Wedding Package & Information

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Barbara Horton
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1 Wedding Package & Information

In the heart of a town with a rich history and immense character, Drostdy Hotel, the finest Karoo gem, is found.

Uniquely, the town is surrounded, almost entirely, by the Camdeboo National Park which boasts spectacular wildlife and natural scenery.

Although it bears modern touches and a contemporary atmosphere, it remains true to its roots with furnishings and antiques that point to the past.

2 In the heart of a town with a rich history and immense character, Drostdy Hotel, the finest Karoo gem, is found. This town, Graaff-Reinet, was established in 1786 and has matured into a charming destination that is well-known for its blend of Cape Dutch, Victorian and Karoo architecture. Uniquely, the town is surrounded, almost entirely, by the Camdeboo National Park which boasts spectacular wildlife and natural scenery. Just as pleasing to the eye, Drostdy Hotel was initially built in the early 1800s and has its own fascinating story, having been refined over the years into one of South Africa s top 10 hotels. Although it bears modern touches and a contemporary atmosphere, it remains true to its roots with furnishings and antiques that point to the past. Guests will find this understated grande dame a comfortable retreat in the expansive Great Karoo. Your Wedding Drostdy Hotel hosts weddings on the basis that all hotel rooms are booked exclusively for the event. The hotel team offers an outstanding food and beverage service and works with preferred suppliers to ensure the most spectacular day possible. Page 2 of 10 Drostdy Hotel Wedding Package & Information 2018

Drostdy Hotel will gladly supply you with a fully inclusive package per person, according to your requirements, upon request.

3 Wedding Package TAILOR-MADE PACKAGES Drostdy Hotel caters for wedding parties of up to 100 guests in total. The hotel does, however, allow additional chairs, tables, cutlery, crockery and glasses to be hired for your own account, should you wish to host a larger group. Drostdy Hotel will gladly supply you with a fully inclusive package per person, according to your requirements, upon request. PREFERRED SUPPLIERS Drostdy Hotel works with preferred suppliers and requests that you liaise with the suppliers directly. Should you require Drostdy Hotel to assist with securing the suppliers and making the necessary bookings, a 10% handling fee is charged. Suppliers details are supplied upon request. MAXIMUM NUMBER OF GUESTS Drostdy Hotel hosts wedding groups of up to 150 persons. Wedding Catering Enjoy hearty cuisine, beautifully prepared by Drostdy Hotel s executive chef and culinary team. The following celebratory meals are catered for: Welcome dinner on the first night, from R to R per person. Wedding lunch or dinner, from R to R per person. Please note that all catering is done exclusively by Drostdy Hotel and its suppliers. Furthermore, all beverages are supplied by Drostdy Hotel s fully serviced bar. The hotel is a fully licensed establishment and all drinks will be charged on consumption. SPECIAL DIETARY REQUIREMENTS All special dietary requirements are kindly to be discussed with Drostdy Hotel in advance for the necessary arrangements to be made. KOSHER & HALAAL CATERING While Newmark s kitchens are not kosher or halaal, suitable meals are available via an outsourced supplier, upon prior arrangement, at an additional cost. Page 3 of 10 Drostdy Hotel Wedding Package & Information 2018

ACCOMMODATION Drostdy Hotel comprises forty-eight stylish rooms, which have been decorated with crisp whites, wooden elements, bold Karoo art and décor reminiscent of a bygone era.

BACHELOR ROOMS The eight Bachelor Rooms are ideally suited to corporate travellers and accommodate a maximum of two guests.

4 ACCOMMODATION Drostdy Hotel comprises forty-eight stylish rooms, which have been decorated with crisp whites, wooden elements, bold Karoo art and décor reminiscent of a bygone era. Stretch s Court includes thirty-one of these rooms, the Ferreira Precinct hosts seven and Kromm s Court, ten. Select room types offer private verandahs. BACHELOR ROOMS The eight Bachelor Rooms are ideally suited to corporate travellers and accommodate a maximum of two guests. Average Room Size: 20 m 2 Television with satellite channels Mini bar Complimentary coffee, teas and biscuits Double bed Luxurious 400 thread count Egyptian cotton bedding Air conditioning Writing desk and leather folder En-suite bathroom with separate bath and shower Underfloor heating in bathrooms Heated towel rails Bathrobes and slippers Hairdryer International plugs Electronic safe STANDARD ROOM The seventeen Standard Rooms are comfortably spacious and accommodate a maximum of two guests. Average Room Size: 31 m 2 Television with satellite channels Mini bar Complimentary coffee, teas and biscuits King size bed Luxurious 400 thread count Egyptian cotton bedding Air conditioning Writing desk and leather folder En-suite bathroom with separate bath and shower Underfloor heating in bathrooms Heated towel rails Bathrobes and slippers Hairdryer International plugs Electronic safe Page 4 of 10 Drostdy Hotel Wedding Package & Information 2018

Average Room Size: 27 m 2 to 63 m 2 Television with satellite channels Mini bar Complimentary coffee, teas and biscuits King size bed Luxurious 400 thread count Egyptian cotton bedding Air

5 EXECUTIVE ROOMS The fifteen Executive Rooms differ in size, but each is spacious and luxurious. Two Ferreira Executive Rooms, located in a private precinct, can be sold together with three Standard Rooms for an exclusive area with a pool, ideal for families or friends travelling together. Average Room Size: 27 m 2 to 63 m 2 Television with satellite channels Mini bar Complimentary coffee, teas and biscuits King size bed Luxurious 400 thread count Egyptian cotton bedding Air conditioning Writing desk and leather folder En-suite bathroom with separate bath and shower Underfloor heating in bathrooms Heated towel rails Bathrobes and slippers Hairdryer International plugs Electronic safe SUITES The eight Suites are likewise spacious and offer the ultimate level of luxury at Drostdy Hotel. Each suite accommodates a maximum of two guests. Average Room Size: 46 m 2 Television with satellite channels Mini bar Complimentary coffee, teas and biscuits King size bed Luxurious 400 thread count Egyptian cotton bedding Air conditioning Lounge area Writing desk and leather folder En-suite bathroom with separate bath and shower Underfloor heating in bathrooms Heated towel rails Bathrobes and slippers Hairdryer International plugs Electronic safe Page 5 of 10 Drostdy Hotel Wedding Package & Information 2018

SERVICES & FACILITIES Complimentary beverage on arrival Concierge service Laundry and valet services, at an additional cost Three pools in beautifully manicured gardens Africology Spa 24-hour room

international newspapers on request Business desk and professional secretarial service available upon request, at an Vinoteque additional cost Conferencing facilities available at Drostdy Secure

6 SERVICES & FACILITIES Complimentary beverage on arrival Concierge service Laundry and valet services, at an additional cost Three pools in beautifully manicured gardens Africology Spa 24-hour room service Travel consultancy and information service Fully equipped gym Room servicing twice daily Airport transfers, taxis or public transport Imibala Art Gallery Daily newspapers and summary of international newspapers on request Business desk and professional secretarial service available upon request, at an Vinoteque additional cost Conferencing facilities available at Drostdy Secure parking Hotel and at the SA College for Tourism, One assisted disabled room/facilities proudly supported by the hotel WiFi throughout the hotel DINING Guests can look forward to dining in style at De Camdeboo Restaurant, which is open daily for breakfast, lunch and dinner. AFRICOLOGY SPA Complete relaxation awaits at this classic and sophisticated spa. Natural, eco-friendly products and a selection of rejuvenating treatments make the Africology experience an authentic delight. Page 6 of 10 Drostdy Hotel Wedding Package & Information 2018

7 WINE SHOP South Africa is known for its excellent wines. The newly opened wine shop at the Drostdy Hotel proudly carries wines, among the country s best, produced by the Rupert family s estates and sells most of these at cellar door prices. Although contemporary, the shop complements the historic setting in which it is located. GENERAL INFORMATION CHECK-IN AND CHECK-OUT TIMES ADDRESS Check-in: Check-out: DISTANCES 14H00 1 1H00 Physical Address: 30 Church Street Graaff-Reinet 6280 South Africa Postal Address: P.O. Box 400 Graaff-Reinet 6280 South Africa 141 km from Cradock 224 km from Port Elizabeth 665 km from Cape Town 821 km from Johannesburg GPS Co-ordinates: 32 degrees 15 8 S 24 degrees E CONTACT CHILD POLICY Children of all ages are welcome Children under the age of two sharing with adults are accommodated on a complimentary basis Cots available for children up to the age of two Persons twelve years and older are considered adults and will require their own room/s at the applicable rate Inter-leading and adjoining rooms are available on request, subject to availability A single occupancy rate is charged for children staying in inter-leading or adjoining rooms (Maximum of two children per room) 50% of the per person sharing rate is charged for a child sharing with one adult Child minding service available upon request with a minimum of 24 hours notice, at an additional cost Reservations: Tel: Fax: reservations@newmarkhotels.com Hotel: Tel: Fax: info@drostdy.co.za FLIGHTS Direct flights to Graaff-Reinet from Plettenberg Bay, to stay at the Drostdy Hotel, available with Plett Air Safaris The reservations team will gladly assist with these flight arrangements, via reservations@newmarkhotels.com Flights from Graaff-Reinet directly to popular game reserves in the area are also available Page 7 of 10 Drostdy Hotel Wedding Package & Information 2018

LOCALITY TEMPERATURE CURRENCY SUGGESTED PACKING LIST Average Day Temperatures: 30 C (December to March) 23 C (April to May) 21 C (June to September) 27 C (October to November) South African Rand

Light-weight clothing Swimwear Warm clothing, including items such as a jacket, scarf and beanie Waterproof jacket Hat Sunblock Sunglasses Insect repellent Small flashlight Binoculars Camera HEALTH

8 LOCALITY TEMPERATURE CURRENCY SUGGESTED PACKING LIST Average Day Temperatures: 30 C (December to March) 23 C (April to May) 21 C (June to September) 27 C (October to November) South African Rand (ZAR) All credit cards are accepted. No cheques accepted. Light-weight clothing Swimwear Warm clothing, including items such as a jacket, scarf and beanie Waterproof jacket Hat Sunblock Sunglasses Insect repellent Small flashlight Binoculars Camera HEALTH ELECTRICITY 220 V All rooms have international adaptors. Graaff-Reinet, surrounded by Camdeboo National Park, is classified as a malaria-free area. It is, however, recommended that guests contact their local travel clinic for advice on the necessary precautionary measures for visits to this region. Page 8 of 10 Drostdy Hotel Wedding Package & Information 2018

SOCIAL RESPONSIBILITY Not only does Drostdy Hotel carry a special story from the past but it further has a vision for the future, ensuring a brighter one for those in surrounding communities.

ABOUT GRAAFF-REINET Nestled in the Eastern Cape province of South Africa, Graaff-Reinet is the country s fourth oldest magisterial district.

9 SOCIAL RESPONSIBILITY Not only does Drostdy Hotel carry a special story from the past but it further has a vision for the future, ensuring a brighter one for those in surrounding communities. Supporting equal opportunities and opening the door to an excellent learning platform, the hotel offers annual internships to female graduates from the SA College for Tourism. ABOUT GRAAFF-REINET Nestled in the Eastern Cape province of South Africa, Graaff-Reinet is the country s fourth oldest magisterial district. It is home to over 220 heritage sites, including various houses, buildings and farms, which reveal the town s journey through time. The town is situated within the Great Karoo and is thus surrounded by natural beauty, rich in fauna and flora. Graaff-Reinet experiences little rainfall as the Great Karoo is considered a semi-desert region. Arid air and cloudless skies are typical of this area, as are great heat and frosts. Daytime is typically warm, while nighttime and early mornings can become cool, even in summer months. This climate results in a very particular landscape, dotted with xerophytic vegetation. Page 9 of 10 Drostdy Hotel Wedding Package & Information 2018

10 Terms & Conditions Pre-payment Policy (Applicable to Group Bookings) Please note that your reservation is not confirmed or secured until this pre-payment requirement has been paid in full. Newmark reserves the right, without notice to the Tour Operator/Agent/Company/Guest/Group, to release any accommodation held where the required pre-payment has not been paid in full within the stated period. Should Newmark receive confirmed bookings against provisional space, it does reserve the right to contact you to request releasing of rooms and it will require a response within 48 hours or the rooms will be automatically released. Once a reservation has been made, a pro-forma invoice will be forwarded to the Tour Operator/Agent/Company/Guest within 24 hours of the booking date. A reservation will be held on a provisional basis for fourteen (14) days from day of booking. The Tour Operator/Agent/Company/Guest is required to release provisional bookings in writing by either or fax. A group will become confirmed once the pre-payment has been received and all terms and conditions have been adhered to. Newmark requires the following advance pre-payment: - A 20% non-refundable pre-payment for the full value of the reservation within fourteen (14) days of making a reservation - An additional 50% of the full amount ninety (90) days prior to the earliest arrival date - The outstanding balance is required thirty (30) days prior to the arrival date - All other extras must be settled with the hotel Should a reservation be made sixty (60) days or less prior to the arrival date, 50% of the total amount is required within seven (7) days of date of booking and full payment is required thirty (30) days prior to the earliest arrival date of the group. Should a Tour Operator/Agent enjoy credit facilities with Newmark, they are required to prepay for groups to guarantee the booking, in which event the account will be invoiced in accordance with that facility. Newmark reserves the right to cancel any reservation should the pre-payment policy not be adhered to. The Tour Operator/Agent/Company/Guest is liable for all accommodation payments in terms of this contract. Newmark reserves the right to request payment directly from clients, should pre-payment not have been received by the stipulated deadlines. Reduction/Cancellation Policy (Applicable to Group Bookings) All reservation cancellations must be received by the Central Reservations Department per or fax. Cancellation of groups made within 30 days of intended arrival will not incur cancellation charges if cancelled within 24 hours of original confirmation. The Tour Operator/Agent/Guest shall be liable for the following cancellation fees on the cancellation of a confirmed reservation or reduction in the number of rooms or guests: - 91 days or more prior to arrival: 20% of the full amount if the entire booking is cancelled or 20% of the revenue relating to the cancelled rooms - 90 to 31 days prior to arrival: 50% of the full amount if the entire booking is cancelled or 50% of the revenue relating to the cancelled rooms - 30 to 0 days prior to arrival: 100% of the full amount if the entire booking is cancelled or 100% of the revenue relating to the cancelled rooms All accounts must be settled in full on departure in the event of a group or part thereof checking out prior to the guaranteed departure date, Newmark reserves the right to charge for the full duration of the original booking. Failure to adhere to any of the booking or pre-payment deadlines entitles Newmark at its sole discretion to automatically release the accommodation booking. In the event of a no show, Newmark reserves the right to charge the Tour Operator/Agent/Company/Guest for the full duration or part thereof depending on the occupancy and availability of rooms on the night/s in question unless Newmark is able to resell the rooms. Newmark reserves the right to retain any pre-payments paid in lieu of cancellation fees payable in accordance with the cancellation policy herein. Other (Applicable to All Bookings) Function cut-off time is 23H00. Page 10 of 10 Drostdy Hotel Wedding Package & Information 2018

ACCOMMODATION BACHELOR ROOMS

ACCOMMODATION BACHELOR ROOMS In the heart of a town with a rich history and immense character, Drostdy Hotel, the finest Karoo gem, is found. This town, Graaff-Reinet, was established in 1786 and has matured into a charming destination