For additional information, please contact Steve Bolton, Program Director, Maintenance at (850)

Transcription

1 BoardDocs Pro Page 1 of2 As.enda Item Details Meeting Jun 24, Regular Meeting Category Subject Access Type Fiscal Impact Budgeted 7. Consent Agenda 7.29 Renewal of RFB 09-B22 Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Public Action (Consent) Yes Yes Budget Source General Funds and Capital Funds, projects vary Recommended Action Motion to approve the renwal of RFB 09-B22 Fixed Price Fence Bid, based on fixed pricing, to be used on an 'as needed' basis. The contract dates are July 14, 2013 through July 13, 2014 and the vendors are Harris Fence Installation, Inc. and Shalimar Industries, LLC. Public Content This bid provides all labor, materials and equipment required to remove and install fencing throughout the Okaloosa County School District, based on fixed pricing. The contract is effective July 14, 2013 through July 13, 2014 and the vendors are Harris Fence Installation, Inc. and Shalimar Industries, LLC. Copies of the award tabulation and the vendor confirmation letters are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) [JRFB TABULATION AND VENDOR CONFIRMATION LETTERS.pdf (129 KB) Administrative Content Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries 6/27/2013

2 BoardDocs Pro Page 2 of2 Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6/27/2013

3 JOO'ci I ~l.6 lstf:.! SCHOOL DIS1RICT OF OKALOOSA COUNTY Purchasing Department t9:80 J0~-9l-AYW i ' ~"nomivtoljjj: BOARD. ~JREY MciNNIS, ESQ. ~-~"~~: BOABD MEMBERS D~VD.ESTIN CINDY J1'RA.KES CATHY THIGPEN ~'111RUSH llol>nl:y L WALKER ' aye, 2013 ' a~ris Fence lm~tallation,lnc. U~: Ms. Rebecpa Harris 58,8 Garrett Mill Road ; der, FL: -,2631 n ~uly 1 s, 2009 the SChool Board of Okeloose County, Florida approved AFB The original awurd a- f~r th~ period of July 14, 2009 through July 13, iditerma state that the School Board hat the option, wtth the content of tm succe.. ful vendor, to extfincl r an additional term, or for additional quantities upon mutual agreement of the parties. The fir&t year of newal that was mutually agreed upon and ~chool Board Approved on July 9, 2012, will end on July 13, 01ls. We would like to request that this bid be renewed for another one (1) year period beginning July 14, 013 through July 13, '. le~ee check one of the rt~&poneee below Indicating your decision regarding this request. Sign and refurn tt\1&! letter, along wi'h a completed copy of the enclosed Fed.eral Debarment Certification to my attention; no lat~r than Monday, May 20, F el fr to fax your reeponae to sso.ss3-6327, or It to lr~ne a~nke at dahnkel@lmall.okaloosa.k12.tl.us. : ; Jnk you for your consideration. We look forward to doing butln~:~n with )'OU for another year. I r.. inerely~. ~ 0 ':.~ In e Windham, robram Dlreotcr.o! Purchasing ' I egree to,-eoew the bid adhering to. original terms and conditiontj, Including pricing for ao additional one-year period July 14, 2013 through July 13, :Must bt~ s;gnbd by tm officer or employbe having thesuthodty to bind the compsny or firm. I o PUB. CHASING DEPARTMENT ADMINI8TRATIVI COMPLEX -lzd LOWERY PLACE S.E. PORT WALTON BEACB, PLOIUDA 3Z548 TELEPHONE (850) FAX (851J) 833-Q21 te 39'11d 30N3~ SI1!:11!Mi "t9to LES9S8 ag:ae E1Bl/9t/SB

4 SCHOOL DISTRICT OF OKALOOSA COUNTY Purchasing Department SUPERINTENDENT OF SCHOOLS MARY BETH JACKSON A'ITORNEY TO THE BOARD C. JEFFREY MciNNIS, ESQ. PGM. DIRECTOR PURCHASING VINCE WINDHAM, CPPB BOARD MEMBERS DEWEY DESTIN CINDY FRAKES CATHY THIGPEN MELISSA THRUSH RODNEY L WALKER May 6, 2013 Shalimar Industries, LLC Attn: Mr. James Goldsmith 202""Ave. Shalimar, FL Mr. Goldsmith: On July 13, 2009 the School Board of Okaloosa County, Florida approved RFB The original award was for the period of Jul)l 14, 2009 through July 13, Bid terms state that the School Board has the option, with the consent of the successful vendor, to extend for an additional term, or for additional quantities upon mutual agreement of the parties. The first year of renewal that was mutually agreed upon and School Board Approved on July 9, 2012, will end on July 13, We would like to request that this bid be renewed for another one (1) year period beginning July 14, 2013through July.1 3;.2014;:.. :'": :...,... ;o....._.,.,,,.,.....,... _.,...,....,..,. Please check one ofthe respoases below indicating your decision regarding this request Sign and return this letter; alongwith a completed copy ofthe enclosed Federal Debarment Certification to my attention, no later than Monday, May 20, Feel free to fax your response to , or It to Irene Dahnke at. dahnkei@mall.okaloosa. k12.fl. us Please fax a current Certificate of lns~rance form for. your business to the Risk Management Department at All contractors must continue to comply with the insurance requirements as provided In the original bid documents. Sincerely, rj_,tja_... :Pie.ase. print i.ame... ;..-.. :' :.... I, ;.... >, ~,..-~.....,:;... ; ~ ~ *Note: Mustbe signed by an officer or employee having the authority to bind the company or firm. PURCHASING DEPARTMENT ADMINISTRATIVE COMPLEX -t:zo LOWERY PLACE S.E. FORT WALTON BEACH, FLORIDA TELEPHONE (850) FAX (850)

5 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. ALL FLORIDA FENCE I CHAMPION AND DECK, INC. CONTRACTORS, INC. HARRIS FENCE INSTALLATION, INC. SHALIMAR INDUSTRIES, LLC THE FENCE COMPANY, INC. REFERENCES WARRANTY STATEMENT 1m Install a 12 foot Double Leaf Gate $ $ EA $ $ $ TOTAL FOR ITEMS 1a throuah 1m $1, $2, $1, $ $1,648.26

6 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. CHAMPION I HARRIS FENCE CONTRACTORS, INC. INSTALLATION, INC. $1, $3, $1, $ $1,

7 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. CHAMPION I HARRIS FENCE CONTRACTORS, INC. INSTALLATION, INC. $7.00 PER FT. 3

8 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. CHAMPION I HARRIS FENCE CONTRACTORS, INC. INSTALLATION, INC. $8.00 PER FT. $14.00 UFT $ $2, $ EA $ $4, $2, $ $ $1, $2,

9 10 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. CHAMPION I HARRIS FENCE CONTRACTORS, INC. INSTALLATION, INC. 5

10 INSTALLATION OR REPAIR OF CHAIN LINK FENCING-RELATED WORK $6.00 PER FT. $ Inrouon 6s $ $ $ $ $ FOR ITEMS 1a throuah 6s $10, $19, $12, $8, $11,

11 TABULATION AND RECOMENDATION FOR FIXED PRICE FENCE BID NO. RFB 09-B22 OPENED: 6/16/09 BASIS OF AWARD-MULTIPLE AWARD CONTRACT TO A MAXIMUM OF THREE (3) VENDORS WITH THE LOWEST RESPONSIVE & RESPONSIBLE BID $1, $2, $1, Feet High Chain Link Fence and Gate $1, $3, $1, Feet High Chain Link Fence and Gate $1, $3, $2, Feet High Chain Link Fence and Gate $2, $4, $2, Feet High Chain Link Fence and Gate $2, $5, $3, !Installation or Repair of Chain Link Fencing-Related Work $ $ $ $ I $1, $ I $1, $2, I $1, $1, I $2, $2, $2, $ $ , All OTHER OFFERS SUBMITTED IN RESPONSE TO THIS SOLICITATION, IF ANY, ARE HEREBY REJECTED AS LATE. BIDDERS WHICH WERE NON-RESPONSIVE: NONE BIDDERS WHICH RESPONDED "NO BID": NONE COMMITTEE RECOMMENDS MULTIPLE AWARD TO THE THREE (3) OVERALL LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS THAT COMPLIES WITH All PROVISIONS OF THIS SOLICITATION. FOLLOWING ARE THE AWARDED VENDORS: SHALIMAR INDUSTRIES, LLC., All FLORIDA FENCE AND DECK, INC. AND THE FENCE COMPANY, INC. *NOTE: THIS RECOMMENDATION OF AWARD WAS SCHOOL BOARD APPROVED ON 7/13/09. COMMITTEE RECOMMENDS A RE AWARD. FOLLOWING ARE THE AWARDED VENDORS: SHALIMAR INDUSTRIES, INC., All FLORIDA FENCE AND HARRIS FENCE INSTALLATION, INC. THERE-AWARD IS DUE TO THE FENCE COMPANY, INC. REQUESTED TO RESCIND THEIR BID DUE TO MISINTERPRETATION OF REQUESTED PRICING. *NOTE: THIS RE-AWARD WAS SCHOOL BOARD APPROVED ON 8/10/09. AMENDMENT TO AWARD: REQUEST TO REMOVE All FLORIDA FENCE AND DECK, INC. AS ONE OF THE AWARDED VENDORS. All FLORIDA FENCE AND DECK, INC. IS GOING OUT OF BUSINESS AND WILL NOT BE ABLE TO FULFILL THEIR OBLIGATION. *NOTE: THIS AMENDMENT WAS SCHOOL BOARD APPROVED ON 7/23/12. COMMITTEE: Steve Bolton. Program Director-Maintenance Rick Kilpatrick. Foreman-Maintenance BUDGETING: INDIVIDUAL SCHOOLS/DEPTS AS PROJECTS ARE APPROVED. FAILURE TO ADHERE TO BOARD POLICY 2-17(A)(14)(a), OR, FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION (3), FLORIDA STATUTES: SHALL CONSTITUTE A WAIVER OF PROCEEDING UNDER CHAPTER 120, FLORIDA STATUTES. POSTED: 06/18/2009 8:05AM