Barkerville Historic Town & Park & Cottonwood House Historic Site. Meetings, Weddings & Private Events Guide

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1 Barkerville Historic Town & Park & Cottonwood House Historic Site Meetings, Weddings & Private Events Guide Revised June 29, 2017

2 Contents About Us... 2 The Seasons of Barkerville & Cottonwood House... 4 Rates & Fees... 5 Venues... 6 Food and Beverage... 9 Accommodations Transportation Business & Event Services Activities and Entertainment Gifts and Retail Winter Season Recreation General information About Us Barkerville Historic Town & Park and Cottonwood Historic House are managed by the Barkerville Heritage Trust, a registered charity run by a volunteer board. We are committed to ensuring that our sites are efficiently managed, educational, entertaining to visit and sustained as a premier heritage resource attraction in BC. The historic nature of our sites guarantees you an unparalleled experience for your private special event, but it also imposes some special considerations and restrictions on our rentals. Please ensure that the necessary limitations of our location meet the expectations you have for your special event. To speak with our staff about your next private event, please contact Jillian Merrick Diversification Officer, Barkerville Historic Town & Park Box 19, Highway 26 East, Barkerville, BC, V0K 1B0 Toll free: ext. 28 Fax: barkerville.ca barkervilleblog.com facebook.com/barkervillebc 2

3 The Benefits of Barkerville Located 85 km east of Quesnel on the Gold Rush Trail, Barkerville Historic Town & Park welcomes over 60,000 visitors annually. From intimate family gatherings to professional meetings to large celebrations, Barkerville is fully equipped to support a wide range of special events in an authentic, unique, world-class heritage site. We offer a variety of venue, food, accommodation, education, and entertainment options for every budget. This document provides an overview of our standard offerings, and we are happy to work with you to customize a unique plan for your special event. World-class Barkerville has been a Provincial Heritage Site since 1958 and a National Historic Site since It is the largest Heritage Town & Park in Western North America and welcomes over 60,000 visitors annually. Fun In addition to our spring and summer living history museum showcase, Barkerville now offers activities year-round, with the addition of winter recreation programs like ice-skating, snow shoeing and the Shamrock tube run. With so much to see, Barkerville offers everyone the freedom to play, learn and explore. Customisable Our staff are committed to providing you with the support you need to make your special event at Barkerville a truly outstanding experience. The Benefits of Cottonwood House Cottonwood House Historic Site, located 26 km east of Quesnel is also managed by the Barkerville Heritage Trust. This guide also provides information on special events options at the beautiful heritage roadhouse and farm on the banks of the Cottonwood River. Pastoral Situated on the banks of the winding Cottonwood River, lined with hundreds of heritage Cottonwood Trees, Cottonwood House Historic Site is a working farm on a scenic setting. Accommodating Cottonwood House offers 10 cabins and multiple RV and tent camping within the site, making it ideal for large group retreats. Historic hospitality As the oldest remaining roadhouse in North America, Cottonwood House has served road-weary travellers since We have over 150 years of experience in providing the best hospitality for our guests. 3

4 The Seasons of Barkerville & Cottonwood House Spring & Summer Season Barkerville: May September Site hours: 8:00am 7:00pm everyday Cottonwood House: May 18, 2017 September 4, 2017 Site hours: 8:00am 5:00pm everyday Summer season is the busy season at Barkerville Historic Town & Park and Cottonwood Historic Site. Our full complement of restaurants, shops, accommodations, theatre, education programs, interpretive programs, and more are open for business. While the large volume of programs and activities taking place during the spring and summer season may limit venue availability, a greater number of services are available through local seasonal merchants to support your event. During the spring and summer season, a gate admission is required for all visitors to Barkerville and Cottonwood House. Fall & Winter Season Barkerville: September May Site hours: 10:00am 7:00pm, Tuesday through Sunday Cottonwood House: Closed Barkerville Historic Town & Park launched its first winter recreation season program in 2016 with the opening of the Barkerville Café, the Shamrock Tube Run, the Barkerville Pavilion, and snowshoe, ice skate, and kick sled rentals. The winter season at Barkerville offers visitors the benefit of a wide range of venue options, low crowd volumes, and a spectacular winter landscape settings. Winter in Barkerville virtually guarantees snow. During the winter season, admission to Barkerville is free for all visitors. Cottonwood is closed during the winter season. 4

5 Rates & Fees Gate Admission During the spring and summer season, a gate admission is required for all visitors to Barkerville and Cottonwood House. Regular admission includes entrance to site for two (2) days, as well as all regularly scheduled public tours and demonstrations. During the opening two weeks and closing two weeks of the spring and summer season, admission is by donation. Throughout the rest of the season, regular admission fees apply. Barkerville Admission Cottonwood Admission Heritage Pass* Adults $ $ 5.00 $39.25 Seniors $ $ 4.00 $36.50 Youth (13-18) $ $ 4.00 $31.25 Children (6-12) $ 4.75 $ 2.50 $22.75 Children (5 and under) Free Free n/a *Heritage Pass includes regular two-day admission to Barkerville, gold panning lesson, stage coach ride, and ticket to a Theatre Royal performance Group Admission Rate Policy Groups of twenty (20) people or larger are eligible for discounted admission rates to Barkerville and Cottonwood. All group admissions must be booked at least 48 hours in advance and payment for the group must be made in one lump sum. Groups of people are eligible for 20% off regular admission. Groups of 50+ people are eligible for 40% off regular admission. Group discounts do not apply to Family Pass, School Group Packages, Heritage Pass, or Annual Pass rates. For more information on these other rates, please visit our website. Private Special Events Site Fee All private special events bookings are subject to a site fee. This fee helps us ensure adequate staff resources for on-site coordination of private groups. A one-time fee will be charged for all private event bookings during regular operating hours. An additional fee applies for each hour outside of regular site operating hours. This fee does not include gate admission, venue rental, food and beverage, or other service or equipment fees. School, community and non-profit groups may be eligible for exemption from this fee. One-time event fee Extended hours fee Groups of up to 20 people $100 one-time fee $35 per hour Groups of people $150 one-time fee $75 per hour Groups of 66+ people $200 one-time fee $150 per hour 5

6 Venues Barkerville is home to over 100 heritage structures and several other buildings. There are a wide variety of options for hosting a special event, subject to availability and suitability. Cottonwood House provides additional options, especially for groups seeking to avoid the crowds during peak summer season. Visitor s Reception Centre (VRC) This modern building offers a newly renovated space featuring accessible washrooms, two kitchens, bar, dining hall, mezzanine, studio room, Wi-Fi, and more. The Visitor s Reception Centre is the largest and most flexible venue in Barkerville Historic Town & Park. Barkerville Pavilion This newly constructed multi-purpose space is suitable for a wide variety of special events. The openconcept, timber-framed building offers protection from the elements, but is unheated. Its beautiful architecture makes it an ideal choice for summer weddings and other celebrations. Tregillis Family Estate The history of the Tregillis family in Barkerville spans over 100 years. The estate greenspace offers a sheltered and intimate venue for an outdoor gathering. Wesleyan Methodist Church This reconstructed version of the original 1868 building was built in It features wooden pew seating with a stage area and has hosted a variety of services, performances and special events. St. Saviour s Anglican Church Owned and operated by the Cariboo Anglican Church of Canada, this church was opened was in It features much of its original finishing, including wood pew seating. It has hosted a variety of services, performances and special events. Its beautiful architecture makes it an ideal choice for weddings and other celebrations. Barkerville School A newly constructed modern school house built in historical fashion. This facility is often used to host meetings and educational functions. It comes equipped with Wi-Fi, a smartboard, a washroom, a kitchen, and a storage room. Masonic Hall The current building, built in 1937, is the third Masonic Hall to have been erected in the spot, after previous constructions burned to the ground in 1868 and again in Public access to this privatelyowned building is restricted, but the main floor is available to rent for special events. Kelly Saloon Constructed in the early 1900 s as a dining room and kitchen addition to the Kelly hotel, this building, which is normally closed to the public, provides an intimate venue for special events. 6

7 Theatre Royal The largest historical building in the Barkerville Historic Town & Park is available for public bookings. It was constructed as a community hall in 1937, shortly after the original theatre was condemned in It features a ticket office, stage, green room, and theatre seating for up to 220 people Richfield Courthouse Constructed in 1882, the courthouse is one of the oldest in British Columbia. It is located 1.6 km up the Cariboo Wagon Road from the south end of the Barkerville town site. It can be accessed by foot, bike or horse drawn carriage in the summer season and by snowshoe or snowmobile in the winter season. Forest Rose Picnic Shelter Located 3km east of Barkerville in the Forest Rose Campground, this picnic shelter is ideal for large family gatherings, and includes a shelter with multiple picnic tables, fire pits and room for group camping and RVing. Cottonwood Shelter Building During the spring and summer season, Cottonwood House Historic Site offers a shelter building for private bookings. This unheated activity building includes washrooms, electrical connections, and a stage. Barkerville and Cottonwood open spaces There are several outdoor open spaces that may be used for private special events. In Barkerville, the clearing next to the Chinatown Gates and the open space next to Williams Creek are two possible options. Cottonwood House Historic Site features vast outdoor field spaces with room to roam for a wide range of outdoor activities Other Venue Options near Barkerville Several other larger venues are available in the neighbouring community of Wells, 11km east of Barkerville. This includes the Historic Wells Community Hall, Historic Sunset Theatre, the Jack of Clubs Pub, the Wells-Barkerville Elementary School, the Wells Legion, and the Wells Curling Rink. Contact the District of Wells for more information: 7

8 Venue Rates and Details Name Building number Size Sq. ft Ceiling height Theatre seating Board seating Classroom seating Dining seating Reception capacity VRC Grand Room 4 49 x varies n/a Stage Features Summer Rental W, Wi, WA, H, K Winter Rental $200 $100 VRC Mezzanine 4 15 x n/a n/a n/a n/a W, Wi, H $100 $75 VRC Studio 4 18 x n/a W, Wi, H, K $150 $100 Tregillis Estate 6 36 x61 2,200 n/a 150 n/a n/a n/a WA, O $150 n/a Wesleyan Methodist St. Saviour s Anglican Barkerville School 7 19 x n/a n/a n/a x x x n/a n/a n/a n/a 9 x6 + 2 pews n/a WA, H, FS, S $150 $75 H, FS, S $300 $250 W, Wi, WA, H, K $150 $150 Masonic Hall x n/a 20 n/a n/a W, H, K $200 $200 Kelly Saloon x n/a WA, H $150 $100 Theatre Royal 50 Barkerville Pavilion Richfield Courthouse Forest Rose Shelter Cottonwood Shelter Building Barkerville & Cottonwood open spaces 31 x41 + 1, n/a n/a n/a n/a 22 x19 W, WA, FS, S $300 $200 n/a 70 x30 2, n/a Wi, WA $200 $ x n/a n/a 45 8 x4 W, H, FS, S n/a 23 x Varies n/a n/a n/a n/a WA, FS $150 n/a $75+$10 per RV n/a 30 x n/a W, WA, S $150 n/a n/a n/a n/a n/a 300 n/a n/a n/a O $150 n/a Features: W: on site washrooms, Wi: WiFi available, WA: wheelchair access, H: heated building, K: kitchen facilities, O: outdoor venue, FS: fixed seating, S: stage n/a

9 Food and Beverage: Fall & Winter Season During the winter season, the Barkerville Café provides all food and beverage services for Barkerville Historic Town & Park. Regular public hours for the Barkerville Café are Tuesday through Sunday from 11am to 7pm. We require a minimum group size of 20 people for custom catering orders. All catering is served buffet style. Smaller groups, extended hours and special catering items can be provided upon request. Outside catering is permitted in Barkerville, but we recommend you rent one of our kitchen venues to assist selfcatered events. Barkerville Café Catering Menu All prices listed per person unless otherwise indicated. Beverages Coffee, tea, decaf $1.95 Hot chocolate $2.50 Chilled juice or soda $1.95 Milk or chocolate milk $2.50 Bottled water $1.25 Pitcher of iced tea or lemonade (8 servings) $6.50 Carafe of hot chocolate (8 servings) $10.00 Snacks Chocolate bar $1.50 Potato chips $1.00 Granola Bars $2.00 Whole fruit $1.25 Single serve yoghurt $1.50 Breakfast Continental breakfast buffet $11.95 Cold cereal Berry yoghurt parfait Fruit juices Muffins Fruit plate Coffee Hard boiled eggs Tea Deluxe continental breakfast $14.95 All items in continental buffet, plus a selection from each list: List 1 List 2 French toast Bacon Waffle Ham Mini cheese omelet Sausage 9

10 Lunch Soup with bun and butter $5.95 Panini $7.95 Baked lasagna $6.95 Baked macaroni and cheese $5.95 Side caesar salad $3.50 Side house salad $2.75 Lunch combo #1 $11.95 Soup and sandwich combo with brownie square. Includes coffee, tea, and iced tea Lunch combo #2 $9.95 Baked macaroni and cheese with spring salad and buttertart square. Includes coffee, tea and iced tea Lunch combo #3 $9.95 Chili with a bun and a piece of chocolate cake. Includes coffee, tea, and iced tea Dinner Dinner #1 $22.95 Roast beef Mashed potatoes Buttered garlic green beans Baby carrots Pasta salad Spring salad Chocolate cake Caramel pecan apple crisp Coffee, tea, iced tea Dinner #2 $23.95 Baked glazed ham Mixed vegetables Deluxe scalloped potatoes Mushroom salad Zesty pasta salad Ambrosia salad Dutch apple cake Coffee, tea, iced tea Dinner #3 $24.95 Stuffed pork loin Roasted baby potatoes Mixed vegetables Creamy pasta salad Greek salad Strawberry tarts Black forest delight Coffee, tea, iced tea Reception Basic Appetizer Assortment $9.00 Choose 3 items from the list below Deluxe Appetizer Assortment $12.00 Choose 5 items from the list below Available appetizers: Pinwheels Mini quiche Sausage rolls Cheese and crackers Vegetable kabob Mini spanakopita Cheesecake bites Take Out Specials Boxed Lunch $10.95 Includes sandwich, granola bar, whole fruit, and juice box Campfire kit (serves 6) $10.00 Includes hotdogs and buns, condiments, and marshmallows 10

11 Alcoholic Beverage Service Host Bar: Recommended when the host provides the reception. You will only be charged for the number of beverages consumed. A one-time licencing fee of $25.00 and a bartender charge of $20.00 an hour (minimum 3 hours) will apply. All prices are subject to tax and gratuities. Cash Bar: Recommended when the guests are to pay for their own beverages. A one-time licencing fee of $25.00 and a bartender charge of $20.00 an hour (minimum 3 hours) will apply. All prices include tax and gratuities. Host Bar Cash Bar Standard Liquor (per oz) Domestic beer House wine Food and Beverage: Spring & Summer During the spring/summer season, all food and beverage services at Barkerville are provided by the local independent merchants. Their menus are available upon request. The Barkerville Café does not operate regular hours during the spring/summer season. Wake Up Jake Restaurant The Wake-Up Jake Restaurant offers a full menu of old-style favourites including breakfast, lunch and supper as well as children s specials. Seating capacity: 65. Contact: Goldfield Bakery The aroma of their famous sourdough bread fills the air. The bakery offers fresh baking prepared from scratch right on the premises. The bakery has limited seating capacity but also offers bagged lunches. Contact: House Hotel Coffee Saloon Dive into a bowl of their hearty chili, take a swig of foamy old-fashioned root beer, or imbibe in some adult beverages at the saloon in the historic House Hotel. Seating capacity: 40 Contact: Lung Duck Tong Restaurant The Lung Duck Tong Restaurant is a local favourite and is renowned for its Chinese cooking, impressing guests from around the world for years with fresh, authentic Chinese food. Seating capacity: 65. Contact: C. Strouss & Company Dry Try their of the famous coffee and the miner s lunch, with a cured sausage, cheese, pickle and crackers. Contact: Cottonwood House (at Cottonwood House Historic Site) During the summer season, a restaurant serving breakfast, lunch and supper opens for business at Cottonwood House Historic Site. Contact:

12 Accommodations: Spring & Summer Barkerville and Cottonwood Campgrounds Our campgrounds are operated by the Barkerville Heritage Trust and are available during the regular spring/summer season. Governmental Hill Campground has 23 campsites, including 4 bunk cabins, and is located within walking distance of historic Barkerville. Features include fire rings, picnic tables, a playground, and pit toilets. Not suitable for large RVs or long units. Lowhee Campground is located off Highway 26, 2 km east of Barkerville. Lowhee has 87 sites, including two sleeping cabins and 22 sites with 30 amp power. This campsite features a playground, coin operated showers and flush toilets, and is wheelchair accessible. Forest Rose Campground is located 3 km from Barkerville on Bowron Lake Rd, Forest Rose has 54 campsites with a group picnic shelter, a playground, horse paddock rentals, coin-operated showers and flush toilets. Pull-through spots are available. This site is wheelchair accessible and horse-friendly. Cottonwood Campground is located at Cottonwood Historic Site and features 7 campsites, including two sites with 15 amp power and 2 sites with 30 amp power, and 10 rustic sleeping cabins that can each accommodate 6 people. The site also feature shower facilities, flush toilets, a kitchen and picnic facility, and is wheelchair accessible. Online bookings for Barkerville and Cottonwood Campgrounds can be made at: Barkerville Bed & Breakfast Accommodations Local independent Barkerville merchants provide overnight accommodations in three refurbished heritage buildings during the summer season: the King House, Kelly House, and St George Hotel. King & Kelly Houses: These cozy B&Bs are decorated in the era in which they were built. Feather beds, down duvets and antique furnishings allow you to take a step back in time, with creature comforts including WiFi, added for your enjoyment. Both houses can be rented in their entirety. The King House has three (3) rooms and sleeps six (6). The Kelly House has three (3) rooms and sleeps eight (8). Both houses include a common room. Website and online bookings: St. George Hotel: Located right on the Cariboo Wagon Road where you can watch the comings and goings of Barkerville s main street from the porch. The St. George Hotel is a restored hotel from the 1860s, with some modern, comfortable amenities including free WiFi. Enjoy comfortable, cozy furnishings, breakfast, and good company. The entire hotel can be rented for your family; its seven (7) rooms sleep up to fourteen (14) people. The hotel also offers a common room. Website and online bookings: 12

13 Accommodations: Year-Round Barkerville Cottages The first of the Barkerville Cottages is scheduled for completion in Fall 2017 and the remaining five are scheduled for completion by the end of These cottages will be available to guests throughout all seasons, each featuring three bedrooms, one and half bathrooms, a drying room, a full kitchen and dining room, and a wheelchair accessible main floor, all within a stone s throw of the Barkerville entrance gate. Wells and Quesnel Accommodations The neighbouring town of Wells, located 11 km east of Barkerville, is home to a hotels, a motel, a campground, two RV parks, and a bed & breakfast establishment. In total, there are 33 hotel rooms available in Wells. The District of Wells also operates the Wells School and the Wells Community Hall, which have provided indoor camping accommodations for large groups. The City of Quesnel is located 85 km from Barkerville and offers a wide range of accommodation options. There are 590 hotel rooms available in Quesnel. Transportation Private shuttle or bus transportation may be available upon request. Public transportation to Wells is provided every Thursday from Quesnel via BC Transit: Greyhound Bus provides bus service and Central Mountain Air provide flight service to Quesnel. The Prince George International Airport is serviced by several major flight operators Regional Car Rental services include Discount Car & Truck Rentals and Visa Truck Rentals (Quesnel), Enterprise (Prince George), and National Car Rental (Williams Lake) Parking Ample parking is provided at Barkerville and Cottonwood free of charge, including an RV lot for large vehicles. We discourage leaving pets in your vehicles due to our unpredictable weather. Barkerville offers outdoor day-use dog kennels to keep your pet safe while you visit the Barkerville site. These kennels can be booked through the Barkerville Campgrounds website: 13

14 Business & Event Services Telephone Available by request Conference Call Equipment Available by request Photocopying B&W $.15 per page Photocopying colour $.25 per page Decorating and setup assistance $ 65 per hour Flip chart paper, easel and markers $ Reusable dishware (without catering) $ 2.00 per person LCD Projector and screen $ Podium $ Microphone and speakers $ Activities and Entertainment Custom Interpretation Packages Barkerville is home to several colourful and knowledgeable interpreters who might love an invitation to join your special event. We can provide town tours, live music, theatre performances, or workshops on gold panning, blacksmithing, pioneer cooking and more. Custom packages are available upon request. Gifts and Retail Barkerville lapel pin $ 2.00 Historic greeting card $ 2.00 Traveller s Guide to the Buildings of Barkerville $ 5.00 Gold dust pen $ oz Barkerville mug or jar $ oz Barkerville mug or jar $ 9.95 Barkerville Canvas Tote $ I (heart) Barkerville t-shirt $ Winter Season Recreation Adult Youth (18 and under) Tube Run Day Pass $ 12 $ 10 Showshoes $ 10 $ 5 Kick sleds $ 10 $ 5 Ice skates $ 5 $ 2 Subject to weather conditions. Group rates available. 14

15 General information Contract The function contract is your guarantee of Barkerville s services and prices. Barkerville Historic Town & Park must receive a signed copy of the contract and billing information before the booking is considered definite. An initial 25% deposit of the event cost is due fourteen (14) days after booking the event. An additional 25% deposit is due (3) months prior to the event. These deposits will be credited towards your final bill. All functions must submit final guarantee and payment seven (7) business days prior to the function. Should no guarantee be received, Barkerville Historic Town & Park will prepare and charge for the original number quoted. You will be billed for the guaranteed number or actual attendance, whichever is greater. Barkerville Historic Town & Park reserves the right to assign comparable space for the size of the group with or without notice. Changes and Cancellations All deposits will be refunded if a confirmed event is cancelled more than three (3) months prior to its date. Cancellation of a confirmed event less than three (3) months prior to its date will result in the loss of the deposit. Cancellation of a confirmed event after final payment deadline (seven (7) business days prior to its date) will result in a cancellation penalty equal to 100% of the event cancellation. Menu Selection from the Barkerville Café For optimal service, you should to submit your menu selections and final event details thirty (30) days prior to the event date. All food and beverage services are subject to applicable taxes and gratuities. Prices are subject to change without notice; however, we will guarantee prices three (3) months prior to the event. Special menu requests for vegetarian, vegan or health related meals must be received no later than seven (7) business days prior to the function. Requests for special meals must be accompanied by the person s name and specific instructions. Barkerville Café will try to accommodate persons with food allergies, but cannot guarantee that meals will be one hundred percent (100%) free from traces of allergens Site Rules & Guidelines Alcohol is prohibited outside of licenced areas No smoking or vaping permitted anywhere in the heritage zones except for the parking lot or designated smoking areas No open flame or fireworks permitted in the heritage zones No use of tacks, nails or adhesive tape allowed in the heritage zones No alterations of site structure or artifacts allowed No confetti, sparkles, or rice throwing allowed. Barkerville Heritage Trust is not liable for any losses incurred during your rental. Customers are responsible for the conduct of their guests. Any damage to property, structures, artifacts or equipment because of a special event will be charged to the contract holder 15

16 Pets For the safety of our visitors and site animals, no pets are permitted within the Barkerville town site. Certified service dogs are permitted with prior notification. Day use dog kennels are available next to the Barkerville Administration and can be booked through our Campground Reservation System. Horse paddocks are available are at the Forest Rose Campground. At Cottonwood House, pets on a leash are welcome near the cabins and camp area, but they must remain outside of the heritage zone. Owners are responsible for all activities of pets. Weather Nestled in a high mountain valley, Barkerville tends to have cool temperatures and a regular mix of rain and sunshine. During the summer season, daytime temperatures ranging from 5 C/40 F to 25 C/78 F. Warm, light coats, rain gear and mosquito repellent are an important part of the summer season. In the winter season, snowy conditions prevail with daytime temperatures ranging from a mild 0 C/32 F to a -35 C/-30 F. It is not unusual for the annual snowfalls in Barkerville to reach 6m/20ft, with snow banks hanging around until May. Come prepared with appropriate clothing, gear and tires for your vehicle. Expect heavy snowfall. The Barkerville Weather webcam is located near Barkerville Historic Town. The camera points east to Mt. Murray, towards Bowron Lake park. A new picture uploads every 5 minutes, 24/7 year around: 16