KENAI PENINSULA BOROUGH

Transcription

1 KENAI PENINSULA BOROUGH 144 North Binkley Street Soldotna, Alaska Toll-free within the Borough: PHONE: (907) FAX: (907) DAVE CAREY BOROUGH MAYOR MAYOR'S REPORT TO THE ASSEMBLY TO: FROM: Pete Sprague, Assembly President Kenai Peninsula Borough Assembly Members David R. Carey, Kena.i Peninsula Borough Mayor 1J1lf.lM.~ DATE: November 18, 2009 Assemblv Requests/Responses a. None Agreements and Contracts a. Authorization to Award Contract for 4x4 Medic Unit(s) and Equipment for Anchor Point Volunteer Fire Department and Central Emergency Services b. Authorization of Award of Contract to Hopkins Brothers Construction for Rocky Ridge Landfill - Operations and Maintenance c. Authorization to Award Contract for Greer Road Fuel Reduction Project to AAA Ranger Other a. Spruce Bark Beetle Mitigation Program Monthly Status Report for October 2009 b. Revenue-Expenditure Report - October 2009 c. Budget Revisions - October 2009 d. Enstar correspondence re: contract with Anchor Point Energy, LLC. e. Latest School District Enrollment Numbers - Funding to the Cap Mayor's Report Mayor's Report

2 KENAI PENINSULA BOROUGH 144 North Binkley Street. Soldotna, Alaska Toll-free within the Borough: , Ext MEMORANDUM DAVID R. CAREY BOROUGH MAYOR iouted From IViayor's Office to TO: David R. Carey, Mayor Clerk 17V1 ~ Assembly FROM: Mark Fowler, Purchasing & Contracting OffiC~ Legal Finance -V Assessing Planning DATE: November 5, 2009 Roads SUBJECT: Authorization to Award Contract for ITB Type 1 KKK-1822F Compliant 4x4 Medic Unit(s) and Equipment _ SBB Purchasing :JZ:. OtherJJ.J Date: ~ The Purchasing and Contracting Office formally solicited and received bids for the purchase oftype 1 KKK-1822F Compliant 4x4 Medic Unit(s) and Equipnlent. Bid packets were released on October 5,2009 and the Invitation to Bid was advertised in the Peninsula Clarion on October 5, The project consists ofthe purchase oftwo (2) Type 1 KKK-1822F compliant 4x4 medic units with associated equipment. On the due date ofoctober 28,2009 three (3) bids were received and reviewed to ensure that all the specifications and delivery schedules were met. The low bid of $174, was submitted by Taylor Made Ambulances ofnewport Arkansas. Your approval for this bid award is hereby requested. Funding for this project is in account numbers AMB (Anchor Point) and (CES). A copy ofthe bid tabulation is attached. David R. Carey, Mayor RECEIVED Date FINANCE DEPARTMENT FUNDS VERIFIED NOV ACT # AMB $174, # $174, DATE:/lhsje:;?, I

3 KENAI PENINSULA BOROUGH PURCHASING & CONTRACTING BID TAB FOR: IT Type I KKK-1822F Compliant 4x4 Medic Unit(s) & Equipment Inspection Travel Expense CONTRACTOR Medic Unit (1 person, 2 trips) Total Extended Price Taylor Made Ambulance $171, $2, $174, Braun Northwest $173, $2, $175, ) H&W EmerQency $171, $2, $174, ) DUE DATE: October 28, 2:00 PM KPB OFFICIAL: r, Purchasing & Contracting Officer

4 KENAI PENINSULA BOROUGH Solid Waste Department East Poppy Lane. Soldotna, Alaska Toll-free within the Borough: , Ext PHONE: (907) FAX: (907) MEMORANDUM DAVID R. CAREY BOROUGH MAYOR TO: THRU: FROM: David R. Carey, Mayor Jack Maryott, Solid Waste Directo{1fY1 Mark Fowler, Purchasing & Contr~~ing Offic Lanie Hughes, Environmental Coordinator ji1 DATE: October 30, 2009 SUBJECT: Authorizing Award of Contract for Rocky Ridge Landfill - Operations and Maintenance The Purchasing and Contracting Office formally solicited and opened bids for this project on October 29, The Invitation to Bid was advert.ised in the Homer News and the Peninsula Clarion. Two bids were received and are recorded on the attached bid tabulation. The project consists of the Operations and Maintenance of the Rocky Ridge Landfill in accordance with the contract requirements. The contract term is January 1, 2010 through December 31, 2012 and may be extended for up to two additional years. This memo requests award of the contract to the lowest bidder, Hopkins Brothers Construction, for the amount of $104,280.0(\ pt-r l1f C\r: Funding for this project is in account number Approved: Date O'j REC FI\l~D. " i''''~' I!JI 110-,." '. FINANCE DEPARTMENT OCT FUNDS VERIFIED ACT # ($52, Months)

5 ~ KENAI PENINSULA BOROUGH PURCHASING & CONTRACTING BID TAB FOR: ITB Rock Ridge Landfill Operations & Maintenance \;UN I KA~ I UK BASE BID Hopkins Brothers Construction $ D&L Construction $341, ) DUE DATE: October 29, 2:00 PM \ I KPB OFFICIAL:

6 KENAI PENINSULA BOROUGH 144 North Binkley Street Soldotna, Alaska Toll-free within the Borough: , Ext MEMORANDUM DAVID R. CAREY BOROUGH MAYOR TO: Jf~ ~outed From David R. Carey, Mayor 11ayor's Office to: :Ierk tjcl0!1ssambly -y THRU: Mark Fowler, Purchasing & Contracting OffiCVr legal - Finance :zz: Assessing THRU: Max Best, Planning Director~ Planning Roads FROM: Duane Bannock, SBB Program Manag~ DATE: November 10,2009 SBa z: Purchasing -4-' Other J j Il~. Date:~1 SUBJECT: Authorization to Award Contract for Greer Rd Fuel Reduction Project The Purchasing and Contracting Office formally solicited and received bids for the Greer Rd Fuel Reduction Project. Bid packets were released and the Invitation to Bid was advertised in the Peninsula Clarion on October 22, The project consists ofcut, limb and deck Spruce Bark Beetle Killed Trees. On the due date of November 4, bids were received and reviewed to ensure that all the specifications and delivery schedules were met. The low bid of $32, was submitted by AAA Ranger, Kenai, AK. Your approval for this bid award is hereby requested. Funding for this project is in account number BTl A copy ofthe bid tabulation is attached. Date RECEIVED NOV FINANCE DEPARTMENT FUNDS VERIFIED t 3'.2 / 500. t!jd ACT # J.h;J,.)1320 crbt/, 4301/ BY: ~J DATE:/1UtJ!ff1 t i«'~;13 FI~.LI\NCE ADiVHNiSTRATiON

7 ~. KENAI PENINSULA BOROUGH PURCHASING & CONTRACnNG BID TAS FOR: ITB10-G21 Greer Road Fuel Reduction ProJ ec_t _ (;ONI~IUK B~6ID StumDv's Tree SelVice Property Imorovements East Road Services Alaska Pioneer Contractors Paul's Services AAARanaer $ $54.760,00 $ $ $ $ /~~ DUE PATE: KPB OFFICIAl:[~ "l r I ( t

8 !<i!!1n.tlli P i!!1nin~ul. 13orough Spruce Bark BeetIe Mitigation Program November 1,2009 To: Mayor Dave Carey From: Duane Bannock, SBB Program Manager Re: SBB Program Monthly Status Report October 2009 This Spruce Bark Beetle Mitigation Program monthly status report covers the period from October 1, 2009 to October 31,2009 I. Fund Balances Remaining Current Month Funds Previous Month Funds 1. Hazardous Tree Removal $930, $1,007, Reforestation $315, $315, Technical Assistance $85, $103, Land / Vegetation Mapping $403, $416, Seasonal Fire Personnel $434, $434, Education $131, $135, Total Remaining Funds $2,300, $2,412, II. SBB Program Contracts Status Open Contracts 2008 Western State WUI Coop Agreement Alaska DOF Defensible Space Stewardship Program - open until funds expended 2007 Western State WUI Coop Agreement Alaska DOF Slash Pickup Program - ends 12/31/ Coop Agreement with Joe Stams to develop Community Wildfire Protection Plans (CWPP) for the Kenai Peninsula Borough communities - ends 12/31/2009 KPB Nikiski Poolside Timber Sale - Term ends 9/30/2010. Chugachmiut 2009 Cooperative Agreement for Type II seasonal fire crew - ends 11/30/09 Contracts closed during reporting period Marathon Rd ROW Project Upcoming contracts Cooperative Agreement with the State ofalaska DOF to receive stimulus funding to reduce fuel hazards within the WUI as identified in developed Community Wildfire Protection Plans Vegetation typing oftyonek Community Wildfire Protection Plan area spring 2010 Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK: 99669:

9 DI. Ongoing Program Projects and Monthly Accomplishments Hazard Tree Removal Chugachmiut Type IIA fire crew continued fuel mitigation projects around public facilities in Kenai and Soldotna under SBB direction. Aurora Fuel Reduction Project - ''thin & pile" project area - was opened for public frrewood gathering. This project is in the Kasilof area. To date over 1,000 KPB Firewood Permits have been issued by the SBB Office to KPB residents and approximately 100 acres offrrewood have been removed by the public from 4 "thin & pile" project areas. Forest engineering (project area surveying, road access and log landing layout) was completed on the planned Greer Road #1 fuel mitigation - ''thin & pile" project area east of Homer. An Invitation To Bid has been advertised for this project for 11/4/2009. It is anticipated this project will open for public firewood collection by 11/31/2009. A survey was completed for the Tom Cat #2 fuel mitigation - ''thin & pile" project which is expected to be operational December This project is in the Fritz Creek area. A survey was completed for the Wagon Road fuel mitigation - ''thin & pile" project which is expected to be operational December This project is in the Nikolaevsk area Cleanup was completed on the Tom Cat #1 fuel mitigation - ''thin & pile" project. Skid trail erosion control measures on this site were constructed. The project treatment area is ready for reforestation operations next summer. Slash debris and cull material was piled at the log landing area and ready for burning this early winter season. Administered ongoing Rights-of-Way projects in the Soldotna and Kenai areas and conducted field inspections/landowner follow up for ongoing/upcoming rights-of-way projects in Soldotna, Kenai, Nikiski, Funny River, Homer, and Fritz Creek areas Administered slash disposal sites in Kenai and Funny River for landowners practicing FireWise mitigation strategies Administered harvesting operations on KPB Nikiski Poolside Timber Sale. SBB staff is working with North Peninsula Recreation Service Area staff on developing plans for long-term public use of developed skid trails. Approximately 20 of95 acres have been harvested to date Administered 2 Land Use Permits for commercial firewood cutting on KPB parcels Continued development of "Homeowner FireWise Assistance Program" in collaboration with ADOF to develop hazardous fuel removal program in 2010 for KPB residents to reduce fuels in home-ignition zone Continued to coordinate with the Alaska DOF to facilitate the transfer of stimulus funding from ADOF to KPB ($1,795, minus 7.50/0) to treat action projects prioritized within Community Wildfire Protection Plans developed by Kenai Peninsula Borough communities. Attended meetings with federal and state partners to review stimulus funding reporting requirements. KPB ordinance appropriating these funds was introduced 10/13/09 and a public hearing is scheduled for 11/10/09 Supported KPB FireWise Team through an existing Cooperative Agreement with ADOF to conduct home assessments for KPB residents. FireWise Team accomplishments are listed separately below Reforestation Completed re-measurement of 12,000 spruce seedlings planted in 2003 as part ofthe KPB Spruce Provenance Field Trials. These spruce seedlings are from boreal forests around the globe and were planted in an effort to determine superior tree types for planting on the Kenai Peninsula. These field trials are the largest organized seedling provenance trials in the state ofalaska Follow-up meetings were conducted with NRCS to develop a new multiagency reforestation program for 2010/2011. This reforestation effort will target small Peninsula landowners that removed dead trees in response to the bark beetle epidemic but have not been able to achieve forest regeneration oftheir lands. This program will reduce long term fuel hazards associated with grass vegetation Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK: 99669:

10 Presented action plan that will focus on two major paths to address the grass fuel bed problems to the All Lands All Hands membership for approval to proceed. This approved action plan includes a sampling/inventory effort to accurately identify grass/vegetative fuel complexes on the Kenai Peninsula along with the development of field trials to test control options for mitigating grass fuel abundance Technical Assistance Developed a contract and a scope ofwork for a "SEMS" fife modeling researcher to develop new Kenai Peninsula vegetative fuel model designations that are compatible with "FSPRO". This next generation fife modeling program uses historical climatic weather information from local weather observation stations to predict seasonal probability of wildland fife spread. This tool will assist peninsula land managers and fire suppression personnel with making decisions on individual fife events. Produced map of 2009 All Lands/All Hands accomplishments for distribution at 11120/2009 All Lands/All Hands meeting Provided maps ofkpb natural resources and infrastructure for the Economic Development Department Continued collaboration with KPB G.I.S. department to set up web-based mapping service specific to SBB Program, dramatically increasing public/agency access to SBB Program data base. This site can be visited at: Provided mapping assistance for the 3 CWPP meetings held for Soldotna, Ridgeway, Sterling, and Funny River LandNegetation Mapping Developed databases for the vegetative datasets requiring updates and ground truthing spring 2010 Developed databases for the grass-dominated areas for requiring updates and ground truthing spring 2010 Developed databases for previously-harvested private parcels for potential stimulus funded reforestation projects 2010/2011 Seasonal Fire Personnel The 2009 Chugachmiut Type II Crew is under contract with KPB and has been working on hazardous fuel treatments in accordance with CWPP requests. The crew is currently working on a fuel reduction projects in Kenai and Soldotna Education Provided technical/educational material for KPB residents for the 3 CWPP meetings held for Soldotna, Ridgeway, Sterling, and Funny River FireWise Team Accomplishments Participated in the Funny River and Sterling CWPP meetings. Continued home assessments for defensible space Arranged for FireWise to be represented at the Central Peninsula and Seward Health Fairs through educational materials displayed at the Office of Emergency Management booth. Coordinated with Chugachmiut on current joint venture FireWise opportunities, developed plans for using their fire crews both this fall and next season for mitigation activities Initiated final update to developing new material Provided grant reporting documentation to ADOF and created a database of all FireWise & WUI home visits Kenai Peninsula Borough: Spruce Bark Beetle Mitigation Program, 253 Wilson Lane, Soldotna, AK: 99669:

11 KENAI PENINSULA BOROUGH - FINANCE DEPARTMENT To: Thru: Thru: From: Pete Sprague, Assembly President Melnbers of the Kenai Peninsula Borough Assembly Dave Carey, Borough Mayor /JIl4 Craig C. Chapman, Finance Director C. cjr Brandi Harbaugh, Controller f5tr Date: November 4, 2009 Subject: Revenue-Expenditure Report - October 2009 Attached is the Revenue-Expenditure Report of the General Fund for the month of October Please note that 33.3% ofthe year has elapsed, /0 of budgeted expenditures have been made, and 45.37% of budgeted revenues have been collected.

12 KENAI PENINSULA BOROUGH REVENUE REPORT FOR THE PERIOD OCTOBER 1 THROUGH OCTOBER 31, TOTAL REAL TAX $ 24,480,572 $18,218,366 $ 6,872,636 $ (6,262,206) 74.42% TOTAL PERS TAX 1,322,083 1,138, ,304 (183,921 ) 86.09% OIL TAX ,163,784 3,085,456 (78,328) 97.52% MOTOR VEHICLE TAX 800, ,060 54,392 (673,940) 15.76% PROPERTY TAX PENALTV & INTEREST 470,615 67,174 46,114 (403,441) 14.27% SALES TAX 28,295,915 5,715,121 3,749,075 (22,580,794) 20.20% IN LIEU PROPERTY TAX 3,007,868 (3,007,868) 0.00% OTHER FEDERAL REVENUE 882,961 (882,961 ) 0.00% SCHOOL DEBT REIMBURSEMENT 1,588,677 26,143 (1,562,534) 1.65% ELECTRICITY AND TELEPHONE REVENUE 170,000 (170,000) 0.00% FISH TAX REVENUE SHARING 650,000 28,318 28,318 (621,682) 4.36% MUNICIPAL ENERGY ASSISTANCE 2,099,433 2,071,347 (28,086) 98.66% E911 SERVICE FEES 836, ,032 22,356 (516,968) 38.16% INTEREST ON INVESTMENTS 488,406 86, (402,303) 17.63% TRANSFER FROM OTHER FUNDS 260, , % OTHER LOCAL REVENUE 310,000 87,349 51,121 (222,651) 28.18% TOTAL REVENUES $ 68,827,100 $ 31,229,417 $11,436,920 $ (37,597,683) 45.37%

13 KENAI PENINSULA BOROUGH EXPENDITURE REPORT FOR THE PERIOD OCTOBER 1 THROUGH OCTOBER 31,2009 ASSEMBLY ADMINISTRATION $ 477,400 $ 118,698 $ 20,820 $ 78,380 $ 280, % ASSEMBLY CLERK 472, ,837 47,359 41, , % ASSEMBLY ELECTIONS 117,872 52,132 41,336 14,995 50, % ASSEMBLY RECORDS MANAGEMENT 231,909 54,987 20,526 24, , % MAYOR ADMI NISTRATION 812, ,439 80,073 4, , % PURCHASING AND CONTRACTING 222,773 65,090 26,470 1, , % GENERAL SERVICES 547, ,234 54,374 14, , % GENERAL SERVICES - MIS 1,678, , ,758 33,258 1,161, % GENERAL SERVICES - GIS 504, ,638 40,761 4, , % GENERAL SERVICES - PRINT/MAIL 253,796 69,917 13,110 25, , % GENERAL SERVICES - CUSTODIAL MAINT 110,746 31,420 10,570 10,259 69, % EMERGENCY MANAGEMENT 601, ,171 29,236 74, , % 911 COMMUNICATIONS 1,538, , ,729 8,748 1,079, % LEGAL ADMINISTRATION 890, ,394 97,333 25, , % FINANCE - ADMINISTRATION 459, ,415 62,444 10, , % FINANCIAL SERVICES 811, ,014 84,717 8, , % FINANCE - PROPERTY TAX AND COLLECTION 870, ,832 73,763 14, , % FINANCE - SALES TAX 443, ,846 37,859 38, , % ASSESSING ADMINISTRATION 1,130, ,228 77,753 15, , % ASSESSING APPRAISAL 1,390, , ,843 25, , % RESOURCE PLANNING ADMINISTRATION 1,169, , ,038 46, , % MAJOR PROJECTS - ADMINISTRATION 463, ,370 35, , % SENIOR CITIZENS GRANT PROGRAM 482, , , , % NON-DEPARTMENTAL 56,061,761 24,172,010 3,594, ,643 31,749, % TOTAL EXPENDITURES $ 71,740,614 $ 28,897,285 $ 5,076,714 $ 987,885 $41,855, %

14 KENAI PENINSULA BOROUGH Finance Department 144 North Binkley Street. Soldotna, Alaska PHONE: (907) FAX: (907) DAVE CAREY MAYOR To: Pete Sprague, Assembly President Members of the Kenai Peninsula Borough Assembly Thru: Dave Carey, Borough Mayor tjm.~ Thru: Craig C. Chapman, Finance Director C. ~ From: Brandi Harbaugh, Controllergvf Date: November 4, 2009 Subject: Budget Revisions - October 2009 Attached are budget revisions for October The attached list only contains budget revisions between major expenditure categories (i.e., maintenance & operations and capital outlay). Other minor transfers were processed between sub-objects within major expenditure categories.

15 ---~_.-..._-_._-_._._--_._-_._ BEAR CREEK FIRE SERVICE AREA Move funds to cover cost of repairs and maintenance to hose skid on Unit 143. INCREASE DECREASE (Equipment Maintenance) (Firefighting/Rescue Equipment) 4, , BEAR CREEK FIRE SERVICE AREA Move funds to cover service to Unit 118 and tankers (Vehicle Maintenance) 1, (Firefighting/Rescue Equipment) 1, KACHEMAK EMERGENCY SERVICES Move funds to Medical Supplies to cover unexpected expenses due to high number of calls. Also, move funds to correct account for purchase of snow tires (Medical Supplies) (Minor Office Equipment) (Motor Vehicle Repair Suppies) 7, (Vehicle Maintenance) 7, GENERAL SERVICES MIS Move funds to cover unanticipated cost of new central corporate switch in Borough Admin Building (Office Equipment) 20, (Repair/Maintenance Supplies) 10, (Computer Software) 5, (Contract Services) 5, CENTRAL EMERGENCY SERVICES Move funds to cover the cost to replenish foam used for training on the new engine (Firefighter Supplies) 1, (Contract Services) 1, BEAR CREEK FIRE SERVICE AREA Move funds to cover the cost of shipping for tanker batteries (Freight) (Motor Vehicle Repair Supplies)

16 M. Colleen Starring ENSTAR President Tel ~ Fax Natural Gas Company Noverrlber 11,2009 Mayor Dave Carey Kenai Peninsula Borough 144 North Binkley Street Soldotna, AK Dear Mayor Carey: Thank you for your support ofenstar's gas supply contract with Anchor Point Energy, LLC. The Regulatory Commission of Alaska approved the contract in an order dated November 5, This contract with Anchor Point Energy, LLC., will help ENSTAR meet its customers' needs in the future and will introduce a new independent producer to Cook Inlet. The Commission acknowledged the community's support in its decision. I appreciate the time and the effort that went into your consideration of this issue. Thank you for your willingness to file comments on ENSTAR's behalf. Sincerely, 1r111~A4-~ Colleen Starring President ENSTAR Natural Gas Conlpany Attachment: TA Order 3000 Spenard Road, Anchorage, Alaska 99503