inspected and cleaned.

2 Fireplace Replacement Project I would like to thank the many owners and guests who were in-house this summer as we were replacing fireplaces in 24 Lodges. We tried to limit the inconvenience to folks in the involved Lodges as much as possible, and I believe we were pretty successful in doing so, but we appreciate your understanding as we completed this important project. This Spring we contracted to have our 35 fireplaces inspected and cleaned. You may recall that in 2011 and 2012 we completely replaced 11 fireplaces (dismantled and removed old fireplace, and installed new fire boxes, chimney pipes, storm collars, and chimney caps). The inspection report strongly recommended that we repair or preferably replace the remaining 24 fireplaces this year. Because these zero clearance fireplaces were installed in 1981 with a year life expectancy, we decided it made more sense to replace them now rather than attempt, what surely would be, short duration repairs. In order to be brought up to existing state and national code, each chimney chase would include the installation of a cement board firewall designed to stop fire from racing up the chimney chase in the event of a stovepipe breech. Also, by code, an extra length of stovepipe was added to the top to provide the proper draft needed and avoid a backdraft. We had budgeted in our Reserve Plan replacing 5 fireplaces per year over the next five years. Our Reserve Plan had inadequate funds to replace all 24 fireplaces in one year while also moving forward on another scheduled major project. Therefore, we postponed our soft good replacement scheduled for 2016 until Our soft goods replacement program, including replacement couches, love seats and chairs, lamps and widow treatments will commence next year and will be completed in We have asked two interior design companies, both with extensive experience in the lodging industry, to provide us with recommendations for this project. We will be presenting their concepts at the annual meeting in October for your review and comment. Nelson Carpenter, Board President Adirondack Scenic Railroad Tour Round Trip from Lake Placid Your whole family will love this exciting experience, which takes you across the beautiful Adirondacks and provides you with spectacular natural views of the landscapes and the native wildlife. The Adirondack Scenic Railroad departs from the restored Union Station in Utica, and takes you on a full day trip. You can take in spectacular views of the countryside from the comfort of your seat in a climate-controlled train car. The route takes you through the six million acre Adirondack Park, where you can view luxurious wilderness estates, gorgeous rivers, charming bridges, towering trees, snowy peaks and rolling hills. The train will make a stop at Holland Patent Station, and then will make a four and a half hour layover in scenic Thendara (Old Forge). In Old Forge, you can enjoy ample time to explore the many shops and restaurants in the area, as well as take a cruise on the Fulton Chain of Lakes for an additional element of adventure to your day. Then hop back on the train for the return ride back to the Utica Union Station. The Adirondack Scenic Railroad is the perfect way to enjoy a relaxing and fun-filled day of sightseeing in New York. 2 LAKE PLACID TIMES

3 LAKE PLACID TIMES 3

L AKE PLACID CLUB LODGES c/o Vacation Resorts International Post

PRST FIRST U.S. POSTATE PAID CURLEY DIRECT PERMIT 30 02664 Your

Placid Club Way, Lake Placid, NY 12946 Phone: 518 523-3361

4 L AKE PLACID CLUB LODGES c/o Vacation Resorts International Post Office Box 399 Hyannis, MA ADDRESS SERVICE REQUESTED PRST FIRST U.S. POSTATE PAID CURLEY DIRECT PERMIT Your Home in the North Country Check us out on: Lake Placid Club Lodges L AKE PLACID CLUB LODGES 30 Lake Placid Club Way, Lake Placid, NY Phone: bdudley@lakeplacidclublodges.com Managed by Vacation Resorts International Perfecting the Art of Hospitality

5 Board of Directors Candidate Data Sheet Four Board seats are up for election for a two year term commencing immediately after the Annual Meeting on October 29, These four seats are currently held by incumbents Nelson Carpenter, John Brennan, Alfred Ames and Jeffrey Barnes. If you would like to serve on the Board, please complete the following form, add additional pages if necessary, and return it to the Secretary by September 16, This information is requested by the Board of Directors to place your name into nomination for election to the Board and will be summarized in the next notice mailed to all owners. Please be brief and write legibly. Name: Week(s) Owned: Permanent Address: City: State: Zip: Telephone Number(s): Address: Qualifying Experience: Objectives as Director: Candidate s Acceptance Signature: Date: Becoming a member of the Board of Directors is a major responsibility and requires a firm commitment. Please do not volunteer unless you are willing and able to make this type of commitment to your resort. In order to ensure that your name is placed in nomination and appears on the ballot for consideration by your fellow owners, this form must be received on or before September 16, Applicants must be current on all fees and assessments. Fax or this Candidate Data Sheet to: Fax No.: or to bdudley@lakeplacidclublodges.com or Please fold, secure, stamp and mail to address on reverse.

6 - Please Fold Here - PLACE STAMP HERE Please check if new address Secretary Lake Placid Club Lodges 30 Lake Placid Club Way Lake Placid, NY Please Fold Here -

7 LAKE PLACID CLUB LODGES OWNERS ASSOCIATION ANNUAL OWNERS MEETING MINUTES October 31, ALL TO ORDER/ROLL CALL Board President Nelson Carpenter called the meeting to order at 11:05 a.m. at the Crowne Plaza in Lake Placid, NY. Owners in attendance were welcomed and the head table introduced. Board of Directors: Nelson Carpenter Jack Brennan Dan Harder Al Ames Absent: Jeff Barnes, Chuck Raymond and John Manning Vacation Resorts International and Resort Management: Joel Bourassa, Regional Director of Resorts/VRI Bonny Dudley, General Manager Elizabeth Davis, Assistant General Manager Bud Cole, Maintenance Supervisor Nancy Belden, Housekeeping Supervisor 2. PRESENTATION OF PROOFS OF DUE CALLING OF THE MEETING Nelson Carpenter reviewed the Official Notice of the Annual Meeting which was mailed to all interval owners via Association newsletters. All notices were sent in compliance with the Association By-Laws, Article IV, Section ROLL CALL AND PRESENTATION AND EXAMINATION OF PROXIES Nelson Carpenter stated that a roll call of all owners present was taken at the registration table as each owner arrived for the meeting today. All proxy ballots received have been recorded and will be examined by the Inspectors of Election to occur later in today s meeting according to the agenda. 4. READING OF MINUTES OF PREVIOUS ANNUAL MEETING Nelson Carpenter informed the audience that a copy of the 2014 Annual Meeting minutes was included in today s meeting packet and was also mailed to all interval owners. Nelson asked for a motion from the floor to waive reading of, and approve, the 2014 Annual Meeting minutes as presented. MOTION: A motion was made from the floor to waive the reading of the 2014 Annual Meeting minutes and approve them as presented. Motion was seconded and approved unanimously. 5. REPORTS OF OFFICERS AND COMMITTEES Nelson Carpenter presented a slide show which included reserve plans for furniture, carpets, comforters, Algonquin Roof, HVAC, paving and LED project. Continued Furniture Replacement: New furniture was installed in 17 Lodges in the spring of Installation in the remaining Lodges will take place this coming spring. The new 100% American-made furniture includes a 42 X80 mission style trestle base dining table, Amish side chairs (Solid Oak), mission style end and coffee tables, and, new this year, a set of nesting tables. Unlike the existing table tops of wood and veneer, the new tops will be oak laminate. The vast majority of Resorts going through upgrades are selecting laminate tops due to its impressive durability, resistance to fading and scratching, and longevity. Carpet Replacement: The resort s carpet replacement plan has been completed, meaning that all Lodges have received new carpeting over the past few years. Unfortunately the carpet in the initial six Lodges was improperly installed and is unraveling. The Board will be replacing the carpet in those six Lodges this fall and next spring and is in the process of seeking restitution from the company responsible for installing them. Bedding: 35 queen and 70 twin mattresses and foundations were replaced (last replaced in 2007). These new sets are high-end Sealy Lovell Plush Pillow Top sets and the Board has received many positive comments about them. New comforters for every queen and twin bed were purchased as well as a supply of replacements to ensure that they can be laundered on a regular basis. Algonquin Roof: The Algonquin Lodge roof was replaced this past summer. HVAC: As the resort s older heating ventilation and air conditioning units break down, they are replaced with new high efficiency units. Three new units were installed this year. There have been noise and vibration issues reported in Lodges 1-5. Unlike the other Lodges, the air handler components for these five Lodges are located in the attic and a fix for these units is being researched. Paving: In 2013 Dunn Road and the parking lots for Buildings 6 and 7 (Lodges and 31-35) were paved with a binder coat. In 2014 the parking lot for Building 13 (Lodges 61-65) was paved with binder, along with the rear parking lot for Building 8 (Lodges 36-40). This year the lots received a top coat and parking space lines were painted. New signage was added in certain lots to designate loading/unloading areas. LED Lighting: All light bulbs in Lodges were replaced with LED bulbs in an effort to determine the electric savings that will hopefully result from these low wattage and high lumen LED bulbs. Landscaping Projects: Jack Brennan stated that most major landscaping projects have been completed and he is now concentrating on replacing and adding shrubs and trees around the resort. Jack stated that landscaping is never truly completed as something always needs attention.

8 RCI Hold Crown Designation: For the thirteenth straight year, LPC has qualified for RCI s most prestigious rating and, for the 13th straight year, the award has been declined. The Board has opted for the Silver Crown designation so that exchange guests do not come expecting all the amenities typically associated with larger Gold Crown resorts. LPC exceeds the expectations associated with Silver Crown which is why our ratings are so high, and because of that, owners continue to enjoy Gold Crown trading power. Mr. Carpenter credited Bonny Dudley and her staff for the great customer comment card scores Operating Budget: Al Ames, Treasurer, reviewed the 2016 operating budget included in today s handouts. He also explained a new payment option that will be available stating that if owners pay by check or echeck instead of by credit card by December 31st, they will receive a 1% discount on their maintenance fees. This incentive is to help reduce the increasing cost of credit card fees that the Association must pay. Reserves Update: Nelson Carpenter explained that the Board decided in 2007 to gradually increase the reserve portion of the maintenance fee to $150 and maintain it at least through Because the plan is still on target there is no need for any increase in the reserve component for the foreseeable future. Nelson stated that the reserve funding plan provides the resources to fix what is needed to be fixed and allows the Board to continue to rebuild the Lodges inside and out and from top to bottom, as needed. Capital improvements include: Restoration of entry ceiling and walls Painting of entire unit Refinishing wood trim Installation of new doors, including sliders and floor trim New kitchen lighting Replacement of all seven Lodge roofs and the Algonquin Lodge roof Total carpet replacement commencing in 2012 Installation, as needed, of upgraded and hi-efficiency heating ventilation and air conditioning units --- installed 3 this year and 17 over the past seven years. Dining and living room furniture replacements to be completed in 2016 Select soft goods to be replaced in 2016 All mattresses and comforters replaced in 2015 Parking lot repaving program Increased reliability of in-lodge free Wi-Fi and availability of enhanced Wi-Fi Up to date office computers and web accessibility Enhanced toll free phone service throughout US and Canada New signage including the Algonquin sign on rear of building and several new parking signs Replacement of deck furniture with USA made Telescope brand all weather furniture Continuation of a property wide landscape rejuvenation plan Repainting lodge interiors commencing in 2016 on an asneeded basis In 2002 the owners voted to transfer the plywood building and two foundations to Murnane Construction which became Morningside Townhouses. In return, Murnane restored the building which is now the Algonquin Lodge. The transfer was limited to the three building footprints and did not include any surrounding property. A few years ago, representative of both Boards met to discuss issues of mutual concern and, as a result, it was agreed that it was in both associations best interest to transfer the common property and parking lots surrounding Morningside to that association. LPC has no use for the areas adjacent to the Morningside Condos nor does it need the exposure to potential liability should someone get hurt on our property. Also, our Association has been paying taxes on property we can t use. Morningside s Board and Morningside s owners recently voted to accept the property. The LPC Board likewise seeks a vote of the owner to convey the property. Owners asked several questions which were answered by the Board. Guest Presenter: Brian McDonald from Paul Smith s College Visitor Interpretive Center was the guest speaker. 6. APPOINTMENT OF INSPECTORS OF ELECTION Nelson Carpenter called for volunteers from the audience to assist with tallying the ballots and reviewing the proxy ballots. 7. ELECTION OF DIRECTORS Candidate profiles were included in a recent Association newsletter as well as in the meeting packet provided at check in. Each candidate was allowed the opportunity to address the audience. MOTION: Being no nominations from the floor and the incumbent candidates were unopposed, a motion was made to direct the secretary to cast one vote in favor of the slate of Directors as presented. Motion was seconded and approved unanimously. Incumbents Daniel C. Harder, John Manning and Chuck Raymond were reelected to a two-year term. 8. UNFINISHED BUSINESS The result of the vote to authorize the Board to transfer property to the Morningside Townhouse Homeowners Association was announced: By a vote of the land transfer was approved. 9. NEW BUSINESS Nelson Carpenter opened the floor to questions from the audience. 10. ADJOURNMENT MOTION: There being no further business, a motion was made from the floor to adjourn the meeting at 1:05 p.m. Motion was seconded and approved unanimously. Morningside HOA Land Transfer: Nelson Carpenter provided an overview of a proposed land transfer from LPCLOA to Morningside HOA.

ANNUAL OWNERS MEETING SUNDAY September 22, 2013 at 11:00 a.m. at Holiday Inn Rockland 929 Hingham Street, Rockland, MA (781)

A S S O C I A T I O N N E W S L E T T E R ANNUAL OWNERS MEETING SUNDAY September 22, 2013 at 11:00 a.m. at Holiday Inn Rockland 929 Hingham Street, Rockland, MA (781) 871-0545 I. INTRODUCTIONS II. PROOF