September 24, Dear Mission Participant,
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1 September 24, 2009 Dear Mission Participant, For your convenience, we have compiled some practical information on hotels, visas and other general information for the USIBC-NEI Commercial Nuclear Mission to India, December 6-11, Please note that it is the individual responsibility of each delegate to make flight and hotel arrangements, and that each delegate must have a visa. Please also note that space constraints will require us to limit registration. If you have not already registered and intend to join, we urge you to register online today via the following link: PRE-MISSION BRIEFING We will host a Pre-Mission Briefing on November 30 at 3 p.m., at the U.S. Chamber of Commerce, 1615 H Street, NW, Washington, DC. For those unable to attend the briefing in person, we can provide dial-in details. Please confirm your participation in the briefing by e- mail to Akbar Khalid, Senior Manager for Policy Advocacy at USIBC, at akhalid@uschamber.com. MISSION HOTELS USIBC has negotiated a discounted rate with Oberoi Hotels and Resorts for our stay at the Oberoi New Delhi Hotel in New Delhi and the Oberoi Trident Nariman Point Hotel in Mumbai. We are pleased to share that the discount is 45-50% below the hotels published rates and includes complimentary two-way airport transfers. We strongly recommend that delegates stay in the designated hotels, as our ground transportation for outside meetings will depart from these hotels only, and we will hold many of our meetings in the hotels banquet spaces. Please confirm your reservations before November 5 by completing both the attached confirmation forms and returning them to Ms. Meena Rewari. (You may either fax the forms to , or scanned copies to meena.rewari@oberoigroup.com.) Note that our group discount and reservation is valid for December 6 arrival in Delhi and December 11 check-out from Mumbai. After November 5, the USIBC discount will expire and Oberoi will release our reserved blocks of rooms. We cannot guarantee that rooms at the Oberoi will be available at any rate after November 5.
2 Details about the rooms are as follows: NEW DELHI Hotel: Address: Contact: Oberoi New Delhi Dr. Zakir Hussain Marg Lala Lajpat Rai Path, Golf Links New Delhi Ms. Meena Rewari Phone: Fax: Check in date: Sunday, December 6 Check out date: Wednesday, December 9 Oberoi New Delhi Hotel Room Option Rate INR USD* Luxury Room 11,000 $ Notes: Two-way airport transfer is included in the USIBC Rate. Each delegate must provide flight numbers and arrival time to hotel. The USIBC rate is exclusive of 12.5% taxes; inclusive of buffet breakfast. The USIBC rate is for single occupancy only. For double occupancy rates, please contact Akbar Khalid (akhalid@uschamber.com) *At current rate of INR MUMBAI Hotel: Address: Contact: Oberoi Trident Nariman Point Nariman Point Mumbai Ms. Meena Rewari (Oberoi Delhi will handle reservations for both hotels.) Phone: Fax: Meena.Rewari@oberoigroup.com
3 Check in date: Wednesday, December 9 Check out date: Friday, December 11 Trident Nariman Point Hotel Room Option Rate INR USD* Luxury Room 10,000 $ Notes: Two-way airport transfer is included in the USIBC Rate. Each delegate must provide flight numbers and arrival time to hotel. The USIBC rate is exclusive of 12.5% taxes; inclusive of buffet breakfast. The USIBC rate is for single occupancy only. For double occupancy rates, please contact Akbar Khalid (akhalid@uschamber.com) *At current rate of INR AIRFARE Special Offer Continental Airlines has offered to provide a special discount on airfares for delegates traveling on the USIBC-NEI Commercial Nuclear Mission. Details will be forthcoming soon. VISA Mission participants must have a valid business visa. If you do not have a business visa, we urge you to apply early. The Indian Consulate has contracted with a private company, Travisa, to process visas. To learn which Travisa office to use, see the company web site at Requirements and procedures for a visa are indicated at A business visa requires a letter of support which USIBC can help procure from the Embassy of India. If you require a letter of support, please make early contact with Akbar Khalid ( , akhalid@uschamber.com). We look forward to your participation. Sincerely, Ted Jones Director, Policy Advocacy U.S.-India Business Council Lisa Steward Senior Director and Assistant Corporate Secretary Nuclear Energy Institute
4 USIBC Commercial Nuclear Executive Mission from December 06 th 09 th at The Oberoi New Delhi Hotel Reservation Form Please return by FAX to Ms Meena Rewari, at or MAIL a scanned copy at meena.rewari@oberoigroup.com by 05 th November, 2009 The Oberoi, New Delhi, Dr. Zakir Hussain Marg, New Delhi, India Tel: Fax: PLEASE RESERVE A ROOM FOR THE FOLLOWING GUEST(S) WHO IS A PART OF THE COMMERCIAL NUCLEAR EXECUTIVE MISSION FROM DECEMBER 06 TH 09 TH, NEW DELHI - INDIA Guest name: Mr./Mrs./Ms. Title: CompanyName: Guest Mail Id Mailing address: Telephone: Fax: Passport number: Country issued: Date of Issue Nationality: Date of Birth: The Oberoi, New Delhi will arrange complimentary roundtrip airport transfer, please provide details below: Arrival date: Airline/Flight No: Time: Departure date: Airline/Flight No: Time: ROOM TYPE REQUIRED: Single Room INR 11,000 + taxes ( Single ) INR 12,500 + taxes ( Double) SPECIAL REQUESTS: King Size Bed Two Single Beds Smoking Room Non-smoking Room Please be sure to reserve your room reservation by Thursday, November 05 th, 2009 All subsequent bookings will be subject to availability.
5 Rates are subject to a 10 % luxury tax per room per night plus 12.5% VAT. Tax as applicable will be charged. The above rates include a full American buffet breakfast for delegates. The above rates also include two way airport transfers. Complimentary use of swimming pool and health club, except massages and therapies Complimentary tea / coffee maker in the room Two line speaker phone with voice mail and modem jack In room electronic safe Leading national newspaper of choice Choice selection of seasonal fruits Guarantee/CANCELLATION POLICY Please be sure to make guaranteed bookings by November 05 th, 2009 by providing a valid credit card number and expiration date below. Non-guaranteed reservations will not be made. *The guest will forfeit one night s room deposit for a guaranteed booking in the event of cancellation within 30 days of your arrival. If cancelled within 30 days of arrival, full duration of stay as booked will be charged AMEX Visa Diners Club JCB MasterCard Name of Card Holder: Expiry Date: Card Number: Signature: THE OBEROI, NEW DELHI WILL CONFIRM RESERVATIONS DIRECTLY WITH PARTICIPANTS
6 USIBC Commercial Nuclear Executive Mission from December 09 th 11 th at Trident, Nariman Point, Mumbai Hotel Reservation Form Please return by FAX to Ms Meena Rewari, at or MAIL a scanned copy at meena.rewari@oberoigroup.com by 05 th November, 2009 The Oberoi, New Delhi, Dr. Zakir Hussain Marg, New Delhi, India Tel: Fax: PLEASE RESERVE A ROOM FOR THE FOLLOWING GUEST(S) WHO IS A PART OF THE COMMERCIAL NUCLEAR EXECUTIVE MISSION FROM DECEMBER 09 TH 11 TH, MUMBAI - INDIA Guest name: Mr./Mrs./Ms. Title: CompanyName: Guest Mail Id Mailing address: Telephone: Fax: Passport number: Country issued: Date of Issue Nationality: Date of Birth: The Oberoi, New Delhi will arrange complimentary roundtrip airport transfer, please provide details below: Arrival date: Airline/Flight No: Time: Departure date: Airline/Flight No: Time: ROOM TYPE REQUIRED: Superior Room INR 10,000 + taxes ( Single ) INR 12,000 + taxes ( Double ) SPECIAL REQUESTS: King Size Bed Two Single Beds Smoking Room Non-smoking Room Please be sure to reserve your room reservation by Thursday, November 05 th, 2009 All subsequent bookings will be subject to availability. Rates are subject to a 10 % luxury tax per room per night plus 12.5% VAT. Tax as applicable will be charged.
7 The above rates include a full American buffet breakfast for delegates. The above rates also include two way airport transfers. Complimentary use of swimming pool and health club, except massages and therapies Complimentary tea / coffee maker in the room Two line speaker phone with voice mail and modem jack In room electronic safe Leading national newspaper of choice Choice selection of seasonal fruits Guarantee/CANCELLATION POLICY Please be sure to make guaranteed bookings by November 05 th, 2009 by providing a valid credit card number and expiration date below. Non-guaranteed reservations will not be made. *The guest will forfeit one night s room deposit for a guaranteed booking in the event of cancellation within 35 days of your arrival. If cancelled within 30 days of arrival, full duration of stay as booked will be charged AMEX Visa Diners Club JCB MasterCard Name of Card Holder: Expiry Date: Card Number: Signature: THE OBEROI, NEW DELHI WILL CONFIRM RESERVATIONS DIRECTLY WITH PARTICIPANTS
DRAFT. 9/23/2009-1:42:12 PM Subject to change
page 1 of 5 NOTIONAL AGENDA NEW DELHI: MUMBAI: December 6 9 December 9 11 Sunday, December 6 (Delhi) 7:00 9:00 pm Welcome Reception for Delegates Dr. Zakir Hussain Marg Lala Lajpat Rai Path Golf Links,
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