Members of the public will be provided an opportunity to ask questions of the Committee during this time (limited to 10 minutes).

Transcription

1 GENERAL GOVERNMENT SERVICES COMMITTEE AGENDA Thursday, February 22, 2018 at 3:00 p.m. 55 Zina Street, Orangeville Sutton Room (2 nd Floor) Declarations of Pecuniary Interest by Members PUBLIC QUESTION PERIOD Members of the public will be provided an opportunity to ask questions of the Committee during this time (limited to 10 minutes). DELEGATIONS 1. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #1 Celebrate Your Awesome - Funding Request Lisa Post to address the Committee regarding funding support for the Celebrate Your Awesome event. 2. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #2 55+ Senior Canada Games Funding Request Mark Bates to address the Committee regarding funding support for participation at the 55+ Senior Canada Games. REPORTS 3. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #3 Access Dufferin Minutes February 12, 2018 Minutes from the Access Dufferin Committee meeting held on February 12, 2018 Recommendation: THAT the minutes of the Access Dufferin Committee meeting of February 12, 2018, and the recommendations contained therein, be adopted. General Government Services Committee Agenda February 22, Page 1

2 ACCESS DUFFERIN February 12, 2018 ITEM #4 Accessibility Audits THAT Access Dufferin undertake accessibility site audits of County-owned properties. ACCESS DUFFERIN February 12, 2018 ITEM #6 Inside Policies Newsletter THAT the agendas for Access Dufferin meetings, going forward, include a continuing education piece. 4. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #4 Emergency Management Program Committee Minutes January 15, 2018 Minutes from the Emergency Management Program Committee meeting held on January 15, Recommendation: THAT the minutes of the Emergency Management Program Committee meeting of January 15, 2018 be received. 5. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #5 Joint Emergency Management Program Committee Minutes January 29, 2018 Minutes from the Joint Emergency Management Program Committee meeting held on January 29, Recommendation: THAT the minutes of the Joint Emergency Management Program Committee meeting of January 29, 2018 be received. 6. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #6 Municipal Emergency Readiness Fund Request Orangeville A report from the Director of Corporate Services/Clerk, dated February 22, 2018, to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre. General Government Services Committee Agenda February 22, Page 2

3 Recommendation: THAT the report of the Director of Corporate Services/Clerk dated February 22nd, 2018, with respect to Municipal Emergency Readiness Fund Request Orangeville be received; AND THAT the request by the Town of Orangeville for funding under the Municipal Emergency Readiness Fund be approved in the amount of $10,000 for the purchase and installation of a fixed generator at their Emergency Operations Centre upon confirmation of the completion of the project. 7. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #7 Credit Card Security Policy A report from the Director of Corporate Services/Clerk, dated February 22, 2018, to seek approval for the Credit Card Security Policy. Recommendation: THAT the report of the Director of Corporate Services/Clerk, dated February 22, 2018, with respect to Credit Card Security Policy, be received; AND THAT the Credit Card Security Policy, attached as Schedule A to the report, be approved. 8. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM # Community Grants A report from Headwaters Communities in Action, dated February 2018, regarding the Dufferin County 2018 Community Grants. Recommendation: THAT the following amounts, as recommended by Headwaters Communities in Action, be approved for the 2018 grant allocation: Organization Amount Dufferin Parent Support Network $15,000 Highland Youth for Christ $13,500 Theatre Orangeville $14,000 Big Brothers, Big Sisters of Dufferin and District $10,000 Hospice Dufferin $8,000 Dufferin County Cultural Resource Circle $5,500 Active Lives After School Dufferin $5,000 Caledon Dufferin Victim Services $5,000 Dufferin Arts Council $5,000 General Government Services Committee Agenda February 22, Page 3

4 Rotary Club of Orangeville $5,000 Orangeville Blues and Jazz Festival $4,000 Family Transition Place $3,000 Compass Run for Food $2,000 Rotary Club of Shelburne $2,000 Shelburne District Agricultural Society $2,000 Career Education Council $1,500 Orangeville Community Band $1,500 Dufferin Town and County Farm Tour $1,000 Grand Valley Lions Club $1,000 Shelburne and District Horticultural Society $550 Orangeville and District Horticultural Society $250 Dufferin Peel Women s Institute $ GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #9 Building Department 2017 Year-End Reports Year-End reports from the Building Department Building Permits Lot Approval and Compliance Letters Residential and Non-Residential Building Permits Permit Activity Report Recommendation: THAT the 2017 year-end reports from the Building Department be received for information. 10. GENERAL GOVERNMENT SERVICES February 22, 2018 ITEM #10 Annual Development Charges Reporting A report from the Treasurer, dated February 22, 2018 to provide a summary of Development Charges activity in Recommendation: THAT the 2017 Development Charges Report from the Treasurer, dated February 22, 2018, be received. Next Meeting March 22, 2018 at 3:00 p.m. 55 Zina Street, Orangeville Sutton Room (2 nd Floor) General Government Services Committee Agenda February 22, Page 4

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6 SAVE THE DATE!! WHAT? A CELEBRATION OF PRIDE & DIVERSITY IN DUFFERIN COUNTY WHEN? SATURDAY, JUNE 23 RD, 2018 FROM 1PM-10PM WHERE? ISLAND LAKE CONSERVATION (pending Mono Council approval)

7 WHAT THE DAY HOLDS LIVE MUSIC ON THE AMPHITHEATRE DJ FAMILY FRIENDLY PRIDE CELEBRATION AND RECOGNITION CULTURAL DEMONSTRATIONS THROUGHOUT THE DAY CARIBBEAN DANCERS CULTURAL VENDORS ARTS, MUSIC, DCCRC, ETC FOOD TRUCKS BEER GARDENS

8 OTHER NOTEWORTHY ITEMS THIS EVENT WILL BE FREE TO ATTEND FREE SHUTTLE SERVICE FROM 3 DIFFERENT POINTS IN ORANGEVILLE THIS EVENT IS DESIGNED TO BE FAMILY FRIENDLY

9 SPONSORSHIP OPPORTUNITIES We are seeking financial support from The County of Dufferin as well as from local businesses to help cover the costs of: Sound Equipment Generators Portable Toilet Rentals Permits and CVC Fees Police/Security Costs

10 , -~. - ;,:.._ ~~'" ~~ A CELEBRATION Of ' it:.iiy IN DUFFERIN COUNTY THANK YOU FOR YOUR SUPPORT!!

11 From: Mark J. Bates Sent: Friday, February 9, :46 AM To: Michelle Dunne Subject: 55 + Senior Canada Games Good morning Michelle, As promised here is some background concerning the 55 + Senior Canada Games. If there is any way that Dufferin County can assist in deferring some of the costs in attending the games or helping out with promotional items to be used in gift exchanges after games played that would promote Dufferin County it would be most appreciated. I have attached my team roster, list of our estimated expenses and the OSGA acceptance letter. Late December 2017 OSGA contacted me asking if I would put a hockey team from Orangeville in the 70+ division at the Senior Canada Games being held in Saint John, New Brunswick this coming August 21'st to the 24th. I wrote a letter of intent to the Canada Games and was accepted early January Since acceptance I have organized a committed team of 14 players with a coach and manager to represent Orangeville and Ontario at the upcoming Senior Canada Games. Each Province and the two Territories are allowed to send two teams in each division. The other team representing Ontario for the 70+ division will be from Morrisburgh Ontario. Organizing a competitive team in the 70+ division with players from the same Town is very difficult. OSGA rules allow us to pull players from other adjacent Districts. We are in District 19 which covers Peel and Dufferin. Ontario has 5 Regions and 33 Districts. As you can see from my Roster all players are not from Dufferin County but please be assured that these are professional people and it is our goal to promote and represent Orangeville and Dufferin County at the Canada Games. The Team name has not as yet been officially firmed up but it will definitely have Orangeville or Dufferin County as the prime name. At the moment we are referring to the team as the 'Orangeville Mad Hatters'. At present the Mad Hatter has offered me one set of sweaters, our MPP has provided a Provincial Flag and pins, while the Mayor's office has provided some Orangeville lapel pins for the players. Any funding and/or support that your office can provide will be greatly appreciated and help promote Dufferin County and the Headwaters at this years Senior Canada Games. If you require any additional information please do not hesitate to contact me. Cheers, Mark J. Bates

12 ONTARIO SENIOR GAMES ASSOCIATION ASSOCIATION DES JEUX DES AINE(E)S DE L'ONTARIO Unit Cawthra Rd Mississauga, ON L5A 3P1 Tele: 1 (905) info@osga55plus.ca January 3, 2018 To: Mark Bates, Team Organizer As the Director for Ontario I am pleased to announce that the "Orangeville Mad Hatters" have been accepted to represent Ontario in Saint John, NB. on August 21-24, 2018 at the Canada 55+ Games. Your hockey team will be participating in the men's 70+ division against teams from across Canada and the two Territories'. The Canada 55+ Games is a not-for-profit as well as the Ontario Senior Games Association (OSGA). The Canada 55+ Games does not receive any funding from any Government Agencies. The participants are responsible for all expenses and registration fees for the events. All necessary registration and health documents will be sent out under separate mailing. Congratulations on your team' s acceptance to promote Orangeville while representing Ontario at these games. Should you require more details please do not hesitate to contact me. Regards, Angeline Richard Director for Ontario President OSGA 67 Virginia Blvd Sutton, On LOE lro or

13 ORANGEVILLE MAD HATTERS HOCKEY TEAM 55 + CANADA GAMES SAINT JOHN NEW BRUNSWICK AUGUST 21 5 TTO 24TH 2018 TEAM ORGANIZER: MARK BATES COACH: MANAGER: DOUG GAGE ALLAN LUIKER PLAYERS: 9 FORWARDS, 5 DEFENCE, 1 GOALIE TEAM COSTS; Team Entry Fee : $ payable to Canada Games Player Fees : Hotel: $ x 17 = $2, payable to Ontario Senior Games $ x 17 = $14, payable to Hilton Hotel Saint John Practice Tournament : $ payable to Guelph Players Edge Pre game practices, 4 : $ 15 x S x 4 = $ Team Sweaters : 1 white, 1 Red, 2 x 1000 = $ Estimated cost not including meals and transportation is $21,026.75

14 ACCESS DUFFERIN COMMITTEE MINUTES Monday, February 12, 2018 at 1:00 p.m. 55 Zina Street, Orangeville Sutton Room The Committee met at 1:05 p.m. in the Sutton Room, 55 Zina Street, Orangeville Members Present: Peggy Bond, Chair Kat Anderson Karla Foote Anthony Kilmartin Trevor Lewis Members Absent: Walter Benotto (prior notice) Mike Gravelle (prior notice) Wayne Sumbler (prior notice) Staff Present: Steve Murphy, Accessibility Coordinator Rebecca Whelan, Information Management Coordinator Peggy Bond called the meeting to order at 1:05 p.m. Declarations of Pecuniary Interest by Members None 1. ACCESS DUFFERIN February 12, 2018 ITEM #1 Review of Minutes November 13, 2017 Meeting The Committee reviewed the minutes from the November 13, 2017 meeting. Moved by Trevor Lewis, seconded by Kat Anderson THAT the minutes from the November 13, 2017 meeting be received for information. -Carried- Access Dufferin Committee Minutes February 12, 2018 Page 1

15 2. ACCESS DUFFERIN February 12, 2018 ITEM #2 Presentation Colbeck Hall Playspace Karla Foote presented the Committee with the plans for the Colbeck Hall Playspace in the Town of Grand Valley. The Committee discussed ways in which the Playspace including parking, ground cover, pathways, and eating areas could be designed so that it meets the requirements of the Accessibility for Ontarians with Disabilities Act. 3. ACCESS DUFFERIN February 12, 2018 ITEM #3 Site Plan Review 54 Lawrence Avenue Steve Piercey, Facilities Manager, was in attendance to review the site plans with the Committee. Seven of the 24 units are barrier free. This includes an accessible parking space in front of the unit. The Committee discussed the accessibility features in the units, the layout of the parking lot, and the location of the nearest bus stop. 4. ACCESS DUFFERIN February 12, 2018 ITEM #4 Accessibility Audits The Committee discussed the proposal by Mike Gravelle to conduct accessibility audits. It is within the Committee s mandate to complete accessibility audits of County-owned facilities. One of the priorities would be 54 Lawrence Avenue as it is a new build. The Committee also discussed refreshing the checklist used during previous audits. Moved by Karla Foote, seconded by Kat Anderson THAT Access Dufferin undertake accessibility site audits of County-owned properties. -Carried- 5. ACCESS DUFFERIN February 12, 2018 ITEM #5 Public Education Initiative The Committee discussed the proposal by Wayne Sumbler regarding a public education initiative. Steve Murphy informed the Committee that the County has booked space at the Orangeville Spring Home and Garden Show, April 6-8, The event would be a good way for Access Dufferin to promote accessibility standards within the community. A volunteer sign-up sheet will be distribute to the Committee by . Access Dufferin Committee Minutes February 12, 2018 Page 2

16 6. ACCESS DUFFERIN February 12, 2018 ITEM #6 Inside Policies Newsletter The Committee discussed the latest addition of Inside Policies newsletter. The Committee also discussed the benefits of continuing education as a tool for building knowledge as the Committee moves forward. Moved by Trevor Lewis, seconded by Kat Anderson THAT the agendas for Access Dufferin meetings, going forward, include a continuing education piece. -Carried- OTHER BUSINESS Steve Murphy informed the Committee that he will be working with the County s Economic Development Officer to organizing an accessibility workshop for local businesses. The workshop would address how to make the business accessible for customers as well as accessible employment standards. The Committee discussed possible speakers for the session. ADJOURNMENT The meeting adjourned at 2:19 p.m. NEXT MEETING March 19, 2018 at 1:00 p.m. 55 Zina Street, Orangeville Sutton Room Respectfully submitted, Peggy Bond, Chair Access Dufferin Access Dufferin Committee Minutes February 12, 2018 Page 3

17 EMERGENCY MANAGEMENT PROGRAM COMMITTEE Minutes January 15, 2018, 2:00 p.m. Sutton Room, 55 Zina Street, Orangeville, Ontario Present: Steve Murphy, Emergency Management and Communications Sonya Pritchard, Chief Administrative Officer Pam Hillock, Director of Corporate Services Cheri French, Human Resources Manager Keith Palmer, Director of Community Services Steve Hett, Manager of IT and GIS (CEMC Alternate) Steve Peircy, Facilities Manager (CEMC Alternate) Kurtis Krepps, Ontario Works Manager (CEMC Alternate) Kevin Niklasch, Network Analyst Alan Selby, Treasurer Scott Burns, Director of Public Works Steve Murphy called the meeting to order at 2:00 p.m. 1. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 15, 2018 ITEM #1 EMPC Terms of Reference Steve Murphy reviewed the Terms of Reference as approved by Council. 2. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 15 th, 2018 ITEM # Emergency Management Program Review of the 2018 Emergency Management Program Plan. Steve circulated an At a Glance document outlining the proposed activities planned for See figure below:

18 Figure Emergency Management Program "At-A-Glance" The annual emergency exercise will take place in the spring due to the fall municipal election. Steve reported that the Province is hosting first-friday workshops both on line and in person held on the first Friday of every month. Steve will arrange for a road trip to the Provincial Emergency Operations Centre for the County and area municipalities to attend the September First Friday meeting. A review of the Community Risk Profile was recommended. Discussion took place about the phycho-social impacts on individuals. Discussion took place about the exercise. It was suggested that the exercise could be a half day following a half day of training to be held in the spring. Minutes Emergency Management Program Committee January 15, 2018 Page 2

19 3. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 15 th, 2018 ITEM #3 Emergency Management Program Review Discussion took place regarding the following: Hazard Identification and Risk Assessment and the Community Risk Profile Critical Infrastructure List what information do we need to collect Steve to check with the Province Emergency Response Plan Steve to update and circulate draft Annual training Spring, 2018 Annual exercise Spring, 2018 EM Program By-Law will require revision when plan is revised 4. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 15th, 2018 ITEM #4 Lansdowne Technologies Report on Ontario s EM Programs Steve gave an overview of the final report on Ontario s existing EM program and some of the changes that will be implemented in the future. 5. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 15 th, 2018 ITEM #6 Next Meeting Date To be determined Adjournment The meeting adjourned at 3:30 pm Minutes Emergency Management Program Committee January 15, 2018 Page 3

20 Joint Emergency Management Program Committee Minutes January 29, :30 pm The Committee met at 1:30 p.m. in the Sutton Room, 55 Zina Street, Orangeville. Members Present: Karen Canivet Townships of Amaranth and East Garafraxa Glenn Sterrett Town of Grand Valley Mark Early Town of Mono Terry Horner Township of Mulmur Ed Brennan Town of Orangeville Brad Lemaich Town of Shelburne Carol Sweeney Town of Shelburne (via conference call) Michelle Dunne, Deputy Clerk Steve Murphy, Emergency Management and Communications Steve Murphy called the meeting to order at 1:30 p.m. 1. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 29, 2018 ITEM #1 Emergency Management Program Committee Appointment Steve Murphy informed the Committee that members on the Emergency Management Program Committee (EMPC) must be appointed by Council. He noted that EMPC must consist of the Community Emergency Management Coordinator (CEMC) and at least one other senior official. The EMPC will advise council on emergency management planning matters and meet at least once a year. Mr. Murphy offered to assist any municipality with a report to Council. 2. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 29, 2018 ITEM # Emergency Management Program Steve Murphy provided an overview of the 2018 Emergency Management Program, a program on how to deliver emergency management throughout the year. First Quarter (January March) Critical Infrastructure, Hazard Identification & Risk Assessment JOINT Emergency Management Program Committee January 29, 2018

21 Emergency Respond Plan Revision Public education sessions/ workshops on flooding/preparedness Second Quarter (April June) Annual Emergency Management training and exercise Public education Dufferin Alerts Third Quarter (July September) Provincial Emergency Operations Centre visit Fourth Quarter (October December) Senior and elected officials workshop Compliance report submission Public education winter power outages 3. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 29, 2018 ITEM #3 Emergency Management Program Review Steve Murphy discussed what will be reviewed within the Emergency Management Program: Hazard Identification and Risk Assessment time to review as it has not been revised in a couple of years Critical Infrastructure List each municipality will need to see if their list is still current Emergency Response Plan will revise and remove anything that is repetitive and make more check list based Annual training/exercise looking to contract this out this year and have someone else design it Municipal Emergency Control Group (Annex 4) need to review and simplify and have council approve the control group Emergency Operations Centres County has facilities in Shelburne and Orangeville that can be used as a back up. There is also a possibility of having a mobile unit to help assist municipality Emergency Information Officer designated in Annex 4 Public education no minimum number of guidelines. EM Program By-Law 4. EMERGENCY MANAGEMENT PROGRAM COMMITTEE January 29, 2018 ITEM #4 Lansdowne Technologies Report on Ontario s EM Programs The Committee discussed the final report on Ontario s existing Emergency Management program and some of the changes that will be implemented in the future. The Fire Marshall released an Emergency Management Action Plan, that JOINT Emergency Management Program Committee January 29, 2018

22 involves a number of changes to improve public safety. One of the changes is to have a dedicated Emergency Management Chief and enhance information and resource sharing through implementation of an emergency software. OTHER BUSINESS The Committee was informed that Steve Murphy is able to continue to be the Community Emergency Management Coordinator for each municipality. 5. UADJOURNMENT There being no further business, the meeting adjourned at 2:30 pm. Next Meeting: TBA JOINT Emergency Management Program Committee January 29, 2018

23 REPORT TO COMMITTEE To: From: Chair McGhee and Members of the General Government Services Committee Pam Hillock, Director of Corporate Services/Clerk Date: February 22, 2018 Subject: Municipal Emergency Readiness Fund Request Orangeville In Support of Strategic Plan Priorities and Objectives: Good Governance: 3.1 Promote rural/urban cohesiveness: Service Excellence: Collaborate with the area municipalities to look for innovative opportunities to partner and responsibly share resources: 4.2 Improve seniors and social services: Purpose: The purpose of this report is to seek approval for a request for funding under the Municipal Emergency Readiness Fund by the Town of Orangeville for the purchase and installation of a back-up generator at their designated Emergency Operations Centre. Background and Discussion: The Municipal Emergency Readiness Fund was established in 2015 by County Council to provide funds to assist local municipalities with costs associated with emergency preparedness. In accordance with the guidelines of the fund, local municipalities in Dufferin County have the ability to access assistance to offset costs associated with emergency prevention, mitigation or preparedness. The funds are not available for emergency recovery events. The type of projects eligible for funding align with identified emergency risks found in the Hazard Identification and Risk Assessment (HIRA) assessed and reviewed by Dufferin County s Emergency Management Coordinator in collaboration with member municipality emergency leads. We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions

24 Municipal Emergency Readiness Fund Request Orangeville Page 2 The fund allows for member municipalities to receive from the reserve 50% of an approved project cost up to a maximum of $10,000. Prior to any request for assistance being approved, an application for assistance must have been received by the County Clerk and approved by County Council. Projects seeking assistance must meet the following criteria in order for their request to be considered: Request for funding must be accompanied by an approved application for assistance Projects must align with the County-wide emergency management program and which will enhance the resilience of the community. Work on the project must not have started or been completed without an approved application Projects must have an agreed, identifiable beginning and end date. Projects must be completed and accompanied by invoices Request must be within the project year All costs being claimed must be documented including all invoice and proof of payment Eligible Projects: Emergency Operations Centre - Includes construction/renovation, mapping, communications, furnishings, displays screens, etc. Generators - A fixed generator used to power an EOC, Back-up EOC, shelter or municipally owned critical infrastructure Public Alerting System - Includes an automated system designed to alert members of a community to the presence of a hazard through telephone, , SMS or other electronic means Specialized Training - Includes training that is directly related to Emergency Management but is not available locally Telecommunications - Includes radios, telephones and satellite communications equipment Applicant: The Corporation of the Town of Orangeville has not previously accessed this fund. After review of the application by the County Clerk and the Emergency Management Coordinator, staff conclude that the project meets the criteria set out in the guidelines. Requested Amount: $10,000 Requested Item and Rationale: The Town is proposing a 60 KW, 3 Phase diesel generator be installed. During a power outage the Town s emergency operations centre is unable to function as it does not currently have a backup generator. We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions

25 Municipal Emergency Readiness Fund Request Orangeville Page 3 Eligible Funding Amount: Based on the quote provided by the applicant the maximum eligible amount under the Municipal Emergency Readiness Fund for this project is $10,000 which is the maximum allowable. Financial, Legal and IT Implications: The amount of $10,000 is available in the Municipal Emergency Readiness Fund. Strategic Direction and County of Dufferin Principles The request to the Municipal Emergency Readiness Fund supports the promotion of rural/urban cohesiveness, service excellence, collaboration with the area municipalities to look for innovative opportunities to partner and responsibly share resources and it has the capacity to improve seniors and social services. The actions outlined in this report adhere to the County of Dufferin Principles: 1. We Manage Change by assisting municipal partners in improving their services relating to emergency response. 2. We Deliver Quality Service By collaborating with the local municipalities and offering assistance where possible. 3. We Communicate by sharing information about County funding opportunities. 4. We Make Good Decisions by fostering an environment of collaboration that contributes to informed and thoughtful decisions that are reflective of the needs of those impacted by emergencies Recommendation: THAT the report of the Director of Corporate Services/Clerk dated February 22nd, 2018, with respect to Municipal Emergency Readiness Fund Request Orangeville be received; AND THAT the request by the Town of Orangeville for funding under the Municipal Emergency Readiness Fund be approved in the amount of $10,000 for the purchase and installation of a fixed generator at their Emergency Operations Centre upon confirmation of the completion of the project. Respectfully submitted Pam Hillock, Clerk/Director of Corporate Services. Report prepared by: Steve Murphy, CEMC/Communications Coordinator We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions

26 REPORT TO COMMITTEE To: From: Chair McGhee and Members of General Government Services Pam Hillock, Director of Corporate Services/Clerk Meeting Date: February 22, 2018 Subject: Credit Card Security Policy In Support of Strategic Plan Priorities and Objectives: Good Governance 3.3: Improve policies, practices and procedure Purpose The purpose of this report is seek approval for the Credit Card Security Policy. Background & Discussion The County of Dufferin is required to create a credit card security in order to accept credit card payments. The County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS). Employees who interact with credit cardholder data will be required to review and sign off on this policy. Approved card transaction are things such as card present transaction with the card holder present. Dedicated terminals are available for this purpose and located at 55 Zina Street, Orangeville and at the Museum location in Mulmur. The other method of payment that is approved under this policy is through an on-line payment through a third-party provider. All other other methods, ie, via , telephone are prohibited under the policy. It is proposed that all staff receiving payments in person are trained in detail on this policy. There will be handful of staff that will be permitted to accept payments. In the future, on-line payment will be encouraged to the departments to take advantage of. The policy was reviewed by the Senior Management Staff at its meeting on February 13. We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions

27 Credit Card Security Policy Page 2 of 2 Financial, Staffing, Legal, or IT Considerations There is no financial, staffing, legal or IT considerations resulting from this report. Strategic Direction and County of Dufferin Principles Creating a credit card security policy adheres to the Strategic Direction: Good Governance 3.3: Improve policies, practices and procedures It adheres to the County of Dufferin Principles: 1. We Manage Change by researching legislation, best practices and procedures 2. We Deliver Quality Service by removing or reducing barriers. 3. We Communicate by reporting to Committee, Council and the public in a transparent manner 4. We Make Good Decisions by keeping our policies current and in compliance with legislation. Recommendation THAT the report of the Director of Corporate Services/Clerk dated February 22, 2018, with respect to Credit Card Security Policy, be received; AND THAT the Credit Card Security Policy, attached as Schedule A to the report, be approved. Respectfully Submitted, Pam Hillock, Director of Corporate Services/Clerk Policy Prepared by: Steve Hett, Manager of IT and GIS We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions

28 POLICY & PROCEDURE MANUAL SECTION INFORMATION TECHNOLOGY POLICY NUMBER SUB-SECTION Information Security EFFECTIVE DATE 6-9 February 2018 SUBJECT Credit Card Security Policy AUTHORITY Senior Management Team PURPOSE: The purpose of this policy is to establish guidelines for the proper and acceptable processing of credit card payments across all Dufferin County departments. Dufferin County must protect the cardholder data of all customers that utilize a credit card to transact business with the County. The following policy and guidelines outline how cardholder data must be protected. Dufferin County is required to comply with the Payment Card Industry Data Security Standards (PCI-DSS). To comply with PCI-DSS, all employees who interact with credit cardholder data are required to review and sign off on this policy. SCOPE: This policy applies to all staff, volunteers, students and councillors in all departments within Dufferin County. This policy applies to all methods of interacting with cardholder data. Page 1 of 6

29 This policy does not apply to corporate credit cards used for making payments. DEFINITIONS: CDE - Acronym for cardholder data environment. The people, processes and technology that store, process, or transmit cardholder data or sensitive authentication data. CHD CHD stands for cardholder data. Cardholder data consists of the full PAN. Cardholder data may also appear in the form of the full PAN plus any of the following: cardholder name, expiration date and/or service code. PAN - Acronym for primary account number and also referred to as account number. Unique payment card number (typically for credit or debit cards) that identifies the issuer and the particular cardholder account. PCI DSS PCI DSS refers to the Payment Card Industry Data Security Standards. PCI DSS is a set of industry tools to ensure the safe handling of cardholder data. SAQ - Acronym for Self-Assessment Questionnaire. Reporting tool used to document self-assessment results from an entity s PCI DSS assessment. IMPLEMENTATION PROCEDURE: Procedures for Access to Customer Credit Card Data Access to cardholder data (CHD) is restricted to authorized employees who are responsible for processing or facilitating credit card transactions. Only authorized personal may process credit card transactions or have access to documentation related to credit card transactions. This policy must be read and signed by all authorized employees who process or facilitate credit card transactions. Page 2 of 6

30 Approved Methods of Payment Approved Card Present Transactions Card present transactions will be performed at authorized Dufferin County locations on authorized point of sale devices with the cardholder present. Authorized Dufferin County point of sale devices include: - Pinpad at 55 Zina St. - Pinpad at Dufferin County Museum and Archives Pinpads should be inspected daily for signs of tampering by an authorized employee. The responsibility for this inspection must be assigned by the department head of the department responsible for the pinpad. Credit card transactions can be made at the counter computer at 55 Zina St. This computer belongs to the CDE. Terminal transactions can be keyed into the payment provider s website and processed at this computer. CHD should be direct keyed into the terminal with no written notes of CHD. Credit card transactions can be made at the reception desk at the Dufferin County Museum and Archives. This pinpad is an analogue pinpad. CHD should not be entered on any computer that is not expressly designated as belonging to the CDE by the Information Technology division. Approved Card Not Present Transactions The only approved method of card not present transactions are online payments. Dufferin County offers an online payment system on the Dufferin County website ( All requests to accept payment for additional items online must be submitted to the Information Technology division. Prohibited Methods of Payment Receipt of Credit Card Information in Page 3 of 6

31 The receipt of CHD through is prohibited. Under no circumstances will CHD received in (either directly within or within attachments) be processed. The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment. The CHD should be removed from the reply and all copies of the original must be permanently deleted. Receipt of Credit Card Information through Telephone The receipt of CHD through telephone is prohibited. Under no circumstances will CHD be received by telephone. The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal. Receipt of Credit Card Information through Fax The receipt of CHD through fax is prohibited. Under no circumstances will CHD be received by fax. The only authorized methods of payment are through the Dufferin County web site or in person at an authorized point of sale location with an authorized payment terminal. The recipient of the CHD will reply to the sender with a response advising that the transaction cannot be completed and providing and alternative method to processing the payment. The CHD should be removed from the reply and all copies of the original fax must be permanently deleted. Storage of Cardholder Data Physical Storage of Cardholder Data Under no circumstances will CHD be stored on paper at any location in Dufferin County. If any CHD is found physically stored it must be redacted or destroyed by shredding in consultation with the Information Management Coordinator or designate. Page 4 of 6

32 Electronic Storage of Cardholder Data Under no circumstances will CHD be stored electronically at any location in Dufferin County. Annual PCI DSS Compliance PCI DSS requires annual compliance. PCI DSS requires 100% compliance. A Self- Assessment Questionnaire (SAQ) must be submitted for each payment method. An attestation of compliance must be submitted to the payment provider annually to remain compliant. The Information Technology division will be responsible for the submission of the SAQs and attestations. Payment Method Updates All changes to credit card payment methods must be approved by the Information Technology division. An SAQ will be required for each change to credit card payment methods. The Information Technology division will review the PCI DSS requirements for the new payment method and approve or deny the new method. Incident Response and Escalation Procedures All authorized employees that suspect or become aware of compromised credit card data will immediately report the suspected breach to the Information Technology division and the County Clerk or designate. The point of sale device should be isolated immediately and removed from service. The Information Technology division will gather, review and analyse all information associated with the suspected breach and follow the Credit Card Security Incident Response Plan. Failure to Comply Violations of this policy will be treated like other allegations of wrongdoing at Dufferin County. Allegations of misconduct will be adjudicated according to established procedures. Page 5 of 6

33 Sanctions for breach of this policy may include, but are not limited to, one or more of the following: 1. Disciplinary action according to applicable Dufferin County policies; 2. Termination of employment; and/or 3. Legal action according to applicable laws and contractual agreements. REFERENCE PCI DSS The Payment Card Industry Security Standard - Privacy Protection Policy Privacy Protection Policy ATTACHMENTS 1. Credit Card Security Incident Response Plan 2. Credit Card Security Training Manual Page 6 of 6

34 Credit Card Security Policy Signoff: I have read and understand the Credit Card Security Policy. I understand if I violate the rules explained herein, I may face legal or disciplinary action according to applicable laws or Dufferin County policy. Employee Name (print) Employee Signature Date Page 7 of 6

35 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 I. Executive Summary Table of Contents A. Introduction of the opportunity 2 B. Process that was undertaken 2 C. Assessment Team BIO s 4 II. Scoring A. Project details 1. Dufferin Parent Support Network 5 2. Highland Youth for Christ 6 3. Theatre Orangeville 7 4. Big Brothers, Big Sisters of Dufferin and District 8 5. Hospice Dufferin 9 6. Dufferin County Cultural Resource Circle Active Lives After School Dufferin Caledon Dufferin Victim Services Dufferin Arts Council Rotary Club of Orangeville Orangeville Blues and Jazz Festival Family Transition Place Compass Run for Food Rotary Club of Shelburne Shelburne District Agricultural Society Career Education Council Orangeville Community Band Dufferin Town and County Farm Tour Grand Valley Lions Club Shelburne and District Horticultural Society Orangeville and District Horticultural Society Dufferin Peel Women s Institute 26 B. Project Summary Table 27 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 1

36 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 I. Executive Summary A. Introduction of the opportunity: In the fall of 2017, Headwaters Communities in Action (HCIA) delegated to the General Government Services committee of Dufferin County. The presentation demonstrated that many of the activities of HCIA aligned with the goals of the County Strategic Plan. HCIA has been in existence for over 11 years and has a track record of taking the lead and providing backbone support in projects that address priorities. The conclusion was therefore that HCIA was conducting necessary and important work on behalf of the County and for the benefit of the community. HCIA s proposal included an opportunity to manage the Dufferin Community grant process on behalf of the GGSC. The rationale being that the GGSC lacked resources and background to comprehensively assess the applications or design an intake process that reflected the community priorities. As well, with the formation and growth of a new Dufferin Community Foundation, the grant process could be refined in the best interest of the community and be potentially taken over by the Foundation which is the case in many communities across Canada. The presentation to GGSC concluded with a request for funding to support this important work, a request which was granted. B. Process that was undertaken: 1. Team Selection: A team of HCIA Leadership Council (Board) members formed half of the assessment team and 3 citizens were invited to participate and form the other half. Citizens were invited on the basis of having had experience in community issues (volunteering, municipal councils, managing community events), and/or experience in assessing grant applications. In cases where there was any possibility of conflict, the committee member declined to assess that application. 2. Governance: A Terms of Reference was drafted to ensure everyone was clear on their obligations and to support transparency. 3. Grant process refinement: The team recognized that altering the granting process needed to be a series of stages involving annual edit and review cycles in conjunction with the County. The intake process was already in place, which meant that we were not able to impact who applied and what their expectations were. Note: The team did waive the membership percentage requirement if it determined that the overall impact was primarily in Dufferin. Stage one would therefore consist of augmenting the assessment of applications already received. Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 2

37 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 Step 1: The team conducted several walkthroughs of the application form to determine the weight that each question should have in view of community priorities, and to provide feedback on future updates to the application forms. Step 2: Each committee member assessed the applications to determine an overall score and grant amount within the provided guidelines (total grant dollars available, requests drafted with current guidelines). See grant Scoring below. The assessment process provided members the opportunity to provide feedback on future updates to the intake process. Step 3: Feedback to be amalgamated in support of a work plan that will map a process of business requirements/information gathering resulting in a proposal for the next application design, process, and assessment. See attached DC Application Process Work Plan Feb 2018 Step 4: Implementation of an annual review and update towards a handover to the Dufferin Community Foundation. Refer also to DC Application Process Work Plan Feb Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 3

38 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 C. Assessment Team BIO s: Adrian Bita: Adrian is an Accounting and Finance Professional (CPA, CGA, CFE) and the Accounting Manager with RJ Burnside & Associates in Orangeville. Adrian is the President of the Rotary Club of Orangeville Highlands, and a member of the Board of Directors (and Chair of the Finance Committee) of Central West Local Health Integration Network (CW LHIN), a provincial appointment by Lieutenant Governor in Council. Adrian was also past Treasurer of Orangeville Blues & Jazz Festival, and a member of the Board of Directors of Community Living Dufferin. Pat Kalapaca: Pat is a resident of Grand Valley since She was an elementary school teacher, past Councillor for the Town of Grand Valley, past warden for County of Dufferin and President of the Grand Valley Agricultural Society: director, president ( ) Diana Morris Diana is a member of the HCIA Leadership Council (Board). She is the current manager of the Dufferin Board of Trade. Debbi Goss: Debbi is a resident of Mono and has extensive experience partnering with not for profit groups, corporations and government, managing small and large grants from concept to completion. She was Executive Director of the Orangeville Blues and Jazz Festival ( ) and is currently is on the Grant Review Team for the Ontario Trillium Foundation (Waterloo, Wellington, Dufferin). Ken Topping Ken is a member of the HCIA Leadership Council (Board). He is currently on the Hospital Foundation Board and is past president of the Dufferin Arts Council. As a past Upper Grand District School Board principal in Dufferin, he has extensive experience with many demographics in the community. Trish Keachie Trish is a member of the HCIA Leadership Council (Board). She is past Executive Director of Dufferin Child and Family Services, and currently works with a team of citizens to support a Syrian refugee family. (not in photo) Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 4

39 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 II. Scoring A. Project Details: 1. Dufferin Parent Support Network DPSN s mission is to encourage, educate and support parents of school-aged children by providing opportunities to build positive parenting skills and healthy connections. By supporting parents, children and their families will be all that they can be. Children and youth will develop emotional and physical well-being. They will be nurtured to believe in themselves, will be better able to handle life s challenges and will make healthy choices. Project Description: Funds will be used toward the costs of running DPSN s parenting workshops and evening educational sessions. These costs include facilitator costs, facility costs and promotion of events. Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 32 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 3 o Outline the mission, purpose and objectives (Max 5 points): 4 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $15,000 Grant recommendation: $15,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 5

40 Headwaters Communities in Action Dufferin County Grant Assessment Project February Highland Youth for Christ (The Door program) The Door offers alternatives of hope to youth and their families by providing developmental opportunities for the whole person (mental, social, physical & spiritual). Their programs are for youth ages Project Description: The funds will be divided equally between their four Dufferin County programs: The Door Youth Centre Orangeville, The Door Youth Centre Grand Valley, The Door Youth Centre Shelburne & The StreetLevel Orangeville. Community Benefit Category: Youth Engagement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes (ages 10-19) Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 34 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $15,000 Grant recommendation: $13,500 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 6

41 Headwaters Communities in Action Dufferin County Grant Assessment Project February Theatre Orangeville Theatre Orangeville's artistic vision guides every aspect of our company: to enrich the community with a high quality, professional theatre experience that showcases the development of new Canadian works; to provide youth with unique opportunities to transform their lives through the performing arts; to provide vibrant, engaging and creative opportunities that grow the cultural experience through local community partnerships throughout Dufferin County. Project Description: Financial support from Dufferin County will enable Theatre Orangeville to continue to drive Youth engagement. Funds will be used to support 1) the expansion of our newlypiloted Theatre for Young Audiences (TYA) touring company, developing, and performing ageappropriate theatrical production(s) to Dufferin County schools and under-served communities outside the reach of the GTA, and 2) Theatre Orangeville Academy Youth programs, developing programs that help youth develop communication skills, build self-confidence, learn how to express themselves in new ways and to feel part of a vibrant community. Community Benefit Category: Youth Engagement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 37 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $15,000 Grant recommendation: $14,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 7

42 Headwaters Communities in Action Dufferin County Grant Assessment Project February Big Brothers, Big Sisters of Dufferin and District Our mission is to provide children facing adversity with strong and enduring professionally supported relationships that will forever positively influence their lives. Our vision is that every child in Dufferin County who needs a mentor has a mentor. Project Description: The funds will be used to maintain and grow our core Big Brothers Big Sisters program serving children in Dufferin County. Community Benefit Category: Youth Engagement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 36 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $10,000 Grant recommendation: $10,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 8

43 Headwaters Communities in Action Dufferin County Grant Assessment Project February Hospice Dufferin Our mission is empowering people with life-limiting illness, their caregivers and the bereaved to live fully in the face of challenge. Our purpose and objective is to support individuals and their families living with life-threatening illness. Project Description: $5,800 will be used to support volunteer training in specified areas including support, fundraising and training. $2,200 will be used to assist families in poverty reduction strategies including development of information packages and financial workshops to assist families living with a life-limiting illness. Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 37 o How will the funds be used (Max 10 points): 10 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $8,000 Grant recommendation: $8,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 9

44 Headwaters Communities in Action Dufferin County Grant Assessment Project February Dufferin County Cultural Resource Circle DCCRC s mission is to increase awareness of and promote the traditional and cultural teachings of the First Nation, Metis and Inuit peoples. Our objective is to advance, foster, encourage and promote the traditions, culture and social interests of Native people in Dufferin and to seek our own funded space for cultural programs and events. Project Description: The funds will help cover the costs of developing a traditional medicine wheel garden in Bravery Park. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 30 o How will the funds be used (Max 10 points): 7 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 4 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 7 Amount Requested: $7,000 Grant recommendation: $5,500 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 10

45 Headwaters Communities in Action Dufferin County Grant Assessment Project February Active Lives After School Dufferin At ALAS Dufferin it is our goal to establish a safe and secure recreational day program for adults who are developmentally disabled. As well, these adults have completed their high school transition with the province of Ontario or have reached the age of 20. The program supports the physical, mental and emotional well-being of the participants. Project Description: The funds will be used for their Recreational Life Enrichment Programming. Generally, ALAS Dufferin contracts with local recreation agencies and instructors to provide the participants of ALAS Dufferin with therapeutic and recreational activities. The funding will cover the cost of four programs: 1) $1,200 for Mindfulness Through Music, in cooperation with Kala Yoga Inc.; 2)$1,260 for Creative Movement, in cooperation with Busy Lizzy Enterprises; 3) $1,800 for Accessible Martial Arts, in cooperation with Johanis Karate School; 4) $840 for Zumba, in cooperation with Erin Gilbart Fitness. Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes (Needs & age requirement) Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 34 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $5,000 Grant recommendation: $5,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 11

46 Headwaters Communities in Action Dufferin County Grant Assessment Project February Caledon Dufferin Victim Services Caledon/Dufferin Victim Services supports victims of crime, abuse & tragedy enabling a continuum of recovery. We do this through rapid response, referral and community partnerships. Project Description: $2,000 for Website-mobile upgrade/advertising; $1,500 for Outreach media and print ads (Orangeville Banner & Shelburne Free Press); $1,500 for Crisis responder workshop/training (speaker, facility & materials) Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Undetermined Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 33 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 2 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $5,000 Grant recommendation: $5,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 12

47 Headwaters Communities in Action Dufferin County Grant Assessment Project February Dufferin Arts Council Inspire, Educate, Support these words are the foundation of our strategic plan. DAC is a charitable organization dedicated to inspiring the general public s interest in arts, educating in the arts and supporting artistic endeavors throughout the county. We want to ensure that arts and culture play a significant role in the life of our community Project Description: To support the Celebrate the Arts Festival, September in Orangeville. Different events will highlight local artists in the fields of visual, literary and performing arts in various venues throughout the town. Our performers will be paid for their time to acknowledge their talents and training. We know that events like this build a sense of community and enhance the quality of life for everyone. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 36 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $5,000 Grant recommendation: $5,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 13

48 Headwaters Communities in Action Dufferin County Grant Assessment Project February Rotary Club of Orangeville The mission of Rotary is to provide service to others, promote integrity and advance world understanding, goodwill and peace through its fellowship of business, professional and community leaders. The objective of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise through club, vocational, community and international service. Project Description: Funds will be used to offset the costs of running the 2018 Orangeville Rotary Ribfest, specifically to offset security costs and rental costs for fencing, tables and chairs. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 35 o How will the funds be used (Max 10 points): 7 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $5,000 Grant recommendation: $5,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 14

49 Headwaters Communities in Action Dufferin County Grant Assessment Project February Orangeville Blues and Jazz Festival The mission of the Festival is to promote an appreciation of the art of blues and jazz through an annual festival and related events. The vision and purpose of the Festival is to: Promote, educate and celebrate the art of blues and jazz music Organize a free community festival accessible to all that enhances the quality of life Create opportunity and increase exposure for local, emerging and established blues and jazz artists Provide economic benefits to the local and regional stakeholder community Ensure a financially self-sustaining not-for-profit organization Be responsible to our community through proper financial accountability Partner with other community based organizations in carrying out our mandate Our vision is very community focused with a strong emphasis local economic development, local musicians, local partnerships and volunteerism. Project Description: The funds will be used to pay local musicians and supporting costs such as staging and sound. In 2017 we hired 248 local musicians or 71% of the total performers at the Festival. The local musicians included students from ODSS, Robert F Hall and Humber College as well as the Orangeville Community Band. The focus of our local musician s activities is on youth and local choirs. The Festival provides young artists with an important stage to perform and show their diverse talents. For most of the young artists this will be the largest event that they have ever performed at. For 2018 we face an increase in costs for new and better quality equipment as well as better performers to enhance the overall customer experience. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 35 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 2 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 10 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $4,000 Grant recommendation: $4,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 15

50 Headwaters Communities in Action Dufferin County Grant Assessment Project February Family Transition Place FTP primarily provides services to women and children who have experienced abuse. We know that abuse has wide ranging impact on peoples lives in the community and society in general, so we aspire to be: A community free of abuse where all women, children and men are treated with respect and equality, and live in healthy relationships within their families. Project Description: Funds will be used for marketing this popular event (International Women s Day Luncheon) that unites the community of Dufferin. Note: Included in the funding is a table at the International Women s Day Luncheon and a sponsorship package as signature sponsor. We do not recommend that these items be accepted by Dufferin County in return for funding. Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 37 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $3,000 Grant recommendation: $3,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 16

51 Headwaters Communities in Action Dufferin County Grant Assessment Project February Compass Run for Food We organize a professional-quality running event that brings together families, kids and adults with all participant fees and net funds raised going to help feed families and kids in Dufferin County through the Food Banks and School Breakfast Programs. Our goal in 2018 is to give away over $40,000, bringing our five-year total gifts to over $120,000. Project Description: We will purchase signs and banners to display in Dufferin County to promote our 5th annual Compass Run for Food. Community Benefit Category: Human Services Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 34 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 4 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $2,000 Grant recommendation: $2,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 17

52 Headwaters Communities in Action Dufferin County Grant Assessment Project February Rotary Club of Shelburne Volunteer as business owners and to help raise funds for the community locally and Project Description: Sponsorship for the Heritage Music Festival in order to market the event that will raise funds for all community programs and projects our club will be donating to this upcoming year. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: No Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 33 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $2,000 Grant recommendation: $2,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 18

53 Headwaters Communities in Action Dufferin County Grant Assessment Project February Shelburne District Agricultural Society The purpose of the Shelburne District Agricultural Society is to promote the importance of agriculture generally through education displays, competitions and events. Project Description: The funding will be used for activities primarily directed at youth, including prizes for junior fair entries, spelling bee, enhancing agricultural education day on the Wed. prior to the fair, Ambassador program and Agri-cation Centre. As we look to return to our roots, we are offering many rural experiences including a horseshoe tournament, square dancing, hook and ring toss, agri-cation centre, nail pounding, husband and rooster calling, etc. The senior population will be consulted and involved. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: No Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 36 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $2,000 Grant recommendation: $2,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 19

54 Headwaters Communities in Action Dufferin County Grant Assessment Project February Career Education Council We connect and partner with business and education to help students explore careers, gain meaningful workplace experiences and discover a vibrant connection to the workforce and the future. We are dedicated to providing youth with meaningful opportunities for experiential learning, career exploration and skill development. Project Description: The funding will be used to sponsor our Career Pathways Dufferin event which will host 40+ exhibitors and grade 8 students from across the region. Note: This can be used for Dufferin County to be a sponsor and have recognition/space at the event. We do not recommend accepting sponsorship for this granting process. Community Benefit Category: Youth Engagement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: No Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 34 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $1,500 Grant recommendation: $1,500 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 20

55 Headwaters Communities in Action Dufferin County Grant Assessment Project February Orangeville Community Band The mission and purpose of OCB is to education and increase the public s understanding and appreciation of the arts by providing concert band performances in public spaces in the community and educational institutions and by providing seminars on topics related to such performances. To advance the arts by educating and training individuals in concert band performance. Project Description: Purchase and copying of music charts for the band s library Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 34 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $1,500 Grant recommendation: $1,500 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 21

56 Headwaters Communities in Action Dufferin County Grant Assessment Project February Dufferin Town and County Farm Tour Our goal is to connect the agricultural community with the consumers who may or may not live in the rural area. We hope to educate the public about farming and food production, highlighting the wide variety of foods and other agricultural goods that originate within the county. Project Description: The funds will be used to promote the Dufferin Farm Tour. The annual tour has a website and is also connected to the Dufferin Tourism website. As well, we advertise in various print media publications such as the Headwaters Tourism Guide, In The Hills Magazine, local papers for Dufferin County and the surrounding area and road signs posted prior to the event. We also distribute printed cards to various outlets around Dufferin County. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 36 o How will the funds be used (Max 10 points): 9 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $1,000 Grant recommendation: $1,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 22

57 Headwaters Communities in Action Dufferin County Grant Assessment Project February Grand Valley Lions Club We are a non-profit coed organization and all of the funds raised go back to our community. We try to make our community a better place to live and support many groups either financially, physically or with guidance. Project Description: The funds will be used to advertise our 23 rd annual Duck Race and Duck Day on May 26, Our Duck Day continues to grow as we add more groups and activities to our day. We continue to advertise our Duck Day and events through social media, newspapers (in and outside of Dufferin County), home shows (2 being outside Dufferin County), radio stations and Rogers Cable. Plus most of our groups also advertise this event and we have a lot of people come back to Grand Valley on this day as they have roots in Dufferin County. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 36 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 5 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 9 o Who takes part in your activities/services (Max 10 points): 9 Amount Requested: $1,000 Grant recommendation: $1,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 23

58 Headwaters Communities in Action Dufferin County Grant Assessment Project February Shelburne and District Horticultural Society We promote conservation and protection of the environment, encouraging planting of trees and flowers, arrange field trips and promote the circulation of horticultural information and encourage volunteerism and good community relations among Society members. Project Description: The funds will be used to beautify Shelburne and area including keeping several town gardens and planting trees. We also participate in the Shelburne Fall Fair with a large display of plants and flowers. We also planted half a dozen trees in Hornings Mills Community Park. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 32 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 4 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $600 Grant recommendation: $550 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 24

59 Headwaters Communities in Action Dufferin County Grant Assessment Project February Orangeville and District Horticultural Society We hold meetings to encourage interest and improvement in horticultural practices to encourage the planting of flowers, shrubs and trees to arrange field trips competitions and exhibitions related to horticulture to promote the protection of the environment. Project Description: The funds will go toward speakers for their monthly meetings. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 32 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 4 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $250 Grant recommendation: $250 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 25

60 Headwaters Communities in Action Dufferin County Grant Assessment Project February Dufferin Peel Women s Institute The Federal Women s Institute of Ontario is a non-profit charitable organization with affiliations around the world, working with and for women across Ontario. Through the network of Branches, we offer educational programming and community support; advocate for social, environmental and economic change and work towards the personal growth of all women for Home and Country. Project Description: The funds will be used to assist in hosting the 5 th annual Women s Day to be held November 3, 2018 at Monora Park Pavilion. This is a ROSE program (Rural Ontario Sharing Education) which is promoted by our provincial organization (Federal Women s Institute of Ontario). Assist in the rental of facilities for board meetings. Assist in photocopying educational materials for the children and supplying coffee to the adults who visit our display at the Dufferin Town and Country Farm Tour. Community Benefit Category: Cultural Enhancement Eligibility Requirement Benefits DC & Supports Mandate: Yes Min of 75% membership reside in DC: Yes Available to all of DC: Yes Funding Strategy Provided: Yes NOT a Municipality: Yes Average Scores Received Overall (Max 40 points): 33 o How will the funds be used (Max 10 points): 8 o Details of fund-raising activities (Max 5 points): 4 o Outline the mission, purpose and objectives (Max 5 points): 5 o How does Dufferin benefit from your activities (Max 10 points): 8 o Who takes part in your activities/services (Max 10 points): 8 Amount Requested: $200 Grant recommendation: $200 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 26

61 Headwaters Communities in Action Dufferin County Grant Assessment Project February 2018 C. Project Summary Table Applicant $ Requested for 2018 Community Benefit Category Question 1 (Max 10 points): How will the funds be used Question 3 (Max 5 points): Details of fund-raising activities Scoring Question 4 (Max 5 points): Outline the mission, purpose and objectivies Question 5 (Max 10 points): How does Dufferin benefit from your acitivies Question 6 (Max 10 points): Who takes part in your activities / services Total Score (Max 40 points) Final Amount Awarded Dufferin Parent Support Network $ 15,000 Human Services $ 15,000 Highland Youth for Christ $ 15,000 Youth Engagement $ 13,500 Theatre Orangeville $ 15,000 Youth Engagement $ 14,000 Big Brothers, Big Sisters of Dufferin and District $ 10,000 Youth Engagement $ 10,000 Hospice Dufferin $ 8,000 Human Services $ 8,000 Dufferin County Cultural Resource Circle $ 7,000 Cultural Enhancement $ 5,500 Active Lives After School Dufferin $ 5,000 Human Services $ 5,000 Caledon Dufferin Victim Services $ 5,000 Human Services $ 5,000 Dufferin Arts Council $ 5,000 Cultural Enhancement $ 5,000 Rotary Club of Orangeville $ 5,000 Cultural Enhancement $ 5,000 Orangeville Blues and Jazz Festival $ 4,000 Cultural Enhancement $ 4,000 Family Transition Place $ 3,000 Human Services $ 3,000 Compass Run for Food $ 2,000 Human Services $ 2,000 Rotary Club of Shelburne $ 2,000 Cultural Enhancement $ 2,000 Shelburne District Agricultural Society $ 2,000 Cultural Enhancement $ 2,000 Career Education Council $ 1,500 Youth Engagement $ 1,500 Orangeville Community Band $ 1,500 Cultural Enhancement $ 1,500 Dufferin Town and County Farm Tour $ 1,000 Cultural Enhancement $ 1,000 Grand Valley Lions Club $ 1,000 Cultural Enhancement $ 1,000 Shelburne and District Horticultural Society $ 600 Cultural Enhancement Orangeville and District Horticultural Society $ 250 Cultural Enhancement $ $ 250 Dufferin Peel Women s Institute $ $ 200 Cultural Enhancement Total $109,050 $105,000 Headwaters Communities in Action Hockley Road, Mono, Ontario L9W 6K4 HeadwatersCommunities.org 27

62 Workplan for Dufferin County Grant Assessment Process Date Task Status Comments Phase 1 Assessment of Applications with current intake process Jan-05 Assembling of a Grant Review Committee Complete 3 HCIA Leadership Committee members and 3 community members Jan-05 Drafting of a Scoring and Assessment Form Complete Jan-12 Draft Scoring Amalgamation Spreadsheet Complete Jan-12 Draft Terms of Reference Complete Jan-22 Grant Review Committee Orientation meeting Complete Jan-21 Send applications and scoring amalgamation spreadsheet(populated with applicants information) to reviewers prior to orientation Update TOR, Scoring Assessment Form, Scoring Amalgamation Spreadsheet Jan-23 based on discussion at Orientation meeting Debrief Meeting for issues, exceptions, etc and finalize Scoring Feb-07 Amalgamation Spreadsheet (TBD) Feb-05 Reviewers to send in spreadsheet results Feb-09 Amalgamation of submission by Feb 9 Send grant results, Executive Summary, and 2018 Work Plan to County Feb-14 before Feb 20 Complete Complete Complete Complete Complete Feb 7, Dufferin Board of Trade, 4:00 pm May Phase 2 Development of new intake process and guidelines 2018 Discussion with Dufferin County CEO to confirm goals, priorities, accountabilities, annual review process June Determination of sources, inputs for business requirements gathering tbd July Submit draft intake process proposal to County tbd tbd Support forming business requirements Consider sources of information: Recommendations from February 2018 assessment exercise, Community Foundations, other municipalities, Well-being report, DC Strategic Plan Possible updates: Grant categories, Application Form, Community engagement process, Communications process, assessment process

63 Amaranth 23 County of Dufferin - Building Department Report for the Year January 1 to December 31, 2017 BUILDING PERMITS Residential Commercial Industrial Agricultural Institutional Outbuildings A B A B A B A B A B A B (4) (2) Pools Septics # of Permits Estimated Value Permit Fees $13,730,500 $114, East Garafraxa 6 (3) 15 (1) (1) (3) $13,655,500 $90, Grand Valley 83 (1) 13 (1) (2) $22,965,000 $203, Melancthon 12 (5) $12,037,000 $75, Mono 20 (5) 43 4 (1) (1) 2 (1) (2) $20,961,400 $149, Mulmur 23 (5) 23 (1) 0 (2) (1) (1) $18,314,000 $108, Shelburne (1) $6,584,400 $46, TOTALS $108,247,800 $787, A Columns - New Buildings Outbuildings - Garages, Carports, Storage Sheds, Etc B Columns - Additions / Alterations to Existing Building (#) Demolition Permits - UNADUITED -

64 County of Dufferin - UNAUDITED - Building Department LOT APPROVALS AND COMPLIANCE LETTERS FOR THE YEAR 2017 FOR THE YEAR 2016 MONTH LOT APPROVAL (SEVERANCE) SEPTIC BUILDING LOT APPROVAL (SEVERANCE) SEPTIC BUILDING JANUARY , , FEBRUARY MARCH APRIL MAY , JUNE , JULY AUGUST SEPTEMBER OCTOBER NOVEMBER , DECEMBER TOTAL 2, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,000.00

65 2017 Building Permits Residential Non-Residential # of Permits Value ($) Fees ($) # of Permits Value ($) Fees ($) Amaranth 43 11,105,500 77, ,625,000 36,024 East Garafraxa 21 4,117,000 26, ,538,500 64,334 Grand Valley 96 18,100, , ,864,100 37,494 Melancthon 28 5,663,500 42, ,373,500 32,293 Mono 63 14,032,500 79, ,928,900 70,573 Mulmur 46 16,639,000 77, ,675,000 30,153 Shelburne ,600 9, ,683,800 37,340 TOTAL ,559, , ,688, ,212

66 County of Dufferin Building Department - UNAUDITED - PERMIT ACTIVITY REPORT FOR THE YEAR 2017 FOR THE YEAR 2016 Month # of permits Work Value Permit Fee # of permits Work Value Permit Fee JANUARY 27 $5,484, $36, $36, $7,133, $74, $74, FEBRUARY 25 $3,623, $32, $69, $5,642, $44, $119, MARCH 34 $6,476, $51, $120, $10,919, $123, $243, APRIL 68 $7,663, $80, $201, $9,339, $108, $351, MAY 75 $10,736, $80, $281, $11,184, $100, $452, JUNE 98 $15,390, $101, $382, $12,339, $119, $572, JULY 77 $10,901, $64, $447, $5,728, $54, $626, AUGUST 99 $9,272, $73, $520, $22,014, $263, $889, SEPTEMBER 74 $8,992, $59, $580, $10,978, $131, $1,021, OCTOBER 58 $7,613, $60, $640, $9,008, $104, $1,125, NOVEMBER 65 $19,747, $129, $770, $14,093, $91, $1,217, DECEMBER 18 $2,347, $17, $787, $10,015, $118, $1,335, TOTAL ,247, , ,395, ,335,513.20

67 REPORT TO COMMITTEE To: From: Chair McGhee and Members of General Government Services Committee Alan Selby, Treasurer Meeting Date: Thursday, February 22, 2018 Subject: Annual Development Charges Reporting In Support of Strategic Plan Priorities and Objectives: Good Governance, through (3.3.2) Review and Update of Current Policies Purpose This mandatory report is provided under the direction of the Development Charges Act, (DCA), as amended in December 2015 under Bill 73, and under Ont. Reg. 428/15, and is also required to satisfy the reporting requirement within Dufferin County s own Development Charges ( DC ) Bylaw ( the DC Bylaw ). Background and Discussion This annual report gives a summary of activity with DC s, for Schedule A1 attached provides the summary data. Schedule A2 gives disclosure of information about where DC s were used, and how the remainder of the project cost was financed, for any project where at least some DC s were applied. In the case of Dufferin County, there have recently been several large capital assets built that were DC-eligible, namely social housing projects and the Edelbrock Centre, but there was not sufficient time (in years), before those projects were done, to fully collect their DCs, and so long term debt was taken out to finance the projects. Then, over future years, DC s would continue to be collected and applied against the ongoing, annual debt servicing costs. These DC amounts go into the County s Operating Budget, but they are still considered projects for purposes of annual DC reports. Each year, we have the more common situation of DC s being spent to acquire specific new assets. These transactions typically include road resurfacing jobs, and they appear in the annual County s Capital Budget. In 2017, there were DC-eligible projects on Road 11 and Road 109. In addition, a new DC Study and Bylaw were completed in 2017, and the costs were fully-funded by DC s. We Manage Change, We Deliver Quality Service, We Communicate, We Make Good Decisions