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1 Blackwood Special Schools Outdoor Education Centre Inc. Post Office, Blackwood, Victoria, 3458, Australia Phone: (03) Fax: (03) Internet: Incorporation (ACN) No:- AOO38155E Australian Business No: MANUAL ADVENTURE CHALLENGE FUN TEAMWORK CHOICE INCLUSION

2 CONTENTS Page 1 BSSOEC Mission Statement Page 21 Cleaning the Accommodation Sites Page 2 Page 3 BSSOEC Goals BSSOEC Objectives Emergency Contact Information In An Emergency Pages General Conditions for Hire Pages APPENDIX 1 (Courtesy of Noble Park SDS) How to Plan a Camp Requirements & Checklist Page 4 Page 5 BSSOEC Activities & the National Fire Danger Rating Our Responsibility BSSOEC Aims Page 36 APPENDIX 2 (Courtesy of Noble Park SDS) Calculating Costs for Camp Pages APPENDIX 3 (Courtesy of Noble Park SDS) Sample Student Camp Invitation Page 6 Before Planning A Camp BSSOEC Activities Page 40 APPENDIX 4 (Courtesy of Noble Park SDS) Sample Letter to Parents / Guardians Page 7-9 Page 10 Page 11 Pages Pages Pages Excursions in the Area Excursion Phone & Website Contacts BSSOEC Booking Form Your Camp Itinerary & Objectives Where are you Staying? The School Accommodation Site Where are you Staying? The Residence Accommodation Site Where are you Staying? The Ted Turner Tent Shelter Accommodation Site Page 48 Pages APPENDIX 5 (Courtesy of Noble Park SDS) Medical Form Page 43 APPENDIX 6 (Courtesy of Noble Park SDS) Medication Chart Page APPENDIX 7 (Courtesy of Noble Park SDS) Sample Camp Payment Option Page 46 APPENDIX 8 (Courtesy of Noble Park SDS) Sample Student Transport Form The Blackwood Manual MUST be READ in conjunction with:- The Blackwood SSOEC Emergency Management Plan & The Blackwood SSOEC Bushfire Plan

3 BLACKWOOD SPECIAL SCHOOLS OUTDOOR EDUCATION CENTRE Mission Statement Blackwood Special Schools Outdoor Education Centre Inc. delivers quality adventure based education exclusively to students with special needs, challenging students to enhance their life skills by taking them out of their comfort zones in a safe and supportive environment. Goals To provide outdoor education programs for students of the Member Schools. To provide facilities and staff for the provision of Outdoor Education Programs for the students of the Member Schools. To develop and maintain the facilities at Blackwood. To provide and distribute Centre Manuals and other documents concerning and supporting the Centre. To foster an increased awareness of Outdoor Education within Specialist Schools on the broader community, with special emphasis on providing for young people with special needs and safety aspects. To raise funds to support the aims and maintain appropriate records of all financial transactions. To develop and maintain mutually productive and rewarding relationships with the residents within the immediate vicinity of the facilities. Objectives To challenge students beyond their comfort zones. To create a healthy anxiety for visiting students. To educate & role model gender acceptance. To provide a variety of challenging outdoor & physical endeavours. To ensure there is constructive advice within a supportive environment. To provide constant encouragement to all. To aid the development of each individual socially, physically & emotionally. To provide quality educational services through Outdoor Education. To continuously develop challenging Outdoor Education Programs. To promote healthy active lifestyles through participation in a variety of Outdoor Education activities. ADVENTURE CHALLENGE FUN TEAMWORK CHOICE INCLUSION

4 EMERGENCY & LOCAL CONTACT INFORMATION Fire Brigade number for FIRE CALLS ONLY is 000 Police 24 HOURS EMERGENCY ONLY 000 NON-EMERGENCY POLICE CALLS Ambulance 24 HOURS 000 DOCTORS Ballan Family Practice Simpson Street, Ballan Hours: Mon Fri: 9am - 1pm; 2pm - 6pm Sat: 9am - 12pm Bacchus Marsh Medical Centre Turner Street, Bacchus Marsh Hours: Mon - Fri: 8am - 8pm; Sat: 9am - 12pm; Sun: 10-12pm Darley Medical Centre Darley Plaza, Grey Street, Bacchus Marsh Hours: Mon Fri: 8:30 12:30pm 2pm 5pm HOSPITALS Ballan Hospital (Private) 33 Cowie Street, Ballan HR EMERGENCY STABILISATION FACILITY Djerriwarrh Health Services Clarinda Street, Bacchus Marsh hours Emergency Service Ballarat Base Hospital Drummond Street (North), Ballarat hour casualty CHEMIST UFS Dispensary Inglis Street, Ballan Hours: Mon - Fri: 9am pm; Sat: 9am - 1pm Trentham Pharmacy 43a High Street, Trentham Hours: Mon Fri: 9:15am 5pm Sat: 9:15am 12:15pm DENTIST DR JENNIFER SAMSON MAIN STREET DENTAL SURGERY 223 MAIN STREET, BACCHUS MARSH HOURS: MON THURS: 8AM 6:30PM FRI: 8:30AM 5PM POISON INFORMATION LINE ORIGIN (power failure) DE&T 24 hour emergency COMMITTEE COLIN SCHOT WARRINGA PARK SCHOOL PRINCIPAL PRESIDENT Tony Bellette (Week Nights ONLY) BLACKWOOD STAFF Harley Dalgleish (Week Nights ONLY) MOORABOOL SHIRE 15 Stead Street, Ballan am - 5pm SES BACCHUS MARSH TRADES PEOPLE PLUMBER BRIAN MOORE ELECTRICIAN BRIAN RAINFORD COMMERCIAL GLAZING (GLASS REPLACEMENT) HOUR GENERAL STORE DENIS & DONNA BLACKWOOD HOTEL HEINZ & ANGE BLACKWOOD SPECIAL SCHOOLS O.E.C phone numbers & addresses OFFICE 1015 GREENDALE TRENTHAM ROAD, BLACKWOOD FAX SCHOOL 1015 GREENDALE TRENTHAM ROAD, BLACKWOOD, RESIDENCE CORNER MARTIN AND TERRILL STREETS, BLACKWOOD, TENT SHELTER CORNER CANN & MCLENNAN STREETS, BLACKWOOD, BLACKWOOD SPECIAL SCHOOLS O.E.C MAP REFERENCES Map Directory Type of Map Map No. Map Reference Melways Map 509 E 11 VicRoads State Map Map 59 F 9 Town Map Map 290 G 4

5 IN AN EMERGENCY Verify the report 1. Verify Confirm with other campers, with emergency services or other reliable people the accuracy of information about the emergency. Notify the emergency services and Blackwood Special Schools Outdoor 2. Notify Education Centre Inc. Staff By the quickest possible means, immediately notify: The Emergency Services by dialling 000 Blackwood Special Schools Outdoor Education Centre Inc. Staff 3. Assess Assess the danger posed by the Emergency Use all your senses to build a picture which tells you what is happening and use that information to help decide on a course of action. 4. Act THE OFFICE Assembly Areas:- 1. Basketball Ring 2. The Tent Shelter 3. The Residence Emergency Whistles In the Office Use verbal information. Observe what is happening to decide: Has the danger passed? Is the danger increasing or decreasing? Is the danger coming closer or moving further away? Is the weather or terrain affecting its progress? Decide how much time exists to take alternative actions. Take Action based on the Assessment of Danger Ensure that injured campers are not exposed to further injury or danger. ONLY contain the Emergency if safe to do so. Move people away from the danger area by the safest means. If necessary, move campers indoors, to one end of the building, to the furthermost part of the campsite or to a site well away from the campsite if time permits. Refer to any specific procedures developed for the Emergency. YOUR LOCATION DETAILS VicRoads Map Edition 7 SITE ADDRESS SUBURB POSTCODE PHONE State Map Town Map The Office 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 585 R 3 The School 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 585 R 3 The Residence 4 Terrill Street Blackwood Map 59 F 9 Map 585 R 2 Tent Shelter Corner Cann & McLennan Streets Blackwood Map 59 F 9 Map 585 R 3 MELWAYS REFERENCE Edition 35 (2008) Map 909 E 11 Camp Fax Emergency Phone Numbers Fire Police Ambulance Dial 000 Police 000 Fire 000 Ambulance 000 Hospital Doctor Dentist Plumber Electrician Ed Dept Gas Supplier Power SES THE SCHOOL Assembly Areas:- 1. Basketball Ring 2. The Tent Shelter 3. The Residence Emergency Whistles In Staff Bedroom THE RESIDENCE Assembly Areas:- 1. BSSOEC 4WD Shed 2. The School 3. The Tent Shelter Emergency Whistles In Staff Bedroom THE TENT SHELTER Assembly Areas:- 1. Activity Hut 2. The School 3. The Residence Emergency Whistles In the Kitchen

6 BLACKWOOD SPECIAL SCHOOLS OUTDOOR EDUCATION CENTRE Inc. ACTIVITIES & THE NATIONAL FIRE DANGER RATING Blackwood Special Schools Outdoor Education Centre Inc. Post Office, Blackwood, Victoria, 3458, Australia Phone: (03) Fax: (03) Internet: Incorporation (ACN) No:- AOO38155E Australian Business No: THE CENTRE IS RATED AS BEING IN A FIRE ZONE FDI FDI FDI FDI FDI BLACKWOOD OUTDOOR SPECIAL SCHOOLS OUTDOOR EDUCATION CENTRE Inc. CLOSED - ALL GROUPS MUST DEPART BLACKWOOD DEPART THE NIGHT BEFORE BLACKWOOD OUTDOOR SPECIAL SCHOOLS OUTDOOR EDUCATION CENTRE Inc. CLOSED - ALL GROUPS MUST DEPART BLACKWOOD DEPART BY 9am Only Activities conducted outside Blackwood beyond the Wombat State Forest & Lerderderg State Park to be implemented. Recommended Groups depart Blackwood prior to 9am It is the decision of individual groups as to whether they return to Blackwood at the end of the day unless they are advised not to return Only Activities conducted on Blackwood Special Schools O.E.C. Property to be implemented or Activities outside Blackwood & beyond the Wombat State Forest & Lerderderg State Park All Blackwood Special Schools Outdoor Education Centre Inc. activities to be implemented Activities conducted within the Wombat State Forest or Lerderderg State Park may be modified or postponed depending on current weather conditions & weather conditions leading up to the day being classified as High FDI 0-12 All Blackwood Special Schools Outdoor Education Centre Inc. Activities Available

7 OUR RESPONSIBILITY Special Schools camping has achieved a very good name over the years that we have been at Blackwood. The local communities have befriended us and provided active support for our many ventures. In return, it is our responsibility to respect their property and their points of view. We have wonderful assets in our camps. It is up to us all to nurture them and, through our guidance, lead our students to a greater appreciation of others, of the bush and one's own property. Please be considerate of our near Neighbours and keep noise levels to a minimum especially at night. Aims of Blackwood Special Schools Outdoor Education Centre To provide facilities and staff for the provision of Outdoor Education Programs for the students of the Member Schools but not excluding other Government Special School particularly at Blackwood. To provide safe, appropriate and challenging Outdoor Education Programs for all students visiting Blackwood. To develop, maintain and provide safe facilities. To provide and distribute campsite manuals and other documents concerning and supporting the camp. To foster increased awareness of Outdoor Education within Special Schools and the broader community, with emphasis on providing for disabled people and safety aspects. To raise funds to support the aims and maintain appropriate records of all financial transactions. To develop and maintain mutually productive and rewarding relationships with the residents within the immediate vicinity of the facilities.

8 BEFORE - PLANNING A CAMP What to Do? What to See? Accommodation Site Activities These activities do not need to be listed on your Camp Itinerary Giant Cards Giant Chess Giant Connect 4 Giant Dominoes Giant Draughts Giant Jenga Giant Snakes & Ladders Giant Tic Tac Toe Hookey Quoits Soft Ten Pin Bowling Table Tennis Blackwood Special Schools Outdoor Education Centre Inc. Adventure Activities Archaeological Dig Bush Cooking* Bush Hut Making* Bushwalking* Environmental Activities Frisbee Golf Go-Go Golf* Initiative Games* Low Ropes* Mountain Bike Riding* Night Walks* Rogaining Orienteering* The Imagination Trail* Yabbying* Duke of Edinburgh Expeditions* * denotes a specialised activity at Blackwood Special Schools Outdoor Education Centre Inc. only available with Blackwood Staff supervision All Blackwood Special Schools Outdoor Education Centre Inc. Adventure Activities have written procedures for their safe conduct. The Imagination Trail Activities include:- Exploratory Activities Initiative Activities Leadership Activities Mountain Bike Riding Teamwork Activities Suggested Blackwood Bushwalks & Ratings: Walk Start Location Distance Track Rating Crown Dam Walk Garden of St Erth Wombat State 9 km Old Goldmining Easy Forest Water Races Crown Dam Loop Lerderderg Road Wombat State Forest Full Crown Dam BSSOEC Tent Shelter Wombat State Forest St Erth Hut Loop Garden of St Erth Wombat State Forest Whipstick Creek Forest Walk BSSOEC Tent Shelter Wombat State Forest Shaw s Lake Return Mineral Springs Lerderderg State Forest Shaw s Lake Loop Mineral Springs Lerderderg State Forest Byers Back Track Camerons Gully Lerderderg State Forest Easter Monday Mine New Sultan Track Wombat State Forest Werribee Gorge Quarry Picnic Area Werribee State Forest 2.5 km Water Races / Steps / 4WD 11 km 4WD / Steps / Water Races 1.8 km 4WD / Water Races 6 km Water Races / 4WD Tracks 3.2 km 4WD Track (Steep) 3.6 km 4WD (Steep) / Water Races 11km Old Goldmining Water Races 3.5 km 4WD Tracks (Steep) 10km Walking Tracks (Steep) Very Easy Medium Medium Medium Easy Medium Medium Medium Difficult

9 EXCURSIONS IN THE AREA Blackwood SSOEC is affiliated with Sovereign Hill in Ballarat, which gives groups FREE ENTRY & discounted activity costs. If you wish to visit Sovereign Hill with a group while at camp, you must book through Blackwood Staff to get the special price. There are many other tourist venues around the Blackwood, Daylesford, Ballarat, Bendigo areas which offer special rates to groups using the Centre. Please contact the Blackwood Staff for more information and bookings. While Blackwood Staff are there to encourage the use of the Centre s facilities and activities and therefore do not attend non-bssoec excursions they are happy to book your off-site activities including:- CRESWICK (66km) Tangled Maze MALDON (79km) Victorian Goldfields Railway Carman s Tunnel SMEATON (60km) Tuki Trout Farm DAYLESFORD (37km) Lake Daylesford & Mineral Springs Boomerang Horse Riding Ranch BENDIGO (101km) Central Deborah Gold Mine Talking Tram Tour Discovery Science & Technology Centre Golden Dragon Museum Bendigo Pottery Living Wings n Things Bendigo Maze WOODEND (36km) Children s Park HEPBURN SPRINGS (39km) Hepburn Bath House & Spa Hepburn Springs & Regional Park GORDON (40km) Donegan s Farm BALLARAT (60km) Ballarat to Skipton Rail Trail Sovereign Hill Blood on the Southern Cross Sound & Light Show Ballarat Wildlife Park Lake Wendouree Adventure Playground Eureka Stockade Museum Eerie Night Ghost Tours MELTON (45km) Melton Waves Leisure Centre Navan Park Adventure Playground BLACKWOOD (0km) The Garden of St Erth Wombat State Forest Great Diving Trail BACCUS MARSH (31km) MacKenzie s Flat Lerderderg Gorge Werribee Gorge State Park Ecolink Maddingley Park Adventure Playground Distances next to Town Name indicate the Approximate Distance from Blackwood When leaving the campsite, always fill in an excursion form and leave it in the window of the camp so it can be read from the outside.

10 HELPFUL CONTACTS & WEBSITES WHEN PLANNING YOUR CAMP HINT:- If you place the cursor over a Website & HOLD DOWN Ctrl & then Click You will open that Website DEECD Camp Planning Websites BSSOEC Website Country Fire Authority CFA Bureau of Meteorology Department of Sustainability Parks Victoria Mt Bike Rides in the Blackwood Area HELPFUL CONTACTS & WEBSITES FOR OFFSITE EXCURSIONS BLACKWOOD REMEMBER:- Blackwood Staff are happy to book these & other Excursions for your Camp but DO NOT participate in Excursions beyond Blackwood Approximate Distance from Blackwood 0km Excursion Site Phone No. Website The Garden of St. Erth Wombat State Forest Great Dividing Trail BALLARAT Approximate Distance from Blackwood 60km Excursion Site Phone No. Website Ballarat to Skipton Rail Trail Sovereign Hill Blood on the Southern Cross Sound & Light Show Ballarat Wildlife Park Eureka Stockade Museum Eerie Night Ghost Tours BACCHUS MARSH Approximate Distance from Blackwood 31km Excursion Site Phone No. Website Ecolinc MacKenzie s Flat Lerderderg Gorge Werribee Gorge State Park CRESWICK Approximate Distance from Blackwood 66km Excursion Site Phone No. Website Tangled Maze DAYLESFORD Approximate Distance from Blackwood 37km Excursion Site Phone No. Website Boomerang Ranch

11 HELPFUL CONTACTS & WEBSITES FOR OFFSITE EXCURSIONS REMEMBER:- Blackwood Staff are happy to book these & other Excursions for your Camp but DO NOT participate in Excursions beyond Blackwood HINT:- If you place the cursor over a Website & HOLD DOWN Ctrl & then Click You will open that Website BENDIGO Approximate Distance from Blackwood 101km Excursion Site Phone No. Website Central Deborah Gold Mine Talking Tram Tour Discovery Science & Technology Centre Golden Dragon Museum Bendigo Pottery Living Wings n Things Bendigo Maze GORDON Approximate Distance from Blackwood 40km Excursion Site Phone No. Website Donegan s Farm HEPBURN SPRINGS Approximate Distance from Blackwood 39km Excursion Site Phone No. Website Hepburn Bath House & Spa Hepburn Springs & Regional Park MALDON Approximate Distance from Blackwood 79km Excursion Site Phone No. Website Victorian Goldfields Railway Carman s Tunnel MELTON Approximate Distance from Blackwood 45km Excursion Site Phone No. Website Melton Waves SMEATON Approximate Distance from Blackwood 60km Excursion Site Phone No. Website Tuki Trout Farm WOODEND Excursion Site Children s Park Approximate Distance from Blackwood 36km Website

12 Blackwood Special Schools Outdoor Education Centre Inc. Post Office, Blackwood, Victoria, 3458, Australia Phone: (03) Fax: (03) Internet: Incorporation (ACN) No:- AOO38155E Australian Business No: Teacher in Charge of Booking:- Accommodation Site (please tick):- Period of stay: From: / / to / / Details of Group:- No. of Students:- No. of Staff/Adults:- PAYMENT:- Schools will be invoiced via to their Business Managers at the conclusion of their camp. LIABILITY:- Blackwood Special Schools Outdoor Education Centre, its organisational committee and its employees do not accept liability for loss of property or damage or personal injury arising from the use of the facilities CANCELLATIONS: SCHOOL RESIDENCE TENT SHELTER ACCOMMODATION FACILITIES BED STRUCTURE & ACCOMMODATION NUMBERS THE SCHOOL ACCOMMODATION THE RESIDENCE ACCOMMODATION THE TENT SHELTER SCCOMMODATION Bedrooms Bunks Beds Bedrooms Bunks Beds Tent Types No. of Tents Accommodates 1 st Student Room st Student Room Person Tents nd Student Room nd Student Room Person Tents rd Student Room rd Student Room 3 6 Accommodation Numbers 22 1 st Staff Bedroom st Staff Bedroom nd Staff Bedroom nd Staff Bedroom 1 3 Accommodation Numbers 22 Accommodation Numbers 24 FEE STRUCTURE THE SCHOOL THE RESIDENCE THE TENT SHELTER School Booking $60.00 per person per week $60.00 per person per week $11.00 per person per day SCHOOL NAME:- School Phone No s:- Fax:- Mobile:- Teacher in Charge Address:- School Postal Address:- Postcode:- School & Residence Bookings = $250 Cancellation Fee. Tent Shelter Bookings = $170 Cancellation Fee. BLACKWOOD ACTIVITIES: I acknowledge that Blackwood Special Schools Outdoor Education Centre is set up as an Adventure Based Camp and has a variety of on-site Adventure Activities including:- Low Ropes, A Yabby Dam, Mt Bike Tracks, Orienteering Courses and other related activities and I accept the responsibility that no-one within my group will enter any area where these activities are conducted without being accompanied by a Blackwood Staff Member. Signature:- Date:- / / PRIVACY ACT: Blackwood Special Schools Outdoor Education Centre gives assurance that any personal information including medical details gathered by us, or provided by the group leader, will remain confidential and only used for the purposes for which it was collected. It is a requirement of the Health Act that a list of all the names of participants, school details & group leader details be kept for a period of twelve months, in case notification is required due to Health reasons. PHOTOGRAPHY PUBLICATION: It is the responsibility of the teacher in charge to discuss their school s photography policy in reference to photos taken by Blackwood Staff for the promotion of Blackwood via websites, newsletters, pamphlets and other such promotional publications. Unless notified Blackwood Staff will assume permission is granted. FOOD SAFETY: The person in charge is responsible for SAFE FOOD HANDLING PRACTICES AT ALL TIMES while staying at Blackwood S.S.O.E.C. NO FOOD IS TO BE LEFT BEHIND AT THE END OF YOUR STAY. I have read the information above, the attached GENERAL CONDITIONS FOR HIRE, and the group and I agree to abide by them. I also acknowledge it is my responsibility to inform the group of these conditions. SIGNATURE: DATE: / / PLEASE RETURN A COPY OF THIS FORM TO THE ABOVE ADDRESS AND KEEP A COPY FOR YOUR RECORDS

13 School Accommodation Site School / Residence / Tent Shelter (Please circle) Teacher in Charge Arrival Date No. of Students Departure Date No. of Staff Cleaner Required YES / NO Please indicate your expected aims for your upcoming Blackwood Special Schools Outdoor Education Centre Camp experience. By the end of the Blackwood Camp the students will have experienced and achieved the following: Note:- Blackwood Staff are not available for Lunch or Pre-Dinner Supervision Morning Activities Blackwood Staff Available Lunch Activity Supervision Afternoon Activities Blackwood Staff Available Pre-Dinner Time Supervision Evening Activities Blackwood Staff Available for Night Walks Monday Date: Staff Supervision Yes No Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Tuesday Date: Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Wednesday Date: Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Thursday Date: Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No Friday Date: Blackwood Staff Required:- Yes No Staff Supervision Yes No Blackwood Staff Required:- Yes No

14 Where are you staying? The School Accommodation Site Address, Phone Numbers & Vicroads Map References VicRoads Map Edition 4 SITE ADDRESS SUBURB POSTCODE PHONE State Map Town Map The Office 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 290 G 3 The School 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 290 G 3 What does your Accommodation Key open? THE SCHOOL KEY OPENS The School Accommodation Site The Cleaning / Storage Cupboard The Gas BBQ The Wood Shed behind the Office Facilities Large Kitchen/Dining Area with a combustion wood heater Lounge with an Open Fire 3 toilets (1 staff, 2 student toilets) Communal shower for 4 students (2 X Wheelchair Accessible Showers) 1 separate Staff Shower Outdoor Gas BBQ Laundry Playground, Ga-Ga Court & Basketball Ring Area Outdoor Campfire Accommodation Site large Game Activities & Table Tennis Bedrooms BEDROOM BUNKS BEDS / SLEEPS 1 st Student Bedroom nd Student Bedroom rd Student Bedroom 2 4 TOTAL No. of STUDENTS 16 1st Staff Bedroom 1 Bunk & 1 Single Bed 3 2 nd Staff Bedroom 1 Bunk & 1 Single Bed 3 TOTAL No. of STAFF 6 TOTAL NUMBERS 22 Accommodation Site Fire Extinguishers & Locations ROOM Kitchen Dining Room Lounge Opposite Laundry Outside Staff Bedrooms EXTINGUISHER TYPE Fire Blanket Dry Chemical A:B (E) Class Water Water Dry Chemical A:B (E) Class Powder A:B (E) Water

15 Accommodation Check List - On Departure Electricity All Lights Hot Water Fridge Internal Bins Benches Blankets Fireplaces Firewood Boxes BBQ S Floors Bench Seats Windows The School LEAVE ON Turn Off (Except Exit Lights) LEAVE ON LEAVE ON EMPTY CLEAN FOLD UP CLEAN & EMPTY FILL CLEAN & COVER SWEEP Placed on Tables CLOSED Cooking Gas Cook Tops & Gas Oven Microwave oven An Outdoor Gas BBQ Fridge & Freezer Electric Fry Pan, Electric Kettle, Urn and Toaster There are also many pots, pans and mixing bowls as well as all necessary crockery and cutlery Laundry & Cleaning Automatic washing machine Tumble clothes dryer Vacuum cleaner Brooms; mops and bucket

16 School Accommodation Site & Property Maps

17 The Residence Accommodation Site Address, Phone Numbers & Vicroads Map References VicRoads Map Edition 4 SITE ADDRESS SUBURB POSTCODE PHONE State Map Town Map The Office 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 290 G 3 The Residence 4 Terrill Street Blackwood Map 59 F 9 Map 290 G 3 What does your Accommodation Key open? THE RESIDENCE KEY OPENS The Residence Accommodation Site The Cleaning / Storage Cupboard The Gas BBQ Facilities Large Open Kitchen/Dining Area Open Lounge Room Full Building Ducted Heating 3 Student Toilets A 3 Shower Student Shower Room Disabled Shower Room Separate Staff Bathroom Facilities Indoor Laundry Outdoor Gas BBQ Adventure Playground Large Sandpit Outdoor Campfire Chicken Shed Accommodation Site Large Game Activities & Table Tennis Bedrooms BEDROOM BUNKS BEDS / SLEEPS 1 st Student Bedroom nd Student Bedroom rd Student Bedroom 3 6 TOTAL No. of STUDENTS 18 1st Staff Bedroom 1 Bunk & 1 Single Bed 3 2 nd Staff Bedroom 1 Bunk & 1 Single Bed 3 TOTAL No. of STAFF 6 TOTAL NUMBERS 24

18 Accommodation Site Fire Extinguishers & Locations ROOM Kitchen Entrance off Staircase Laundry EXTINGUISHER TYPE Fire Blanket Dry Chemical A:B (E) Class Water Dry Chemical A:B (E) Class Water Accommodation Check List - On Departure The Residence Electricity All Lights Hot Water Fridge Internal Bins Benches Blankets BBQ S Heater Floors Bench Seats Windows LEAVE ON Turn Off (Except Exit Lights) LEAVE ON LEAVE ON EMPTY CLEAN FOLD UP CLEAN & COVER TURN OFF SWEEP Placed on Tables CLOSED Cooking Gas Cook Tops & Gas Oven Fridge & Freezer Electric Fry Pan, Electric Kettle, Urn & Toaster An Outdoor Gas BBQ There are also many pots, pans and mixing bowls as well as all necessary crockery and cutlery Laundry & Cleaning Automatic Washing Machine Tumble Dryer Vacuum Cleaner Brooms, mops and bucket

19 Residence Accommodation Site & Property Maps

20 The Ted Turner Tent Shelter Accommodation Site Address, Phone Numbers & Vicroads Map References VicRoads Map Edition 4 SITE ADDRESS SUBURB POSTCODE PHONE State Map Town Map The Office 1015 Greendale-Trentham Road Blackwood Map 59 F 9 Map 290 G 3 The Tent Shelter Corner Cann & McLennan Streets Blackwood Map 59 F 9 Map 290 G 4 What does your Accommodation Key open? THE TENT SHELTER KEY OPENS The Tent Shelter The Tent Shelter Gates The Axe Box at the Wood Chopping Site Facilities Large Open Dining/Recreation Area Fully Equipped Kitchenette 2 Communal (Student & Staff) Toilets 2 Communal (Student & Staff) Showers Thin Mattresses, Pillows and Blankets Laundry Large Open Fire with Hot Plates Outdoor Fire Pits Table Tennis Table Accommodation Site Large Game Activities Tents TENTS No. of TENTS SLEEPS 2 Person Tents Person Tents 2 6 TOTAL NUMBERS 22 Accommodation Site Fire Extinguishers & Locations ROOM Kitchen Dining / Lounge Area EXTINGUISHER TYPE Fire Blanket Dry Chemical A:B (E) Class Water

21 Accommodation Check List - On Departure Electricity All Lights Hot Water Fridge Internal Bins Benches Blankets Fireplaces Firewood Boxes Floors Bench Seats Windows Hotplates Camp Ovens & Fry Pans The Tent Shelter LEAVE ON Turn Off LEAVE ON Turn Off & Open Doors EMPTY CLEAN FOLD UP CLEAN & EMPTY FILL SWEEP Placed on Tables CLOSED CLEAN CLEAN & OIL Cooking Open Fire Places NOT TO BE USED ON DAYS OF TOTAL FIRE BAN Microwave Oven Electric Hotplate Electric Kettle, Urn & Toaster Refrigerator with minimal Freezer Space There are also many camp ovens, pots, pans and mixing bowls as well as all necessary crockery and cutlery Laundry & Cleaning Automatic Washing Machine Tumble Clothes Dryer Brooms and a Dustpan and Brush

22 Ted Turner Tent Shelter Campsite & Property Maps

23 CLEANING THE ACCOMMODATION SITES DO NOT LEAVE ANY FOOD BEHIND. If you wish to book the cleaner at the end of you camp contact the Blackwood Staff before or during your camp to confirm the day and time you will be leaving the camp site. This is a CASH ONLY SERVICE please arrange to pay cash a receipt will be issued with this payment. If you decided to clean the Accommodation yourself you will need to:- Sweep all floors Vacuum all carpets Ensure there is no rubbish or personal belongings under the beds Ensure there is no rubbish or personal belongings within the Accommodation Site Ensure there is no rubbish or personal belongings inside the tents DISINFECT & CLEAN ALL floor surfaces DISINFECT & CLEAN Bathrooms DISINFECT & CLEAN Toilets DISINFECT & CLEAN Kitchens DISINFECT & CLEAN Stoves, Ovens, Fridges & Microwaves WASH, DRY & PUT AWAY all dishes Sweep & Clean around the BBQ Areas Ensure there is a Blanket & Pillow available for each Bed Switch off all the Lights except Exit & Sensor Lights Ensure ALL External Doors are LOCK on departure It is important you leave the entire camp neat and tidy on your departure. Leave nothing behind. Ensure there is no rubbish left around the outside of the Campsite. TELL THE BLACKWOOD STAFF IF ANYTHING NEEDS IMMEDIATE ATTENTION, REPAIR OR MAINTENANCE. THE GOLDEN RULE IS TO LEAVE THE CAMP AS YOU WOULD LIKE TO FIND IT. Thank you for looking after your camp.

24 GENERAL CONDITIONS FOR HIRE It is the responsibility of each school group to ensure that campers understand and follow Blackwood Special Schools Outdoor Education Centre Inc, rules and procedures. Visitors should familiarise themselves with the Blackwood Manual located in each accommodation site on their arrival. The person in charge is responsible for the group at all times and they are deemed to be responsible for overall group behaviour, supervision and safety. ON YOUR ARRIVAL Report to Blackwood Staff to inform them of your arrival. Blackwood Staff need to address the group as soon as practicable after their arrival. It is the responsibility of the Teacher in Charge to assemble the group at a mutually convenient time. If group dynamics do not permit this then it is the responsibility of the Teacher in Charge to convey the safety briefing to the group according to Blackwood Staff directions. DRINKING WATER It is safe to drink the water from any tap at Blackwood Special Schools Outdoor Education Centre Inc. BEFORE YOUR DEPARTURE Please return all equipment & furnishings to its correct location. All groups are required to clean the camp on departure day. A list of cleaning duties is displayed in each camp. Blackwood is a Not-For-Profit Charitable Organisation so please leave it AS YOU WOULD LIKE TO FIND IT. A cleaner, who is available for a fee, can be booked through Blackwood Staff. If you require the services of the cleaner $45 cash must be left on the kitchen bench prior to departure. EMERGENCY PROCEDURES The Blackwood Special Schools Outdoor Education Centre Inc. Manual has all necessary information on emergency procedures. These procedures are also posted in each camp accommodation site. All visitors should familiarise themselves with these: Fire Fighting Equipment. Extinguishers are vital and are located in each camp. These should not be tampered with or removed. Hard wired smoke detectors are located throughout the School & Residence Accommodation Sites and should not be tampered with. Fires. No fire or BBQ may be lit on the property in periods of fire danger without the consent of Blackwood Staff. Fire Restrictions and Total Fire Ban days must be strictly observed.

25 PROPERTY DAMAGE & LOSS Groups are only permitted to access the buildings and activity sites to which they have been allocated. Please report all breakages and losses to Blackwood Staff so they can be repaired / replaced promptly. Blackwood Special Schools Outdoor Education Centre Inc. takes no responsibility for the loss or damage to personal property. Serious damage as a result of your groups behaviour will result in your School being invoiced to cover the expenses to repair the damage. PARKING All vehicle parking is strictly at the owner s risk. Blackwood Special Schools Outdoor Education Centre Inc. takes no responsibility for the loss or damage to any vehicle. THE ENVIRONMENT The School and Shelter camps are designated Land for Wildlife areas. Please look after our natural environment by: placing all rubbish in bins provided placing glass and plastic in recycling bins. If staying at the Residence, please take note if there are any chooks (there will be a sign on the fridge) and ensure that they are not allowed out of their pen!! Also check that they have enough water and food. Feel free to feed them scraps but no PEELS please. SMOKING All buildings at Blackwood Special Schools Outdoor Education Centre Inc. are designated smoke free zones. A Blackwood Special Schools Outdoor Education Centre Inc. has a strict no smoking policy. Blackwood Special Schools is located on Department of Education & Early Childhood Development (DEECD) Land and is therefore a smoke free area. ALCOHOL CONSUMPTION The consumption of alcohol is strictly forbidden at Blackwood Special Schools Outdoor Education Centre Inc. OUT of BOUNDS AREAS FULL ADULT SUPERVISION is required AT ALL TIMES when children are accessing the Adventure Playgrounds at Blackwood Special Schools Outdoor Education Centre Inc. The Low Ropes area is out of bounds AT ALL TIMES. The Yabby Dam is out of bounds AT ALL TIMES. The Bush Cooking area is out of bounds for children unless under the supervision of a responsible adult. The Imagination Trail is out of bounds for children unless under the supervision of a responsible adult. The woodshed is out of bounds for children unless under the supervision of a responsible adult. All Adventure Activities at Blackwood Special Schools Outdoor Education Centre can only be accessed with full Blackwood Staff approval, supervision, assistance and require visiting staff supervision at all times.

26 TELEPHONES The School has a telephone in the staff bunkroom and in the kitchen. The Residence has a telephone in the staff bedroom. The Tent Shelter has a telephone located on the Eastern side wall near the 1 st Aid cupboard. Emergency Calls - Emergency numbers are listed in the Emergency Management Plan and near each phone. Please inform camp staff if the emergency services have been called for any reason. All private calls must be paid for price list located on the wall near the phone, and money to be placed in the MONEY TIN provided. ACCIDENTS, ILLNESS & FIRST AID In the event of an accident or illness, campers are responsible for filling out the Incident Report Form located in each camp, and ensuring that the form is received by Blackwood staff. Every group using the camp (including weekend and holiday users) must provide their own first aid equipment and trained staff. Please bring appropriate first aid for the specific needs of your group. DIAL 000 FOR ALL EMERGENCIES GROUP LEADERS/TEACHERS IN CHARGE It is the full responsibility of the Teacher in Charge to ensure:- All students have appropriate parent / guardian consent to attend camp. Each student has a fully completed health / medical record sheet. The campsite s Incident, Accident, Illness & Near Miss Report Form and / or Patient Care Report is filled out for all such incidents. Blackwood Special Schools Outdoor Education Centre Inc. is provided with a written list of Student & Staff names. Group Leaders who are including Off-Site Visits and / or Activities in their Camp Program, are responsible for checking any safety issues in relation to the Off-Site Visit / Activity and taking necessary precautions in relation to implementing their chosen Off-Site Visits and / or Activities. All day visiting members of the group are advised of the campsite s safety and the necessary precautions taken. All groups adhere to Sun Safety Strategies. Bedwetters, sleepwalkers & campers under 6 do not sleep on top bunks. Blackwood Special Schools Outdoor Education Centre Inc. Staff are advised of camper medical conditions or behaviour that may arise and may place the group or staff at risk. It is a requirement of the Health Act that a list of all the names of participants and group leader details be kept for a period of twelve months in case notification is required due to Health reasons. This is the only information kept on file. FOOD SAFETY The person in charge is responsible for SAFE FOOD HANDLING PRACTICES AT ALL TIMES while staying at Blackwood S.S.O.E.C. NO FOOD IS TO BE LEFT BEHIND AT THE END OF YOUR STAY.

27 FILL THE WOODBOXES If you are staying at the Tent Shelter or School please ensure ALL WOODBOXES & KINDLING BOXES are full on your departure. The woodshed is located behind the office at the School Site the School Key will open the woodshed Wheelbarrows are provided 1 in the Woodshed & 1 in the Tent Shelter CLEAN THE FACILITIES At the end of your stay the person in charge is responsible for the cleaning of the facilities. If you do not arrange for the Cleaner to clean after your stay the following MUST be done:- ALL Carpets MUST be vacuumed ALL Kitchen, Toilet & Shower floors must be swept & mopped ALL Toilets, Showers & Basins MUST BE disinfected & clean ALL benches & tables MUST BE disinfected & cleaned ALL BBQ facilities must be cleaned ALL Kitchen utensils & facilities MUST BE clean, dried and put away FRIDGE & FREEZERS MUST BE emptied and clean DO NOT TURN FRIDGES or FREEZES OFF ALL furnishings must be re-located to their original location Verandas & entrance areas MUST BE swept and cleaned ALL cleaning equipment MUST BE put away ALL Lights MUST BE turned OFF on your departure PLEASE DO NOT TURN OFF THE POWER If the facilities are NOT left in a clean state at the end of your stay your BOND MONEY WILL BE USED TO HIRE THE CLEANER TO CLEAN YOUR FACILITY AT A COST OF $100 NOISE LEVELS Please be considerate of our neighbours. Noise does travel a lot further in the bush especially at night. THERE IS TO BE NO EXCESSIVE & NO OUTSIDE NOISE BEYOND 10pm. Neighbours have been informed to ring the POLICE if the noise is excessive or continues beyond 10pm We welcome your feedback on Blackwood s facilities. Feel free to contact us.

28 Appendix 1 - Courtesy of Noble Park Special Developmental School HOW TO PLAN A CAMP REQUIRMENTS AND CHECKLIST HINT: - START CAMP PREPARATION AT LEAST EIGHT (8) WEEKS PRIOR excluding School Holiday Weeks HINT: - TICK EACH ITEM AS YOU HAVE COMPLETED IT HINT: IF YOU HAVE ANY QUESTIONS ASK! ALL STAFF PLANNING A CAMP MUST:- Familiarize yourself with the Department of Education & Early Childhood Development (DEECD) Website regarding Camp Planning & Risk Management Read the entire Camp Requirements & Checklists prior to Planning your Camp especially in relation to:- Emergency Management Procedures Accommodation Camp Costs Forms to be Completed Activities You are Not alone while Planning your camp, there is help available:- Read the Manual Research the Blackwood Website Call Blackwood Staff Fax Blackwood Camp Ph. No: Fax No: Blackwood Staff:- blackwood.specialschools.oec@edumail.vic.gov.au

29 Read and Comprehend the following documents prior to planning your Blackwood Camp:- The Blackwood Manual Blackwood SSOEC Emergency Management Plan Blackwood SSOEC Bushfire Plan While Planning your Camp Blackwood Staff can:- Advise you on appropriate camp activities Book & inform you of the cost of off-site excursions Help with Booking Local Blackwood Restaurants There are three (3) campsites at Blackwood Special Schools Outdoor Education Centre Inc.:- Accommodates The School 16 Students & 6 Staff The Residence The Tent Shelter 18 Students & 6 Staff 22 people in 10 Safari Style Tents BLACKWOOD STAFF need your CAMP PROGRAM 2 WEEKS PRIOR TO YOUR CAMP to ensure their availability to assist in the implementation of your activities, as there could be three (3) different schools utilising Blackwood Camp during your visit all wanting Blackwood Staff to run activities.

30 EIGHT (8) WEEKS PRIOR TO CAMP CHECKLIST Plan your program In an Ideal World the Camp Planning Process would begin 4 Weeks Prior to your next School Council Meeting. Plan your Menu & Cost Blackwood Camp is FULLY self-catered Including Bush Cooking & Campfire Ingredients (if required) ALL OF THIS COULD BE DONE WITH THE STUDENTS Plan an exact cost this MUST cover Students & Staff Accommodation Expenses See Appendix 2 Calculating Costs for Camp Food Cleaner Costs Excursion Expenses Petrol CityLink Tolls Miscellaneous Basic Camp Cost per Student Calculation 14 Students 3 Staff TOTAL CAMP COSTS for 17 People divided by 13 students This allows for unexpected expenses & students last minute cancellations 2010 BLACKWOOD CAMP FEES Accommodation Site Cost per Person GST INVOICE AMOUNT (per person) The School $54.00 $6.00 $60.00 The Residence $54.00 $6.00 $60.00 The Tent Shelter $10.00 p.p.per.day $1.00 $11.00 p.p.per.day CLEANING FEES - $45 CASH ONLY per CAMPSITE Send a letter to prospective student s Parent/s or Guardian/s outlining:- Camp Dates Venue including Accommodation Site Accommodation Site Phone Number BLACKWOOD CAMP PHONE NUMBERS The Office The School The Residence The Tent Shelter See Appendix 3 Student Camp Invite Activities both Blackwood & Off-Site Activities Staff attending and their qualifications Travel Arrangements Catering Medical Assistance Risk Management Educational Purpose Cost, what it includes & method of payment

31 SEVEN (7) WEEKS PRIOR TO CAMP CHECKLIST Book your Blackwood Camp via the Blackwood Website:- Download Risk Management Plans via the Blackwood Website:- You will need Risk Management Plans for:- The Blackwood Camp Accommodation Site you are staying in ALL Blackwood Activities you want to participate in Complete all your required Risk Management Plans PRINT ALL YOUR RISK MANAGEMENT PLANS Book your School Bus to ensure it is available for your Camp SIX (6) WEEKS PRIOR TO CAMP CHECKLIST Once numbers are confirmed send a second (2 nd ) letter home to all families confirming:- Their child s attendance Exact Cost & Method of Payment See Appendix 4 Letter to Parents The letter should also include the following details & attachments:- Full Payment due date (2 weeks prior to Camp) Appendix 7 Consent Forms (Return 2 weeks prior to Camp) Appendix 3 Medical Forms (Return 2 weeks prior to Camp) Appendix 5 Medication Requirements Appendix 6 Dietary Needs (Notification required 2 weeks prior to Camp)

32 SIX (6) WEEKS PRIOR TO CAMP CHECKLIST (continued) Complete the following documentation:- Excursions and Activities Requiring School Council Approval Risk Register Emergency Response Plan Staffing Details Documentation of Student Preparation Pre-Requisite Skills/Knowledge & Documentation of Staff Qualifications & Experience or Expertise in Lieu of Certification/Accreditation At least ONE (1) Staff Member attending Camp MUST HAVE Current Level 2 First Aid & Current CPR Submit all the above documentation as well as Risk Management Plans to your Principal ready for FULL SCHOOL COUNCIL APPROVAL Keep a Photocopy of ALL DOCUMENTS for your records IN AN IDEAL WORLD (2 weeks prior to School Council) Once you have printed ALL CAMP DOCUMENTATION & submitted it to your Principal:- ALL CAMP DOCUMENTATION to your Principal ALL CAMP DOCUMENTATION to your Camp Co-Ordinator Ask your Principal to forward ALL CAMP DOCUMENTATION via to your School Council Members. School Council Members then have a period of 2 weeks to digest & comprehend all of your Camp Documentation prior to their approval. Resulting in:- A more informed School Council A greater understanding of your Camp Aims & Activities An opportunity for School Council to question & comprehend Submit the following to your School Business Manager:- Page 2 of the Excursions and Activities Requiring School Council Approval, BUDGET. This is to do with GST. A list of students attending camp the camp so invoices & payments can be registered correctly

33 FIVE (5) WEEKS PRIOR TO CAMP CHECKLIST Start to create a Camp Booklet for your Students. It may include:- Diary Pages Compics Menu Camp Program Duty Rosters Bedroom Allocations Word Searches Colouring FOUR (4) WEEKS PRIOR TO CAMP CHECKLIST Monday Tuesday Submit the Notification of School Activity Form Online via the DEECD Website: PLEASE NOTE If your program includes visits to SITES BEYOND Blackwood you WILL NEED to submit more than one Notification of School Activity Form Online SAMPLE BLACKWOOD PROGRAM Drive to Blackwood Blackwood Activities Blackwood Activities Notification of School Activity Form Online Required Wednesday Sovereign Hill Ballarat Notification of School Activity Form Online Required Thursday Friday Blackwood Activities in the Morning Visit Daylesford in the Afternoon Blackwood Activities Drive Home Notification of School Activity Form Online Required Notification of School Activity Form Online Required Notification of School Activity Form Online Required DEECD require separate Notification of School Activity Forms Online for each destination you visit during camp If there is an emergency situation in an area you are visiting DEECD are then able to contact you & your school to inform you of any actions you need to implement while in that area Inform Specialist Staff of students attending camp including dates via a written note in their pigeon hole

34 THREE (3) WEEKS PRIOR TO CAMP CHECKLIST Remind Parents / Guardians of the Camp Forms that need to be returned:- Full Payment due date (2 weeks prior to Camp) Appendix 7 Consent Forms (Return 2 weeks prior to Camp) Appendix 3 Medical Forms (Return 2 weeks prior to Camp) Appendix 5 Medication Requirements Appendix 6 Dietary Needs (Notification required 2 weeks prior to Camp) Transport Form to be Completed, Signed & Returned Appendix 8 Issue Student Camp Equipment, Clothing & Toiletries Checklist What Individuals Need to Bring to Blackwood Special Schools Outdoor Education Centre Inc. Single Bed Sheets Sleeping Bag Pillow Case Suitable Clothing Toiletries Towels Solid Walking Boots Wet Weather Gear Sunscreen Wide Brim Hat Torch Other Personal Equipment TWO (2) WEEKS PRIOR TO CAMP CHECKLIST Collect the following from Parents / Guardians:- Full Camp Payment Appendix 7 Consent Forms Appendix 3 Medical Forms Appendix 5 Dietary Needs Information SEND YOUR CAMP PROGRAM TO BLACKWOOD STAFF Organise the money you will need on a certain date to purchase food Collect the following from Camp Staff & Volunteers including yourself:- Medical Forms Appendix 5 Dietary Needs Information Collate & Print Camp Booklets Question Parents on students:- Medication Requirements Doses Medication Storage Medication Management Plans Emergency Medical Management Plan