Western Bay of Plenty KATIKATI COMMUNITY BOARD. Poari 1-/apori

Transcription

1 Western Bay of Plenty KATIKATI COMMUNITY BOARD Poari 1-/apori

2 Notice of Meeting No K7 Te Karere Katikati Community Board Poari Hapori Wednesday, 30 August 2017 Katikati Library and Service Centre 7.00pm Members: J Hobbs (Chairperson) B Gibbs (Deputy Chairperson) N Mayo B Warren Councillor P Mackay Councillor M Williams Media Staff Miriam Taris Chief Executive Officer Western Bay of Plenty District Council Western Bay of Plenty

3 Katikati Community Board Mangai o Te Kaunihera Role and Purpose of Community Boards To represent, and act as an advocate for, the interests of their communities To consider and report on all matters referred by Counci l and its Committees, or any matter of interest or concern to the community board To maintain an overview of services provided by Council within the community To prepare an annual submission to the Council for expenditure within the community To communicate with community organisations and special interest groups within the community To undertake responsibilities as delegated by Council or its Committees Delegated Functions Subject to compliance with Council strategies, policies, plans and legislation: To maintain an overview of road works, water supply, sewage, stormwater, parks, recreational facilities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing respective communities to promote public participation and communication within respective communities To undertake tasks, powers and functions as may be delegated by Council or its Committees in accordance with their delegated functions from time to time To control, expend and monitor funds as allocated by Council To allocate Community Board reserve funds to specific capital non-recurring projects for council assets on council land Or In accordance with allocations which have been approved through the annual plan process: To have input into Council and its Committees on issues and plans affecting the respective communities To provide an effective mechanism for community feedback to Council To receive reports from Council appointees on Council matters relevant to the Community Boards

4 Agenda for Meeting No. K7 Present In Attendance Apologies Pages Public Forum (If Required) A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to three minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions. Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive. Recommendation THAT the meeting adjourn for the purpose of holding a public forum. K7.1 Minutes of Meeting No. K6 of the Katikati Community Board held on 19 July 2017 A copy of the minutes are attached. Recommendation THAT the minutes of meeting no. K6 of the Katikati Community Board held on 19 July 2017 as circulated with the agenda/ be confirmed as a true and accurate record K7.2 Chairperson's Report Attached is a report from the Chairperson dated 14 August

5 K7.3 Councillor's Report Attached is a report from Council Williams dated 22 August K7.4 Katikati Library- Update August 2017 Attached is a report from the Group Manager Technology, Customer and Community dated 16 August K7.5 New Road Names - Katikati Attached is a report from the Environmental Consents Manager dated 25 July K7.6 Traffic and Parking Enforcement Bylaw Annual Review - August 2017 Attached is a report from the Transportation Operations Manager dated 16 August K7.7 Infrastructure Services Report Katikati- August 2017 Attached is a report from the Deputy Chief Executive dated 26 July K7.8 Draft Long Term Plan Budget Attached is a report from the Democracy Advisor dated 16 August K7.9 Council, Standing Committee and Community Board Meetings Attached is a schedule of meetings for the months of October and November Recommendation THAT the schedule of meetings for October and November 2017 be received.

6 6 Western Bay of Plenty District Council Minutes of Meeting No. K6 of the Katikati Community Board held on 19 July 2017 in the Katikati Library and Service Centre commencing at 7.OOpm Present Members J Hobbs (Chairperson), B Gibbs (Deputy Chairperson), N Mayo and B Warren and Councillor P Mackay In Attendance R Davie (Group Manager Policy, Planning and Regulatory Services), and A Alty (Democracy Advisor) Apologies There were no apologies. It was noted that Councillor Williams was on leave of absence. Others Six members of the public Public Forum Resolved: Members Warren I Gibbs THAT the meeting adjourn for the purpose of holding a public forum. General Maintenance and Cleaning of Township and other areas of Katikati Jacqui Knight voiced her concern in regard to the general unkempt state of areas of Katikati. She had recently been involved in assisting a magazine gathering content about Katikati for a publication that would be distributed free throughout Taupo, Bay of Plenty and the Western Bay area. In taking a representative from the magazine to various points of interest in Katikati to be highlighted, she came across very untidy, unkempt areas.

7 7 Minutes of K6 held on 19 July She noted the following: The Lindemann Lookout was very untidy, had graffiti over it, there was rubbish and weeds accumulated around the lookout area. The toilet at the lookout point were dirty and the whole place looked very sad and unkempt. Beach Road Reserve - there was rubbish on the reserve and foreshore areas. The World Club Rugby Ball looked very tired and dated. The footpaths in the township were very dirty. The Cherry Courtyard stairs and courtyard dirty and untidy The gardens within the township and at the approaches to the town centre were in a terrible state and needed replanting. The white Uretara bridge was covered with black road film grime. There were old wooden blocks on the bridge that had rotted out, barriers had rusted out and the reflective signs were buckled. The lights on the footbridge in the Uretara Reserve (by the Sea Scouts building) were not working. While the kerb and channelling in the township was machine cleaned once a week the footpaths had not been properly cleaned for some time. It was commented that the black asphalt footpaths were very hard to keep clean, were stained and watermarked and now contributed to the dull and dirty look of the township. It was noted that in hand with the future development of the State Highway Bypass, the State Highway and town centre upgrade, shopkeepers would generally prefer an alternative styled footpath. Katch Katikati would be undertaking their annual spring clean in the township prior to the Katikati Mural Art Festival but it was disappointing that there seemed to be a general lack of care and maintenance from Council contractors in the immediate township area. Resolved : Councillor Mackay I Member Hobbs THAT the meeting be re-convened in formal session at 7.12pm. K6.1 Presentation- Moore Park Future Concept The Board considered a presentation from Ben Warren on behalf of the group leading the Moore Park Sports Clubrooms and Field Development Project for Moore Park in Katikati. The clubs involved with the Moore Park Sports Clubrooms and Field Development project were the Katikati Football Club, Katikati Cricket Club, Katikati Wrestling Club, Katikati Goju Ryu Okinawa Kan Karate Do and the Moana United Netball Club. The presentation gave an overview on the proposal to establish a multi code Sports Clubroom facility for as many sporting groups as possible. As a first in Katikati this would provide: a) Governance benefits b) Financial and funding benefits c) Participation benefits d) Volunteer/Coaching benefits There were currently in excess of 820 people involved in football, cricket and netball who do not have any clubrooms.

8 8 Minutes of K6 held on 19 July Sports clubs were volunteer run organisations that were especially vital to our community environment. They fostered social cohesion, strengthened local identity and health and well-being along with a shared focus and outlet. A multi club facility grew relationships and provides financial security for all codes and attracts and retains players and members. The proposed clubrooms would provide an important home base for local teams, provide hospitality for visiting teams and supporters. Changing rooms, showers, toilets for teams and officials along with suitable function, training, meeting and fundraising areas. Much needed public toilets for Moore Park would also be incorporated into the concept design. The project was being coordinated by the Moore Park Sports Clubrooms and Field Development Project with a Memorandum of Understanding being developed. The project would be funded by the Clubs through their own funds, fundraising grants and applications through sporting and other charities and funders. The project was determined to not draw on ratepayers funding but applications to community funding would be made where and when appropriate. The development of new fields by the Western Bay of Plenty District Council was currently underway. New fields were urgently needed for football; the local cricket club had been pursuing a new home oval option for some years. There were no public netball courts in the northern part of the Western Bay District with players having to use three courts at the college. The current new development concept drawn up by the Moore Park Sports Clubrooms and Field Development group was very similar to the design being considered by Council. The Moore Park Sports Clubrooms and Field Development group sought approval from the Katikati Community Board endorsing the project as a positive addition and improvement to Katikati infrastructure noting that: The group would like to see the project included in the Long Term Plan. They would like Community Board support to ensure the continuation of mayoral direction for 'increased community involvement in local projects'. The Moore Park Sports Clubrooms and Field Development group also wished to have a positive role in consultation and decision making processes in regards to full development of the fields. Having a multi sports clubrooms/complex was an invaluable asset and essential to community enhancement and growth, adding significant economic value to the community. The clubrooms/complex would be a place for celebration of sports, create community spirit, social interaction and build good community values. The clubrooms/complex would support the wellbeing, health and welfare of youth, social sports people and our aging retirees.

9 9 Minutes of K6 held on 19 July Overall a large proportion of our community would have some benefit from the complex. The field development currently being worked on by Council was set to occur over the next 12 months. The Football Club hoped to have the main field ready for use in the 2018 season. The Cricket Club hoped to have a grass wicket installed in It was hoped the proposed clubrooms would be in consent stage in 2018 with a targeted start date in Full approval of the concept by Council was required to enable fund raising to being. Resolved: Members Gibbs I Mayo 1. THAT the presentation from Ben Warren regarding future development of Moore Park be received with endorsement and support in principle of the Katikati Community Board. 2. THAT the Katikati Community Board include the Moore Park Sport Clubrooms and Field Development Project in their Long Term Plan submission. K6.2 Minutes of Meeting No. KS of the Katikati Community Board Held on 7 June 2017 The Board considered the minutes of KS of the Katikati Community Board held on 7 June 2017 as circulated with the agenda. Resolved: Councillor Mackay I Member Gibbs THAT the minutes of meeting no. K5 of the Katikati Community Board held on 7 June 2017 as circulated with the agenda, be confirmed as a true and accurate record. K6.3 Chairperson's Report The Board considered a report from the Chairperson dated 6 July 2017 as circulated with the agenda. K6.3.1 K Thompson's Track Items of Concern Installation of Portable CCTV The Board requested that consideration be given to the installation of portable CCTV cameras at various points along Thompson's Track to try and identify incidents of fly tipping, damage from vehicles racing and gouging out the roadway and anti-social behaviors' in the area. The fly tipping seemed to happen on a regular basis and the anti-social behavior contributed to the track being hazardous and unsafe.

10 10 Minutes of K6 held on 19 July K Options for Changing Designation from Road Reserve to Recreation Reserve The Board also discussed options that may be available to change the designation of Thompson's Track from a road reserve to a recreation reserve. The Group Manager Policy, Planning and Regulatory Services explained that the process to change a designation was long and subject to a number of processes. It was noted that there may be other options that could result in enabling improvement for the use of the roadway and recreation areas. Resolved: Members Hobbs I Gibbs That the Chief Executive Officer be requested to provide a report on the options relating to move a change in the designation from road to recreation reserves for further consideration by the Board. K6.3.2 Bird Walk Erosion and Culvert Maintenance The Board noted this item was reported within the Infrastructure Services Report (Item 2.3) and the subsequent agreement by the Bay of Plenty Regional Council to undertake any erosion protection works under their generic stream works consent and manage the process on the basis that the Western Bay of Plenty District Council pay for the physical construction work. Board members commented that until the flow control gates were fixed the silting of the Uretara Stream and erosion of the birdwalk embankments and pathways would continue and the Bay of Plenty Regional Council needed to address this. It was commented that the silting of the Uretara Stream was very serious and the flow control gates needed to be fixed as soon as possible to alleviate this. K6.3.3 Maple Trees The Chairperson advised that Board Members had yet to meet with the Reserves and Facilities Manager to confirm the best suited position to replant the Maple Trees. K6.3.4 Report on Presentation to the Bay of Plenty Regional Transport Committee The Board received a copy of the Bay of Plenty Regional Council report that was tabled at the Regional Transport Committee meeting held on 30 June 2017 in regard to the proposed Katikati Bypass.

11 11 Minutes of K6 held on 19 July K6.3.5 Kotahi Lane Carpark The Board noted that they were pleased to see the development of the Kotahi Lane carpark Traffic Congestion Intersection Highfields Drive I State Highway Two The Chairperson reported on a meeting with residents from the Highfields subdivision who expressed concerns about the safety at the Highfields Drive/State Highway Two (Waterford Road) intersection. Residents were seeking improvements to the intersection that would make it safer to turn southbound onto State Highway Two from Highfields Drive, and safer to turn into Highfields Drive from State Highway Two when heading south. As the intersection was already unsafe, residents voiced their concern that the development of a recreational lake and the development of a further sixty plus homes in the Highfields subdivision would escalate the safety problems and risks. The Board was advised that New Zealand Transport Agency would be organizing a meeting with staff and Katikati elected members to look at interim actions that may be undertaken to address the traffic issues identified along State Highway Two within the Katikati township prior to the bypass being built. The meeting was scheduled to be held on Wednesday 24 August 2017 at 2.00pm in the Katikati War Memorial Hall. Resolved: Members Hobbs I Warren THAT the Katikati Community Board support the installation of traffic lights with a pedestrian crossing located in the vicinity of Mulgan Street Highfields Drive on State Highway Two as soon as possible. K6.3.7 Parking on Clive Road The Board was advised of a service request received relating to parking on Clive Road at the Beach Road end at Katikati. Medical Centre customers were parking on both sides of Clive Road clogging the intersection and reducing the road to one lane. The Transportation Operations Manager advised that he supported a recommendation to ban parking on the Medical Centre side of Clive Road from the intersection to the first driveway and the Senior Transportation and Safety Engineer from Westlink supported a ban for parking on the opposite side as well. This would keep sightlines clear for the busy Medical Centre driveway and keep the intersection functional and safer.

12 12 Minutes of K6 held on 19 July Resolved: Member Hobbs I Councillor Mackay THAT the Katikati Community Board support the recommendation for the following parking amendments to be included in the Traffic and Parking Enforcement Bylaw Annual Review Prohibited Stopping or Standing of Vehicles (No Stopping) Broken Yellow Lines) Add Clive Road (west side) From the intersection with Beach Road generally south for 29m Clive Road (east side) From the intersection with Beach Road generally south for 59m K6.3.8 Beautification of the Talisman Stormwater Pond The Chairperson advised that Envirokatikati supported the beautification of the Talisman Stormwater Pond area between Talisman Drive and Carisbrooke Street and they would be submitting an application to the Community Matching Fund for this project. Liaison between Katikati Open Air Art, Uretara Managers and Envirokatikati with Council staff to develop a plan for the clean-up, planting and the development of a boardwalk to improve and restore the urban bushland, would greatly benefit this area of the township. K6.3.9 Highfields Subdivision Stormwater Detention Pond Conversion In receiving correspondence from Mr Jim Davidson, the Board noted the following: There had been no regular maintenance undertaken at the Highfields Detention Pond and asked why had the required regular maintenance not been undertaken? The pond was full of weeds and silt (this also applied to the Talisman Drive stormwater pond). The Highfields Detention Pond had been identified as the most noticeable and scruffiest part of the town. Members of the public had clearly identified that they were in favour of the development and beautification of the Highfields Detention Pond. The Board indicated their frustration that nothing had been happening to move the project forward and there needed to be a clear plan to fulfill the future development of the Highfields Stormwater Detention Pond. Resolved: Councillor Mackay I Member Gibbs 1. THAT a meeting with the Deputy Chief Executive and the Utilities Manager be organized with representatives of the Katikati Community

13 13 Minutes of K6 held on 19 July Board and Mr Jim Davison to ascertain what was required for the future development of the High fields Subdivision Storm water Detention Pond conversion. 2. THAT the Katikati Community Board include the High fields Subdivision Stormwater Detention Pond Conversion in their Long Term Plan submission. K Pilot Recycling Scheme - Green Waste and Food Waste The Chairperson asked the question within her report if the Katikati Community would support a local pilot project to reduce the town's waste. It was suggested that the development of a survey for a random sample of residents to find out what they know, what they do, and what they may be prepared to do in regard to future management of waste minimization and recycling in Katikati as a first step. The attending Group Manager advised that the Western Bay of Plenty District Council Waste Minimization Strategy had not yet been finalised and various service models and associated costs were being considered. The Board agreed to let this topic lie on the table at this time. K Community Engagement The Katikati Community Board would host another meet and greet community event, probably early in September to ensure members of the community had the opportunity to further discuss topics associated with planning for the future of the town. K Community Board Grants - Letters of Thanks The Board received letters of thanks from the Dave Hume Pool Trust and the Katikati Christian Helpline Food Bank for the recent Community Board Grant allocations made to their respective organisations. K Mr and Mrs Haynes - Diggleman Park Toilets The Board received a copy of the Chairperson's letter of reply to concerns raised by Mr and Mrs Haynes in regard to the toilets to be constructed on Diggleman Park. Resolved: Members Hobbs I Gibbs THAT the Katikati Community Board Chairperson's Report dated 6 July 2017 be received.

14 14 Minutes of K6 held on 19 July K6.4 Councillor's Report The Board considered a report from Councillor Mackay dated 5 July 2017 as circulated with the agenda. Councillor Mackay spoke about the following items: Annual Plan The Western Bay of Plenty District Council Annual Plan had been adopted on 29 June Long Term Plan The current review of the Long Term Plan was well underway and district wide consultation meetings had drawn encouraging responses that included some innovative ideas. It was clear that effectively managing the increasing pressure on district wide housing, roading and other infrastructure requirements would present ongoing challenges. Within his report Councillor Mackay identified a number of topics being considered in the Long Term Plan. There was particular concern that the predicted number of future orchard and seasonal workers would further stress already pressured accommodation and living standards for orchard workers. Katikati and Waihi Beach Ward Reserve Management Plan Review The Board was advised that the Katikati and Waihi Beach Reserve Management Plan was due for review and possible amendment this year. Resolved: Councillor Mackay I Member Hobbs THAT the report from Councillor Mackay dated 5 July 2017 be received. K6.5 Community Board Grant Application The Board considered a report from the Democracy Advisor dated 10 July 2017 as circulated with the agenda. The Board received a Community Board Grant Application from Marion Titmus representing the Katikati Allpanz Band seeking funding of $4, for assistance to run eight days of workshops for the band. While the Board recognised the enthusiasm and dedication of the applicant, they could not make a funding allocation for the requested amount at this time and would hold the application over for further consideration later in the year, when other community groups had had the opportunity to make application for Community Board funding. The Democracy Advisor was requested to organise an advertisement advising that Katikati Community Board Grant Funding applications would be considered by the Board at their November 2017 and April/May 2018 meetings.

15 15 Minutes of K6 held on 19 July Resolved: Member Gibbs I Councillor Mackay 1. THAT the report from the Democracy Advisor dated 10 July 2017 and titled Community Board Grant Applications July 2017 be received 2. THAT the Katikati Community Board hold the application from Marion Titmus on behalf of the Katikati Allpanz Band at this time to give further consideration after advertising that the Katikati Community Board grant allocations would be considered in November 2017 and April/May K6.6 Traffic and Parking Enforcement Bylaw Annual Review -July 2017 The Board considered a report from the Transportation Operations Manager date 29 June 2017 as circulated with the agenda. Resolved: Members Hobbs I Mayo 1. THAT the Transportation Operations Manager's report dated 29 June 2017 and titled Traffic and Parking Enforcement Bylaw Annual Review- July 2017 be received 2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy. 3. THAT the Katlkati Community Board recommends to the Operations and Monitoring Committee the following amendments in the Schedule of the Traffic and Parking Enforcement Bylaw 2008: Prohibited Stopping or Standing of Vehicles (No Stopping/Broken Yellow Lines) Add Clive Road (west side) From the intersection with Beach Road generally south for 29m Clive Road (east side) From the intersection with Beach Road generally south for 59m Maximum 3 hour parking Park Road (eastern side) All angle vehicle parking spaces in the parking area at the north end of Park Road. Maximum 4 hour parking Talisman Drive Parking Area All ordinary and angle vehicle parking spaces.

16 16 Minutes of K6 held on 19 July Bus Stands THAT pursuant to clause 1.1(a) of Part 1 of this By/a~ the parking of vehicles except buses is prohibited in accordance with the signs in the following locations: Middlebrook Drive (western side) To the north of the Moore Park access. Middlebrook Drive (eastern side) To the south of the Moore Park access. K6.7 Katikati Community Roading Programme The Board considered a report from the Transportation Operations Manager dated 23 June 2017 as circulated with the agenda. The Board was requested to consider the relative priority order of the listed priority works. Comment was made that the costs allocated to the itemized footpath work seemed astronomical and excessive. compared to costing from private providers. It was noted that the Beach Road footpath was for the extension of an already existing footpath, there would be no drainage issues, no kerb and channel work was required and the installed footpath could be generally straight for the l,soom required. It seemed that the cost of a footpath construction was set at a generic cost rather than each job being casted as an individual contract cost. It was clarified that the Western Bay of Plenty District Council had negotiated a contract with Westlink, based on specific levels of service for a ten-year period and when this contract was negotiated it resulted in a significant saving to Council. There were also a number of factors that had to be given consideration for reading/footpath construction works such as Health and Safety requirements, and assurance that the development code of compliance for urban road/footpath construction was met. The Board noted that it was not known how wide the proposed footpath extension would be and with the increasing presence of pedestrians, mobility scooter and electric bike users a pathway wide enough to safely accommodate varying users needed to be considered. Cyclists may also use the footpath as Beach Road was considered narrow for safe cycling. Could reducing the speed limit along Beach Road make the roadway safer for all users. The Board would include consideration of the extension of the Beach Road footpath and associated options into the Long Term Plan. Resolved: Councillor Mackay I Member Gibbs 1. THAT the Transportation Operations Manager's report dated 23 June 2017 and titled Katikati Community Roading Programme be received.

17 17 Minutes of K6 held on 19 July THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy. 3. THAT Fairview Road kerbing along the frontage of Moore Park be adopted as first priority at a total estimated cost of $96,000 in the Minor Improvement Project catego~ with $4~000 to be covered by the Katikati Community Roading Account. 4. THAT Stewart Street Widening to Bm with kerbing and a footpath be adopted as second priority at a total estimated cost of $140,000 in the Minor Improvement Project catego~ with $70,000 to be covered by the Katikati Community Roading Account. 5. THAT staff report back to the Katikati Community Board on options and more detailed estimates for widening Henry Road and for constructing a footpath on Beach Road between Prospect Drive and McMillan reserve. K6.8 Infrastructure Services Report Katikati - July 2017 The Board considered a report from the Deputy Chief Executive dated 20 June 2017 as circulated with the agenda. The Board was pleased to received the Resource Consent summary within the report and looked forward to the regular inclusion of the information in future Infrastructure Services Reports. Erosion The Board had earlier discussed this item in the Chairpersons Report (Reference K6.3.2) and noted the following: Bird Walk Erosion and Culvert Maintenance The Board noted this item was reported within the Infrastructure Services Report (Erosion - Item 2.3) and the subsequent agreement by the Bay of Plenty Regional Council to undertake any erosion protection works under their generic stream works consent and manage the process on the basis that the Western Bay of Plenty District Council pay for the physical construction work. Board members commented that until the flow control gates were fixed the silting of the Uretara Stream and erosion of the birdwalk embankments and pathways would continue and the Bay of Plenty Regional Council needed to address this. It was commented that the silting of the Uretara Stream was very serious and the flow control gates needed to be fixed as soon as possible to alleviate this. Resolved: Councillor Mackay I Member Hobbs THAT the Deputy Chief Executive report dated 20 June 2017 and titled Infrastructure Services Report Katikati- July 2017 be received

18 18 Minutes of K6 held on 19 July K6.9 Financial Report Katikati - May 2017 The Board considered a report from the Management Accountant dated 9 June 2017 as circulated with the agenda. Resolved: Member Hobbs I Councillor Mackay THAT the Management Accountant's report dated 9 June 2017 and titled Financial Report Katikati- May 2017 be received. K6.10 Draft Financial Report Katikati - June 2017 The Board considered a report from the Management Accountant dated 3 July 2017 as circulated with the agenda. Resolved: Councillor Mackay I Member Gibbs THAT the Management Accountant's report dated 3 July 2017 and titled "Draft Financial Report Katikati- June 2017" be received. K6.11 Council, Standing Committee and Community Board Meetings The Board considered a schedule of meetings for the month of August and September Resolved: Members Mayo I Warren THAT the schedule of meetings for August and September 2017 be received. The meeting concluded at 9. 19pm. Confirmed as a true and correct record. J Hobbs Chairperson Katikati Community Board Date K6

19 Date Subject August 2017 Open Session Chairpersons Report Katikati Community Board K7 August 2017 Western Bay of Plenty District Council Katikati Community Board Chairperson's Report- August Traffic and Parking Enforcement Bylaw Annual Review The Board received the Traffic and Parking Enforcement Bylaw Annual Review at their last meeting and would like the following amendments included in the recommendation to put forward to the Operations and Monitoring Committee for the Traffic and Parking Enforcement Bylaw Annual Review for Katikati: No Parking - to relieve congestion and collision risk with buses. Carisbrooke Street- from Beach Road to Jocelyn Street on the West side. Attachment A The Board would consult and seek feedback from the businesses/property owners that may be affected by the installation of the suggested No Parking Lines. The placement of the No Parking Lines would be subject to consensus and community feedback. Additional suggestions to the Traffic and Parking Enforcement Bylaw Annual Review for Katikati are: Goods/Service Loading Zones Add: Main Road (western side) In front of the Museum. (2 parks) Disabled Car Park Change current Loading Zone outside ANZ Bank to Disabled Car Park Mobility Parking Main Road (western side) Immediately north of Kotahi Lane Note The Loading Zone outside ANZ is not in the schedule therefore no deletion required. A Page 1

20 Date Subject August 2017 Chairpersons Report Katikati Community Board K7 August 2017 Open Session 2. Consultation and Engagement Members of the Board and Councillors have been involved in several consultation and engagement events recently where it has been observed members of the community have a range of different understandings and expectations on 'having their say'. For example: Some people think that if they come along and have their say, that will mean Council will carry out the wishes of those people, and if Council doesn't carry out their wishes, that means no-one listened. The Board would like to ask the Communications Team to write a couple of articles for publication, explaining the consultation/engagement process and the need for elected members/staff to gather ideas and understand what the community is thinking, to enable good decision making. This doesn't mean that everyone will get what they want. The democratic process could also be explained briefly and in simple language, emphasizing that elected members have the responsibility for decision making. 3. Kotahi Lane Car Park Surfacing The Board would like a timeline on the hard-surfacing of the Kotahi Lane car park. If this is a way off, could a better metal surface be installed as it is muddy and boggy in the wet weather. It was understood the seller was going to do this prior to handover but that doesn't seem to have eventuated. Staff Advise: The metalling of the Kotahi Lane carpark was never a condition of sale. Due to the wet weather conditions there has been a delay in removing some of the excess dirt and rehabilitating Kotahi Lane site. Council will upgrade the car parking area and formalise the parking spaces but in the meantime it is available for parking in its unformed state. 4. Planting of Maple Trees The Board has met with the Parks and Reserves Facilities Manager and decided to plant the Maple Trees on Moore Park along the East side of Middlebrook Drive, inside the fence-line, from Fairview Road, south, past the entrance to the Rugby clubrooms to where the retaining wall begins. The trees would be spaced no more than 10 metre apart, with extra trees purchased by the Board if necessary to complete the avenue. A Page 2

21 Date Subject August 2017 Chairpersons Report Katikati Community Board K7 August 2017 Open Session 5. Katikati Community Board Meet and Greet Event The Katikati Community Board will host their next meet and greet event in the near future at the Katikati War Memorial Hall. 6. Correspondence: Katikati Bowling Club - Invitation to attend the Katikati Bowling Club Opening Day on Saturday 2 September 2017 Attachment B Katikati Open Air Art - Thank you for funding for "Mad Hatters Tea Party as part of the forthcoming New Zealand Mural Contest and Arts Festival. Attachment B Recommendation THAT the Chairpersons Report to the Katikati Community Board for August 2017 be received. Jenny Hobbs Chairperson Katikati Community Board A Page 3

22 22 Produced using ArcMap by the Western Bay of Plenty District Council GIS Team. Crown copyright reserved. UNZ digital license no. HN/352200/03 & TD Location of services is indicative only. Council accepts no liability for any error. Archaeological data supplied by NZ Archaeological Assoc/Dept. of Conservation. 118 Meters [ )[I]

23 23 ATIACHMENTI~ I Katikati Bowbng Club (Inc) 8 Park Road KATIKATI 3129 ph: katikatibowls@kinect.co.nz www. sporty. co. nz/katikatibowls th August 2017 Ms Jenny Hobbs Chairperson Katikati Community Board Western Bay of Plenty District Council KATIKATI Dear Jenny The bowling season is fast approaching and we would like to invite you to attend our Opening Day on Saturday 2nd September. We would be pleased if you would be a guest speaker at this event. Proceedings will start at 9.30 am with a welcome from our President, Jim Board, followed by introductions and guest speakers. Morning tea will be served before the raising of the flag and delivery of the first bowl for the season. We look forward to hearing from you. Yours sincerely, Di:!::!1 SECRETARY

24 24 l) t. HMENT[I], If' r I ~... - I.., Katikati Open-Air Art 26/7/ 17 Katikati Community Board Western Bay of Plenty District Council Private Bag TAURANGA 3143 ATTENTION: CHAIRPERSON- JENNY HOBBS RE: NEW ZEALAND MURAL CONTEST & ARTS FESTIVAL 2017 $1, RECEIVED Dear Jenny, Katikati Open-Air Art is delighted to have recei ved $1, from the Com munity Board, in support of the upcoming Festival to be staged in Katikati. The funds vvill be used for the ''Mad Hatters Tea Party". Receiving these funds, which will go towards our Festival this year in September and October, will ensure that the Community and surrounding areas, will have an opportunity to enjoy artwork of a high standard being created. We will be in contact to inform you of the many events during our Festival week. We do hope members can attend the opening and finale ceremonies-complimentary tickets for both of these events will be sent to you nearer the time (2 for opening ceremony and 4 for awards event). We tlu:!nk you for this suppot1. Regards, r- SHERYL SMITH SECRETARY KATIKATJ OPEN- AIR ART INC Katikati Open-Air Art Inc. I PO E':Jx 223, l<et1kati 3166 I

25 Date Subject August 2017 Councillors Report Katikati Community Board K7 August 2017 Open Session Western Bay of Plenty District Council Katikati Community Board Councillor's Report Councillor Williams will provide a verbal update on the following items: Rural Committee - Kiwifruit industry Housing Review - pensioner /tiny houses Waste minimisation Representative review Long Term Plan Coastal erosion Cycle/walkway Omokoroa Rental for use of Council owned land Ongare Point wastewater update Katikati Library contract. Recommendation THAT the Katikati Community Board Councillors report dated 22 August 2017 be received. Mike Williams Councillor Katikati Community Board A Page 1

26 Date Subject August 2017 Katikati Library - Update August 2017 Open Session Western Bay of Plenty District Council Katikati Community Board Katikati Library- Update August 2017 Purpose and Summary To advise the decision made by Council to approve letting the construction tender for the new Katikati Library, Service Centre and Community Hub project. On 3 August Council's Operations Committee considered a report advising the project tender price and total project estimate for the Katikati Library, Service Centre and Community Hub. A formal resolution was passed to let the Construction Contract to Watts & Hughes for the sum of $3,826,170. The committee agreed that for the total project to remain within budget (of $4.5M), components of the project may be removed from the project e.g.: reduced contingency, spine canopy, reduced furniture and fit out and reuse of existing shelving. The soundproof doors for the hub building have already been removed. Significant dates to note: Thursday 3 August; media release advising Council decision to let construction contract Thursday 17; media release inviting community feedback on name for new facility Friday 25 August; site blessing and sod-turning ceremony Tuesday 29 August; construction commences Grand opening; Tuesday 31 July 2018 Staff are preparing plans for all aspects of the project including a Communications Plan. Appropriate opportunities for the CRG Group and the wider Katikati Community to be involved will be identified as part of the planning phase. Recommendation 1. THAT the Group Manager Technology, Customer and Community report dated 16 August 2017 and titled Katikati Library Update be received. A Page 1

27 Date Subject August 2017 Katikati Library - Update August 2017 Open Session Erica Holtsbaum Group Manager Technology, Customer and Community A Page 2

28 Date Subject July 2017 Open Session New Road Names- Katikati Western Bay of Plenty District Council Katikati Community Board New Road Names- Katikati Purpose and Summary This report provides information to the Katikati Community Board for the naming of a private-way and road-to-vest within a residential subdivision under construction in "Highfields", Katikati. Funding Implications for Katikati Community Board There are no funding implications on the Katikati Community Board Delegated Authority of Community Board or To Make Submissions/Recommendations to Council/Committees In naming roads, the delegation pathway lies with the Katikati Community Board making a recommendation based on this staff report. This recommendation is then put before the Council's Regulatory Hearings Committee who has the delegation to approve the final road name. Recommendation 1. THAT the Environmental Consent Manager's report dated 25 July 2017 and titled "New Road Names - Katikati" be received. 2. THAT it be recommended to the Regulatory Hearings Committee that pursuant to Section 319 and 319a of the Local Government Act 1974, the Regulatory Hearings Committee adopt the following road name for the new road-to-vest arising out of subdivision consent S/B/ 11613, Highfields Road, Katikati: "Vesey Drive" 3. THAT it be recommended to the Regulatory Hearings Committee that pursuant to Section 319 and 319a of the Local Government Act 1974, the Regulatory Hearings Committee adopt the following new private-way name arising out of subdivision consent S/ B/11613, Highfields Road, Katikati: "Fothers Lane" A Page 1

29 Date Subject July 2017 New Road Names - Katikati Open Session Christopher Watt Environmental Consents Manager A Page 2

30 Date Subject July 2017 New Road Names - Kat ikati Open Session 1. Discussion 1.1 Proposed Road and Private-way Names: "Vesey Drive" & "Fathers Lane" The purpose of this report is to consider the proposed vested road and private-way names in relation to a new subdivision (Council reference S/B/11613) for 53 additional lots to be created off Highfields Drive, Katikati. The sites are cu rrently under construction. Council engaged with the consent holder's agent, Fiona Lysaght from Lysaght Consultants on behalf of their client (Mr Edward Pendergast) with the naming of the proposed new road and private-way. Council staff have researched and considered the names and checked for any conflict or duplication with adjoining Councils throughout the Bay of Plenty region. Proposed Road Name 1 - "Vesey Drive" Reason for this name is that it acknowledges one of the well-known historical locals in Katikati, Mr George Vesey Stewart. Proposed Private Way 2 - "Fathers Lane" The name pays homage to Mr John Fotheringhame who has been involved in the earthworks at Highfield's since its inception; however, the name is considered to be too long against the naming standards. A Page 3

31 Date Subject July 2017 Open Session New Road Names - Katikati 2. Statutory Compliance As discussed, beyond vested roads, there is a clear requirement for a private-way to be named when there are a number of additional lots involved. Land Information New Zealand sets this at 5 or more lots. The reason for naming the roads is for clarification for emergency services, mapping, postal services and other agencies. There is also a need to avoid potential for confusion with similar road/ private-way names in nearby districts. As part of the road naming process, the proposed road and private-way names were checked for any conflict or duplication with the neighbouring Tauranga City Council, Whakatane District Council, Hauraki District Council and Rotorua District Council. No duplication was found with the proposed names. Funding/ Budget Implications Budget Funding Information Rel evant Detail $500 There are generally no financial or budget implications with a road naming process with sign costs otherwise covered by an applicant! developer. On vested roads maintenance of the road sign falls to West/ink. On private-ways maintenance costs fall to the private-way/ access lot owners 3. Other Considerations There are no other matters arising from this application that need to be considered by the Katikati Community Board. 4. Consultation and Communication There is no statutory obligation for the land owners or the Council, to discuss or engage with the wider community on road names. No additional consultation was undertaken other than that as advised in the background discussions earlier in this report. A Page 4

32 Date Subject August 2017 Open Session Traffic and Parking Enforcement Bylaw Annual Review - August 2017 Western Bay of Plenty District Council Katikati Community Board Traffic and Parking Enforcement Bylaw Annual Review -August 2017 Purpose To undertake t he annual review of the Schedule to the Traffic and Parki ng Enforcement Bylaw 2008 and recommend changes for adoption by Council. Recommendation 1. THAT the Transportation Operations Manager's report dated 29 June 2017 and titled Traffic and Parking Enforcement Bylaw Annual Review-July 2017 be received. 2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy. 3. THAT the Katikati Community Board recommends to the Operations & & Monitoring Committee the following amendments in the Schedule of the Traffic and Parking Enforcement Bylaw 2008: Maximum 3 hour parking Park Road (eastern side) All angle vehicle parking spaces in the parking area at the north end of Park Road. Maximum 4 hour parking Talisman Road Parking Area All ordinary and angle vehicle parking spaces. Bus Stands THAT pursuant to clause l.l(a) of Part 1 of this By/a~ the parking of vehicles except buses is prohibited in accordance with the signs in the following locations: Middlebrook Drive (western side) To the north of the Moore Park access. Middlebrook Drive (eastern side) To the south of the Moore Park access. A Page 1

33 Date Subject August 2017 Open Session Traffic and Parking Enforcement Bylaw Annual Review- August 2017 Alex Finn!~~~~P.Q~~~i.Q~ QP.:!~~~i.Q~~M~~~9.:!~ _ Approved Gary Allis Deputy Chief Executive A Page 2

34 Date Subject August 2017 Open Session Traffic and Parking Enforcement Bylaw Annual Review- August Background The Schedule to the Traffic and Parking Enforcement Bylaw is reviewed annually to include changes brought about by road works or changing circumstances in the urban or traffic environment. The Board is requested to review the current parking restrictions as listed in the Bylaw Schedule and recommend changes, if any, to the Operations and Monitoring Committee. The delegated power of the Operations and Monitoring Committee is as follows: To undertake on behalf of Council all processes and actions (including consultation) for the amendment of bylaw schedules relating to operational services precedent to the recommendation to Council for adoption of the amendments. A copy of the Bylaw Schedule is attached. Attachment A 1.3 Generally the existing parking time limits are not changed unless they are considered unsuitable for prevailing circumstances. Time restrictions are usually introduced to set maximum parking times in specific high demand areas and encourage those who wish to park for longer periods, to park in locations where there is less parking demand. Should there be a need to review time restrictions prior consultation with the Transportation Operations Manager is strongly recommended. Parking restrictions that are remote from the commercial centres cannot be enforced to the level that is possible in the town centres. 1.4 The Bylaw is required to be reviewed every 10 years in accordance with Section 159 of the Local Government Act Whereas changes to the Schedules can be made by resolution of Council, any material changes to the Bylaw require formal consultation procedures. The review of the Bylaw in 2018 will provide the opportunity to include any changes to the Bylaw that may be considered desirable. 2. Considerations 2.1 Parking restrictions cannot be imposed until they are adopted by Council, included in the Bylaw Schedule, and marked and signposted on site, as they will not be enforceable. Enforcement cannot be undertaken until the parking changes are completed. Incomplete processes can create confusion for members of the public. 2.2 Time limits must be reasonable and enforceable. If parking is underutilised due to overly restrictive parking times, the situation may be rectified by increasing the allocated parking time. Lenience by compliance staff to compensate for overly restrictive time limits undermines the effectiveness of the Bylaw overall. 2.3 Compliance staff are required to enforce the Bylaw and must be consistent with their enforcement. Officers are expected to enforce the Bylaw consistently where A Page 3

35 Date Subject August 2017 Open Session Traffic and Parking Enforcement Bylaw Annual Review- August 2017 infringements occur to avoid allegations of giving preference to particular individuals or groups. Waivers are processed by the Compliance and Monitoring Manager. 3. Statutory Compliance 3.1 The content of Schedules 1 to 6 of the Western Bay of Plenty District Council Traffic and Parking Enforcement Bylaw 2008, and any amendments to those Schedules by way of resolution of the Council, continue for the purposes of this Bylaw to have full force and effect as if they were made under Clause 1 of Part 1 of the Western Bay of Plenty District Council Traffic and Parking Enforcement Bylaw 2008 by resolution of the Council. 4. Funding/ Budget Implications Budget Funding Relevant Detail Information Road Maintenance Contract. Costs arising from any amendments will be funded from District Roading operational accounts. 5. Significance Assessment The Local Government Act 2002 requires a formal assessment of the significance of matters and decisions in this report against Council's Significance Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions. Significant I Not Reason Significant Not Significant This item does not trigger Council's policy on significance. A Page 4