Welcome to. Your Trip. Travel Planners for the Finest Bands, Choirs and Orchestras in the World

Transcription

1 Welcome to Your Trip Travel Planners for the Finest Bands, Choirs and Orchestras in the World

2 About Music Travel Consultants ü Provider of memorable, educational performance trips since 1987 ü Professionally staffed by former Music Educators, Music Parents, Music Advocates and Travel Planners ü Last year, over 16,000 travelers from 34 states traveled with Music Travel Consultants.

3 Your Itinerary Pendleton Heights HS Band of Pendleton, IN Las Vegas & Southern California Cirque du Soleil Hoover Dam Universal Studios & Disneyland Hollywood Christmas Parade Nov. 28 th to Dec. 3 rd, 2019

4 Itinerary: Thursday, November 28 th FLIGHT(S) DEPARTS IND/ORD & ARRIVE LAS THANKSGIVING DINNER AT PLANET HOLLYWOOD CIRQUE DU SOLEIL / BLUE MAN GROUP You ll have the opportunity to see a show tonight in Las Vegas! Options include: 1. Blue Man Group 2. Cirque du Soleil Beatles LOVE (+$35) 3. Cirque du Soleil O (+$50)

5 Itinerary: Friday, November 29 th BREAKFAST AT THE HOTEL HOOVER DAM Forming the border between Nevada and Arizona, the highest concrete dam in the Western Hemisphere has 17 seven-story high generators that produce 4 billion kilowatts of electricity a year from water traveling through large turbines. BOXED LUNCH TRANSFER TO LOS ANGELES Travel Time: Approximately 4.5 Hours HOTEL CHECK-IN / DINNER AT THE HOTEL

6 Itinerary: Saturday, November 30 th BREAKFAST AT THE HOTEL GRIFFITH PARK & OBSERVATORY Located on the southern slope of Mount Hollywood, the observatory commands a spectacular view of the Los Angeles basin below. UNIVERSAL STUDIOS HOLLYWOOD LUNCH IN THE PARK GROUP DINNER CELEBRATION UNIVERSAL CITY WALK

7 Itinerary: Sunday, December 1 st BREAKFAST AT THE HOTEL LA SIGHTSEEING See Mann s Chinese Theater where stars hands or footprints have been immortalized. The Hollywood Bowl and Sunset Strip are featured as well. FARMER S MARKET & LUNCH HOLLYWOOD CHRISTMAS PARADE This festive two-hour parade is televised across the country and features live performances by some of today s favorite artists, marching bands, colorful floats, equestrian units and, of course, Santa Claus himself. PIZZA AT THE HOTEL

8 Itinerary: Monday, December 2 nd BREAKFAST AT THE HOTEL DISNEYLAND Discover Walt Disney s original theme park Where the Magic Began! LUNCH IN THE PARK CALIFORNIA ADVENTURE No matter where you choose to start your California adventure, you re guaranteed to end up in a positively Golden State of Mind. PARADE PERFORMANCE DINNER IN THE PARK

9 Itinerary: Tuesday, December 3 rd BREAKFAST AT THE HOTEL FLIGHT(S) DEPART LAX/SNA

10 Tour Conditions: Per Person Tour Price based on Room Occupancy $440 Air ESTIMATE Included Travelers Quint $1883 $1914 $1867 $1903 Quad $1940 $1972 $1924 $1960 Triple $2036 $2067 $2019 $2056 Twin $2227 $2258 $2210 $2247 Single $2799 $2831 $2783 $2819 The above tour prices are based on the number of paying persons traveling and may vary depending on group size when prorated costs, such as motor coach, etc., are affected. Tour prices in this proposal are based on tariffs in effect as of May 31 st, 2018 and are subject to change.

11 Tour Conditions: Payment Dates & Amounts Payment Amount Due Date Non-Refundable $ December 10, 2018 Installments $ /15, 3/1, 4/15, 6/1, 7/15, 9/1, 10/15 $450 Non-Refundable after April 15 th, 2019 Final Payment Balance Due November 7, 2019 Final payment amount will be ed to you 30 days prior to departure. It is due upon receipt of MTC s ed invoice. Accounts not paid on or before a payment due date will be frozen.

12 Tour Conditions: Fund Raising Music Travel Consultants encourages and welcomes the application of fund raising profits to individual or group accounts. Music Travel Consultants is unable to accept or apply any school or booster fund raising monies to accounts that are paid in full. Last Day to apply fund raising money is: October 24 th, 2019

13 Last Day to Cancel: September 29 th, 2019 Cancellation is defined as any change made to the passenger list at least 60 days prior to trip departure day. Cancellation must be made under the traveler s account at MTC Online by clicking on the Cancel a Traveler link on traveler s/payer s Welcome Page dashboard OR by or written communication to MTC. With the exception of Non-Refundable Deposits/Payments, if Cancellation is received 60 days or more prior to trip departure day, money returned by suppliers is refundable. Cancellations received 59 days or fewer before, or on, trip departure day are non-refundable, unless a paying substitute traveler takes the place of the cancelled person. If the trip includes airfare, cancellation and/or substitution policies may vary, depending on the airline, date of ticketing and group contract; please contact MTC for additional information. Travelers should consider Travel and Cancellation Insurance. It may be obtained from your insurance agent or on the internet search for Travel insurance.

14 Trip Timeline Trip Kick-off Meeting Final Rooming List Due (60 Days Before Departure) Final Invoices Sent (30 Days Before Departure) Trip Departure Meeting (10 Days Before Departure) Last Day to Cancel with Refund (60 Days Before Departure) Fundraising Payment Deadline (35 Days Before Departure) Final Trip Payment Due (21 Days Before Departure) Trip Departure

15 Trip Sign-Up & Payment Program ü Access your trip 24/7, anywhere you have an internet connection ü View Trip Information, Invoices and Terms. ü Make Secure Payments. ü All accounting and billing handled by MTC. Download the Sign-Up Guide at musictravel.com

16 Getting Started Music Travel s online trip registration and payment system asks for personal contact information. And, it requires payment by a major credit/debit card (below) or e-check. Step 1: Go Online Visit Click Trip Login

17 Step 2: Click the Register as a New User button.

18 Step 3: Create Trip Account Create a password, enter an address and enter contact information. Then click on, Create Account. You will then receive the following message: Your account has been created successfully. Soon, you ll receive a confirmation . Whenever you log in, use the address ( address is username) and password that you just entered.

19 Step 4 (1 of 2): Register a Traveler Enter the Trip Number: Please enter the information requested, for each individual traveler, for whom you will pay. To Complete each registration, you must accept the Terms and Conditions.

20 Step 4 (2 of 2): Register a Traveler Traveler Types Explained: ü Student = Member of the class or organization taking the trip. ü Child = Minor sibling of a Student. ü Chaperone = Adult with Chaperoning responsibility. ü Adult = Adult without Chaperoning responsibility. Fill out all required fields to complete traveler s registration.

21 Step 5: Your Trip Management Dashboard When next you login, this is your starting point your Trip Dashboard. You can: ü Register a Traveler ü Make a Payment ü Cancel a Traveler ü See Proposed Itinerary ü Review Financial information

22 Step 6: Make a Payment (1 of 2) Enter the payment amount for each traveler in the box next to the Traveler s name. Dollars and cents only no Dollar signs. Click, Continue. (if paying nothing, enter 0.00 ). The second screen gives the total. Enter payment method, click Continue. If wrong, click Back.

23 Step 6: Make a Payment (2 of 2) Enter Credit Card or echeck information, including card/account number, security code and name as it appears on the card/echeck, plus card billing address and Receipt address.

24 Music Travel Consultants: Contact Information Tour Questions: Chris Forsythe Address: Financial Questions: Finance Department Address: General Information: Website: Address: 5348 W. Vermont Street, Suite 200 Indianapolis, IN Phone: Office Hours: Monday - Friday 8:30am - 5:00pm Eastern Time Office Hours: Closed Saturday & Sunday