Carleton University Joint Health and Safety Committee Minutes of September 28, Meeting #170 Room 617 Robertson Hall

Transcription

1 Carleton University Joint Health and Safety Committee Minutes of September 28, Meeting #170 Room 617 Robertson Hall Membership Representing Name Present Absent Regrets Worker CUPE 2424 Gaston Taylor (co-chair) Members CUPE 2424 Peter Mosher CUPE 2424 Dave Omond CUPE 2424 Kim Heuff CUPE 910 J.P. Sabourin CUPE 910 Steven McWatty Admin Tech Nancy Hogan CUPE 3778 John Kavanagh CUPE 4600 Beth Schilling CUPE 4600 Soheila Tajali CUASA Pum van Veldhoven CUASA Tim Xing University Safety Staff Ron Brunet Employer Human Resources Colleen Boucher Members Facilities Management and Planning Kevin Gallinger University Services Ed Kane (co-chair) Faculty of Arts and Social Sciences Sharon Johnston Faculty of Science Marie-Eve Noel Faculty of Engineering and Design Susan Murat University Safety Brian Billings Athletics Bruce Marshall Library Gilles Monast Finance Tony Lackey Resource Environmental Health and Safety Stephanie Yourth Nancy Delcellier Secretary vacant Handouts (distributed electronically or hard copy) Injury Report Summary Map of WiFi locations JHSC Workplace Inspection Report form options (2) 1: Meetings and Minutes Action: 1.1 Call for Agenda Items Dunton Tower Elevator Incident Road at River Building Location of Bicycle Rack at Loeb Signage for Loeb Stairwells Pedestrian Crossing at NWRC Maintenance of Light Standards JHSC Meeting Frequency Mice in Herzberg 1.2 Approval of Agenda Agenda approved. 1.3 Approval of Minutes September 28, Meeting #169 - Minutes approved with some changes.

2 2: Announcements Chair 2.1 Membership Status Kamal Harb has resigned. The JHSC welcomed Beth Schilling as a new member for CUPE Ron Brunet is leaving the JHSC. The JHSC thanked Ron for his contributions during his term, particularly for his efforts in managing the JHSC inspection schedule. The JHSC welcomed Colleen Boucher as a new member representing Human Resources. Marie-Eve Noel has returned to the JHSC representing Faculty of Science. 2.2 Health and Safety Recognition Award The winners of the 2011 Health and Safety Recognition Award are: Kyle Gallinger and Team, University Safety Alicia Poole and Team, University Safety Quang Ngo, Geography and Environmental Studies The award was presented at Employee Appreciation Day. 3: EHS Report S. Yourth Injury Summary Injury report summary for 2011 was reviewed. There were questions regarding the injury to a Res Fellow in September. T. Lackey provided further details regarding the incident. A request was made for information regarding training that is provided to Res Fellows. T. Lackey to provide update at next meeting. T. Lackey P. van Veldhoven questioned why a known injury was not showing on injury report summary. Possible that report has not yet been received by EHS. S. Yourth to follow up with G. Monast. MOL Visits S. Yourth advised that notice of compliance has been submitted for all orders received. No outstanding orders remain. 4: Workplace Inspections Summary R. Brunet provided an update regarding inspections. R. Brunet to update schedule to reflect membership changes. distributed inspection report form options that allow for reporting of maintenance items. JHSC members were asked to review. Questions were raised regarding access to keys and floor plans. Training for new members to perform inspections was discussed. Current practice is for a new member to be accompanied by an experienced member on first inspection. There was a suggestion to create a new member toolkit. to review and provide update at next meeting. / JHSC 5: Sub-Committee Reports None.

3 6: Business Arising from Minutes of Previous Meetings Legislation Update Bill 168 Amendments to OHS Act The JHSC sub-committee of B. Marshall, N. Hogan, R. Brunet, and J. Green submitted comments regarding the Workplace Violence and Harassment Prevention Programs to D. Boyce. The written response was distributed electronically before the meeting. JHSC members to review. to send reminder to JHSC members to review. T. Lackey advised that the risk assessment is still being worked on. It will be shared with the JHSC once completed. T. Lackey to provide update at next meeting. JHSC/ T. Lackey Electrical Power Sourcing Issue: Questions were raised regarding use of extension cords and power bars. The draft guideline is under review based on comments received. indicated that she did not like the draft guideline and would be having a new guideline developed. to provide update at next meeting Eyewash Stations Issue: A concern was raised regarding eyewash stations in Nesbitt and other buildings. D. Omond reported that eyewash station in 113B Nesbitt was hooked up backwards and has not been corrected. Other eyewash stations in the building don t meet the ANSI standard. advised that the issue in 113B Nesbitt was reported to M. Graham. Repairs to be completed soon. to provide update at next meeting TU Loading Area Issues Issue: There are concerns regarding the TU loading area. D. Omond reported concerns including smoking, garbage piling up, cigarette buts being tracked into the buildings, pigeon droppings, blue recycle bins blocking loading bays, problems with compactor. No ownership for the area. reported that area is cleaned regularly with power washing. Many blue recycle bins have been removed. advised that TU loading area would not be designated as a no smoking zone. D. Omond reported that the area still needs more cleaning. Marijuana smoking. Floor is sticky at Tory loading bay. Lots of cigarette buts. Lots of blue recycle bins. K.Heuff asked if there was a schedule for cleaning. to share schedule with JHSC. D. Omond to advise as issues arise. D. Omond/ WiFi Issue: There was a concern raised regarding WiFi on campus. P. van Veldhoven advised of concerns and studies regarding health effects associated with WiFi. Not looking to eliminate WiFi, but would like more information. Maps indicating locations of routers should be made available. Denis Levesque from CCS attended the meeting. Maps of WiFi locations were provided and are available on CCS website. D. Levesque advised that WiFi was directed to student common areas. Signage is posted. Approx 30% of campus has WiFi coverage through CCS.

4 11-07 Floor Cleanp Issue: There was a concern raised regarding cleaning staff leaving puddles of water on floor and slow response time for cleanup. D. Omond advised of an incident in Tory in May. Wet floor was reported to MCC. Response time for cleanup was 3-4 hours. advised that there was likely a communication breakdown leading to delayed response Exit Sign at Tory Issue: It was reported that there is an exit sign at Tory that doesn t direct persons to nearest exit. to ask R. Percival to review. to provide update at next meeting. 7: New Business Smoking on Campus Issue: There are concerns regarding smoking on campus. K. Heuff reported that the area around the Architecture Building is an issue. Smokers are close to the building and smoke is entering through open windows. D. Omond reported a similar concern at Nesbitt greenhouse Floor Wax Issue: There was a complaint that floors are slippery after waxing. K. Heuff reported that there was a concern with the floor wax used in Architecture Building. T. Lackey advised that floor wax used is based on industry standard for type of floor Dunton Tower Elevator Incident Issue: There was an incident in Dunton Tower elevator. D. Omond reported that he had received an regarding an incident involving someone who had been stuck in the Dunton Tower elevator in August. The person reported that calls to x4444 were not answered and that it took over 1 hr for a technician to arrive to get her out. B. Billings and to follow up and provide update at next meeting. There was discussion regarding the delay in reporting this concern to management. Issues should be brought to the attention of management within an appropriate time, and should not be held for reporting only at JHSC meetings. B. Billings/ Road at River Building Issue: There was concern regarding the layout of the road at the River Building. D. Omond reported concern that large vehicles have no room to turn at River Building intersection without crossing over into oncoming traffic lane. advised that the issue was under review. to provide update at next meeting.

5 11-13 Location of Bicycle Rack at Loeb Issue: The location of a bicycle rack at Loeb is a concern. D. Omond reported that a bicycle rack had been moved and placed in front of the doors at Loeb. to review and provide update at next meeting Signage for Loeb Stairwells Issue: It was reported that not all doors to stairwells in Loeb are identified. P. vanveldhoven reported that not all doors to stairwells in Loeb are identified and people sometimes can t find the stairs. It was requested that signage be placed on all doors to stairwells. to review and provide update at next meeting Pedestrian Crossing at NWRC Issue: There was concern that there is no marked pedestrian crossing at NWRC. R. Brunet reported that there is no pedestrian crossing between NWRC and P3. It is a concern because there is lots of traffic. to review and provide update at next meeting Maintenance of Light Standards Issue: There was a concern regarding maintenance of outdoor light standards on campus. R. Brunet advised that he was aware that a light standard had fallen because the bolts had rusted away. Others have bolts that are rusting. R. Brunet to report locations to. to provide update at next meeting JHSC Meeting Frequency Issue: There was a request to increase meeting frequency. There was discussing regarding meeting frequency. It was agreed that meetings would be held every second month, avoiding summer months Mice in Herzberg Issue: It was reported that there was a problem with mice in Herzberg. S. Tajali advised that there was a problem with mice in Herzberg, and specifically in the Computer Science area. Mice are damaging wires running under the raised floor. to review and provide update at next meeting. Next meeting: November 30, 2011 Meeting Adjourned: 10:50 a.m.