SNOW MOUNTAIN RANCH Planning Guide

Transcription

1 INSIDE Information and forms to assist you in planning your stay at Snow Mountain Ranch. JUNE 2018 MAY 2019 Serving Groups, Conferences, Retreats, Family Reunions and Celebrations. SNOW MOUNTAIN RANCH Planning Guide Snow Mountain Ranch is the place for bringing together family and friends. Inside you ll find helpful information on planning your stay, group activities, meal options and forms you ll need to complete prior to your stay. For additional copies of this guide please visit ColoradoConferenceCenters.com.

2 SNOW MOUNTAIN RANCH YMCA of the Rockies puts Christian Principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. TABLE OF CONTENTS 3 Group Leader Timetable 4 Meal Options 9 Activities 9 Faith-based Programs 10 Chaplain Services 16 Area Information FORMS 5 Meeting Room & Equipment 6 Refreshments, Food & Grills 7 All-you-can-eat Summer Cookouts 8 Billing Information Agreement 8 Tax Exempt Form 11 Group Activities Request Form 13 Group Room Roster 14 Adult Waiver of Liability 15 Child Waiver of Liability CONTACT INFORMATION Phone: Extensions: Conference Office...x4127 Chaplain...x4003 Food Service...x1701 Nordic Center...x4173 Program Department...x4135 Fax: (Please include a cover sheet.) s: Conference Department smrconference@ymcarockies.org Program Department Mary Ann Degginger, Program Director mdegginger@ymcarockies.org SHIPPING FOR YOUR EVENT FedEx and UPS ATTN: Conference Office 1101 County Road 53 Granby, CO PRINTED ON RECYCLED PAPER. MM1.3 10/17 HELPFUL INFORMATION Please plan ahead lodging, meeting rooms and activities fill up quickly. In order to ensure you get the most out of your stay, plan in advance by submitting your Request Forms early. Our Conference Coordinators are here to help you with planning your itinerary and any special needs such as wheelchair accessibility and first-floor rooms. Your group can be divided according to interests and levels, or activities can be planned for the entire group to enjoy. Let your group participants know about their recreational options by directing them to SnowMountainRanch.org. Alcohol & Controlled Substances We do not sell or serve alcoholic beverages, and alcohol is not allowed in common areas. You may bring your own and consume it in your lodge room, cabin or meeting room. However, the use of marijuana and other controlled substances are not allowed anywhere on-site. Computers Computers are located at the Buckboard Grill and the library. Free WiFi is available in the Administration Building, meeting rooms, lodges and cabins. Drones The safety and privacy of our guests is of the highest priority. For that reason we do not allow private or commercial drones to be used in the immediate airspace over Snow Mountain Ranch. Limited use may be allowed when the operator has received written permission from the YMCA of the Rockies. This includes use associated with special events, marketing and in film/photo applications. Maid Service Service is limited. Please ask your Conference Coordinator for details pertaining to your accommodations. Payment & Cancellations Full payment is due at check-out. We accept Visa, MasterCard, Discover, American Express, checks and cash. Please discuss your payment options with your Conference Coordinator. If you are a travel agent, full payment is due 45 days prior to arrival. You must report the guaranteed number of rooms, cabins, campsites and nights by the date shown on your contract. If you cancel after this date, you will incur a cancellation fee and your deposit will be forfeited. Pets No pets, except certified, trained or licensed service animals, are allowed in lodges and family reunion cabins. Quiet Hours For the comfort of all guests, please respect our quiet hours from 10 PM to 7 AM. Self-service Laundry Coin-operated laundry is located behind the swimming pool. Please see your guest bulletin for hours. 2 CARING HONESTY RESPECT RESPONSIBILITY FAITH

3 GROUP LEADER TIMETABLE You may reserve accommodations up to TWO YEARS in advance. Call Group Sales at Please review your contract for accuracy and record important dates below for easy reference. Upon Making a Reservation 1. Pay Deposit You will receive a contract via . Please sign and return with initial payment. The deposit is due when you confirm your reservation with Group Sales. Amount Paid $ Six Months Prior to Arrival 1. First Cancellation Date This is the first deadline to cancel reserved rooms, cabins and nights. Contract Date (see contract): 2. Wheelchair Accessible or First-floor Room Request Please identify this request on the Room Roster Form on page 13, or call your Conference Office Coordinator as soon as possible. 3. Reserve Activities* Many activities are FREE and you should make arrangements to participate in them prior to your arrival. To do so, please complete the Group Activities Request Forms on pages * Activities must be cancelled two weeks prior to the reserved date or you will be charged full price. 60 Days Prior to Arrival 1. Final Cancellation Date Your deadline to cancel reserved rooms, cabins and nights is on your contract. Failure to meet this deadline will result in forfeiture charges. Please contact the Conference Office with your final numbers (see your contract for penalties). Contract Date (see contract): 30 Days Prior to Arrival 1. Meeting Room & Equipment Request Complete and submit the Meeting Room & Equipment Request Form on page 5. Meeting rooms are assigned on a space-available basis. 2. Submit Tax Exempt Affidavit (if applicable) and Billing Information Agreement (page 8). Three Weeks Prior to Arrival 1. Submit Room Roster (date to submit) Complete the Room Roster Form on page Order Refreshments, Food & Grills Refreshments can be delivered to your meeting room, sack lunches can be provided for outings and summer cookouts can be arranged by request (see pages 6 7). Grills can be delivered to your cabin or fire ring. Arrival at Snow Mountain Ranch 1. Check in hours: between 3 PM and 6 PM Accommodations will be ready between 3 PM and 6 PM. During peak season, accommodations may not be available until 6 PM. Group leaders should arrive prior to the group in order to confirm last-minute details, check the Room Roster and pick up room keys. Group members may check in individually if arrangements are made in advance (preferably 60 days in advance). Registered guests are free to participate in activities until accommodations are ready. 2. Check out: by 10 AM All groups check out at the front desk. Full payment is required at check out. You will receive an invoice detailing all charges posted to the master account. If advance arrangements were made for guests to pay their own expenses, individual invoices will be provided. coloradoconferencecenters.com 3

4 SCHLESSMAN COMMONS HOURS SPRING, SUMMER & FALL Breakfast Lunch Dinner 7 AM 9 AM 11:30 AM 1 PM 5 PM 7:30 PM Schlessman Commons MEAL OPTIONS SKI SEASON Breakfast Lunch Dinner 6:30 AM 9 AM 11:30 AM 1 PM 5 PM 7:30 PM All-You-Can-Eat Meals All meals in the Schlessman Commons Dining Room are served buffet-style. Individuals in each group receive designated wristbands that must be presented at each meal. A fee will be charged to replace lost wristbands. Special meals or menus must be arranged in advance. If you have food allergies or special dietary concerns, please contact our Food Service Manager at x1701. Enjoy delicious all-you-can-eat buffet-style meals! Catering & Special Events For information about our catering options, please call x4227. Snow Mountain Ranch offers a variety of indoor and outdoor venues for weddings, receptions and special catered events. For more information please contact our Special Events Coordinator at x4227. Special meals or menus must be arranged in advance. Boxed meals can be ordered a day ahead (see page 7) and should be picked up by the group leader during open hours at the Buckboard Grill. Other Dining Options BUCKBOARD GRILL & PIZZA Administration Building Offering burgers, call-in and take-out pizzas, snacks, starters, salads, hot grill items, sandwiches, ice cream and a variety of grocery supplies x4122 SKINNY SKI CAFÉ Open Ski Season at the Nordic Center Stop by the Café on a snowy day to relax and warm up with a bowl of hot soup or chili. Sip a hot cocoa or recharge with a high-energy snack before heading out for more fun in the snow. ALL-YOU-CAN-EAT SUMMER COOKOUTS Tuesday and Wednesday Enjoy an evening of food, fun, family and friends at the Mountain Air Cookout Shelter. See page 7 for more information. Advance reservation required. 4 CARING HONESTY RESPECT RESPONSIBILITY FAITH

5 MEETING ROOM & EQUIPMENT REQUEST FORM Please remove this page, complete and then make copies of all forms before mailing. Meeting rooms are assigned on a firstcome, first-served basis, according to group size, needs, room availability and date request is received. Please make copies of this form for each meeting room/breakout room needed. Additional meeting room space may be reserved at a rate of $7 per person/per day/per meeting room, based on availability (minimum charge $100 per day). Chairs and tables are provided at no additional charge. There will be an additional charge each time a meeting room set-up is changed. Any special requests must be made prior to arrival. WiFi is available in most areas, please check with the Conference Office for further information. If your group is staying in cabins, a meeting room IS NOT included in your lodging fee. If you would like to request a meeting room, a rate of $10 per person/per day will be applied (minimum of $150 per day). Additional charges may apply. Availability is not guaranteed. SUBMITTING FORMS Please fill out this form and return to the Conference Office 30 DAYS prior to your arrival. Fax: Please include a cover sheet. U.S. Postal Service Snow Mountain Ranch ATTN: Conference Office PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Conference Office 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4127 smrconference@ymcarockies.org GROUP NAME: GROUP SIZE: BOOKING NO: DATE: TIME: NO. OF CHAIRS: NO. OF TABLES: WHEELCHAIR ACCESSIBLE? YES NO DO YOU HAVE A BAND?* YES NO *Bands must be finished by 10 PM. Quiet hours are 10 PM to 7 AM. IF YES, WHAT TIME WILL THEY BE PLAYING? PLEASE LIST ANY ADDITIONAL NEEDS: CHOOSE A ROOM SET-UP (check a box below): Meeting rooms are available from 3 PM on day of arrival until 10 AM the day of departure. Early/late use may be reserved for an additional fee. Square Theater Classroom U-Shape Picnic Custom (please submit a drawing on a separate sheet) Equipment Rental (limited availability) TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY? DATE TIME Set-up Flip Small: $75 If requesting a set-up flip, be sure to fill out Medium: $100 this form for each new setup request/change. Large: $125 Extension Cord $10 Microphone Stand $10 Music Stand $10 Wired Microphone (Mic) $15 Wireless Mic $40 Wireless Headset $40 Players Blu-ray: $25 DVD: $15 LCD TV $40 Easel $20 w/paper: $30 Whiteboard with 3 Markers $25 8 x 4 Stage (per piece) $30 Podium $20 Sound System / Mic $60 For speaker, presenter or small music group JBL PA System/Mic For very large setups or large music group. LCD Projector $100 $65 w/screen: $100 Projection Screen Small: $20 Large: $40 Conference Phone $60 Cords/Adaptors AUX: $10 HDMI: $15 Adaptors: $15 Colored Up-light (per light) $10 Dance Floor $200 coloradoconferencecenters.com 5

6 REFRESHMENTS, FOOD & GRILLS REQUEST FORM Refreshments can be delivered to your meeting room 7 AM 8:30 PM. Deliveries outside of regular hours will be charged $20 per hour. SUBMITTING FORMS Please make additional copies of this form, one for each order. Fill out the forms and return to the Conference Office THREE WEEKS prior to your arrival. Fax: Please include a cover sheet. U.S. Postal Service ATTN: Conference Office PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Conference Office 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4127 smrconference@ymcarockies.org FOOD ALLERGIES: YMCA of the Rockies makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time without notice. Guests concerned with food allergies need to be aware of this risk. We will do our best to accommodate your needs. Snow Mountain Ranch will not assume any liability for adverse food reactions to foods consumed, or items one may come in contact with while eating at any of our food service establishments. Please keep in mind that our menu is subject to change without notice. For additional information please contact Food Service at x1701. FOR INTERNAL USE ONLY To Grill/Conference Service File: Initials: Date: Total posted to Maestro: $ (Please make additional copies for multiple orders.) GROUP NAME: DELIVERY LOCATION: DATE/TIME: / NO. OF PEOPLE: BOOKING NO.: Refreshments and Snacks NOTE: One (1) Gallon serves 16 people Gal. Coffee regular ($20 per gallon) Brownies (dozen) ($12 per dozen) Gal. Coffee decaf ($20 per gallon) Doughnuts (dozen) ($12 per dozen) Gal. Hot chocolate ($18 per gallon) Muffins (dozen) ($12 per dozen) Gal. Lemonade ($15 per gallon) Cookies (dozen) ($12 per dozen) Sodas (assorted) ($ 2 per 20 oz. bottle) Gal. Hot cider ($15 per gallon) Special Instruction: Gal. Hot tea ($15 per gallon) Gal. Iced tea ($15 per gallon) Gal. Hot water ($ 6 per gallon) Gal. Cold water ($ 6 per gallon) Cold water ($ 2 per 20 oz. bottle) Ice ($ 4 per 10 lbs.) Chips & Salsa ($ 6 per person) No. of people Fruit Tray ($ 6 per person) No. of people Fruit Bowl ($ 6 per person) No. of people Naked Juice ($ 5 per bottle) No. of bottles Food Breaks (15 person minimum) 1. Sunrise Special ($14 per person) No. of people: Includes bagels, cream cheese, yogurt, bananas, granola, milk, coffee and assorted juices. 2. Health & Fitness On The Go ($12 per person) No. of people: Includes meat and cheese tray, assorted breads and condiments, fruit tray, coffee, iced tea and lemonade. 3. Deli Lunch ($14 per person) No. of people: Includes fresh sliced meats, cheese, bread, condiments, potato chips, soda and water. 4. Scream for Ice Cream ($8 per person) No. of people: Select two flavors of ice cream: vanilla chocolate neapolitan Select three toppings: chocolate strawberry nuts sprinkles 5. Choc-O-Holic ($8 per person) No. of people: Includes chocolate chip cookies and brownies with choice of hot chocolate or coffee. 6. Great Get-Together ($8 per person) No. of people: Includes assorted chips, popcorn, fresh apples and lemonade. 7. Special Requests? Please call Food Service at x CARING HONESTY RESPECT RESPONSIBILITY FAITH

7 Fruit Baskets REQUESTED BY: OCCASION: DELIVER TO: DATE/TIME: / 1. Fruit Basket / $40 per basket No. of baskets: Includes fresh, seasonal fruit and specialty chocolates, sparkling cider and bottled water. Please remove this page, complete and then make copies of all forms before mailing. Boxed Meals All orders must be placed with the Conference Office at x4127 by 1 PM the day prior to your scheduled pick-up, though more notice is appreciated. For special dietary needs please call x1701. Boxed meal orders can be picked up anytime after breakfast on your pickup date. Group leaders can arrange to pick up lunches at the Buckboard Grill during open hours. PICKUP DATE: GROUP NAME: 1. Turkey or Ham Boxed Lunch No. $12 per meal* Includes your choice of wrap or sandwich on wheat bread (choose turkey or ham) with chips, fruit, granola bar, fruit snack, dessert snack, drink and condiments. 2. Peanut Butter & Jelly Boxed Lunch No. $12 per meal* Includes Smucker s Uncrustables, chips, fruit, granola bar, fruit snack, dessert snack and drink. 3. To-Go Breakfast Box No. $12 per meal* Fruit, drink, 2% milk, cereal cup, go-gurt, belvita breakfast bar, fruit snack and muffin. * No additional charges if on meal plan. BBQ Grill Rental Propane grills can be delivered to your cabin or fire ring. Grills are rented for 4 hour time blocks. Hours: 10 AM 2 PM (Lunch) / 4 PM 8 PM (Dinner) Large Grill ( people) Delivery and pickup: $150 per meal period DELIVERY DATE: DELIVERY TIME: LOCATION: PICK-UP DATE: PICK-UP TIME: Medium Grill (up to 50 people) Delivery and pickup: $75 per meal period DELIVERY DATE: DELIVERY TIME: LOCATION: PICK-UP DATE: PICK-UP TIME: Small Grill (up to 5 people) Delivery and pickup: $25 per meal period DELIVERY DATE: DELIVERY TIME: LOCATION: PICK-UP DATE: PICK-UP TIME: NOTE: Grill Liability Form must be completed and submitted. ALL-YOU-CAN-EAT SUMMER COOKOUTS Plan early we start taking reservations in February! Enjoy an evening of food and fun at the Mountain Air Cookout Shelter! Cookouts are Tuesday and Wednesday nights from the third weekend of June through Labor Day weekend, depending on availability. The shelter accommodates 200 people; your group may be sharing the space with others. Reservations are in half-hour increments, but feel free to stay as long as you like. MENU OFFERINGS: Steak, grilled chicken, all beef hamburgers and hot dogs, black bean burgers, sandwich fixings, corn on the cob, vegetarian baked beans, potato salad, coleslaw, corn muffins, watermelon, lemonade, iced tea and water. GROUP NAME: BOOKING NO.: GROUP LEADER: PHONE: BEST TIME TO CALL: GROUP COOKOUT No. of adults ON meal plan x $ 8/pp = $ No. of adults NOT on meal plan x $22/pp = $ Free for children on a meal plan. No. of children (ages 6 12) NOT on meal plan x $15/pp = $ Requested Cookout Date: Requested Cookout Time (please check): 4:30 PM 5 PM 5:30 PM 6 PM 6:30 PM CANCELLATION POLICY: To cancel due to inclement weather you must contact Food Service by noon the day of your cookout by calling x4122 or x4127. Once we receive this form, our Conference Office will contact you to confirm your cookout date. coloradoconferencecenters.com 7

8 SNOW MOUNTAIN RANCH BILLING INFORMATION AGREEMENT GROUP NAME: During your discussion with Group Sales, an agreement is made to the type of contract you will create for your group/family reunion. If you choose the Online Reservation option, each of your attendees will make their own reservation online under your agreed contract and each is responsible for their own payments. If you decide not to choose this option, then you as group leader are responsible for collecting all payments from your attendees and will pay the total balance due at departure. Any changes to the billing plan created for your group must be received by the Conference Office at least 30 DAYS prior to arrival. NO CHANGES TO THE BILLING WILL BE MADE AFTER THAT DATE. ALL RETREAT CABINS WILL BE BILLED AS A UNIT PRICE AND THE TOTAL CHARGE WILL BE THE RESPONSIBILITY OF THE GROUP LEADER. UNIT PRICE WILL NOT BE SPLIT AMONG INDIVIDUAL GUESTS. SUBMITTING FORMS Please make a copy and send via: Fax: Please include a cover sheet. U.S. Postal Service ATTN: Conference Office PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Conference Office 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4127 smrconference@ymcarockies.org CONTACT NAME: ARRIVAL DATE: DEPARTURE DATE: BOOKING NO.: Online Reservation Option/Each Attendee Responsible For Their Own Reservation Each attendee will make their reservation online and be responsible for any balance due. Any additional charges that are made as a group, such as refreshments, group activities, cookouts, etc. will be charged to the master reservation and are the responsibility of the group leader. A $50 blocking fee will be paid by the group leader for each room blocked. Groups must have a minimum of 10 rooms to choose this option. Group Leader Pays All The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior to arrival and will be responsible for payment of all charges incurred during their stay. All charges will be listed on the master invoice. I, the undersigned, agree to the billing terms specified above and understand that no changes will be made within 30 DAYS of check in or during my stay. I also understand that FULL PAYMENT IS DUE AT CHECK-OUT. SIGNATURE: MANDATORY AFFIDAVIT OF TAX STATUS DATE: ANY GROUP that makes purchases from the YMCA of the Rockies must complete this affidavit and declare their tax status. An original of this affidavit must be completed, signed and submitted prior to check in for each visit. We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and services provided by the YMCA of the Rockies (complete items 3 through 9 below). We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and declare, under penalty of perjury, that the following statements are true: The name of our tax exempt organization is included (in-part or full) in the name on this reservation. Any payments for non-taxable goods and services will be made with a check, drawn on the tax exempt organization s bank account, or with a credit card in name of the tax exempt organization. The tax exempt organization listed has not and will not receive any reimbursement through direct payment, collection or donation from any individuals or other organization for the use or consumption of said goods and services (complete items 1 through 9 below). 1. NAME OF TAX-EXEMPT ORGANIZATION 2. SALES TAX-EXEMPTION NO. 3. GROUP NAME (AS IT APPEARS ON YOUR YMCA OF THE ROCKIES CONTRACT) 4. BOOKING NO. 5. DATES OF RESERVATION 6. TODAY S DATE 7. NAME (PRINT) 8. TITLE 9. SIGNATURE No changes to tax status will be made once your reservation is checked in. The YMCA of the Rockies WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the organization to settle any tax adjustments with the State of Colorado (see for more information). 8 CARING HONESTY RESPECT RESPONSIBILITY FAITH

9 ACTIVITIES AT SNOW MOUNTAIN RANCH STAY PASS One Stay pass per guest is included in the price of your lodging accommodations and can be picked up when you check in at the Administration Building. Your Pass should be worn during your stay to allow us to recognize you as a guest, and provide you with access to activities. DAY PASS If members of your group are not staying at Snow Mountain Ranch, they will need to purchase a day pass (ages 6 and up) at the Administration Building or Program Building. Ages 5 and under and YMCA of the Rockies members (with proof of Y membership) receive a free Day Pass. Day Passes can be purchased for multiple days. FREE ACTIVITIES The following activities, depending on the season, are included in your stay. In most cases, children must be accompanied by a responsible adult 18 years or older. Some activities may require a refundable deposit for equipment rental. Year-round Indoor Basketball, billiards, foosball, pool, roller rink, table tennis, volleyball. Spring, Summer and Fall Trike park,18-hole mini golf and 9-hole toddler mini golf course, playgrounds, sand volleyball, tennis, tetherball, 18-hole disc golf, historic sites (seasonal activities are weather dependent). Winter Ice skating, snow tubing, sledding, dog sled presentation, Nordic ski trails, fat bike trails, and snowshoe trails. Family-Friendly Activities When you check in, pick up a copy of our Activity Guide. You ll find information on scheduled activities, musical performances, dancing, wildlife education, family campfires, night hikes and other family fun! Historical Sites The Rowley Homestead lets you experience the way life was as a Rocky Mountain rancher in the late 1800s and early 1900s. Indoor Swimming Pool Lifeguards are on duty during all scheduled pool times. Cameras, camera phones and video equipment are not allowed in the pool area or locker rooms. 25-yard heated pool and adult lap time aquatic climbing wall and slide sauna and showers Library Stop by for a wonderful selection of books, games and free Wi-Fi. We also have computers available for use. Summer Tubing Hill Our tubing hill is open from June through September (weather permitting). Groups up to 70 people can reserve one-hour time slots. For reservations call x4135. Note: that this may not be a private session. Trail Running/Walking Snow Mountain Ranch offers miles of beautiful trails for running, hiking, and walking. OTHER ACTIVITIES The following activities require pre-registration and a fee. Bike Pump Track Skills Course Sharpen your off-road bike skills in our Pump Track Park. Faith-Based Programs Devotional Hike This is a guided hike up the Grand View Trail. Along the way your group will read and discuss eight devotional meditations around the eight beatitudes. Faith-Based High Challenge Course Confront your fears and realize some of your untapped capabilities. A leader will guide your group through a safe experience, then lead your group through an exploration of the experience. Faith-Based Low Challenge Course A custom-designed low ropes experience that builds teamwork in your group, relating Scripture to real-life situations. Spiritually Focused Climbing Wall A leader will relate the climbing experience to Ecclesiastes 4:9-12 and help your group discover how Together is Better in climbing, life and faith. Vespers Campfire Vespers campfires are a combination of fun camp songs, skits, Scripture, prayer and s mores. Electric Mountain Bikes Tours, Rentals, Sales and Service Spring, Summer and Fall An electric mountain bike is for any age and skill level. We also offer trailer rentals and electric bikes for kids. Our staff can also help you pick the best trails for your skill level and available time. Rentals: Hourly, 3-Hour or Full Day Half Day Tours: 2 to 2.5 hours Full Day Tours: 3+ hours Sales: Haibike and Pedego Haibike and ThunderBolt Peak Cyclery , or ThunderBoltPeak.com Fishing Fishing areas are located on our property. No license is required at Gaylord Reservoir. Equipment rental is available at the Program Building. Please call x4135. Horse Activities The littlest buckaroo to the oldest cowboy can explore our beautiful trails year-round. We offer one- to four-hour trail rides, breakfast and dinner rides, and wagon or sleigh rides. Children age 5 and older may ride their own horse. Children ages 2-4 may ride with a parent. Pony rides are also available for children age 5 and under. Advance reservation required. Helmets available upon request. Sombrero Stables: Mountain Biking Explore our miles of scenic trails summer and fall. Full- or half day rental includes bike and helmet x4135 Photos by Dill Get the group together and arrange for a professional photo. Locations available throughout Snow Mountain Ranch. Advance reservation required or photosbydill.com White Water Rafting Off-site. Advance reservation required. For a wet and wild ride, reserve a full- or halfday white water adventure trip through Mad Adventures at fun@madadventures.com or visit madadventures.com Continued on page 10 coloradoconferencecenters.com 9

10 ACTIVITIES Continued from page 9 WINTER ACTIVITIES Nordic Center The Snow Mountain Ranch Nordic Center offers more than 120 km of cross-country and snowshoe trails, which can accommodate the first-time cross-country skier and snowshoer to the elite racer, as well as skiers with special needs. The Nordic Center s full- service ski shop is where you ll find deals on group lessons, private lessons, snowshoes, skate and classic ski rentals, and the latest ski gear and apparel for sale. Fat Bike Rental Fat bikes are available for rent at the Nordic Center by the hour, half or full day. Call x4173 or visit SnowMountainRanch.org/nordic. Shuttle Winter Park Ski Area Shuttles are available to Winter Park Ski Area on a limited basis. For rates and availability, please contact the Conference Department at least three weeks prior to your arrival at x4127. Snowshoe Guided Hikes Explore our winter wonderland! To schedule a hike for your group please call the Program Department at x4135. Ski & Snowboard Rentals We recommend Snow Mountain Sports, conveniently located under the library at Snow Mountain Ranch. To reserve equipment in advance, please call CHAPLAIN SERVICES The Chaplain Department at Snow Mountain Ranch wants to do its best to meet your specific needs. Our ordained chaplain offers year-round, on-site worship and customized spiritual programs for all faiths and ages. Please check our weekly schedule or contact the Chaplain Department for seasonal programs and/or to arrange a special service. If you haven t booked a special event with us ahead of time, we offer last minute guided experiences such as: Bible studies Communion hikes and/or private sessions Family celebration services Hikes and snowshoeing experiences Memorial services Outdoor chapel Prayer labyrinth at Hidden Sanctuary Worship services SNOW MOUNTAIN SPORTS FOR THE BEST PRICES ON SKI AND SNOWBOARD RENTALS IN THE VALLEY! CALL On-site at Snow Mountain Ranch! Whispering Pines Chapel Sunday Chapel Service Ecumenical Worship Celebration for all guests and ages. Music, devotional message, praise and worship, children s message. See the Activity Guide for time or call x4003. Communion and Vesper Services Scheduled seasonally For more information please contact the Conference Department at x4127. SOMBRERO STABLES Trail rides, sleigh rides, wagon rides and more! Reservations required or x CARING HONESTY RESPECT RESPONSIBILITY FAITH

11 GROUP ACTIVITIES REQUEST FORM A Snow Mountain Ranch representative will contact you to confirm program dates and times based on availability. Reservations must be made at least 60 DAYS in advance, and can be made up to one year in advance. Please fill out this form, make a copy and return it to the Conference Office. Bookings are on a first-come, first-served basis. GROUP NAME: BOOKING NO.: ARRIVAL DATE: DATE SUBMITTED: DEPARTURE DATE: CONTACT NAME: PHONE (DAY): PHONE (EVENING): Please remove this page, complete and then make copies of all forms before mailing. CANCELLATION POLICY Activities must be cancelled two weeks prior to the reserved date or you will be charged full price. SUBMITTING FORMS Please make a copy and send via: Fax: Please include a cover sheet. U.S. Postal Service ATTN: Program Department PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Program Department 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4135 Mary Ann Degginger, Program Director mdegginger@ymcarockies.org CONTACT ADDRESS: CITY/STATE/ZIP: FAX: Free Orientations You can request a Program Coordinator to come to your meeting room or Retreat Cabin and provide a brief overview of Snow Mountain Ranch and the activities listed on page 9 and 10. DATE REQUESTED: TIME REQUESTED: NO. OF PEOPLE: LOCATION: MEETING ROOM RETREAT CABIN Self-led Campfire Fire Rings Gather around the campfire with your group for your own planned activities. One-hour time slots are available (firewood may be purchased for an additional fee). For Program-led evening campfire rings please see page 12. DATE REQUESTED: NO. OF PEOPLE: TIME REQUESTED: Softball Field Reserve our field for a game of softball, kickball, dodgeball and family games. DATE REQUESTED: TIME REQUESTED: SUMMER TUBING HILL Reserve your thrill ride down Colorado s FIRST summer tubing hill. Date Requested: / / Number of people: Time (please check one): 10:15 AM 2 PM 4:30 PM Available Memorial Day Weekend through October 1st (weather permitting). Ages 3 and over. Only one advance registration per group. Limit 70 tubers per session (this may not be a private session). coloradoconferencecenters.com 11

12 ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE ARCHERY $ AM 11 AM 12 PM 1 2 PM 3 4 PM 5 6 PM Age: 5+ / / AM 2 3 PM 4 5 PM 6 7 PM Limit:12 persons per session CAMPFIRE RING (Program led) $60 (1 20 pp) 7 8 PM 8 9 PM Includes: s mores, songs and skits $120 (21 40 pp) CANOEING (Summer Only) $ AM 11 AM 12 PM 1 2 PM 3 4 PM Age: Must fit in life jacket / / AM 2 3 PM 4 5 PM Limit: 20 persons per session CLIMBING WALL $ AM 1 2 PM 4 5 PM 7 8 PM Min. Weight: 40 lbs / / AM 2 3 PM 5 6 PM 8 9 PM Limit: 12 per session 3 4 PM 6 7 PM GUIDED HIKES** Age: All (16 and under require adult supervision) Limit: 15 persons per guide $40 per guide Forest Ecology: 2 miles (easy) $40 / / 9 AM 12 PM 1 4 PM Waterfall Hike: 3 miles (easy) $40 / / 9 AM 12 PM 1 4 PM Beaver Ecology: 2 miles (easy) $40 / / 9 AM 12 PM 1 4 PM Night Hike: 1 mile (easy) $40 / / Dusk (by season) Grand View: 2 miles (intermediate) $40 / / 9 AM 12 PM 1 4 PM HIGH CHALLENGE COURSE (May Oct) Age: 10+ Max. Weight: 250 lbs. Does not include zip line. $150 (up to10 pp) $300 (11 20 pp) $450 (21 30 pp) $600 (31 40 pp) / / 9 AM 12 PM 1 4 PM 5 8 PM LOW CHALLENGE COURSE $100 (10 pp) 9 AM 12 PM 1 4 PM 5 8 PM TEAMBUILDING $200 (11 20 pp) Minimum: 10 persons (pp) $300 (21 30 pp) / / $400 (31 40 pp) FOREST ZIP LINE (May Oct) $ AM 1 2 PM 4 5 PM 35 ft. climb, 600 ft. zip AM 2 3 PM 5 6 PM Age: 8+ / Limit: 15 persons per session / / 11 AM 12 PM 3 4 PM 6 7 PM Weight Limit: 250 lbs. VALLEY ZIP LINE (May Oct)* $ :30 AM 1 2:30 PM 4 5:30 PM 55 ft. climb, 700 ft. zip 10:30 AM12 PM 2:30 4 PM 5:30 7 PM Age: 10+ / Limit: 12 persons per session / / Weight Limit: 200 lbs. SNOWSHOE HIKE (Winter Only) Age: 8+ Limit: 15 persons per hike Snowshoe rental not included $40 per guide / / 9 AM 12 PM 1 4 PM INDOOR POOL SESSION** $100/hr 1 to 2 hour sessions 1 to 2 hour sessions Age: All (children require adult supervision) Limit: 80 persons per session / / Faith-Based Themed Programming is available for Campfires, High Challenge Course, Climbing Wall, Low Challenge Course and more. Please contact the Programs Department at x4135 for more information. *Valley Zip Line has limited weekday availability. ** Please call the Program Department at x4135 for details. Outdoor activities weather permitting. 12 CARING HONESTY RESPECT RESPONSIBILITY FAITH

13 GROUP ROOM ROSTER REQUEST FORM Use this form if you are a group leader making room assignments for your group. Room numbers and cabin names are assigned when you check in. Please indicate individual(s) arriving and/or departing on a different date. Keys will not be given without a completed roster. BOOKING NO.: GROUP NAME: ARRIVAL DATE: GROUP LEADER: DEPARTURE DATE: Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding phone calls and emergencies. List all children lodging with their parents. HANDICAP ACCESSIBLE: Y N HANDICAP ACCESSIBLE: Y N Please remove this page, complete and then make copies of all forms before mailing. TOTAL: ADULTS 6 12 YEARS: INFANTS: CRIB (HOW MANY): OTHER REQUESTS: HANDICAP ACCESSIBLE: Y N TOTAL: ADULTS 6 12 YEARS: INFANTS: CRIB (HOW MANY): OTHER REQUESTS: HANDICAP ACCESSIBLE: Y N TOTAL: ADULTS 6 12 YEARS: INFANTS: CRIB (HOW MANY): OTHER REQUESTS: TOTAL: ADULTS 6 12 YEARS: INFANTS: CRIB (HOW MANY): OTHER REQUESTS: SUBMITTING FORMS Please make additional copies of this form. Complete and return form(s) to the Conference Office THREE WEEKS prior to your arrival. Fax: Please include a cover sheet. U.S. Postal Service ATTN: Conference Office PO BOX 169 Winter Park, CO CONTACT INFORMATION Telephone x4127 smrconference@ymcarockies.org coloradoconferencecenters.com 13

14 YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITY PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER. Activities requiring a signed waiver: Climbing Wall Dog Sledding High Ropes Challenge Course Sledding, tubing, ice skating Zip Line / Low Ropes Course SUBMITTING FORMS Please make a copy and send via: Scan and Mary Ann Degginger, Program Director mdegginger@ymcarockies.org Fax: Please include a cover sheet. U.S. Postal Service ATTN: Program Department PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Program Department 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4135 Mary Ann Degginger, Program Director mdegginger@ymcarockies.org Tim Anderson, Outdoor Education Coordinator tanderson@ymcarockies.orgg Bill Pierce, Nordic Director bpierce@ymcarockies.org ADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING. There are risks involved in this activity and/or these activities. You need not participate. It is your choice whether you participate in this activity or these activities and to what level. Our philosophy is Challenge By Choice, which means you select the degree of challenge (if any) to which you will be exposed. However, in order for you to participate at any level in this activity or these activities you must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury (or death) you may suffer arising out of your participation in this activity or these activities. ACKNOWLEDGEMENT OF RISK I acknowledge that there are risks and hazards in any of the activities in which I have chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts. The activity or activities in which I have chosen to participate may include intense physical challenges which aggravated by high altitude conditions, may place unusual demands on my bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I may encounter unforeseen situations. PROTECTIVE HEADGEAR I acknowledge that protective headgear (helmets) are available and it is my choice to wear that headgear while tubing. (INITIAL REQUIRED) CERTIFICATION OF FITNESS I certify that I am completely healthy (both physically and emotionally) and capable of participating in this activity or these activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason, including personal or family history of cardiac disease or any other medical condition, which I should not participate in the selected activity. WAIVER OF LIABILITY In order to participate in the activity or activities listed above, I forever waive my right to sue the YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury (including death) I may suffer arising out of my participation in this activity or these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself for any injuries (including death) I may suffer arising out of my participation in the activity or activities listed above will be forever extinguished. I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT. Name of Participant (please print): Age: Address: City: State: Zip: Home Phone: Work Phone: IN THE CASE OF EMERGENCY PLEASE CONTACT: Signature of Participant: Phone: Date: QUESTIONS? PLEASE CONTACT THE PROGRAM DIRECTOR AT X CARING HONESTY RESPECT RESPONSIBILITY FAITH

15 Please remove this page, complete and then make copies of all forms before mailing. PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER. Activities requiring a signed waiver: Climbing Wall Dog Sledding High Ropes Challenge Course Sledding, tubing, ice skating Zip Line / Low Ropes Course SUBMITTING FORMS Please make a copy and send via: Scan and Mary Ann Degginger, Program Director mdegginger@ymcarockies.org Fax: Please include a cover sheet. U.S. Postal Service ATTN: Program Department PO BOX 169 Winter Park, CO FedEx and UPS ATTN: Program Department 1101 County Road 53 Granby, CO CONTACT INFORMATION Telephone x4135 Mary Ann Degginger, Program Director mdegginger@ymcarockies.org Chris Michalowski, Associate Program Director cmichalowski@ymcarockies.org Tim Anderson, Outdoor Education Coordinator tanderson@ymcarockies.org Bill Pierce, Nordic Director bpierce@ymcarockies.org YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITY ADULT ON BEHALF OF A MINOR CHILD. PLEASE READ BEFORE SIGNING. There are risks involved in this activity and/or these activities. Your child need not participate. It is your child s choice whether your child participates in these activities and to what level. Our philosophy is Challenge By Choice, which means your child selects the degree of challenge (if any) to which your child will be exposed. However, in order for your child to participate at any level in these activities you must sign this document, and your signature forever waives your right (and your child s right) to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury your child may suffer arising out of their participation in this activity or these activities. ACKNOWLEDGEMENT OF RISK I acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for Tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts. The activity or activities in which my minor child has chosen to participate may include physical challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor child s bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor child may encounter, and that my minor child may encounter unforeseen situations. PROTECTIVE HEADGEAR I acknowledge that protective headgear (helmets) are available and it is my choice that my child wear that headgear while tubing. (INITIALS REQUIRED) CERTIFICATION OF FITNESS I certify that my minor child is completely healthy (both physically and emotionally) and capable of participating in the activity or activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason that my minor child should not participate in the selected activity. WAIVER OF LIABILITY In order that my minor child may participate in the activity or activities listed above, I forever waive my right (and my child s right) to sue the YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury my minor child may suffer arising out of my minor child s participation in these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself and my minor child for any injuries my minor child may suffer arising out of my minor child s participation in the activity or activities listed above will be forever extinguished. I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT. Name of Participant (please print): Address: City: State: Zip: Phone (Home): Phone (Work): IN THE CASE OF EMERGENCY PLEASE CONTACT: Phone: Signature of Parent or Guardian: Date: QUESTIONS? PLEASE CONTACT THE ASSOCIATE PROGRAM DIRECTOR AT x4130. Age: coloradoconferencecenters.com 15

16 AREA INFORMATION SNOW MOUNTAIN RANCH: Airport Denver International (DIA) flydenver.com Airport Shuttle Home James homejamestransportation.com Group Photos Photos by Dill photosbydill.com Hot Sulphur Springs hotsulphursprings.com Golf Courses Grand Lake Golf Course grandlakerecreation.com Pole Creek Golf Course polecreekgolf.com Granby Ranch Golf Course granbyranch.com Grand Elk Golf Course grandelk.com Medical Fraser Medical Clinic Lincare Professional Services Wheelchair Rentals Middle Park Medical Center Timberline Family Practice Weather & Road Conditions Snow Report SNOW Colorado Road Conditions cotrip.org Livery Sombrero Stables sombrero.com Rocky Mountain National Park nps.gov/romo Rocky Mountain National Park Trail Conditions Downhill Ski Areas Ski Granby Ranch granbyranch.com Winter Park Resort SNOW skiwinterpark.com Downhill Ski & Snowboard Rentals Snow Mountain Sports snowmountainsports.com Snowmobiling On the Trails Rental onthetrailrentals.com White Water Rafting Mad Adventures For additional copies of this guide please visit ColoradoConferenceCenters.com.