Welcome. Travel Reduction Program. Transportation Coordinator Training December 10, 2013

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1 Welcome Travel Reduction Program Transportation Coordinator Training December 10, 2013

2 Travel Reduction Program (TRP) Bryan Hauwiller TRP Marketing Pima Association of Governments

3 How does everything connect?

4 What is Pima Association of Governments (PAG)? PAG is the Metropolitan Planning Organization (MPO) for Pima County, representing nine jurisdictions and The Regional Transportation Authority (RTA). Pima County City of Tucson Town of Sahuarita Town of Oro Valley Pascua Yaqui Tribe Tohono O odham Nation Arizona Department of Transportation Town of Marana City of South Tucson

5 What is Pima Association of Governments (PAG)? What type of planning? Transportation Planning - Short- and long-range planning - Allocate federal funding to all jurisdictions Environmental Planning - Air Quality - Watershed - Travel Demand Management (TDM) - Sun Rideshare - Travel Reduction Program Energy Planning - Alternative Fuels Technical Services - Transportation Modeling - Population Growth - Mapping

6 What is Sun Rideshare? Sun Rideshare assists Pima county residents in finding affordable, reliable, and convenient transportation options for their daily commute and personal travel needs, through: Carpooling Sun Tran, Sun Shuttle, Sun Express, Sun Link Biking Vanpooling Walking Telecommuting An online matching travel database provides commuter services for people interested in sharing the ride, finding the best bus route and more.

What is the Travel Reduction Program (TRP)? In short, TRP is: A program that mirrors Sun Rideshare with additional program requirements, mandated by travel reduction ordinances.

7 What is the Travel Reduction Program (TRP)? In short, TRP is: A program that mirrors Sun Rideshare with additional program requirements, mandated by travel reduction ordinances. History In the 1980s, Tucson had air quality problems with carbon monoxide (CO) and was in nonattainment As part of the air quality plan to the U.S. Environmental Protection Agency (EPA), local Travel Reduction Ordinances (TROs) were adopted in 1989 and written into the air quality plan for CO. All the local municipalities and Pima County have a TRO TRP required at least until 2020

Travel Reduction Ordinance Purpose: Recognize that motor vehicles are the single greatest contributor to air pollution Improve air quality Reduce traffic congestion by increasing alternate mode

8 Travel Reduction Ordinance Purpose: Recognize that motor vehicles are the single greatest contributor to air pollution Improve air quality Reduce traffic congestion by increasing alternate mode usage Reduce overall motor vehicle travel for commute trips Mission: Target commute trips Routine Longer distances Regulations exist that allow incentives Employers can assist in outreach and subsidies

9 Current TRO Program Requirements Who must Comply? Employers with 100+ employees at one location 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report What are the 4 minimum TRO requirements? 1) Assign a Transportation Coordinator (TC) 2) Disseminate information to employees 3) Submit an Employee Survey every 4 years 4) Submit an Activity Inventory Report (AIR) every year

10 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report Maintain current contact info with TRP staff Provide information on TC-1, TC-2, highest ranking local official (HRLO) Provide current employee counts, both head count and full time equivalents

11 2) Disseminate information to employees What are some easy ways To distribute Sun Rideshare information to employees? 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report Does your company have an intranet? Post a description of Sun Rideshare and a link to our website: Display Sun Rideshare materials on company bulletin boards. Introduce Sun Rideshare at new hire orientations (brochure, collateral, infomercial DVD) Highlight Sun Rideshare in a company newsletter Host a rideshare event

12 Available Marketing Materials Sun Rideshare Travel Database Commute Cost Calculator

13 3) Annual Employee Survey 8-question survey submitted online 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report Beginning in 2014 the employee survey will be done each year in the same month TC will receive an online link 2 weeks before survey date Reminders and survey counts are sent out intermittently during the survey month

14 3) Annual Employee Survey 1) Assign a Transportation Coordinator 2) Disseminate Information to Employees 3) Employee Survey 4) Activity Inventory Report Online link will be active for one month, activated the 1 st of the survey month Must be submitted via online link Hard copies and Spanish version available, but submittals must be electronic Recommended response rate is 50% Results Report will be issued within 30 days of completion of the survey

17 4) Activity Inventory Report This is your annual plan for the travel reduction activities being done and planned for in the report year 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report AIR is sent out each year on May 1 and must be completed by May 31 Must be submitted via online link If the AIR Survey is not completed by the deadline your company may face an enforcement action by the relevant jurisdiction

18 4) Activity Inventory Report Each year you create a new username and password when you register 1) Assign a Transportation Coordinator 3) Employee Survey 2) Disseminate Information to Employees 4) Activity Inventory Report Each question must be completed fully before progressing to the next question You can log off at any time and return later to complete You cannot print the completed form but it will be ed to you after it has been received Pay attention to: Q4 (GRH) Q5 (Dissemination of information) Q9 (Rideshare matching system)

20 TRP Recognition Program TRP Recognition Program We want to reward your hard work!

21 TRP Recognition Program Goals for TRP Employers in % response rate on the employee survey 2 percentage point increase from current alternative mode usage level Meet TRP ordinance goal for alternative mode usage

22 TRP Recognition Program Employer Recognition Gold Award if you meet all 3 goals Silver Award if you meet 2 of the 3 goals Bronze Award if you meet 1 goal All companies receiving an award will be recognized in a large ad in the Arizona Daily Star

23 TRP Task Force TRP Task Force Responsible for reviewing and making recommendations to PAG and the Jurisdictions regarding the Travel Reduction Ordinance requirements and the implementation of the program

24 TRP Task Force Welcome new members and returning members of the TRP Task Force! MAJOR EMPLOYERS ORGANIZATION Steve Gottlieb Pat Richter Joseph Thompson Charles J. Franz Kathleen Fridye Ron Gonzales Jennifer Cox David Barnes Al Flores Courtney Stuessel Rene Reichardt Willie Wash Tina Cook JURISDICTION REPRESENTATIVES Cottonwood Tucson Sun Tran NOVA Financial & Investment Corp. University of Arizona Providence Service Corporation Raytheon Tucson Electric Power Marana High School Vail School District JW Marriott Starr Pass Resort Pima County Community College Arizona Dept. of Corrections ASPC/Tucson TUSD ORGANIZATION Karen Rahn City of Tucson Beth Gorman Pima County Nancy Ellis Town of Oro Valley T. VanHook Town of Marana Joel Gastelum City of South Tucson Debbie Bice Town of Sahuarita

25 Marketing Alternative Transportation Ruth Reiman Travel Demand Management Manager Pima Association of Governments

26 Sun Rideshare Commuter Services Interactive Web Site - find the best transportation option for your commute Carpool matching Transit routing Park and ride lot matching Vanpool matching and empty seat recruiting Travel Calendar Update commuter profile Commuter Classifieds

27 Sun Rideshare Commuter Services Guaranteed Ride Home - free taxi service in case of an emergency Must use an alt. mode at least twice a week Commuters must register to be eligible Vouchers available online cab contact info printed on voucher 4 vouchers per 12 month period Supervisor must sign voucher

29 Sun Rideshare Commuter Services Vanpool Program monthly lease of commuter vans 6 to 15 passenger vans available Lease vehicles for a low monthly cost 30 day notice to terminate Require primary and back-up driver to start PAG provides a monthly subsidy up to $500 per month

31 Make alternative transportation accessible, easy, and affordable Provide bike racks, bike lockers, showers and personal lockers Sell bus passes Provide subsidies for transit, bike commuting and vanpooling Offer pre-tax payment of transit and vanpool fares Offer compressed work weeks or telecommuting Promote Sun Rideshare s carpool matching system

32 Marketing Alternative Transportation Provide incentives, such as prize drawings, preferential parking, awards, payments, extra vacation day Recognize employees doing the right thing newsletters, awards, lunches, day off, certificates of achievement Create employer events around community events like Bike to Work Day, Earth Day, Car Free Tucson Day, Parking Day Create your own promotions Include Sun Rideshare link on intranet or benefits page

33 Promote, advertise, publicize, announce, post, and celebrate The Sun Rideshare Rewards Program Drive Less. Earn Points. Get Rewards.

34 Sun Rideshare Rewards Program Begins January 1, 2014, runs two years Anyone can play over 18 years old Each alternative mode trip earns one point All trips must be in Pima County All trips must be logged in the Travel Calendar Points are cumulative, but you can join the Rewards Program at any time

35 Sun Rideshare Rewards Program Great prizes $100, $75, $50, and $25 Visa gift cards 43 winners in the first six months Prizes for novices and hard core users Recognize strong alt. mode users on the Sun Ride share website and Facebook page Gold Alternative Mode Users: 50+ trips per month Silver Alternative Mode Users: 40 to 49 trips per month Bronze Alternative Mode Users: 30 to 39 trips per month

36 Sun Rideshare New Tag Line Old tag line: There s a new way to work and it begins with Sun Rideshare. New tag line: Drive Less. Save More Variations on the theme: Drive Less. Go Green. Drive Less. Live Healthy. Drive Less. Save Money. Drive Less. Save the Planet. Drive Less. Just 1 trip.

37 Things to Come New Infomercial Do Zombies Carpool? 6 minute, 3 minute and 1 ½ minute versions Use for training, new hire orientation, staff meetings Available on DVD by the end of December New Travel Calendar All alternative mode trips can be logged Anyone can register and use the calendar Point and drag technology Ability to create templates for regular trips Available December 18

39 Upcoming Events Sun Rideshare Rewards Program January 1 TRP Task Force Meeting January 13, 10:00 am, PAG offices ACT Luncheon February 27, 11:30 am, PAG offices Cyclovia April 6 TRP Task Force Meeting April 7, 10:00 am Earth Day April 12 Bike to Work Week April 21 to 25

45 TRP and Sun Rideshare Contact Information: PAG phone number: Rideshare hotline: RIDE (7433) Sun Rideshare web site: 884ride.org sunrideshare.org TDM Manager: Ruth Reiman TRP Outreach: Bryan Hauwiller TRP Support: Zonia Kelley Sun Rideshare Support: Juliee Morrison

46 * PAG Travel Reduction Program TC Training December 10, 2013 Karen Wilhelmsen, Pima County TC Pima County Dept. of Environmental Quality (520)

47 * *7,400 employees *~50 departments *27% employee work commutes via alt modes (2012 data)

Trips 30.0 25.0 24.0 23.7 22.8 27.0 20.0 1% 19.

Carpool/Vanpool Bus 10.0 73% Bike Walk 5.

48 %Commute Trips by Alt Modes Pima County Employee Alternate Mode Participation Based on Trips % % 3% 12% 0% 2% Drive Alone Carpool/Vanpool Bus % Bike Walk 5.0 Telework Compressed Schedule Survey Year *

49 *Bus pass subsidy *50% ($21 or $28/mo.) *Sell passes through HR, pretax payroll deduction *Subsidized carpool parking (25%) *~60 employees *Bike lockers, racks at some locations *Bike subsidy? *Bike sharing program *Limited compressed work schedules *Limited telecommuting *Limited flex schedules *

50 On-going promotional efforts *New Employee Orientations *Monthly blasts *Occasional articles in E-Scoop employee newsletter *TRP Intranet site *Promotion of local events: Car Free Day, Dump the Pump, Bike Fest, Cyclovia *Commuter contests *

51 *Guaranteed Ride Home *Carpool/Vanpool match list *Other Sun Rideshare website resources *Cost commute calculator *Transit info *Bike buddy match *Reminders and match alerts *Sun Rideshare Commuter Contests *

52 *PAG Sun Rideshare Contests *2011 Spring months *2012 PC employees won 52% of the prizes worth $3,050! *2014 look out! *Use Sun Rideshare for inhouse contests too *In-House Contests *2011 Fall months Pilot rewards program * Gift cards from Admin Office, Parking Passes (FM), vacation package (KOLD media incentive) * 126% increase in employees entering commute data *2013 REAP Commuter Rewards *

53 *$0 Budget (except staff time) *Prizes from PAG, Mrs. Green s World, Facilities Management, Economic Development, Employee Wellness, & even Admin * Sun Rideshare Contests enter commute data in Sun Rideshare for a chance to win every month * Commuter Camaraderie Contests every other month *Lighthearted Look (silly poems) *Enduring Commutes *Inspiring Instances *Dedicated & Determined *Friendly Faces *Tips of the Trade Alt Mode Advice *

54 *2011 Data: 126% increase in participation (big prize) *2012 Data: 27% trips by alt modes compared to 19.2% in 2010 *2013 Data: 46% increase in employees entering data in Sun Rideshare (including Camaraderie entries w/o database entry) *New content for intranet site *People are proud, very dedicated to use alt modes we need to get that energy spread *

55 There were quite a few mornings when it was raining, cold or otherwise cruddy out that caused my enthusiasm to cycle in to work to waver, but I had a goal to qualify for this contest so I pulled on an extra layer of insulation and got out on the road. So while I am not a new commuter, I can say that the incentive program has been effective in keeping me out of my car on days where I otherwise might have driven in alone. Thanks again!!! -Lynn Orchard, Chief Hydrologist Regional Flood Control District

56 Questions? *Pima County Dept. of Environmental Quality Tucson, AZ *

57 Cynthi Knight, SPHR, MBA Manager, Team Member Services & Development Tucson Airport Authority TEL

58 TRAVEL REDUCTION PROGRAM Objectives Increase #s using alternate transportation Register all using alternate transportation Increase usage Educate TAA on program benefits

59 TRP Strategy Monthly promotion Health & Wellness Fair Summer Recognition December Recognition

60 * Air Quality Info PAG Travel Reduction Program TC Training December 10, 2013 Karen Wilhelmsen, Community Education Manager Pima County Dept. of Environmental Quality

61 Air Quality Introductory Video

source of CO - Motor vehicles *Best ways to reduce CO - special winter gasoline - the vehicle emission

62 *Why a Travel Reduction Program? *Tucson area violated air quality standards for carbon monoxide (CO) in the 1970s/1980s *Determined major source of CO - Motor vehicles *Best ways to reduce CO - special winter gasoline - the vehicle emission testing program - improved mass transit - PAG Travel Reduction Program & PDEQ Clean Air Program were both created to encourage businesses/general public to drive less, keep air healthy

PDEQ Provides Regional Monitoring, 18 sites Tucson, Marana, South Tucson, Green Valley, & Unincorporated Pima County Compliance, Enforcement, Permitting,

63 PDEQ Provides Regional Monitoring, 18 sites Tucson, Marana, South Tucson, Green Valley, & Unincorporated Pima County Compliance, Enforcement, Permitting, Outreach & Education: presentations, community events, EcoKidsCorner website, EcoNook for Desert Dwellers *PDEQ is the Air Quality Control District for Pima Co.

64 *EPA Criteria Air Pollutants - CO, O 3, PM 2.5, PM 10, SO 2, NO 2, Pb *What s in Our Air? - Beryllium 5 special purpose monitors *Hourly air quality data is available AIR *No violations, but AQ advisories issued *Currently in attainment for all criteria pollutants, however we are very close to the standard for two pollutants

65 *Air Quality Trends

67 *Where Does O 3 Come From? *Chemical reaction: motor vehicle exhaust, gasoline vapors, industrial emissions, chemical solvents, etc., and the sun

68 *What is Particulate Pollution? *Airborne particles are a complex mixture of extremely small solids and liquid droplets. Why are small particles a concern?

69 *Particulate Pollution (cont d.) *Where does it come from? - Dirt roads, dusty industries, agriculture, OHVs, vacant land (coarse particles, PM 10 ) - Fires, power plants, industries and motor vehicles (fine particles, PM 2.5 )

70 *Air Pollution is a PROBLEM! -Irritation to eyes, nose, throat -Interferes with oxygen exchange -Difficulty breathing, coughing, wheezing, choking -Aggravated asthma -Chronic bronchitis -Increase in medication use

71 *Air Pollution PROBLEM (cont d) -Increase in school and work absences -Increase in visits to ER, hospital admissions -Irregular heartbeat, heart attacks -Premature death -Damages lung tissue -Reduction in lung function

72 *Greenhouse Gas Emissions *Biggest sources of GHG emissions are transportation and energy use. Waste 1% Transportation 37% Residential Energy Use 27% Commercial Energy Use 16% 2008 Eastern Pima County Greenhouse Gas Emissions by Sector - PAG Industrial Energy Use 19%

73 *What Can We Do to Keep *Reduce driving work commutes & more - Walk, bike, carpool, vanpool, ride Sun Tran - Combine trips into one *Keep vehicle well-maintained *Check tire pressure monthly *Stop at the click when refueling *Tighten gas cap beyond 3 clicks Air Healthy?

74 *Don t you love air? What actions will you take to improve air quality?

75 Pat Richter Product Manager

76 System Overview 253 buses Wheelchair accessible & bike rack equipped More than 2,200 bus stops, 960 with shelters Serving 40 fixed routes Cleaner burning fuels

77 Technology Cameras on buses and at transit centers Annunciators announce major stops Online trip planning Live bus tracking system Purchase passes online Calculate cost of commute

78 Calculate Cost of Commute The Cost of Driving To Work Number of miles you drive round-trip to work: Days per month you drive to work: How many miles per gallon does your automobile average? Cost per gallon of gasoline: Maintenance, financing and licensing costs per mile: Monthly parking cost: Savings of Riding with Sun Tran Annual Cost of Driving: Subtract annual Sun Tran cost ($42 times 12 months): Here's what you could save riding Sun Tran:

79 Ridership by year Total Annual One-Way Passenger Trips

80 Paying Pay with cash or SunGO cards Full fare on Regular Routes Cost per Trip = $ Day Pass = $42 Day Pass = $3.50 Full fare on Express Routes Cost per Trip = $2.00 Express 30-Day Pass = $56

81 Park and Ride Lots

Sun Express Sun Tran s Sun Express service makes limited stops to major destinations during peak commuting hours Monday through Friday from these outlying areas: 101X Golf Links/Harrison to Downtown

82 Sun Express Sun Tran s Sun Express service makes limited stops to major destinations during peak commuting hours Monday through Friday from these outlying areas: 101X Golf Links/Harrison to Downtown 102X Northwest to University of Arizona 103X Northwest to Downtown 104X Marana to Downtown 105X Foothills to Downtown 107X Oro Valley to Downtown 108X Broadway/Harrison to Downtown 109X Catalina Highway to Downtown 110X Rita Ranch to Downtown 201X, 202X, 203X Eastside, Northwest, Oro Valley to Aero Park 312X Oro Valley to Tohono Transit Center

83 RTA-funded Expansion Trips to relieve overcrowding Later weeknight and weekend service More express services Suburban circulator services More frequent service SunGO fare payment system

84 Sun Shuttle Sun Shuttle vehicles connect passengers to Sun Tran services or around the following communities Catalina Green Valley Marana Oro Valley Sahuarita San Xavier Tucson Estates Southeastern Tucson

85 Sun Link Modern Streetcar Coming soon- July 2014 Riders can board Sun Link using their SunGO Card or Ticket (no cash) Using SunGO Card or Ticket, can also transfer to and from Sun Tran for free

86 Awards in last 10 years Arizona s Best Transit System in 2012 America s Best Transit System in 2005 Arizona s Best Transit System in 2004

87 Get on Board Program Some employers pay for all or part of their employees bus passes Ask your employer if they provide this benefit If not encourage them to Get on Board View list of participants on

88 Benefits Attract and retain employees Reduce parking needs Earn a tax deduction Satisfy TRP requirements Get on Board Program

89 Get on Board Program Getting Started Get on Board survey Ways to participate Determine the type of passes to purchase Transportation fairs Ride Guides, system maps

90 Getting Passes to your staff Regardless of if you choose to become a Get on Board organization Contact Pat Richter at Signed Pass Provider Agreement Sun Tran will send you the user name and password and link to the SunGO website for organizations so you can purchase passes online.

91 THANK YOU!

92 Q & A Wrap-up

M E M O R A N D U M. Enclosed for your review is the 2nd Quarter October, November, and December 2009 TRP Progress Report.

M E M O R A N D U M. Enclosed for your review is the 2nd Quarter October, November, and December 2009 TRP Progress Report. M E M O R A N D U M TO: FROM: Dave Biddle, Project Manager Arizona Dept. of Environmental Quality Ruth Reiman, TDM Manager Pima Association of Governments DATE: February 3, 2010 RE: Fiscal Year 2009-2010