TROPIC TOWN PO BOX 130 TROPIC UT Minutes of the Tropic Town Board Meeting Held August 12, 2010 at 6:30 p.m. in the Tropic Town Heritage Center

Transcription

1 TROPIC TOWN PO BOX 130 TROPIC UT Minutes of the Tropic Town Board Meeting Held August 12, 2010 at 6:30 p.m. in the Tropic Town Heritage Center PRESENT: Mayor WaLon Brinkerhoff BOARD MEMBERS: Gaia Greenhalgh, Max Stewart, Jim England and Doug Ahlstrom. Marie Niemann - Tropic Town Clerk, Sydney Syrett Tropic Town Treasurer excused. OTHERS: Scott Barton, Travis Shakespear, Brett Chynoweth, Raymond Brinkerhoff, Dixie Burbidge, Chad Nell & son. CALL TO ORDER: Mayor WaLon Brinkerhoff PLEDGE: Jim England APPROVAL OF MINTUES: A motion was made by Gaia Greenhalgh to approve the minutes of the Tropic Town Board Meeting held July 8, Second by Jim England. Motion carried. APPROVAL OF THE AGENDA: A motion was made by Gaia Greenhalgh to approve the agenda. Second by Jim England. Motion carried. THE COMMUNITY BV Rodeo Club: A request was received from the BV Rodeo Club to help sponsor them at the High School Rodeo at the Triple C Arena. A motion was made by Jim to give $100 to the BV Rodeo Club; Second by Gaia Greenhalgh. Motion carried. Stone Canyon Inn: Dixie Burbidge was in attendance to discuss and find a permanent solution to the Camel Canyon Wash; to control flooding. Mayor Brinkerhoff expressed his feelings stating that she needed to contact Bryce Canyon and divert it further up; Dixie agreed. Much discussion on the previous attempts to divert the water, with Brett stating the Core of Engineers explained that it is a bad ideas to divert the water on the Westside of the island; the island is doing more good than damage. It is not a stable waterway and straightening it out, making the floodwater run faster would head cut. It is a manmade waterway and there will never be a permanent solution to the problem; the only solution is to keep hauling gravel out. Discussion continued with Chad Nell suggesting possible methods to manage the floodwaters; with any of the options gravel would still need to be removed. Contact will be made with the Park Service Superintendent, Army Core of Engineers, to meet with Brett and Mayor Brinkerhoff to discuss a manageable solution to flood control. Also, a notice will be posted for anyone needing gravel to contact Dixie. PLANNING COMMISSION Scott Barton: Application was received and reviewed by the planning commission for Scott and Marie Barton to enclose their patio. No water/sewer services are needed; all was in compliance. A motion was made by Gaia Greenhalgh to approve a building permit for Scott; Second by Jim England. Motion carried.

2 Tropic True Value: An application was reviewed a few years back with John Ahlstrom making application to build a covering over the lumberyard. All was in order except there was a question on the number of parking stalls vs. the amount of square footage the store and the market had. John was to follow up and report back; he never followed through. Travis Shakespeare has resubmitted the application, making a few changes; which is to enclose the area as well as building a cover. Discussing setbacks, in a General Commercial Zone, there are 0 footage on the sides with 25ft from the front and back. A review of parking concerns was discussed; the parking area of Clarke s businesses is very congested. The enclosed area will be inside the property line 14ft on the south side. Council asked that the Shaved Ice stand re-located opening up the east end for additional parking; giving better access and traffic flow; Travis agreed. A motion was made by Gaia to approve a building permit for Tropic True Value to enclose the outside lumber and supply area. Second by Jim England Motion carried. Travis reported he hoped to get started this fall. Greg Pollock: The planning commission reviewed an application from Greg and Lesa Pollock to remodel the garage making it into a master bedroom. One exterior feature was having a bay window, all other changes was interior; not water/sewer connection is needed. A motion was made by Jim England to approve a building permit for Greg and Lesa Pollock. Second by Gaia Greenhalgh. Motion carried. Jeff Brinkerhoff: Mr. Brinkerhoff has recently purchased property and in the near future has plans to build a home. In the meantime, an application for a shed was received. All setbacks and other needed rules and regulations were in compliance. The motion was made by Mayor Brinkerhoff to approve a building permit for Jeff. Second by Max Stewart. Motion carried. Application Fee: Marie reported she discussed with the planning commission the council s proposals to begin charging an application fee of $100, also to delay the project 3 months if a No Show occurred. The planning commission accepted the application fee of $100, but thought the 3-month delay was too harsh; they felt 1-month delay of the project for a No Show is sufficient. A motion was made by Gaia to charge a $100 application fee to all applicants; which, after approval is given, will be put towards their building permit. Otherwise the fee is forefoot. Second by Jim England Motion carried. CULINARY/SEWER Travis LeFevre: It was reported that gravel was found in water line Bryce Pioneer Village; had to replace a few showerheads. There have been no other reports of this from neighbors. Travis has ordered a 2 household filter at this meter to screen the gravel. Brett will follow up. Well Water Rights: A letter was received from the Division of Water Rights. Brett explained that a water right was given to the State of Utah 50 years ago; which was issued to the town for the well in 1991; this time has lapsed and in needs renewing. Jones & DeMille is qualified and has the program to assist the Town in renewing this water right. Brett highly suggested that the Town work with them; if not the Well project was in vain and a waste. Brett continued stating the problem is that the Town is not using the water, showing a beneficial use of the water. All were in agreement to contact Jones & DeMille to resolve the issue. Pete Mangum: A water leak was found and has been fixed; the procedure has been to reduce the bill by half if the leak is taken care of in a timely manner. A motion was made by Mayor Brinkerhoff to reduce the water bill by half. Second by Jim England Motion carried.

3 Tom Richards: Mr. Richards was not in attendance to discuss his water leak. A motion was made by Gaia Greenhalgh to table the discussion until Mr. Richards is in attendance. Second by Jim England. Motion carried. ROADS/STREETS Sidewalk project: Doug reported H&R donated some lumber of the sidewalk project; permission slips have been given to residents to sign and return. Mayor Brinkerhoff was precise in getting everyone s permission before any cement is poured. Also a fax was never received from Western Rock for a price on the cold mix to repair roads. Doug will follow up. Discussed the cluttered right-of-ways. It was reported that it was addressed in the Town s newsletter. The burning, planting trees, shrubs, etc.; all this needs to be addressed. The burning weakens the asphalt breaking down the roads. Max asked if burning is allowed, what are the town s policies? Gaia reported that the Town has policies, but it is the enforcing that is not followed through with. Continuing, Max feels that permission should be given before individual property owners make such improvements to the Town s right-of-ways. Another issue that needs to be addressed the town s burn pile. Many are using the wash and other areas to dump their limbs, grasses, appliances, etc. Max asked if there couldn t be a day set a- side when the gate is open for the community to haul such items to the town s burn pile? There was much discussion on how to remedy the situation; it was asked that the trash pile be available with a sign posted on what is acceptable and to contact Brett or the office personnel for entrance. It was also asked that Brian Bremner be contacted asking for a dumpster to collect the freezers and other appliances. Franz Shakespear: Gravel is needed along the Town s right-of-way by his home. Doug will follow up. Wintch Property: Discussed the need to build a road on T-Hill to access the water tanks. There are many property owners that will need to be contacted to receive a right-of-way through their property. County will assist the Town in clearing the area needed. Doug agreed to get the needed paperwork and agreements to move forward in securing property to build the road. PARKS Notification of the rental fee increase, along with a reservation application will be sent to those who have reserved the park, public facility, or conference center in A gift certificate for Ebenezer s Barn and Grill was given to LaMar Feltner for his volunteer service in caring for the baseball complex. Regarding the volunteer service recognition in the county, information was received on the State s volunteer program as well as the application to nominate those seniors who are volunteering in the community. Donna Chynoweth expressed that recognition can be given to others, not just seniors; would like the town to nominate those who are volunteering in the community. A Lieutenant Governor s Volunteer Recognition and Awards Banquet are held yearly where people are recognized for their service. Discussed drainage at the Heritage Center, need to build something to divert the water from entering in the south doors. A motion was made Doug to contact R&R welding to cut out a section of sidewalk so that the water will drain into the catch basin, diverting it from entering in.

4 FIRE DEPARTMENT Doug discussed with the Mayor and Town Council a request from the fire department staff the need for a storage-shed to keep sandbags as well as other tools and equipment needed for emergencies, such as a pump, shovels, etc. Many options were discussed one in particular was utilizing space at the maintenance yard, rather than purchase a storage unit; possibly remodel a section of the maintenance building. Discussed available funds, budget, etc.; project tabled until next meeting. It has been difficult to arrange schedules to meet with the Fire Department to go over the Town s emergency procedures; it was agreed to have the Fire Chief Ron Harris set a time with his crew and those who can attend from the council will be there. DEVELOPMENT/GRANTS Gaia has not been able to make contact with the gentleman in Antimony to discuss the preservation of the scout house, will continue to try. Grants are available, with specific guidelines to follow; other possible funds require match money, and a low interest loans is available. Gaia will follow up. The Town received the $25,000 promised from the County funding the boring under the road for the w/s lines on 550 North. Discussed possibly setting up a special service district to fund other sewer project in town. It was unanimous that the town did not need to apply for additional funds through CIB for the project. Attorney Carl Boyd is interested in leasing the office space available in the heritage center. He is currently writing a book and would use the space for this purpose and though his legal practice is limited, he would also use it to occasionally meet clients. It was previously rented by the chiropractor for $100 a month. A motion was made by Doug to approve Mr. Boyd to lease the office space for $100 a month; Second by Gaia Motion carried. A lease agreement will be prepared with Mr. Boyd beginning a one-year lease on September 1 st ; being renewed yearly if desired. FINANCIAL/WARRANTS Sydney was not able to attend town board meeting. In reviewing the warrants, it was emphasized the need for purchase orders and to research prices before ordering. Gaia reported the safety deposit box at SBSU was inventoried with a list of its contents on file. Gaia went over the town s financials verifying Tropic s Money Market accounts, CD s and their purposes. Reviewed grant application procedures. Doug reviewed Sam Probert s water billing account; after all was verified with Shauna before quitting he had a credit. He has been sent two shut off notices. A note was left for Sydney to research this; will be followed up when she returns. A motion was made by Gaia to approve the warrants except the $500, clarification of what it was for. Second by Doug Ahlstrom Motion carried. EMPLOYEE REPORT No Report

5 MAYOR S REPORT Employee Benefits: It was clarified that full-time employees are able to carry over sick leave, but not vacation time. Discussed evaluations bi-annually for all employees; a time was set for Thursday, August 19 th beginning at 6:00 pm with council meeting at 5:30 pm. Examples of evaluation sheets are available, need to review and prepare one according to the Town s needs. It was emphasized that it should be a positive experience, a time of acknowledgement and express any concerns employees may have and vice versa. Discussed the raises, they are given according to their performance. It was brought to the Council s attention that the County Commissioners has given funds to other municipalities within the county to purchase a utility vehicle to assist them in weed control. A letter will be prepared requesting funds for Tropic to receive financial assistance as well, utilizing the funds to purchase a Rhino or Side by Side, to help assist in controlling our weed and over growth. ADJOURN A motion was made by Doug to adjourn Second by Gaia. Motion carried. Approved this 9 th day of September 2010 Marie H. Niemann Tropic Town Clerk