OSHKOSH 2017 The largest aviation event in the world!

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1 OSHKOSH 2017 The largest aviation event in the world! Saturday, 22 nd Sunday, 30 th July PLUS Optional 7 Days Extension to the US Air Force Museum, Dayton, Ohio National Air & Space Museum (Smithsonian) & Steven Udvar Hazy Museum, Washington DC Sunday, 30 th July Saturday, 5 th August PROVISIONAL ITINERARY & GENERAL INFORMATION For the first time in several years, our 2016 annual Oshkosh tour offered an optional 7-day extension to the world s largest aviation museum: the US Air Force Museum in Dayton, OH; the world s most visited museum along with the National Air and Space Museum (NASM) - sometimes wrongly referred to as the Smithsonian in Washington D.C., and the huge extension to the NASM: the Steven Udvar Hazy Museum on the perimeter of Dulles International Airport. It was tremendously popular and successful, and in response to requests to repeat it we are very happy to oblige! The 9-day Oshkosh only tour includes 6 action-packed days on Wittman Field, home of the EAA. Then we have a further, optional, 7 days at a slower pace as we travel on to Indiana, Ohio and the District of Colombia (DC). As always our tour includes the Sunday - the last arrivals day at Oshkosh - when hundreds of aircraft fly into Wittman Field from all over the USA, Canada and even Central and South America! Although it did not make it in 2015 nor 2016, the world s second flying example of a B-29 Superfortress Doc has now finally taken to the skies and it is expected it will appear at this year s show celebrates the 80 th anniversary of the classic Piper Cub and the 70 th anniversary of the US Air Force. As you would expect at the world s largest aviation event there is a lot to see and do, and having 6 full days at the show enables you to do it at a more leisurely pace. So what exactly is there to see? In a word lots! In 2016 there were: 563,000+ visitors 10,000+ visiting aircraft 2,885 showplanes including 1,124 homebuilds/kits, 1,032 vintage and classics, 371 warbirds, 135 microlights, 101 floatplanes, 31 helicopters and 41 aerobatic aircraft 891+ trade exhibitors in 5 huge exhibition halls 1,050 forums and workshops attended by more than 75,000 people Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 1 of 15

2 There were around 14,300 aircraft movements at Wittman Regional Airport making it the world s busiest airport at the time. In addition, there is: Giant Fly Market selling non-aviation and aviation items (from whole, to bits of aircraft) See all the leading general aviation aircraft companies with their latest products The floatplane 'Splash-In' on nearby Lake Winnebago Optional pleasure flights in a B-17 Flying Fortress, Ford Trimotor and Bell 47 helicopters Demonstration flights during the mornings A daily airshow each afternoon including warbirds (pictured page 1) with pyrotechnics The EAA s Pioneer Air Museum: a large collection of immaculate aeroplanes including rare types and world record-breakers Theater In The Woods nightly musical entertainment On the Tuesday you have the option of going on a fascinating tour of Basler Turbo Conversions who normally do not show the public around; greatly enjoyed by our previous groups, their production facility is located on the south side of the airfield, and it s here that Basler take old and weary piston-powered DC-3s and convert them into new, zero-timed Turbo Daks. Proving that well-known saying in aviation that the only replacement for a DC-3 - is a DC-3! On the Saturday we drive back to Chicago O Hare International Airport and say cheerio to those returning home. Those enthusiasts on the optional extension will continue to Dayton, Ohio via Peru in Indiana by coach. From Dayton we continue by air and fly into Washington s Ronald Reagan (National) Airport. Details on how to obtain EAA membership which can be done on the day, or in advance (reduced rates) - can be seen on page 13. Admission wristband(s) can also be purchased on the day or in advance at: The cheapest option for attending all 6 days is to join the EAA as an International Member - and to purchase a Weekly Wristband. For those who meet the criteria, why not apply for media accreditation via the EAA s website, which includes free admission. Flights are from Terminal 5 at London s Heathrow Airport on the scheduled services of British Airways to Chicago s O Hare International Airport. All transfers in the USA are by specially chartered coach: please read the appropriate paragraph on page 11 General Information. We stay in Oshkosh itself, in the halls of residence on the campus of the University of Wisconsin (UWO); there are 3 standards of accommodation and details are shown on page 10. Page 14 has details of meals. Our annual pilgrimage to Oshkosh is always one of our most popular trips and when you have been to this awesome event you will know why! To enjoy the experience you need to take your time, and you will need all 6 days to wander around Wittman Field. For those who prefer to take things sitting down, it is possible to hire mobility scooters and golf buggies if you book them early! Call Graham on +44 (0) for details. If you prefer to spend less days at Oshkosh and/or more days travelling around North America, we will be very happy to discuss your plans with you. OSHKOSH ONLY ~ PROVISIONAL ITINERARY (all times local) DAY 1: SATURDAY, 22 nd JULY Between 08:00 and 08:20 please check-in with British Airways in Terminal 5 at London s Heathrow Airport. Then meet your Ian Allan Tour Manager and fellow enthusiasts who will be standing by Column G, located in the Departures Hall immediately before the self-service check-in podiums (not the usual line of check-in and fast bag-drop desks). Latest check-in time advised by the airline is 3 hours prior to departure, i.e. 08:20 Heathrow Airport, Terminal 5 Flight: BA 295 Departs: 11:20 Chicago Arrives: 13:45 Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 2 of 15

3 After Passport Control we collect our luggage from Baggage Reclaim and proceed through Customs; in the Arrivals Hall we meet our driver and board our air-conditioned coach for the 3-hours drive north to Oshkosh. We will have a comfort break en-route. Early evening we arrive at the University of Wisconsin (UWO) in Oshkosh, staying 7 nights on a Room Only basis. Please see page 14 for details of meals. DAYS 2-7: SUNDAY, 23 rd JULY - FRIDAY, 28 th JULY 6 full days at Oshkosh 2017 to enjoy as you wish. Pictured left is just one fifth of EAA site on Wittman Field! Each morning sees up to 4 streams of aircraft landing one after the other on both runways, plus demonstration flights of new aircraft by their manufacturers. The very popular Ford Trimotor is continually taking to the sky giving pleasure flights, as are the Bell 47 MASH helicopters (from where this photo was taken) at the Pioneer Museum; B-17 Flying Fortress flights are also available. Throughout the day, every day, there are seminars, presentations and technical workshops; the 5 exhibition halls and the Fly Market will be doing good business. In the afternoons the daily airshow takes off, featuring antiques, classics and new types. On several days there are specially extended airshows featuring warbirds with lots of pyrotechnics including the awesome, mile-long Wall of Fire! From the hurly burly and crowds on Wittman Field to the relative peace and quiet of the wooded shores of Lake Winnebago, and the beautiful floatplane base which is home to the EAA s Splash-In. By walking, or hopping on one of the tractortrailer trains, to the far (western) end of the flight-line you board the EAA shuttle bus for the 20-minutes drive to this idyllic lagoon: $3.00 (2016 price) round trip. Usually you can see 50 or more floatplanes ranging in size from small Cessna s and Cubs, to larger types like the Grumman HU-16 Albatross, Catalina, and even a rare Piaggio (pictured). Relax in the shade; enjoy a drink, a BBQ or sandwich. Jump on board the electric boat for a tour around the anchorage. Most days pleasure flights are available! At 09:00hrs on the Tuesday there is an optional visit and guided tour of Basler Turbo Conversions who convert old piston-powered DC-3s into modern turbo-prop airliners, freighters, gun-ships etc. Our specially chartered schoolbus will pick-up from outside South Gruenhagen hall of residence at 08:30. At the end of the 2-hour visit we will be dropped off at the EAA bus depot on Wittman Field. Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 3 of 15

4 DAY 8: SATURDAY, 29 th JULY This morning, at 09:00, our coach departs the UWO campus and heads south (actual times of departure from each hall of residence will be shown in the final itinerary). We will make a stop at the overspill airfield at Fond Du Lac, a 30-minutes drive to the south of Oshkosh, before continuing on our way to Chicago s O Hare International Airport. En-route a stop will be made for lunch (at your own expense). Please note that your Ian Allan Tour Manager will accompany those going on the optional extension to Washington DC and will not return to London today. Those leaving the tour at O Hare will alight at the appropriate passenger terminal and check-in for their flight back to London (or other destinations as per their travel arrangements). Recommended latest check-in time for the main group flying with British Airways is 3 hours prior to departure: 17:35. Chicago O Hare Airport Flight: BA 296 Departs: 20:35 DAY 9: SUNDAY, 30 th JULY Heathrow Airport, Terminal 5 Arrives: 10:20 Whilst waiting in Baggage Reclaim for our luggage we take the opportunity to bid each other Farewell until we meet again. TOUR PRICE INCLUDES Return scheduled flights with British Airways from London s Heathrow Airport as stated UK and US airport taxes, and UK Passenger Service Charge Seven nights accommodation at the UWO in Oshkosh on a room only basis All coach transfers and transportation, as stated Services of an Ian Allan Tour Manager except on return flight Chicago-Heathrow on 29 th July PRICE DOES NOT INCLUDE Meals, other than those stated above Membership of the EAA see General Information, page 13 US visa (not required by UK passport holders entering the USA under the visa waiver scheme) ESTA see General Information, page 11 Travel insurance see General Information, page 14 Any optional pleasure flights Personal expenditure, for example, telephone calls, laundry, drinks, etc. Gratuity for coach drivers Other tips and gratuities Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 4 of 15

5 COST PER PERSON TOUR: A: STAYING AT THE UNIVERSITY OF WISCONSIN - BASIC STANDARD WITH NO AIR CONDITIONING - SOUTH GRUENHAGEN HALL OF RESIDENCE - ROOM ONLY BASIS From 1, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) COST PER PERSON TOUR: A: BASIC STANDARD WITH AIR- CONDITIONING - STAYING AT THE UNIVERSITY OF WISCONSIN GRUENHAGEN HALL OF RESIDENCE - ROOM ONLY BASIS From 1, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) COST PER PERSON TOUR: A: SUPERIOR STANDARD - STAYING AT THE UNIVERSITY OF WISCONSIN HORIZON VILLAGE SUITES ROOM ONLY BASIS From 2, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 5 of 15

6 OPTIONAL 7 DAYS EXTENSION TO PERU, IN; DAYTON, OH & WASHINGTON DC PROVISIONAL ITINERARY DAY 8: SATURDAY, 29 th JULY This morning, at 09:00, our coach departs the UWO campus and heads south (actual times of departure from each hall of residence will be in the final itinerary). We will make a stop at the overspill airfield at Fond Du Lac, a 30-minutes drive to the south of Oshkosh, before continuing on our way to Chicago s O Hare International Airport. En-route a stop will be made for lunch (at your own expense). After bidding farewell at O Hare to our fellow travellers returning to London we continue to the small town of Peru in Indiana, and stay the night at the Best Western Circus City Inn on a bed and breakfast basis. Across the street is the Circus City Grill/Bar/Lounge. Hotel facilities include a heated indoor pool and free wi-fi. Website: DAY 9: SUNDAY, 30 th JULY At 09:45 we drive the few miles to the Grissom Air Museum (pictured left) which is opening early especially for our group! Named after astronaut Virgil I. "Gus" Grissom, it was founded in 1981 and currently has 28 aircraft in its collection, including: a rare 2-seat TF-102 variant which was flown by former President George W. Bush; a F-100 Super Sabre flown by Apollo 11 Astronaut and first man on the moon, Neil Armstrong; and a B-25 that starred in the film Catch-22 as Passionate Paulette. Website: We then take a lunch break (at tour own expense) before driving across Indiana into Ohio: about a 3 hours drive. North of Dayton is the WACO Aircraft Company; in the late 1920 s/early 30 s it was the largest manufacturer of civil aircraft in the USA and this museum is dedicated to the plant and the employees that made it great. On show here is a WACO model 4, Cootie, Models and 10, Taperwing, UMF3 and their brand new WACO YMF5 Classic. Arriving in Fairborn we stay 2 nights at the Holiday Inn on a bed and breakfast basis; facilities include onsite restaurant, lounge, indoor pool, in-room tea/coffee makers and free wi-fi. Website: fbnpd DAY 10: MONDAY, 31 st JULY Departing the hotel at 08:45 we arrive at the huge National Museum of the US Air Force, ready for when they open their doors at 09:00. There are 4 gigantic exhibition halls of aircraft plus an outside display, IMAX Theatre, art gallery, large shop and cafeteria. The huge new 4 th exhibition hall features the Presidential Fleet (i.e. the Air Force One s), and the Research & Development X aircraft collections, that were on display on the adjacent Wright-Patterson Air Force Base. You will need at least one full day at this fabulous museum to see everything at a leisurely pace. Website: Photo: courtesy of Ken LaRock Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 6 of 15

7 DAY 11: TUESDAY, 1 st AUGUST Having checked out of the hotel and with our luggage on the coach at 08:45 we depart for a second day at the National Museum of the US Air Force. Alternatively, for those who wish, we will go into Dayton and visit the Wright brother s bicycle shop: it is the only building which remains as a testament to their cycle business. We will also stop by Carillon Historical Park: amongst its transportation exhibits is the original 1905 Wright Flyer III. Website: Please note that admission is not included for these optional visits. Returning to the museum at 17:00 we pick up those members of the group who spent the day here, and then drive to Dayton Airport for our flight to Washington s downtown airport. Latest check in time for a group is 18:10. Dayton Airport Flight: AA 5311 Departs: 19:40 Washington s Ronald Reagan Airport Arrives: 21:07 On arrival we board our waiting coach and transfer the few miles to the Comfort Inn Downtown DC/Convention Center located on 13 th Street NW. We stay 3 nights on a bed and breakfast basis. Facilities include free wi-fi and a shop serving snacks, coffee, soft drinks etc. There are many restaurants, cafes and lounges in the downtown Washington DC area. DAYS 12 & 13: WEDNESDAY, 2 nd & THURSDAY, 3 rd AUGUST Two free days to enjoy at your leisure the many attractions in the American capital. Within 1 mile of the hotel is the White House, the Washington Monument, National Portrait Gallery and the International Spy Museum; and within a further half mile, the National Air & Space Museum (pictured left), FBI (they give public tours!), National History Museum, The Capitol, Union Station, etc. Over the Potomac River is the National Cemetery in Arlington. Travel around the capitol is quick, easy, cheap and safe on the underground transportation system. DAY 14: FRIDAY, 4 th AUGUST Most of the morning is free in DC. Or you can transfer at your own expense to the Steven Udvar-Hazy Centre for the whole day: see paragraph below. At 11:00 (latest check out time) we board our coach and drive 1 hour to Washington s Dulles Airport: on the perimeter is the huge Steven Udvar-Hazy Centre and its large and amazing collection of aircraft ranging from a 1903 Wright Flyer, the famous B-29 Enola Gay (pictured right), the Apollo 11 Command Module and the Space Shuttle Columbia. Also at the Center is the Airbus IMAX Theatre, the Donald D. Engen Observation Tower, which gives you a 360-degree bird's-eye view of Washington Dulles International Airport and the surrounding area, and the Mary Baker Engen Restoration Hangar where preservation of the NASM's collections takes place: a glassed-in mezzanine provides a view of restoration projects in progress. Website: Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 7 of 15

8 At 17:30, when the museum closes, we re-board our coach for the 15-minutes drive to the airport terminal and check-in with British Airways for our overnight flight back to London; latest check-in time is 19:30, this is the busiest part of the week at the airport, so we allow extra time for going through security. Air-side you can relax, enjoy an evening meal, etc. Washington s Dulles Airport Flight: BA 292 Departs: 22:25 DAY 15: SATURDAY, 5 th AUGUST Heathrow Airport, Terminal 5 Arrives: 10:40 Whilst waiting in Baggage Reclaim for our luggage we take the opportunity to bid each other Farewell until we meet again. COST PER PERSON TOUR: B: STAYING AT THE UNIVERSITY OF WISCONSIN - BASIC STANDARD WITH NO AIR CONDITIONING - SOUTH GRUENHAGEN HALL OF RESIDENCE - ROOM ONLY BASIS From 2, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) COST PER PERSON TOUR: B: BASIC STANDARD WITH AIR- CONDITIONING - STAYING AT THE UNIVERSITY OF WISCONSIN GRUENHAGEN HALL OF RESIDENCE - ROOM ONLY BASIS From 2, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) COST PER PERSON TOUR: B: SUPERIOR STANDARD - STAYING AT THE UNIVERSITY OF WISCONSIN HORIZON VILLAGE SUITES ROOM ONLY BASIS From 3, Based on sharing a twin bedded room From Single room supplement On request Land only (please speak with one of our consultants before booking) Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 8 of 15

9 TOUR PRICE INCLUDES Return scheduled flights with British Airways from London s Heathrow Airport as stated Flight from Dayton to Washington DC (currently with American Airlines) UK and US airport taxes, and UK Passenger Service Charge 13 nights accommodation room only in Oshkosh, bed and breakfast in Peru, Dayton and Washington DC All coach transfers and transportation, as stated Admission to the Grissom Aviation Museum (US Air Force, NASM & Udvar Hazy are free) Admission to the WACO Museum Services of an Ian Allan Tour Manager throughout NOT INCLUDED Meals, other than those stated above Membership of the EAA see General Information, page 13 US visa (not required by UK passport holders entering the USA under the visa waiver scheme) ESTA see General Information, page 11 Travel insurance see General Information, page 14 Any optional pleasure flights Admission to any optional visits, e.g. Wright s bicycle shop and Carillon Historical Park in Dayton Any admissions in Washington DC (most national museums and buildings, et al are free) Personal expenditure, for example, telephone calls, laundry, drinks, etc. Gratuity for coach drivers Any other tips and gratuities Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 9 of 15

10 ACCOMMODATION OPTIONS AT THE UWO OSHKOSH South Gruenhagen Hall of Residence, University of Wisconsin Standard: at the UWO, rooms are rented out whilst the students are away on summer vacation. Each room is of a basic standard comprising 2 single beds, set of drawers, wardrobe, desk, etc. There is no washbasin in the room: all washing facilities (sinks, showers and baths) are communal on each floor. There is no air-conditioning. Many regulars either take or purchase small electric fans. Rooms can be booked for single or 2-person occupation, as you prefer. Taylor Hall of Residence, University of Wisconsin Standard: exactly the same as above except the rooms have air-conditioning. Horizon Village Opened in the spring of 2013, this new hall of residence is air-conditioned and has ensuite facilities. Most suites comprise: 2 bedrooms (each with 2 single beds); a shared furnished living room and kitchenette with a full size refrigerator and a microwave (no cooker or oven); 2 bathrooms; a single shower. See 2- bedroom room layout opposite. Those booking a single room will occupy one of the two twin-bedded bedrooms: the other bedroom will be occupied either by another single person or 2 enthusiasts booking on a twin-bedded room basis. Depending on the number of bookings we receive, we will endeavour not to put single and twin-share bookings in the same suite, but one single booking in each bedroom. Please note: Some of the suites contain 3 twin-bedded bedrooms not 2; however, we have specifically requested we are allocated only 2-bedroom suites. Although we will do everything we can to ensure we are given 2-bedroom suites, Ian Allan cannot be held responsible if the University allocates the former. The door to each suite has a lock and key, however, the individual bedrooms inside are not lockable. Accommodation at the University is on a room only basis. Excellent buffet meals can be enjoyed at the University s Blackbird cafeteria, which serves large breakfasts, lunch and evening meals. In addition, there are other eating and drinking options on the campus. Irrespective of which type of accommodation you choose, we recommend you take your own towels, soap and hair shampoo. Transfers to/from Wittman Field are on the local Oshkosh GO TRANSIT shuttle bus service which operates from dawn to dusk and costs $1.50 each way (2016 rate). Note: exact fare only no change given! For details of times, frequency and the 2017 fare keep checking the EAA s Airventure website: www2.ci.oshkosh.wi.us/transit/busroutes/new_routes/eaa_route_map.pdf Please make sure you annotate your booking form clearly as to which type of accommodation you require. Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 10 of 15

11 GENERAL INFORMATION Payment for A deposit of per person should accompany your Booking Form, with the balance due 10 weeks prior to the tour s departure. Please see your Booking Confirmation/Invoice for the exact date. Please note that a reminder of the payment date will not be sent. Tours Affected by World Events or Unforeseen/Unplanned Circumstances In an ever-changing world, events may occur immediately before or during a tour that result in cancellations or changes to the tour itinerary. For example, an increase in security may result in an approved visit being cancelled by the host, etc.. cannot be held responsible for any tour being cancelled, or itineraries affected, due to world events or circumstances beyond our control. Coach Travel only use coaches chartered from reputable companies, with a driver. Where we have had to cancel a tour, due to the small number of bookings, we have looked at the possibility of renting a 9-18 seater mini-van, with our tour manager driving. However, without exception, the hiring of such a vehicle is illegal if any of the occupants make any payment towards the rental price, fuel and/or other expenses - known as for hire or reward. Any such rental, made without these facts being made known to the rental company at the time of booking, also invalidates all insurance covering the vehicle, contents and persons. The DVLA has also confirmed that any for hire or reward rental could breach the normal driving classification of a standard U.K. driver s license. Therefore, we do not undertake any tours using 9-18 seater mini-vans from a rental company; either with our tour manager, or a member of the group, driving. Passports and Visas Citizens of the UK are required to be in possession of a Full UK Passport, which must be valid for at least 6 months from the date of your return. You may also refer to the World Travel Guide: for general information on passports, visas and health requirements. FCO Consular Advice The FCO s consular service is a major operation. Every hour of every day consular staff around the world are advising and helping British nationals. We suggest you visit for upto-date passport, visa and security information on the destination you intend visiting. In addition, the Association of British Travel Agents (ABTA) provides both a web site and an Information Line, telephone: This line is open between the hours 10:00 16:00, Monday-Friday (excluding bank holidays). IMPORTANT MANDATORY REGULATIONS FOR ENTRY TO THE USA - Electronic System for Travel Authorisation (ESTA) Anyone seeking entry to the USA must have an Electronic System for Travel Authorisation (ESTA), which was introduced by the US government in January 2010 for all persons flying into the United States under the Visa Waiver Scheme. This includes all UK passport holders. This means that all travellers are required to apply for authorisation to travel under the scheme before arriving at their departure airport. The changes affect all passport holders from 34 countries currently participating in the Visa Waiver Scheme (includes the UK). You must apply prior to departing on this tour. You can only apply online at From September 2010 a charge of $14.00 was introduced for all new ESTA applications. If you apply on the above website there are NO OTHER CHARGES WHATSOEVER for this service - but be warned, there are several unofficial websites that offer you this service but will charge a higher amount. Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 11 of 15

12 The application process will take approximately 15 minutes and authorisation is normally granted immediately but may take up to 72 hours. We recommend that you apply for authorisation at the time of booking your place on our tour - or at very latest 72 hours before the tour departs, to ensure you are able to travel. If your application for an ESTA is unsuccessful you must apply for a US visa from the US Embassy in London. Once granted, your ESTA is valid for two years, during which time you need not re-apply however you are required to up-date your ESTA each time you visit the USA. After 2 years you will have to apply for another ESTA. We have heard of instances where an ESTA has been cancelled by the US authorities without prior warning or notification to the holder! Therefore, we recommend you check your ESTA when planning your travel to the USA. We also strongly recommend that you keep a photocopy of the ESTA with your passport. For more information, please go to or The responsibility for acquiring an ESTA lies with each individual (and not ). If you arrive at check-in without an ESTA (or a US Visa if you were refused an ESTA), you will not be allowed to travel to the USA. No refund of the tour price whatsoever will be possible from Ian Allan Aviation Tours. It is also extremely unlikely that any travel insurance company would agree any subsequent claim therefore it is important that you act upon this information NOW. Examination of Flight Bookings by US Customs APIS Information All airlines flying to the United States are obliged to provide information about US-bound passengers, under an agreement reached between the United States and the European Commission on the 18 th February Under the agreement, as of 5 th March 2003, US customs officials have discretionary power to examine passenger booking information held on computer reservation systems relating to flights beginning, ending, or stopping over in the United States. The European Commission has received guarantees from the United States that this information will be used appropriately. This requirement, based on the US Air Safety and Transportation law of November 2001, is intended to increase air safety and is in addition to the information supplied when applying for your ESTA (see above paragraph). Inspection of Luggage by US Transport Security Administration Items of luggage going into the hold of the aircraft may be opened by US Transport Security Administration (TSA) officials without you being present. In some instances locked suitcases have been forced open, their contents checked, and then re-sealed with tape and a note left inside by the TSA. Most airlines and insurance companies insist that your unaccompanied luggage be locked at all times; the TSA prefer they are left unlocked! The only advice we (and ABTA) can give at this time is that it is your choice whether you leave your suitcases locked or unlocked. You may wish to consult your travel insurance company before making a decision. Or you may purchase a TSA Approved Lock, available at various local retail shops (and airports); these locks can be opened by the TSA, thereby, avoiding damage to your luggage. First Nights Stay in the USA Airlines flying into the USA are required to provide the American authorities with the full postal address of where each passenger will stay on their first night. The address of the UWO will be stated on the final itinerary and the accompanying covering letter. Baggage Regulations British Airways Departing from London s Heathrow Airport Checked Baggage: British Airways will transport 1 piece of checked baggage per person free of charge, the total dimensions of which must not exceed 190cm x 75cm x 65cm (75in x 29½in x 25½in), including the handle, pockets and wheels. Maximum weight is 23kg (50lb). Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 12 of 15

13 Cabin Baggage: for travel out of London s Heathrow Airport you may take 1 carry-on bag (and 1 personal item). Your main piece of hand baggage can be up to the dimensions of 56cm x 45cm x 25cm (22in x 18in x 10in), including handles and wheels. You must be able to lift the bag into the overhead locker unaided. Carry-on baggage must be stowed in carry-on compartments of the aircraft, under a seat, or in an overhead locker. Your bag must also fit into the bag gauge, available at the check-in area. All larger-sized items must go in the aircraft s hold. Hand, or cabin, baggage is limited to one item no bigger than 25cm (9.85 inches) deep x 56cm (22 inches) long x 45m (17½ inches) high, and which you must be able to lift unaided into the overhead locker onboard the aircraft, plus one personal item, i.e. laptop, briefcase, etc.. Limited quantities of liquids are allowed as hand baggage but must be carried separately through security in a clear plastic, zip-top or re-sealable bag that does not exceed 20cm x 20cm (8 inches x 8 inches), or quart size. Individual containers must not exceed 90ml or 3 American ounces, and items must fit in the bag comfortably and the bag must be completely closed. The bag can only contain: Shampoo, suntan lotions, creams, toothpaste, hair gel and hair spray, perfumes, cosmetics such as mascara and lip gloss, water and other drinks, soups and syrups and other items of a similar consistency. Hand baggage can include: Electronic equipment including mobile phones, digital cameras and MP3 players (such as i-pods). Laptops must be removed from the bag for x-ray. Prescription medicines in liquid form, e.g. diabetic kit. All electrical devices, e.g. cameras, laptops, i-pads, mobile phones etc, must be fully charged. If not they, and you, may have to undergo additional security checks which could result in you missing your flight; in which case depending on the co-operation of the airline - you may have to purchase new tickets (if you do not board your first flight then all other flights are automatically cancelled). Following on from the official recall of the Samsung Galaxy Note 7 phones, the US Department for Transportation has banned the use of these phones if you are flying to or from the United States. If you own a Samsung Galaxy Note 7 phone, you must NOT turn your phone on or connect it to any power source during your journey. Passengers must also protect the devices from accidental activation, including disabling any features that may turn on the device, such as alarm clocks. The phone is also to be taken on has hand luggage and not to be packed within any checked in luggage. At security all remaining items should be placed in the tray provided for screening, e.g. car keys and fobs, cash, solid food, books, newspapers, cigarettes and tobacco, belts and shoes. Pushchairs and walking aids are permitted but must be x-ray screened. All wheelchairs will be subject to search. Please note, you may be subject to a hand search by the security team and required to remove footwear to be x-ray screened. Once in the departure lounge passengers may purchase certain items in any shop and take it onto the aircraft as normal. Passengers may be subject to a secondary search at the departure gate before boarding. Any items not on the approved list will be removed. As baggage regulations can change with little warning, due to security requirements, you are strongly advised to contact the airline for the latest information nearer to the time of your departure. ATMs Hole in the Wall Cash Dispensers: Cash dispensing machines are located on Wittman Field as follows: Main Gate; Fly Market; Southeast Corner of EAA Wearhouse; Sky Shoppe; Vintage Grill; EAA AirVenture Museum; EAA Welcome Center Food Court; EAA Bus Terminal; and Ultralight Headquarters. EAA Membership and Admission 2017 Full details of EAA membership is shown on their website at If you plan to attend all 6 days, the cheapest option is to join the EAA as an International Member and then pay an additional $ for a weekly pass early bookers get it for $118.00; the non-eaa member rate is more expensive. Also, EAA members are allowed to take in 1 guest (e.g. 1 other member of the group), at the Members Guest Rate of $ for a weekly pass (without the guest having to join the EAA). You can either pay online in advance - and get a reduced price - or on your arrival. Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 13 of 15

14 Relax at the Aviators Club and watch the airshow from this air-conditioned oasis: see the EAA s website for details. Limited availability. We suggest you do not join the EAA and/or purchase tickets until we have confirmed the tour is going as scheduled. Meals On this tour no meals are included during our stay at the UWO. The all you can eat Blackhawk cafeteria serves excellent choices for breakfast, lunch and evening meal a copy of their menu will be included with your final itinerary. There are also several other dining options and bars located around the halls of residence and on Wittman Field. On the optional 7 days extension, American Continental or Hot Buffet Breakfast at the hotels in Peru, Dayton and Washington DC are included in the tour price. In-flight meals when included within the cost of the air ticket form part of the tour price, however some airlines (primarily European carriers) now only serve refreshments for which they charge accordingly. Health Requirements There are currently no known mandatory or recommended precautions required for travel to the USA. However, we strongly recommend that you consult your local doctor or health centre for the latest information. Climate and Dress The weather should be warm and sunny during our visit with temperatures in the mid to high 80ºsF. Travel Insurance For citizens of the United Kingdom, can provide competitive and comprehensive insurance cover for the duration of your tour. However, if you do not wish to take out our insurance, you must ensure that comparable or greater cover is taken. The number of your Insurance Policy should be written, if known, on your Booking Form at the time of making the reservation, but no later than the date when final payment is due. A copy of the policy must be forwarded to. Individual insurance policies are arranged through CoverMore Insurance Services Limited; the premiums for which will vary according to your circumstances. Full details are available on request. The Policies for the USA also include cover for non-scheduled flights, i.e. pleasure flights, where the aircraft is licensed and insured to undertake such flights, and where a payment is made. Wheelchair Assistance at Airports Anyone requiring wheelchair assistance at airports must have this service requested and confirmed in advance. Airlines and/or airports can no longer provide this service without prior confirmation, therefore, please annotate your booking form accordingly. Electric Mobility Scooters A limited number of electric mobility scooters and golf carts are available for rental. Details available on request. Flexible Itinerary We are very happy for enthusiasts to take time away from the printed itinerary to pursue their own interests during multi-day stays in the same place, so long as they inform the Tour Manager. It will be the individual s responsibility to ensure that they re-join the group in the hotel at the stated time on the day of departure. Land Only Price For enthusiasts who would prefer to join the tour in the USA (instead of flying from the UK with the main group), we would be pleased to quote a Land Only price. This price does not include any flights whatsoever and you are strongly advised to contact us before making your own flight arrangements in the event that there has been a change to the published itinerary. This is particularly relevant where travel on domestic flights forms part of your individual itinerary. Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 14 of 15

15 Please note that the Land Only price is based on you meeting the tour at either of the halls of residence at the UWO in Oshkosh; it does not include either arrival nor departure airport transfers; however, should your arrival/departure at Chicago O Hare Airport coincide with that of the group, a seat will be offered when available at a supplement of each way. Oshkosh is not served by scheduled airlines, however, Appleton and Green Bay airports provide domestic connections from around the USA and are nearer than Chicago. Payment for all transfers will be taken with your final payment. For those who request coach transfers after final payment has been taken, payment will be collected by our Tour Manager on arrival in the USA: Chicago transfers: $75.00 each way; Appleton-Wittman Field- Appleton: $15.00 per day. Cash only. Flight Timings & Connecting Travel Arrangements to Departure Airport All flight departure and arrival times are correct at the time of preparing each itinerary, however, airlines may change these times with little or no prior warning. In practice such changes are only a few minutes either way and the final itinerary will show the actual times. Clients making their own arrangements to get to the departure airport by air, rail, coach etc., should bare the above in mind if purchasing nonrefundable or non-changeable tickets. cannot be held responsible for any changes to flight times, and any privately arranged travel tickets to the airport becoming invalid. Pre-departure For connecting flights from UK regional airports - please call on for the latest special offers available. Airport Hotel and/or Car Parking - we can offer special rates for the above at most UK airports, please ask for details. Purple Meet & Greet Car Parking: from your home or overnight hotel, simply drive directly to Terminal 5 to the special valet parking area located in the short term car park connected to the terminal. At the Purple Meet & Greet Reception you leave your car keys and it will be taken to an offairport, secure, car park while you walk the few yards into the terminal! On your return your car will be waiting for you at the Purple Reception. Simple and very convenient. Recommended by our Tour Managers please call for details: it may be cheaper than you think. Pleasure Flights Disclaimer Should you decide to undertake any pleasure/sightseeing flights which have not been offered or sanctioned by us, will not be held liable for any injuries or death resulting thereon. * * * Tour A & B Oshkosh Provisional Itinerary Issue 1 Page 15 of 15