Minutess-of-meeting from District Conference D2483 for

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1 Minutess-of-meeting from District Conference D2483 for District Conference of D2483 for was held in hotel TORNIK at Zlatibor mountain, between year. It was held in parallel with Rotaract District Conference D2483 for , as with Assembly of D2483 for , which facilitated arrival and acitve participation of large number of actuel Club presidetns, incomming Club presidents, Rotaraians and Rotaractors. Overal number of registered participants was 225, which is largest number in last several years. Host of DIstrict Conference was DG Bane Randjelović, host of District Assembly i co-host of conference was DGE Vladimir Matić, and host of Rotarct conference ad also co-host of District Conference was DRR Srdjan Barac. President of Organising Committee was Nenad Tutunović (RC Čačak), which was moderator of all sessions of District conference. Official representative of President of Rotary International Ian Riseley to this conference was PDG Bjarne Eilsøe-Jørgensen from Denmark with his spouse Su Yan. They were guests of our District, from thursday till monday and during this stay, they have had opportunity to meet large number of Rotarians, beside attending District Conference to attend final ceremony of one Global Grant, to attend regular meeting of one of our Rotary Clubs, and to see and remember beauties of Serbia and our capitol Belgrade. During this conference, we have had one more distinguished guest from abroad, PDG Jamil Mouawad, from Lebanon, who is now ARFC Zone 20B and DRFCC in District He was guest-lecturer, by invitation from DG Bane Randjelović and DGE Vladimir Matić. District Conference was attended by official representative from D1911 Hungary, Georgy Torok, with his spouse, representing DG Zoltan Mesaroš plenary session - First plenar session, which was common session with Rotaract District Conference and with District Assembly, was held on It started at 11,00h, by formal adresses of President of organising Committee Nenad Tutunović, followed by anthems (Serbia, Montenegro, Danmark, Lebanon, Hungary and Rotary International). After that, there were formal adresses of DGE Vladimir Matić, DRR Srdjan Barac, RIPR Bjarne Eilsøe-Jørgensen, president of host municipality Dr Branislav Randjelovic, District

2 Čajetina Mr.Milan Stamatović and owner of hotel-chain A-hoteli Mr. Miroljub Aleksić. After that, DG Bane Randjelović and DRR Srdjan Barac presented results of our District in , each in his own area, through common presentation WE MADE A DIFFERENCE (NAPRAVILI SMO RAZLIKU). At the end of this session, District Governor awarded best clubs and best Rotarians, and at the end he awarded with PHF recognitions, Rotarians who deserted it during april and may and Rotarians who served best during this Rotary Year. Decissions about rewards are in Appendices 1 and 2 of this document. Despite a little bit longer session that ended 25min after planned tiem, those session ended in very good mood at 13,25h plenary session - Second plenar session was held on , and it was common with District assembly and it started at 16,15h, with adresses of president of organising Committee Nenad Tutunović and DG Bane Randjelović. Then, our distinguished guest from Lebanon PDG Jamil Mouawad gave a lecture about Rotary foundatioon and results in this field from their District. Consecutive translation was implemented by DG Bane Randjelović, personaly. Lecture was very good acceped by attendees and it and aroused great interest in the Rotary Foundation topic, which was even more evident after many questions that followed our guest lecturer, after the session and tomorrow. The second session was also attended by RIPR Bjarne Eilsøe-Jørgensen, with his wife Su Yan. This session was closed at 17:10. The evening program of this great District meeting was held in a friendly atmosphere and a good mood, with the music of the group ABBA real tribute band. A large number of guests, a positive atmosphere, a joy for the successful work of our District and optimism have characterized this evening. The full evening program was attended by RIPR Bjarne Eilsøe-Jørgensen, and his wife Su Yan. Dr Branislav Randjelovic, District

3 - 3. plenary session - The third plenary session of the District Conference, which included important decisions, is planned for , starting at 09.00h. Due to the delay in preparing and making a list of attendees, it started at 09.20h. There were 53 presidents or authorized representatives of clubs, out of 65. This makes 81.53% of clubs in the District. Rotary Club Novi Sad, more precisely its authorized representative, given the number of members exceeding 37, has 2 votes. Clubs that did not have the present president neither authorized representative are: Bačka Topola, Belgrade-Vracar, Jagodina, Kikinda, Nis-Centar, Novi Sad-Fruska Gora, Palic, Pljevlja, Pozarevac-Viminacium, Sabac, Užice and Veliko Gradište. A complete list of present club presidents or their representatives is given in Appendix 3 to this document. At the beginning, there were about 30, and at the end of the session, even more than 60 guests, incoming Presidents or interested Rotarians, who did not have right to vote. RIPR Bjarne Elisoe Jorgensen, with his wife Su Yan, was also present. The working presidency was chaired by Nenad Tutunović, DG Bane Randjelović, and ADG Nikola Božić, acting as AIDE of representative of president of the RI. The Plenary Session of the District Conference started at 09.20h. After determining the number of attendees, the number of club presidents, insight into all the authorizations of club representatives, whose presidents are not present, the total number of votes for the session, and distribution of ballots (YES-NO), we determined following AGENDA: 1) Review and adoption of the Financial Report for , 2) Selecting of method for election of Governor , 3) Miscellaneous. Agenda was adopted with all votes YES (in favor). Then, work on the agenda items begans. Dr Branislav Randjelovic, District

4 1) Review and adoption of the Financial report for DG Bane Randjelovic initially gave the word to IPDG Velibor Zolak. He shared an illlustrated narrative report on his activities, whit which, because of lack of time, attendees did not have time to read and discuss its content. After that, in a long and very interesting discussion, which had sharp tones for a moment, there participated: Ivica Savić (RC Leskovac), Miloš Petrović (RC Niš), Vladimir Bulatović (RC Budva), Tomislav Perić (RC Loznica), PDG Vigor Majic (RC Valjevo), Milena Durutovic (RC Podgorica), Daliborka Bradic (RC Belgrade- Sava), PDG Dragan Brajer (RC Belgrade) and at the end DG Bane Randjelovic. Most of the remarks were focused on the fact that the Financial Report was not encompassed the elements envisioned in the RI Bylaws of Item , whereby it was required that the RI rules should be strictly observed, while the IPDG Velibor Zolak and the chairman of the Committee on Finance, Zoran Ćirović, stated that they were not familiar with these provisions. The questions and critics were answered all the time by IPDG Velibor Zolak and Zoran Ćirović (RC Belgrade- Singidunum), Chairman of the District Finance Committee for As the discussion was very glowing for the moments, DG reminded speakers, at some moments, to tone down and to stay within the agenda. Since the session took place over the scheduled date and took unwanted tones, DG Bane Randjelović, after his discussion at 11,10h, stopped the work and ordered a break of 20 minutes for refreshment, but also to consult with IPDG Velibor Zolak and RIPR Bjarne Elisao Jorgensen on further work. The session was resumed at 11.30h and DG Bane Randjelovic presented two proposals. The first one, proposal of him as DG, and in order to avoid possible refusal of report (which never happened in to any Governor before, and what would be a great disgrace to District) is to postpone the adoption of the report and that IPDG Zolak be able to supplement, correct and correct the ambiguities, in accordance with the recommendations of the District Conference and in accordance with the rules of Rotary International. Another proposal, by IPDG Velibor Zolak, was to approach the voting on the report. DG Bane Randjelovic first announce voting for first proposal and that proposal received 31 votes YES (in favor), which was the majority of votes. Since the vote on the second proposal was irrelevant, the second voting was not even started. Dr Branislav Randjelovic, District

5 The district conference brought DECISION that the adoption of the Financial report for will be POSTPONED and that IPDG Velibor Zolak have opportunity to suplement it in accordance with the recommendations of the District Conference and in accordance with the rules ( ) of Rotary International. Pursuant to Rule , IPDG Velibor Zolak has a deadline of 90 days to submit to the clubs a supplemented report. Right after the end of the District Conference, DG Bane Randjelovic will sublimate all the remarks and suggestions made during discussion and deliver them to IPDG Velibor Zolak to facilitate his work on preparing the supplementary reports. The letter to IPDG Zolak, which was submitted after the District Conference, is given in Appendix 4 to this document. 2) Selection of method for election of Governor DG Bane Randjelovic made an introduction and analysis of elections in our District since 2011 to He showed all the situations in which the decisions were attempted to be made by the Nomination Committee, as well as the situations in which the elections were successfully completed by the Ballot-by-Mail procedure. After that, he proposed that the District Conference vote for decision that selection of Governor will be done using Ballot-by-Mail method. After this proposal, and before voting, there were attempts to impose the topic of the election of the next Governor from Montenegro (IPDG Velibor Zolak, Almas Čekić) and compliance with the agreement, and then the document "Pismo o namjerama" (Letter of Intent, on Montenegrian language) is given to Governor. DG Bane Randjelovic did not allow discussion about next Governor, because it was not was the topic of the District Conference agenda. Also, DG Bane Randjelovic did not allow discussion neither about documents for which no one could confirm whether they were in accordance with the rules of the RI, neither were they ever adopted at any of our District meetings After that, a vote on the proposal by the DG Bane Randjelovic took place. This proposal received 42 votes YES (in favor), and on that basis The district conference brought DECISION that District Governor 2483 for will be selected using Ballot-by-Mail procedure. Dr Branislav Randjelovic, District

6 3) Miscellaneous There was no discussion at this point. The third plenary session was closed at 11.55h plenary session - This session started immediately after the end of the previous session, without break. The session was led by DG Bane Randjelovic, and closing remarks and closing considerations were given by DGE Vladimir Matic, DGN Ljiljana Lainovic and DGND Danilo Ljevnajic. RIPR Bjarne Elisoe Jorgensen took the opportunity to once again thanks for hospitality and to give presents to DG Bane Randjelovic and AIDE Nikola Božić. Our guest Jamil Mouwaed, also took the opportunity to thanks for hospitality and to convey the greetings of their Governor DG Christine Covotsou-Patroclou and to exchange presents with DG Bane Randjelovic. At the end, each of the attendees could stand, greet all attendees and to announce invitation for the upcoming ceremonies of their clubs, which some of them did. The last session of the District Conference was closed at 13:10. Based on the video-record of the conference, the minutes-of-meeting were compiled by DG Bane Randjelovic. Contributions: Annex 1: Decision about District Awards for Attachment 2: Decision about awards for individuals and clubs in Attachment 3: List of Presidents and Authorized Representatives at the third session of the Conference Attachment 4: Letter to IPDG Velibor Zolak with remarks and suggestions from D.conference Niš, June 11, 2018 Bane Randjelović, District, Montenegro&Serbia Dr Branislav Randjelovic, District

7 ANNEX 1 (original, on Serbian): U svojstvu Guvernera Distrikta 2483 za godinu, a na osnovu predloga Komiteta za dodelu Distriknih priznanja i nagrada, donosim O D L U K U o dodeli Distriktnih nagrada i priznanja za klubove i pojedince. 1. Nagradom BEST CLUB IN DISTRICT, nagradjuje se klub sa najviše ostvarenih ciljeva (7+7+7), propisanih od strane predsednika RI i evidentiranih na sajtu RI, a to je RC Niš. Međutim, zbog zaista malih razlika u broju ostvarnih ciljeva, ovom nagradom se nagradjuju i svi ostali klubovi koji su do ovog trenutka ostvarili RI Citation: RC Beograd Centar, RC Beograd Dedinje, RC Beograd Sava, RC Beograd Skadarlija, RC Čačak, RC E-club of D2483, RC Leskovac, RC Niš-Konstantin Veliki, RC Niš-Medijana RC Novi Sad - Dunav RC Pirot RC Vranje RC Valjevo. 2. Nagradom BEST PROJECT FOR EDUCATION, nagradjuje se: RC Beograd-Čukarica i grupa partnerskih klubova za sprovodjenje projekta 100za Nagradom GREENEST CLUB IN DISTRICT nagradjuje se klub koji je u ovogodišnjoj treeplanting akciji pokazao najbolje rezultate, a to je: RC Bijelo Polje, Dr Branislav Randjelovic, District

8 koji je zasadio 2500 stabala. 4. Nagradom BIGGEST DONATION FOR ROTARY FOUNDATION nagradjuju se klubovi: RC Pančevo Mihajlo Pupin i RC Pančevo, sa uplatama od po 8700$ u Rotary fondaciju, delom kroz GG, delom kroz POLIO fond. 5. Nagradom SERVICE IN PROFESSION AND PROMOTION OF ROTARY THROUGH PROFESSION nagradjuje se Nikola Božić, RC E-club D2483 koji je svojim radom i profesionalnim delovanjem, kao programski direktor IS Petnica, na najbolji mogući način promovisao ideale Rotaryja, gledane kroz vizuru profesionalne delatnosti. 6. Nagradom FRIEND OF ROTARY FOUNDATION nagradjuje se Jovan Rokić, RC Kula Koji je tokom ove rot.godine imao najveću ličnu uplatu u POLIO plus fond od 2178$. 7. Nagradom NEW ENERGY FOR NEW ROTARY nagradjuje se Joan Duru Popić, RC Novi Sad Alma Mons. Zbog načina vodjenja kluba koji je u duhu motoa Nova energija za novi Rotary. 8. Nagradom SERVICE ABOVE SELF nagradjuje se France Presetnik, RC Pančevo, zbog njegovog nesebičnog davanja u promociji Rotaryja u domaćoj javnosti i delovanja u Inter Country komitetima. Dr Branislav Randjelovic, District

9 9. Nagradom MOST DEVOTED ROTARY PARTNER nagradjuje se Vesna Brajer, supruga PDG Dragana Brajera (RC Beograd), koja je na jednistven način pokazala kako partner prati svog Rotarijanca. 10. Nagradom MEMBERSHIP GROWTH nagradjuje se klub sa najvećim apsolutnim porastom članstva, od 8 članova, a to je RC Beograd Skadarlija, za apsolutni rast kluba za 8 članova, sa 26 na Nagradom MEMBERSHIP % GROWTH nagradjuju se tri kluba sa identičnim najvećim procentualnim porastom članstva, RC Beograd Skadarlija, RC Pančevo i RC Smederevo. 12. Nagradom ROTARACT 2 ROTARY nagradjuje se klub sa najvećim brojem primljenih Rotaraktovaca, a to su klubovi RC Beograd Centar, RC Beograd Skadarlija, RC Niš, RC Novi Sad Alma Mons, od kojih je svako primio po jednog bivšeg člana Rotarakta. 13. Nagradom ROTARY PROJECT WITH BEST PUBLIC IMAGE nagradjuje se projekat "30 YEARS OF WOMENS IN ROTARY", RC E-klub i RC Beograd-Metropolitan. 14. Nagradom ROTARACT PROJECT WITH BEST PUBLIC IMAGE nagradjuje se projekat Dr Branislav Randjelovic, District

10 "MOBILE INCUBATOR FOR CLINICAL CENTER NIŠ " (RTC Nis-Centar), koji je sproveo projekat u saradnji sa preko 15 klubova iz celog Distritka. Nagrade će biti dodeljene na Distriktnoj konferenciji Niš Bane Randjelović, District, Montenegro&Serbia Dr Branislav Randjelovic, District

11 ANNEX 2 (original, on Serbian): U svojstvu Guvernera Distrikta 2483 za godinu donosim O D L U K U o dodeli nagrada i priznanja za rad i doprinos u Nagradom Governors Acknowledgement, nagradjuju se svi članovi Distriktnog Leadership Teama i svi predsednici Rotari klubova Nagradom Governors Gratitude, za posebnu aktivnost, nagradjuju se sledeći Rotarijanci: 1. Toni Bedalov, RC Palić 2. Radovan Cvejić, RC Subotica, 3. PDG Dragan Brajer, RC Beograd, 4. DGE Vlada Matić, RC Beograd-Čukarica, 5. DGND Danilo Ljevnajić, RC Sremska Mitrovica, 6. France Presetnik, RC Pančevo, 7. Gradimir Dragutinović, RC Beograd-Metropolitan, 8. Vladimir Radunović, RC E-klub, 9. Darko Sadžak, RC Sombor, 10. Emira Mešanović, RC E-klub, 11. Olivera Lola Stanić, RC Beograd-Metropolitan, 12. Nikola Mitić, RC Beograd-Metropolitan, 13. Časlav Maksimović, RC E-klub, 14. Aleksandar Urošević, RC Valjevo, 15. Svetislav Milovanović, RC Beograd-Stari grad, 16. Saša Petrović, RC Niš-Medijana 17. Ivan Hireš, RC Senta, 18. DRFC Darko Mitić, RC Niš-Medijana, 19. D.Tr. Radmila Stefanović, RC Niš, 20. DFC Milorad Zečević, RC Beograd-Skadarlija, 21. Nadica Pešić, RC Vranje, 22. Almas Čekić, RC Bijelo Polje, 23. Slaviša Todorović, RC Leskovac, 24. Sanja Grebenarović, RC Beograd-Centar 25. Milan Jovanović, RC Kikinda, 26. Saša Bogdanović, RC Prokuplje, 27. Milena Durutović, RC Podgorica, 28. PDG Vigor Majić, RC Valjevo. Dr Branislav Randjelovic, District

12 3. Nagradom District Service Award i PHF značkom, za izuzetnu aktivnost i požrtvovanje, nagradjuju se sledeći Rotarijanci i Rotaraktovci: 1. Vitomir Djordjević, RC Ćuprija Morava, ADG 2. Sonja Denić, RC Niš, ADG 3. Ivica Cvetković, RC Smederevo, ADG 4. Danica Milovanović. RC Šabac, ADG 5. Zoran Martinović, RC Niš-Konstantin Veliki, D.Trener 6. Veljko Suzić, RC Sombor, Preds.D.Komiteta 7. Jasmina Djokić, RC Zemun, Preds.D.Komiteta 8. Srdjan Janev, RC Valjevo, Preds.D.Komiteta 9. Nikola Božić, RC E-klub, D.Editor 10. Srdjan Barac, Rotarakt klub Zrenjanin, DRR 11. Daliborka Bradić, RC Beorgad Sava, predsednik kluba 12. Aleksandar Radojičić, RC Beograd Skadarlija, predsednik kluba 13. Vesna Baur, RC Čačak, predsednik kluba 14. Svetlana Knežević, RC Novi Sad Dunav, predsednik kluba 15. Oskar Sok, RC Senta, predsednik kluba 16. MIleva Pejaković-Vujošević, RC Kotor, predsednik kluba. Nagrade će biti dodeljene na Distriktnoj konferenciji Niš Bane Randjelović, District, Montenegro&Serbia Dr Branislav Randjelovic, District

13 ANNEX 3: Presence of the presidents and authorized representatives of clubs at the third session of the D.Conference Rotary Club RC Bačka Topola RC Bar RC Beograd RC Beograd Avala RC Beograd Centar RC Beograd Čukarica RC Beograd Dedinje RC Beograd Kalemegdan RC Beograd Singidunum RC Beograd Stari grad RC Beograd Sava RC Beograd Dunav RC Beograd Novi Beograd RC Beograd Kralj Petar 1 RC Beograd Metropoliten RC Beograd Skadarlija RC Beograd Vračar RC Bor RC Bijelo Polje RC Budva RC Ćuprija RC Čačak RC E-klub RC Jagodina RC Kikinda RC Kraljevo RC Kruševac RC Kragujevac RC Kotor RC Kula RC Loznica RC Leskovac RC Niš RC Niš-Konstantin Veliki RC Niš-Medijana RC Niš-Centar President/Authorized representative Sladjana Živanović (authorized representative) Pavle Banić Snežana Šantić Sanja Grebenarević Snežana Nena Lekan Igor Mijatović Aleksandar Luj Todorović (authorized representative) Predrag Nikolić Duško Marjanović (authorized representative) Daliborka Bradić Dobrivoje Ćuk (authorized representative) Zdravko Kurčubić Petar Pavasović Gradimir Dragutinović Aleksandar Radojičić Jovica Krstić (authorized representative) Almas Čekić Vladimir Bulatović Aleksandar Petronijević (authorized representative) Vesna Baur Milica Ivić (authorized representative) Miodrag Rajković (authorized representative) Saša Bogdanović (authorized representative) Aleksandar Petronijević Mileva Pejaković Vujošević Veljko Suzić (authorized representative) Tomislav Perić (authorized representative) Ivica Savić (authorized representative) Miloš Petrović Saša Milutinovič Marijana Matić Dr Branislav Randjelovic, District

14 RC Novi Sad RC Novi Sad Alma Mons RC Novi Sad Dunav RC Novi Sad Fruška Gora RC Ruma RC Palić RC Pančevo RC Pančevo Mihajlo Pupin RC Pirot RC Prokuplje RC Podgorica RC Pljevlja RC Požarevac Viminacijum RC Šabac RC Senta RC Smederevo RC Subotica RC Stari Bečej RC Sombor RC Stara Pazova RC Sremska Mitrovica RC Ulcinj RC Užice RC Vranje RC Valjevo RC Veliko Gradište RC Zaječar RC Zemun RC Zrenjanin DGN Ljiljana Lainović (authorized representative) Mirko Oluški (authorized representative) Svetlana Ceca Knežević Petar Borović Jovan Stanković Daliborka Breti Bojković (authorized representative) Miloš Petrović (authorized representative) Saša Bogdanović Milena Durutović Oskar Sok Igor Šoškić Šandor Keler Sanja Bašić (authorized representative) Rafael Juhas (authorized representative) Petar Popov (authorized representative) Zoran Obradović (authorized representative) Vladimir Bulatović (authorized representative) Nadica Pešić (authorized representative) Vigor Majić (authorized representative) Djordje Todorović (authorized representative) Predrag Ćirović (authorized representative) Dragan Ivanov (authorized representative) Zlatibor Bane Randjelović, District, Montenegro&Serbia Dr Branislav Randjelovic, District

15 ANNEX 4: Letter to PDG Zolak with requirements and proposals to supplement Annual Report Dear IPDG, Based on one of the decisions of the District Conference on June 2018, an opportunity was provided to supplement the Annual Report with the District Report on District Finance for For this reason, after a detailed listening of the footage of our conference, I submit a list of proposals and requests for supplementing it, which were presented during the discussion at the District Conference: 1. Rename the document not to call the financial report but to bear the name as given in the MoP (Annual Statement and Report of District Finance) - Ivica Savić, 2. To fill in a report detailing the Fundraising activities where money was collected in cash ("55 marathons", "National Rotary Day of Budva", "100 years RF"...) - Ivica Savić, 3. Update the report with a section dedicated to Global Grants during and all details related to Global Grants - Ivica Savić, 4. The Governor's narrative report (classified as "picture book") to be delivered earlier, and not immediately before voting, is best to add everything to the overall report - Ivica Savić, 5. To supplement the report with the report with the report on payments to District Committees - Ivica Savić, 6. To supplement the report with the report with the Report to the RI - Ivica Savić, 7. Explain how 15000EUR are spent on travel - Ivica Savić, 8. A note why DG did not sign its annual report - Ivica Savić. 9. Amend in relation to the final financial report for 2016, submitted to the APR in Serbia, explaining that the District declared losses in Miloš Petrović. 10. In the report pay attention to small clubs - Tomislav Perić. 11. The requirement that the entire report consists of all the parts required by MoP , which are: (a) all sources of the district s funds (RI, The Rotary Foundation, district and club); (b) all funds received by or on behalf of the district from fundraising activities; (c) grants received from The Rotary Foundation or funds of The Rotary Foundation designated by the district for use; (d) all financial transactions of district committees; (e) all financial transactions of the governor by or on behalf of the district; Dr Branislav Randjelovic, District

16 (f) all expenditures of the district s funds; and (g) all funds received by the governor from RI. - Vigor Majic 12. Where are spent funds for visiting the clubs and the list of clubs that the Governor visited - Vigor Majic 13. Explain why the budget lines were overspent (in the last year), and specifically why and how the foundation refers to the figures 3400E, 4000E (approved) and 8741E (consumed) id, but the Governor had an approval or someone's decision to spend more money than which is in the budget line - Daliborka Bradic. 14. Refill the summons by showing all transactions from District Fund - Dragan Brajer, 15. To fill out the explanation of how 15000E spent on travel - Dragan Brajer, 16. To supplement the report by explaining that the budget line was approved by 4000E spent over 8000E and whether someone was authorized to spend funds outside the financial plan - Dragan Brajer, 17. To supplement the report with a part where the participation of a clubs in projects will be shown, as well as the participation of the District - Dragan Brajer, 18. Complement the report with a part showing the fundraising activity for the 100 years foundation in HYATT - Dragan Brajer, 19. Present in the report money left after the District Governor Dejan Cikara - Dragan Brajer. 20. Check and possibly correct how the report shows payments of Montenegrin clubs to the District Fund and the total amount of payments and whether the per capita was only 11E in Montenegro - DG Bane 21. To correct the starting balance on the day of July 1, or by another additional explanationdocument, show the consumption from SPLENDID ,00 and ,00 spent on ail appeared on the excerpt only on in the next Rotary Year - DG Bane 22. Give a more detailed report on the consolidation of Montenegrin clubs and the reallocation of funds to the RC Bar, and why these membership fees are not visible through the flow of the District Account - DG Bane 23. Explain how the costs for co-financing the club projects approved earlier are "not considered as costs in this year", and more precisely, it has to be shown - DG Bane 24. Check the final debts of the clubs at the transition to the next Rotary year, the main clubs in Montenegro - DG Bane Dr Branislav Randjelovic, District

17 25. Add an explanation of how the money for Club Grants has been allocated and given, based on which Ordinance, which criteria, or on the basis of which public invitation - DG Bane 26. As in financial plan, on the input side, there are no transferred funds from previous year and there are no other revenues, supplement report with corresponding explanations about the funds transferred, if there is, and whether there were other revenues in the District, if yes, how much - DG Bane The district report with the report on district finance for , after the amendments and corrections, can be adopted within 90 days after the District Confederation, latest I'm willing to schedule an appropriate District meeting as soon as possible, after receiving the amended report, in accordance with these requirements. With respect, Bane Randjelović, District, Montenegro&Serbia Dr Branislav Randjelovic, District

18 Annual Statement and Report of District Finances. The governor must provide an annual statement and report of the district finances that has been independently reviewed to each club in the district within three months of the completion of the governor s year in office. It may be reviewed either by a qualified accountant or by a district audit committee as may be decided by the district conference. If an audit committee approach is selected, then it must: (a) be composed of at least three members; (b) have all the members be active Rotarians; (c) have at least one member who is a past governor or a person with audit experience; (d) not allow the following to serve on the audit committee for the year in which they serve in these positions: governor, treasurer, signatories of district bank accounts, and members of the finance committee; and (e) have the members selected by the district in accordance with the procedures established by the district. This annual statement and report shall include but not be limited to details of: (a) all sources of the district s funds (RI, The Rotary Foundation, district and club); (b) all funds received by or on behalf of the district from fundraising activities; (c) grants received from The Rotary Foundation or funds of The Rotary Foundation designated by the district for use; (d) all financial transactions of district committees; (e) all financial transactions of the governor by or on behalf of the district; (f) all expenditures of the district s funds; and (g) all funds received by the governor from RI. The annual statement and report shall be presented for discussion and adoption at the next district meeting to which all clubs are entitled to send a representative and for which 30 days notice has been given that the statement and report of district finances will be presented. If no such district meeting is held, the statement and report shall be presented for discussion and adoption at the next district conference. If the statement is not adopted after presentation, it shall be discussed and adopted within three months of the conclusion of the district conference at the next district meeting to which all clubs are entitled to send a representative and for which 30 days notice has been given that the statement and report of district finances will be presented. If a district meeting does not take place, the governor shall conduct a ballot-by-mail within 60 days thereafter. Dr Branislav Randjelovic, District