BEYOND THE ETHER 2018 EAST COAST ROADSHOW VICTORIA SPONSORSHIP PROSPECTUS

Transcription

1 SPONSORSHIP PROSPECTUS 2018 EAST COAST ROADSHOW VICTORIA BEYOND THE ETHER International speaker Dr Linda Barter Associate Professor of Anaesthesiology University of California, Davis Friday Manningha Function Centre Doncaster INQUIRIES Eail Jenny Cuing or (03)

2 The AVA The AVA is the peak national body representing the Australian veterinary profession, delivering a range of services and benefits to over 9,500 ebers. Our ebers are veterinarians in practice, industry, governent and acadeia. For nearly 100 years, we ve represented vets in every corner of Australia and we always will. As Australia s only collective voice for vets, we are experienced advocates and active leaders on all issues of anial health and welfare. We partner with industry through a variety of face-to-face conferences and events throughout the year as well as webinars, publications and online counications. By aligning your brand with the AVA, you are not only reaching your target audience through a highly-respected association, you are helping to strengthen our education progra and iprove the goods and services our ebers offer their clients. Anaesthesia The Roadshow The AVA s East Coast Roadshow will run throughout March and will visit Queensland, NSW and Victoria on three separate weekends. The Victorian Conference will be held on Friday 16th March 2018 at the Manningha Function Centre, Doncaster, Victoria. The forat will be as per last year - the scientific lectures will be held over one day followed by a Trade Fair in the evening. The Trade Fair will be free to attend for veterinarians and their practice staff. The thee for the scientific sessions during the day is ANAESTHESIA and will focus on sall anial edicine.

3 Who should attend? Venue Located on Doncaster Road, Manningha Function Centre is an easy 12 kiloetre drive north east of the CBD on the Eastern Freeway. The venue has aple free onsite parking and a lift to the upper floor where the seinar and trade fair will take place. Visit Accoodation Quest Doncaster apartent hotel offers guests a relaxed and cofortable Doncaster accoodation experience. It is located 1k away fro the Manningha Function Centre (2 inute drive or 12 inute walk). Set aidst peaceful and established gardens, Quest Doncaster is located within easy access to Melbourne s eastern suburbs and CBD. The newly refurbished 35 roo property provides Studio apartents, One Bedroo apartents and Two Bedroo apartents each featuring kitchenettes. Quest Doncaster offers coplientary on-site parking, coplientary BBQ area in a courtyard garden and coplientary laundry facilities. Presenter Dr Linda Barter BVSc, MVSc, PhD, DACVAA Dr Linda Barter was born, raised, and attended veterinary school in Sydney, Australia. She practiced and trained further in Australia and New Zealand before going to United States for a residency in Anesthesia & Critical Patient Care at the University of California, Davis. She was board certified by the Aerican College of Veterinary Anesthesia and Analgesia in 2004 and was conferred a PhD in Molecular, Cellular and Integrative Physiology by the University of California Davis in Dr Barter is currently on the faculty at The University of California Davis, where she is an Associate Professor of Veterinary Anesthesiology. Dr Barter is interested in all aspects of anesthesia and particularly enjoys teaching and anesthetizing any different species. She has a feisty feline, two gregarious Golden Retrievers, and a pair of clownfish.

4 Sponsorship and exhibition opportunities As a sponsor of the AVA Victorian Division Roadshow, you are signifying your dedication to Victoria s veterinarians. As an exhibitor you will have access to existing and potential clients so that you can develop relationships, deonstrate products or sell erchandise. If you would like to be an exhibitor at the AVA Victorian Division Roadshow, please coplete the attached booking for. There are liited opportunities available, which will awarded on a first coe, first serve basis. Gold sponsorship $4,400 (incl GST) Silver sponsorship $3,300 (incl GST) Double Exhibitor table placed in exhibition priority choice of placeent after Platinu Sponsor 3 inute address to delegates at Trade Fair foralities 1 satchel insert Seat drop at scientific session 2 exhibitor registrations 2 student registrations Acknowledgeent as gold sponsor on printed and electronic aterial leading up to and during the conference Display signage in the session roo Double Exhibitor table placed in exhibition priority choice of placeent after Platinu and Silver Sponsors 1 satchel insert 2 exhibitor registrations Acknowledgeent as silver sponsor on printed and electronic aterial leading up to and during the conference Display signage in the session roo Bronze sponsorship $1,650 (incl GST) Satchel sponsorship $330 (incl GST) Single Exhibitor table placed in exhibition 1 exhibitor registration Acknowledgeent as sponsor on printed and electronic aterial leading up to and during the conference 1 ite of copany prootional aterial in delegate satchel

5 Booking details Conference Passport A printed conference passport will be distributed to all delegates attending the scientific sessions and the Trade Fair. Delegates ust visit exhibitior stands and have each exhibitor stap their passport to enter the prize draws. All on-site exhibitors are requested to provide a passport prize for the draw. Each exhibitor will be acknowledged when prizes are drawn and will be given the nae of the prize winner. Exhibitor inforation Trestle table easureents are 1.82 (L), 0.76 (W), 0.72 (H) dressed with tablecloth. 2 chairs will be placed behind each table and power will be accessible. It is recoended that exhibitors bup in between 8.00a and 10.30a to be ready for the orning tea break. The venue will accept deliveries and hold deliveries fro Monday 12th March Wifi access is coplientary Progra 8.00a 8.30a 8.30a 9.30a 9.30a 10.30a 10.30a 11.00a 11.00a 12.00p 12.00p 1.00p 1.00p 2.00p 2.00p 3.00p 3.00p 4.00p 4.00p 4.30p 4.30p 5.30p 5.30p 6.00p 6.00p 8.30p Registration open to delegates tea and coffee Veterinary Anaesthesia: What s the Real Risk? (review veterinary anaesthetic orbidity and ortality studies, what s happened over the past decades. Have things iproved?) Holy Hypotension Batan: onitoring blood pressure in anaesthetised patients, why and what to do about it (why onitor BP, techniques for BP onitoring, accuracy, strategies for anaging hypotension) Morning tea Local blocks in the anaesthetised patient, why and how (techniques such as line blocks, intratesticular blocks, wound soaker catheters etc. not dental blocks) Balanced anaesthesia: what s it good for? (techniques to reduce requireents for inhaled anaesthetics what adjunct drugs are useful in dogs and cats and the types of patients these anaesthetic techniques are useful for) Lunch Anaesthesia for patients with cardiac Ds (coon types of cardiac Ds in dogs and cats and approach to safely anaging those anials under anaesthesia) Be vewy, vewy quiet, I anaesthetising a wabbit OR anaesthetising rabbits what s up Doc? (Rabbits are high risk anaesthetic patients. What akes the so difficult and what do we know about anaesthetising the?) Afternoon tea Pulse Oxieters: More than just a rando nuber generator? (Understand how pulse oxieters work, what it is they onitor, their accuracy and when they are inaccurate, how to best use this onitor) Annual Meeting - AVA Victorian Division Trade Fair - finger food and beverages provided

6 BOOKING FORM Organisation and contact details (please print details clearly) Organisation nae: Postal address: Suburb: State: Postcode: Main contact person: Phone nuber: Mobile nuber: Fax nuber: Eail address: Representative/s attending: Representative/s attending: Mobile No: Mobile No: Dietary requireents: GOLD SILVER BRONZE SATCHEL EXTRA REP Gold sponsorship Silver sponsorship Bronze sponsorship Satchel insert Extra representative $4,400 $3,300 $1,650 $330 $110 Credit card: Mastercard Visa or Please issue Invoice Total aount charged: $ Card holder s nae: Card holder s nuber: Expiry date: Card holder s signature: I (full nae) agree to the Ters and conditions as stated in this prospectus Signature: Position: Date: Please forward this for to: Jenny Cuing, Office Adinistrator, AVA Victorian Division 12.19/401 Docklands Drive, Docklands VIC 3008 Australia T + 61 (03) F + 61 (03) E avavic@ava.co.au Australian Veterinary Association ABN

7 BOOKING AND PAYMENTS All aounts stated in this prospectus are in Australian Dollars and inclusive of GST. Please coplete the booking for and return to the conference secretariat. An invoice for your sponsorship and written confiration can be sent to you upon receipt of the copleted booking for. All exhibition table allocations are at the discretion of the AVA (Victorian Division) organising coittee and will be allocated on the day. Cancellation 1. Requests for cancellations ust be subitted in writing. 2. If cancellation occurs prior to two (2) onths before coenceent of the conference, 50% of the contracted cost to exhibit will be retained. 3. If cancellation occurs within one (1) onth of the coenceent of the exhibition, 100% of the contracted cost to exhibit will be retained. Additional exhibitor registrations will be available to registered exhibitors, details included on booking for. Ters and conditions The Contract 1. The ter Organiser refers to The Australian Veterinary Association Ltd (ABN ). 2. The ter Exhibitor (as identified in the Booking For or other written request for exhibition space) eans any person, fir, copany or other entity and its eployees and agents. 3. A contract is fored between the Organiser and the Exhibitor when the Organiser accepts the Booking For and issues a written letter of confiration to the Exhibitor. The Booking For and any payent obligation contained therein for part of these Ters and Conditions, such that a breach of the Booking For shall constitute a breach of these Ters and Conditions. 4. The Organiser ay cancel the contract at its discretion if the agreed deposit (as provided for in the Booking For) is not received within 28 days of lodging the Booking For. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt of the Booking For. 5. The Organiser reserves the right in its absolute discretion to refuse any Booking For or prohibit any Exhibitor fro participation without assigning a reason for such refusal or prohibition. Obligations and Rights of the Organiser 6. Any decision of the Organiser is final and no negotiation will be entered into on any question not covered in this contract. 7. The Organiser agrees to hold the exhibition however, it reserves the right to postpone the exhibition fro the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circustances necessitate such action, and without any liability to the Organiser. 8. The Organiser agrees to proote the exhibition to axiise participation. The Organiser does not however ake any warranty that the venue of the exhibition or its facilities and equipent will be adequate or fit for display purposes or for any other intended use. 9. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 10. The Organiser reserves the right (without penalty) in unforeseen circustances to aend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser. 11. The Organiser reserves the right (without penalty) to change the exhibition floor layout if necessary. 12. The Organiser is responsible for the control of the exhibition area. 13. The Organiser ay in its discretion (and without penalty) shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 14. The Organiser has the right to take such action as is necessary to ensure that all laws in connection with the exhibition are coplied with, to prevent daage to person/people or property and to axiise the coercial success of the exhibition. 15. The Organiser ay refuse without liitation to perit activity within the exhibition or ay require the cessation of particular activities at their discretion. 16. The Organiser reserves the right (without penalty) to reove any products fro display that, in its discretion it considers to be inappropriate. 17. The Organiser reserves the right to specify heights of walls and coverings for display areas. 18. The Organiser reserves the right to review the content and presentation of the Exhibitor catalogues, acknowledgeents, handbills and printed atter with respect to the exhibition. Should this review indicate that, in the absolute discretion of the Organiser, the ite is offensive or conflicts with AVA policy the Organiser shall provide the Exhibitor with a verbal or written request to iediately reove the ite fro distribution at the exhibition. Failure to coply with this request shall constitute a breach of these Ters and Conditions. 19. The Organiser ay deterine the hours during which the Exhibitor has access to the exhibition venue for the purpose of setting up and disantling. 20. The Organiser reserves the right to refuse any person, including exhibitor staff, representatives, visitors, contractors and/or agents, entry to the exhibition. 21. The Organiser ay in its discretion specify conditions relating to the oveent of goods and displays, prior, during and after the exhibition. 23. The Organiser ay in its discretion specify any regulations with regard to sound levels including icrophones, sound aplification, achine deonstrations and videos. The Exhibitor agrees to abide by these regulations. 24. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours. 25. The Exhibitor ust ensure that all accounts are finalised and paid by the date stated on the invoice and that all payents are otherwise ade strictly as required under the Booking For or as otherwise required in these Ters and Conditions. 26. The Exhibitor ust use allocated space only for the display and prootion of goods and/or services within the scope of the exhibition. Obligations and Rights of the Exhibitor 27. The Exhibitor ust not carry onto the venue of the exhibition anything that is dangerous, noxious, offensive, illegal, ioral, or that is otherwise likely to har the reputation of the Organiser or its related entities. 28. The Exhibitor ust ake every effort to axiise prootion and coercial benefits of participating in the exhibition. The Exhibitor acknowledges that the Organiser akes no proise or warranty in connection with the coercial viability of the Exhibitor participating in the exhibition. 29. The Exhibitor ust coply with all directions/requests issued by the Organiser.

8 30. The Exhibitor ust observe, perfor and fulfil the requireents of any statute, regulation, by-law or local law including without liiting the generality of the foregoing, all statutes, regulations, by laws and local laws relating to health, safety, water supply, sewerage, fire protection and building requireents. 31. The Exhibitor ust ensure the cleanliness and tidiness of their allocated space. The Exhibitor ust ake good any daage caused to any part of the venue of the exhibition or to any adjoining preises occasioned by isuse, abuse, or want of care on the part of the Exhibitor, its servants, agents, contractors or invitees or otherwise occasioned by any breach or default of the Exhibitor. At the end of the exhibition, or sooner if required by the Organiser in accordance with these Ters and Conditions, the Exhibitor ust vacate any display space allocated to it, reove all of the Exhibitor s property fro the display space and leave it in the sae condition as when it was first occupied by the Exhibitor. The Organiser will not be liable for any property left or abandoned at the venue of the exhibition and ay reove and deal with any property of the Exhibitor not reoved by the Exhibitor as it sees fit, at the cost of the Exhibitor. 32. The Exhibitor will not display an exhibit in such a anner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, ipeding or projecting into aisles or neighbouring exhibition space. 33. The Exhibitor will subit plans and visuals of custo designed exhibits to the Organiser for approval prior to the coenceent of the exhibition. Exhibitors failing to do so ay be denied access to the exhibition to set up, or ay be requested to cease building. 34. The Exhibitor is responsible for all ites within their allocated exhibition space. 35. The Exhibitor agrees to adhere to all fire regulations and will refrain fro using flaable or dangerous aterials within the exhibition. Written approval ust be sought fro the Organiser if flaable or dangerous aterials are required for the success of the exhibit. 36. The Exhibitor will not use nails, screws or other fixtures on any part of the preises including walls and floor unless authorised by the Organiser. 37. The Exhibitor agrees to coply with all instructions relating to delivery ties. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or daaged. 38. The Exhibitor agrees to abide by requests ade by the Organiser to stop any activity that ay cause annoyance to others in the exhibition. 39. The Exhibitor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser. 40. The Exhibitor agrees to not sell, display or proote products or services that conflict with the policies of the Organiser, and accepts that the Organiser has the right to reove any product fro display that the Organiser deterines conflicts with those policies, without penalty. The policies of the Organiser and shall be those which are presented on the websites of these organisations, or are those to which other written directions or guidance are provided by the Organiser. Copeting Products and Services 41. The AVA reserves the right to refuse to enter into a contract, or to restrict the activity of an exhibitor or advertiser, when in the view of the AVA the activities will: 1. Directly proote ebership of a copeting veterinary ebership association to AVA ebers and potential ebers 2. Proote products and services that copete with what the AVA offers as a direct eber benefit 3. Contravene contractual relationships with coercial partners that we are legally bound to. Stand services 42. The Organiser will supply an exhibitor table (clothed) with two chairs behind it. Power will be accessbile for electronics and wi-fi will be coplientary. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for insurance, public liability and Occupational Health and Safety. Access will be denied without such docuentation. Breach of Ters and Conditions by Exhibitor 43. In the event of any breach or any other contravention of any of these Ters and Conditions, the Organiser shall be entitled to iediately revoke any right to use the exhibition space granted to the Exhibitor. In the event of such revocation, if the Exhibitor has already erected displays or other aterials or constructions, the Organiser shall have the right to require the Exhibitor to reove such displays, aterials and constructions forthwith without disruption to other exhibitors or, at the Organiser s discretion, to otherwise vacate such displays, aterials and constructions for the duration of the exhibition or disantling by the Exhibitor at the conclusion of the exhibition. In either event, the Exhibitor shall not be entitled to a refund of oneys already paid to the Organiser and shall iediately pay to the Exhibitor all the oneys then due and owing to the Organiser. The Organiser shall not be liable to the Exhibitor or any other person for any loss or daage in connection with the reoval or vacation, as the case ay be, of the Exhibitor s display. The Exhibitor shall indenify the Organiser for any loss or daage suffered by any other person as a result of the Exhibitor s conduct referred to above and the consequences thereof. Insurance, Indenity and Liability 44. The Exhibitor occupies the venue of the exhibition at its own risk. The Organiser will not be liable for, or responsible to, the Exhibitor or any other party for any loss arising howsoever whether for personal injury, loss of life, daage or loss of property, loss of business or econoic loss which ay be suffered or sustained in or around the venue of the exhibition or otherwise in connection with the exhibition except to the extent of any negligence of the Organiser or its eployees, contractors or agents. Without liiting this clause, the Organiser will not be liable for or responsible to the Exhibitor or any other party for; (a) interruption, failure or variation to the supply of services to the venue of the exhibition; (b) postponeent, delay or interruption, cancellation, suspension or terination of the exhibition fro any cause whatsoever; (c) interference with any rights granted under this Contract directly or indirectly caused by or resulting fro any atter, circustance or cause beyond the control of the Exhibitor. 45. The Exhibitor ust effect and aintain for the period of the exhibition policies of insurance for: (a) daage to or loss of the property of the Exhibitor and their eployees, contractors and agents; (b) public liability, including death injury and loss of property of third parties, including the Organiser for an aount not less than $10 illion for any one occurrence; (c) work cover, workers copensation and eployers liability as required by law. The Exhibitor ust provide certificates of currency for the policies (at the request of the Organiser) prior to taking up occupation of the allocated exhibition space. 46. The Exhibitor ust indenify and hold the Organiser harless in respect of all daages, injuries, costs, clais, deands, liabilities, and expenses, however they ay arise and whoever ay ake the in connection with or arising out of the exhibition and/or this Contract or caused or contributed to by the negligence of the Exhibitor, its eployees, contractors, or agents. Payent and cancellation 47. The Exhibitor ust ake payent of aounts due by the dates set out in these Ters and Conditions (and clause 26 in particular). Should payent not be ade by these dates the stand will be available for sale to another person or entity. All deposits paid will autoatically be forfeited and no refund will be ade. No exhibitor shall occupy allocated exhibition space until all onies owing to the Organiser by the Exhibitor are paid in full. 48. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening tie, the Organiser is authorised to occupy this space in any anner deeed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will reain liable to all Ters and Conditions of Contract and will not be eligible for a refund. 49. In exceptional circustances the Organiser will consider Exhibitor cancellation; but only if the following conditions are coplied with: The request for cancellation is subitted in writing. The Organiser is able to re-let the cancelled space in its entirety. The reason for the cancellation is, in the opinion of the Organiser well founded. (and does not include bankruptcy, liquidation, receivership or siilar event). The Organiser confirs acceptance of the cancellation in writing. All onies due under these Ters and Conditions have been paid in full. 50. The Exhibitor accepts that if cancellation occurs prior to the payent of the deposit that the Exhibitor will be invoiced and required to pay this aount within a period of 28 days fro the date of the invoice. If cancellation occurs within one (1) onth of the coenceent of the exhibition, 100% of the contracted price to exhibit will be payable to the Organiser (less any aounts already paid) and the Exhibitor will be invoiced and required to pay this aount within a period of 28 days fro the date of the invoice.

9 Australian Veterinary Association Ltd ABN Suite 12.19, 401 Docklands Drive, Docklands VIC 3008 T. +61 (03) F. +61 (03) E. W.