Roads Committee Agenda Wednesday, July 8, :00 o'clock a.m.

Transcription

1 County of Haliburton Roads Committee Agenda Wednesday, 8, :00 o'clock a.m. County Council Chambers 11 Newcastle Street, Minden, ON Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING 3-7 Minutes of the June 10, Regular meeting of the Haliburton County Road Committee 5. CORRESPONDENCE 6. STATUS REPORTS Construction, Operations and Maintenance Update Engineering Update Update 7. OTHER BUSINESS i. Non Conforming Entrance on County Road 18 ii. Budget Status iii. Results of Engineering RFP on Barnum Lake Culvert Replacment/Rehabilitation [Addenda] Page 1 of 23

2 Page 7. OTHER BUSINESS iv. Results of Engineering RFP on Blue Hawk Lake Culvert Replacment/Rehabilitation [Addenda] v. Tender Results for Paving on County Road 503 [Addenda] vi. Gravel Pit Agreement 8. CLOSED SESSION 9. ADJOURNMENT Page 2 of 23

3 Agenda Item # 4 County of Haliburton Roads Committee Minutes Wednesday June 10, 2009 Haliburton County Roads Committee convened a meeting on June 10, 2009 at 9:00 a.m. in the County Council Chambers with the following in attendance: Council: Chair Eleanor Harrison Warden Dave Burton Councillor Murray Fearrey Councillor Jim McMahon Reeve Reeve Reeve Reeve Algonquin Highlands Highlands East Dysart et al Minden Hills Staff: Jim Wilson Doug Ray CAO Director of Public Works ADOPTION OF AGENDA Councillor Harrison called the meeting to order at 9:00 a.m. Motion No.R Moved by: Councillor Dave Burton Seconded by: Councillor Jim McMahon Be it resolved that the Agenda for the June 10, 2009 session of Haliburton County Council Roads Committee be adopted as amended. DISCLOSURE OF PECUNIARY INTEREST None disclosed. DELEGATIONS ADOPTION OF MINUTES FROM PREVIOUS MEETING The Committee received the minutes of the April 15, 2009-meeting of the Haliburton County Council Roads Committee meeting. Motion No. R Moved by: Councillor Jim McMahon Page 1 of 5 Minutes of the June 10, Regular meeting of the Halibu... Page 3 of 23

4 Agenda Item # 4 Seconded by: Councillor Dave Burton Be it resolved that the Minutes of the April 15, 2009-Regular Meeting of the Haliburton County Council Roads Committee be adopted as circulated. CORRESPONDENCE Tim and Melanie Tofflemire - Re: Request for Community Safety Zone in Eagle Lake and Improvements to Sight Line ar 2259 County Road 14. Motion No. R Moved by: Councillor Dave Burton Seconded by: Councillor Jim McMahon Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that the Road Department meet with Tim and Melanie Tofflemire to discuss their concerns and report back with any recommendations to improve the site line at 2239 County Road No. 14 and the creation of a Community Safety Zone in Eagle Lake. John Cawker, Environmental Concrete Systems Inc. Re: Half Load Regulations on Gelert Road Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Dave Burton Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that the April 21, 2009-letter from Environmental Concrete Systems Inc. concerning half load regulations on County Road No. 1 (Gelert Road) be received and that the Road Department meet with Environmental Concrete Systems Inc. to see if anything can be done to accommodate their concerns. Municipality of Highlands East. Re: Reinstatement of the Name South Wilberforce Road on the Portion of the Road Currently Named Wiblerforce Road and the Contiguous Portion of Saunders Road. Motion No. R Moved by: Councillor Dave Burton Seconded by: Councillor Murray Fearrey Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that May 27, 2009-letter from the Municipality of Highlands East concerning the renaming of Wilberforce/Saunders Road to South Wilberforce Road be received for Page 2 of 5 Minutes of the June 10, Regular meeting of the Halibu... Page 4 of 23

5 Agenda Item # 4 information. STATUS REPORTS The Committee received a status report on Road Department operations, Maintenance Operations and Construction from Doug Ray, Director of Public Works. The Committee received a status report on Engineering Department operations from Roy Haig, Engineering Services Manager. Motion No. R Moved by: Councillor Murray Fearrey Seconded by: Councillor Dave Burton Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that the Road Department Construction Status and Operations Reports, Engineering Status Report, County Road No. 503 Asphalt Patches and the Status Report dated June 10, 2009 be received for information purposes. OTHER BUSINESS Tender Results - Diesel and Furnace Oil The Roads Committee received a report on the results of the tender for the supply of diesel fuel and furnance oil to the County Roads Department. Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Murray Fearrey Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that Contracts 1 to 5 in Quotation for Diesel and Furnace Oil be awarded to John E. Francis Fuels. Minden Fair Grounds Request The Roads Committee was advised of a request received by the County Roads Department to assist with the regrading of the horse pull track at the Minden Fair Grounds. Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Murray Fearrey Page 3 of 5 Minutes of the June 10, Regular meeting of the Halibu... Page 5 of 23

6 Agenda Item # 4 Be it resolved that the Haliburton County Council Road Committee recommends to Haliburton County Council that the Road Department provide material and labour to re-grade the Horse Pull Track at the Minden Fair Grounds as per the June 10, 2009-staff report. Civic Address Signs The Roads Committee received a report recommending the County mail replacement municipal address signs to property owners. It was noted that the County would replace municipal address signs where the numbers have peeled off. Damaged signs would be replaced after the property owner pays for the replacement cost. Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Murray Fearrey Be it resolved that the June 10, 2009 staff report on Civic Address Signs be received for information purposes by the Haliburton County Council Roads Committee and that any replacement municipal address signs be mailed to the property owner provided payment has been received by the County for damaged signs. County 503 Reduced Speed Zone The Roads Committee received a report recommending further changes to the speed limit on a portion of County Road No. 503 near the Irondale Road intersection. Motion No. R Moved by: Councillor Murray Fearrey Seconded by: Councillor Dave Burton Be it resolved that the Haliburton County Council Road Committee recommends to Haliburton County Council that for the section of County Road No. 503 located 1.0 km west and 0.3 km east of the westerly junction of Irondale Road the Passing Zone pavement markings be removed and that the posted speed for the current 60 km/hr section be revised by bylaw to 70 km/hr as per the June 10, 2009-staff report. Renaming of South Wilberforce Road The Roads Committee received a report recommending the County waive the administration fee associated with the renaming of Saunders Road Wilberforce Road to South Wilberforce Road. Page 4 of 5 Minutes of the June 10, Regular meeting of the Halibu... Page 6 of 23

7 Agenda Item # 4 Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Dave Burton Be it resolved that Haliburton County Council Roads Committee recommends to Haliburton County Council that the fee for the renaming of Saunders Road and Wilberforce Road to South Wilberforce Road be waived as per the June 10, 2009-staff report. The Roads Committee received a verbal report indicating that the County was successful in the three applications submitted for funding under the Canada Infrastructure Stimulus Funding Programme. Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Dave Burton Be it resolved that the Haliburton County Council Roads Committee recommends to Haliburton County Council that the County Roads Department proceed with completing the necessary engineering and tendering for infrastructure work on County Road No. 1 including the replacement of Culvert No. 1298, infrastructure work on County Road No. 3 including the replacement of Culvert No and infrastructure work on a portion of County Road No. 503 from Irondale to Gooderham as part of the Canada Infrastructure Stimulus Funding Programme. CLOSED SESSION There was no Closed Session required. ADJOURNMENT The meeting adjourned at 10:20 a.m. The next meeting will take place On 8, 2009 at 9:00 a.m. Motion No. R Moved by: Councillor Jim McMahon Seconded by: Councillor Murray Fearrey Be it resolved that the Haliburton County Council Roads Committee meeting of June 10, 2009 is hereby adjourned. Page 5 of 5 Minutes of the June 10, Regular meeting of the Halibu... Page 7 of 23

8 STATUS REPORT ROAD CONSTRUCTION july/09 DATE ITEM STATUS TO BE DONE COMPLETION Surface Treatment CR Surface Treatment CR4, 2007 Defects to be fixed by contractor Contractor has extended the warranty n/a June 2009 Defects to be fixed by contractor June 2009 Paving Contract CR21 Pulverizing and paving to start 6 th. Surface Treatment 2009 Complete the project CR4, Essonville Line Holding Pending Budget Over run in other CR7, Kennisis Lk. Rd Work to star mid Pulverize add gravel and surface 30 th treat. CR8, Kawagama Lk.Rd. Work to star mid Pulverize add gravel and surface 30 th treat. CR10, Elephant Lk. Rd. Drainage work complete Surface work to start June 29th 10 th CR16, South Lake Rd. complete complete Complete CR14/19 Intersection Work to start Mid Pave the intersection, one day duration Resurfacing 2009 CR21, CR1, CR2, CR4 CR21 complete, Micro Surface CR1,2 & 4 Slurry Seal to start 2, two weeks to complete if weather is good. 30 th Construction, Operations and Maintenance Update Page 8 of 23

9 Funded structures and stimulus projects Allsaw, on CR21 BC Funding Approved Design and Tender prep. underway Barnum Lake Culvert Engineering RFP to be approved on 8th Paving CR1 as part of Stimulus Funding for culvert at Barnum Lake County staff preparing drawings and tender package Blue hawk Lake Culvert Engineering RFP to be approved on 8th Paving on CR503 Drainage work started, Paving tender to be approved 8th Approve Tender and Start work Design, Tendering and construction Project will be tailored to the budget after the tenders are received for the Barnum Lake culvert. Design, Tendering and construction Schedule paving work with the contractor. Work Scheduled for early August, completion in November Work Schedule for late in August, completion in September Work Schedule for Mid to Late September. Before March 2010 Construction, Operations and Maintenance Update Page 9 of 23

10 STATUS REPORT ROADS OPERATIONS MSC. 2009, july DATE ITEM STATUS TO BE DONE COMPLETION 2004 Transfer of Dark Lk. Park, CR 503 Survey being prepared Contact Lawyer, prepare the deed 2004 Winter Sand at Harcourt Dump Holding for approval from Dysart 2004 Joint Accessibility Plan Patrol Yard Door Ramps Complete On going 2005 Policy re: property acquisition Research Land Division Canvas other Counties re: policy. through severance. completed Transfer Glamorgan Works Garage Council approved Contact Lawyer and Surveyor Radio communications and License permits have been Return Permits to individual, municipalities, 2009 licensing 2006 Prepare Policy regarding the investigation of hazardous beaver dams sorted by Municipality. Started waiting on CRTC to confirm. Finish and report to council 2008 Traffic Calming in Gooderham Engineering evaluation Report and implement controls Nov Bridge Needs Update Summary update complete Report to Road Committee Early Cycling Master Plan Reviewing, Signs ordered Prepare report on next steps re: by-laws and planning documents and completion of funding project in co-operation with cycling coalition and active transportation groups Entrance Permit By-Law/ Land Division and Development Plans Starting review Report issues and solutions, prepare new, road classification, site plan drainage, deposits on application, etc 2009 Tender Preparations for Tandem Trucks ordered Inspect on delivery August and January 2009 Tender Preparations for Pick Ups Trucks ordered Inspect on delivery August 2009 Staff Training Training Complete N/A May 2009 Staff recruitment Eng. Assit. Survey and Design 2009 Staff recruitment Operations Manager 2009 OMAFRA, Bell Alliant, Fiber Optic Installation Complete Complete Interviewing on 2nd Hire and orientation 2 nd Tender work ongoing, Bells contractor to determine route on Hwy 35 and CR10 and hydro to complete work identified 2009 Schedule to be determined 2009 BC Funding intake 2 Funding not approved n/a N/A 2009 Infrastructure Stimulus Funding 3 Applications Approved Engineering, Tendering and Construction March Toffelmire request for traffic Engineering to investigate Report re- action to be taken August calming in Eagle Lake 2009 Cocker Request re: Half Loads CR1 Analyze additional loading when requested n/a Letter sent to Cocker re: present loading is sufficient any additional loading required Construction, Operations and Maintenance Update Page 10 of 23

11 to be determined and approved accordingly Construction, Operations and Maintenance Update Page 11 of 23

12 STATUS REPORT ROADS MAINTENANCE 2009, DATE ITEM STATUS TO BE DONE COMPLETION BRIDGES AND CULVERTS Relining work started On going November GRASS MOWING County and Contract Crews started Complete first cut Mid BRUSHING Emergency work only Machine and hand cutting to start again in November September. DITCHING To start 6th On going until November November PATCH AND SPRAY PATCH Crack sealing complete, cold Spray patching on going to September Never finished AND CRACK SEALING patching ongoing, spray patching to start June 29th SWEEPING Complete Pay invoice June GUIDE RAILS Winter damage complete Replace ask required November CENTERLINE PAINTING Painting has started Complete work SHOULDER MAINTENANCE Grading ongoing Material placing to start where required after construction projects are complete. November Construction, Operations and Maintenance Update Page 12 of 23

13 ENGINEERING DEPARTMENT ACTIVITIES ENDING June 29, 2009 Item Status Completion Entrance Permits No. of NEW Applications 4 No. of Outstanding Applications 2 Apostolic United Assembly Road 121 and Ontario Limited Road 18 Over-Dimensional Load Permits No. of Single Trip Applications 0 No. of New Annual and Renewals 0 Municipal Consents Encroachment Agreements No. of NEW Applications Approved : 0 No. of Outstanding Appl. (Murray Miscio, Jack Cox and Laduarataye) Pending Sign Permits Sign Replacement High Speed Regulatory and Warning Signage TODS Applications No. of NEW Applications 2 Sleepy Hollow Cottages Road 7 and Haliburton Aggregates Inc. No. Ordered 11 Installation of nine Turtle Crossing Signs Announcement of Contract Renewal with Ministry of Tourism. May 2009 Completed March 12, 2009 Applications For Consent No. of NEW Road Applications 0 No. of Outstanding Applications 0 No. of NEW 911 Applications 0 Traffic Counts Start of Summer Traffic Counting. August 2009 Maintenance Projects Tree Trimming and Clearing Bell Aliant Construction Projects - Road 6 Contract C Hamlet of Eagle Lake Agenda Item # 6 Contract No Award of Tender to Timber-Line Tree Care Public Notice Circulation and Site Meetings with Land Owners Awaiting Hydro One to complete tree trimming in sensitive areas. Stills Road intersection easterly to County Road 14 intersection. Rehabilitation and Resurfacing of Semi-Urban Section Preparation of Contract Drawings and Tender Document Design of Drainage Easement at Eagle Lake Store. Easement requirements have been reviewed with the Eagle Lake Store owners. Preparation of Agreement & finalizing the drainage outlet drawing May 28, Summer Road 648 Contract P Hamlet of Wilberforce - Road 21 Contract C Allsaw Bridge Rehabilitation - Re-Surfacing of County Road 503 Property Transfers - Brian and Jo-Anne Hill - Vrancor Development Corporation ( formerly Mahaffy/Minanci ) Maple View Estates northerly to the Dark Lake Bridge. Rehabilitation and Resurfacing of Semi-Urban Section. Completion of Tender Drawings and Documents. Milling Culvert installations, rock drilling for curve realignments and Full depth excavation in settlement areas Pulverizing of remaining asphalt and paving Project underway. EA complete. Rehab design is proceeding Tender No. C Paving of 5.50 Km. of County Road 503 From Irondale Road intersection easterly to Glamorgan Road Awaiting Solicitor for Vendor to Finalize Transfer to County. Solicitor for Vrancor Developments Corp. preparing Land Transfer Deed. Summer 2009 Completed Mid-, 2009 Mid, 2009 Tender Closing 7, 2009 Spring 2009 June 2009 Rail Corridor A request has been made to Xittol to have the location of the fibre optic cable marked and staked in the field. Mid-, 2009 Other Activities Renewal of TODS Service Contract Municipal Consent Policy Reduced Speed Zone County Road 503 Share the Road Initiative A funding application has been made to improve the section between the Haliburton Trail Head and the Fish Hatchery Awaiting follow-up with provincial tendering of Tourism signage. Circulation of Draft Policy to Public Works Director and Engineering Manager for comment prior to review with Road Committee. Traffic Calming recommendations for Gooderham Reduced Speed Zone Section at Irondale Report and Recommendations for Review. Signage Ordered Delivery from OWL-LITE RENTALS by Mid- Pending Pending Pending June 2009 August 2009 R:\Road Committee\3-Status Reports\2009\6-\Eng(09).docx Engineering Update Page 13 of 23

14 Agenda Item # STATUS REPORT (June 1 June 30, 2009) Item Status Completion Road Name Sign Installation No. of signs outstanding from last month - 30 No. of new signs identified since last month - 4 (0 delaminated) No. placed in last month - 4 No. currently to be placed/replaced - 30 Road Name Sign Replacement In 2007 No. of signs identified as missing In 2008 No. of signs identified as missing In 2009 No. of signs identified as missing - 30 As Required As Required Municipal Address Blade Installation Sign Orders Civic Addressing By-Law No. of signs outstanding from last month No. of new signs identified since last month - 59 (46 delaminated) No. placed in last month No. currently to be placed/replaced - 58 Municipal Address blades ordered on June 9 th and arrived on June 26 th. Road Name signs ordered on June 24 th and should arrive around 2 nd. No. of Road Name signs ordered - 24 No. of Municipal Address blades ordered No. of Water Access signs ordered - 0 Final draft distributed to Municipalities. As Required As Required Road Naming By-Law Updated as of May 31 and distributed to Municipalities for approval. Field Verification of Civic Addresses Civic Addresses Assigned for Building Permits No. of roads left to inspect - 0 On the roads checked, any entrances not recorded for new building construction were assigned a civic address. No. of shared driveways inspected by Roads Dep t Staff No. of new addresses requested since last month - 18 No. of new addresses assigned since last month - 14 No. of new addresses currently outstanding - 4 Complete On-Going R:\Road Committee\3-Status Reports\2009\6-\911(09).docx Update Page 14 of 23

15 Agenda Item # 7i. County of Haliburton David Burton, Warden James G. Wilson, C.A.O. Tamara Wilbee, Clerk DEPARTMENTAL REPORT DEPARTMENT: PREPARED BY: Engineering Services Roy Haig, Engineering Services Manage DATE: 8, 2009 TO: SUBJECT: RECOMMENDATION: BACKGROUND: The Chair and Members of the Road Committee County Road 18 Residential Entrance Application BE IT RESOLVED THAT the Road Committee recommends to County Council that the proposed location for a residential entrance for the former Birch Point Lodge property located on County Road 18 across from Civic Address No not be approved until such time as adequate sight lines can be achieved. Darrell Stamp, on behalf of Ontario Ltd., has applied for a residential entrance permit for lands fronting on CR 18. The land is across from 2767 Kashagawigamog Lake Road and was previously owned by Birch Point Lodge. It is the intent to construct a residence on the lands. There is an existing field entrance in the proximity of the proposed entrance. ANALYSIS: A site investigation determined that the best sight lines available for the property are 90 metres on the north side and 75 metres on the south side. The north side is limited by a horizontal curve and the south side is limited by a vertical curve (hill). The speed limit is 60 km/hr and, according to County Entrance By-law (No. 2229) the minimum allowable sight distance is 110 metres. In order for an entrance to be constructed to service these lands, the available options are: a) Maintain the existing speed limit, lower the road grade to the south and excavate side slopes on the north east side of the proposed entrance location, b) Lower the existing speed limit to 50 km/hr and lower the road grade on the south side of the proposed entrance, c) purchase a small triangle of property located across from 2697 Kashagawigamog Lake Road which will provide adequate sight lines for an entrance and access to the property. The proponent has done no investigation regarding the various alternatives and the financial implications for his client. Lowering of the posted speed limit does not provide adequate protection for the property owner since speed limits are generally ignored by the public unless vigorously enforced. R:\Road Committee\2-Dept'l Reports\2009\7-\CR18-EntApln.rpt.docx Non Conforming Entrance on County Road 18 Page 15 of 23

16 Agenda Item # 7i. FINANCIAL: CONCLUSION: N/A the subject property cannot be serviced by a safe entrance under current conditions. The proponent should investigate the various alternatives for providing a safe access which does not include lowering of the speed limit. AUTHOR S SIGNATURE: REVIEWED BY: ATTACHMENTS: a) Map R:\Road Committee\2-Dept'l Reports\2009\7-\CR18-EntApln.rpt.docx Non Conforming Entrance on County Road 18 Page 16 of 23

17 Agenda Item # 7ii. COUNTY OF HALIBURTON DEPARTMENTAL REPORT Doug Ray Director of Public Works Haliburton County Roads Box 880, Minden, ON. K0M 2K0 Phone: Fax: Cell: Prepared by: Prepared for: Date: Subject: Recommendation: Back ground: Analysis: Financial: Conclusion: AUTHOR S SIGNATURE: Doug Ray Road Committee 8, 2009 Budget Status Information Flooding damage to CR19 and CR503 has resulted in extensive unbudgeted expenditures. ( all repairs and costs are not final) In order to meet the bottom line at year end it is necessary to reduce planned work. Capital Spending is the only area of the budget where a large sum can reasonably be recovered. It is recommended that the construction project on CR4 be reduced to $80,000. n/a n/a REVIEWED BY: ATTACHMENT(S): Budget Status Page 17 of 23

18 Agenda Item # 7iii. County of Haliburton David Burton, Warden James G. Wilson, C.A.O. Tamara Wilbee, Clerk DEPARTMENTAL REPORT DEPARTMENT: PREPARED BY: Engineering Services Roy Haig, Engineering Services Manage DATE: 8, 2009 TO: SUBJECT: RECOMMENDATION: BACKGROUND: ANALYSIS: The Chair and Members of the Road Committee Engineering Services Proposal BE IT RESOLVED THAT the Road Committee recommends to County Council that AECOM be retained to carry out engineering services related to the replacement/rehabilitation of the Barnum Lake Culvert on County Road 1 for the lump sum fee of $28, plus GST ($1,411.25). The drainage culvert located approximately 220 metres north of the intersection of County Road 18/County Road 1 intersection has been identified as being in immediate need of replacement/rehabilitation as part of the County s bi-annual Structural Needs Study. Three consulting engineering firms submitted proposals for the work. The firms were evaluated on a Points System. The results were as follows: AECOM -95 points, Greer Galloway Group 84 points, GENIVAR 76 points In terms of price alone, which constituted 30% of the points, the results were: AECOM - $28,225.00, Greer Galloway Group - $34,300.00, GENIVAR - $35, FINANCIAL: CONCLUSION: Funding for the work has been obtained through the Stimulus Funding in the amount of 2/3 funding for the project AECOM has been involved with the County s Structural Needs Study for a number of years and are well qualified to carry out the work. AUTHOR S SIGNATURE: REVIEWED BY: ATTACHMENTS: a) None C:\Documents and Settings\aballe\Local Settings\Temporary Internet Files\Content.Outlook\1G2O1V2S\CR1-EngServicesProp rpt.docx Results of Engineering RFP on Barnum Lake Culvert Replacment... Page 18 of 23

19 Agenda Item # 7iv. County of Haliburton David Burton, Warden James G. Wilson, C.A.O. Tamara Wilbee, Clerk DEPARTMENTAL REPORT DEPARTMENT: PREPARED BY: Engineering Services Roy Haig, Engineering Services Manage DATE: 8, 2009 TO: SUBJECT: RECOMMENDATION: BACKGROUND: ANALYSIS: The Chair and Members of the Road Committee Engineering Services Proposal BE IT RESOLVED THAT the Road Committee recommends to County Council that GENIVAR be retained to carry out engineering services related to the replacement/rehabilitation of the Blue Hawk Lake Culvert on County Road 3 for the lump sum fee of $35, plus GST ($1,750.25). The drainage culvert located approximately 3.35 kilometres south of the intersection of Highway 118/County Road 3 has been identified as being in immediate need of replacement/rehabilitation as part of the County s bi-annual Structural Needs Study. Three consulting engineering firms submitted proposals for the work. The firms were evaluated on a Points System. The results were as follows: AECOM -90 points, Greer Galloway Group 79 points, GENIVAR 81 points In terms of price alone, which constituted 30% of the points, the results were: AECOM - $35,627.60, Greer Galloway Group - $38,200.00, GENIVAR - $35, Since AECOM is recommended for the engineering on the Barnum Lake Culvert, staff believes it would be to the County s advantage, to achieve completion in 2009, to award the work for the Blue Hawk Lake Culvert to GENIVAR. FINANCIAL: CONCLUSION: Funding for the work has been obtained through the Stimulus Funding in the amount of 2/3 funding for the project GENVAR is a nationally recognized consulting engineering firm with a sub office in Bancroft. The Bancroft office is well staffed with qualified personnel, able to carry out the work. AUTHOR S SIGNATURE: REVIEWED BY: ATTACHMENTS: a) None C:\Documents and Settings\aballe\Local Settings\Temporary Internet Files\Content.Outlook\1G2O1V2S\CR3-EngServicesProp rpt.docx Results of Engineering RFP on Blue Hawk Lake Culvert Replacm... Page 19 of 23

20 Agenda Item # 7v. COUNTY OF HALIBURTON DEPARTMENTAL REPORT Doug Ray Director of Public Works Haliburton County Roads Box 880, Minden, ON. K0M 2K0 Phone: Fax: Cell: Prepared by: Prepared for: Date: Doug Ray Road Committee 7, 2009 Subject: Infrastructure Stimulus Project 3, Resurfacing of County Road 503 Recommendation: Be it Resolved that: The Road Committee recommends to Haliburton County Council that the Tender for the Resurfacing of County Road No. 503 be awarded to Royel Paving Limited for a bid total of $1,078, GST extra. Background: Analysis: At the regular meeting of County Council on April 22, 2009 approval to apply for funding under the Infrastructure Stimulus Program was granted. An application was submitted and the above mentioned project received approval for two thirds funding under the program. One of the stipulations for the funding is that the projects be substantially completed in County staff completed the Engineering and Tendering for this project and it is now ready for construction, pending award of the contract. Although the County has not received formal agreements for the funding from the Provincial and Federal Governments it is expected they will be in place prior to County Council s approval of the Road Committees recommendations to award the work. Bids were received from the following companies: Royel Paving Limited $1,078, Miller Paving Limited $1,109, Fowler Construction Company Limited $1,161, Coco Paving Inc. $1,165, Financial: County of Haliburton $374,666.66, Province of Ontario $374,666.66, Government of Canada $374, AUTHOR S SIGNATURE: REVIEWED BY: ATTACHMENT(S): Tender Results for Paving on County Road 503 Page 20 of 23

21 Agenda Item # 7vi. COUNTY OF HALIBURTON DEPARTMENTAL REPORT Doug Ray Director of Public Works Haliburton County Roads Box 880, Minden, ON. K0M 2K0 Phone: Fax: Cell: Prepared by: Prepared for: Date: Subject: Recommendation: Background: Analysis: Financial: Doug Ray Road Committee 8, 2009 Lewis Pit Be it Resolved that: The Road Committee recommends to Haliburton County Council that an agreement be approved for the purpose of the operation of a gravel pit on the lands of Melanie Lewis, described as Part of Lots 23 & 24, Concession 8, Geographic Township of Harcourt, now in the Municipality of Dysart et al (Assessment Roll No ). Melanie Lewis is the owner of the above mentioned property and holds a valid aggregate license to operate a gravel pit. The pit was developed many years ago for the construction of roads in the area and contains a suitable quantity of high valued aggregate. The Road Department will use this pit as a supply of coarse aggregate and crushed material for road maintenance work. There are two other commercial pits in the area that the department will also use to supply mainly finer aggregates for winter sand and fine granular B. Considerations are included in the agreement. Costs of required aggregate would be budgeted for on a yearly basis. Conclusion: AUTHOR S SIGNATURE: REVIEWED BY: ATTACHMENT(S): Gravel Pit Agreement Page 21 of 23

22 Agenda Item # 7vi. Gravel Pit Agreement Page 22 of 23

23 Agenda Item # 7vi. Gravel Pit Agreement Page 23 of 23