At first we would like to explain the responsibilities of Tobias Renz FAIR and Deutsche Messe AG:

Transcription

1 Dear Exhibitor, Thank you for your registration for the 21 st Group Exhibit Hydrogen + Fuel Cells + Batteries at HANNOVER MESSE 2015 from April Continuing you will find important information about your trade fair participation. At first we would like to explain the responsibilities of Tobias Renz FAIR and Deutsche Messe AG: Tobias Renz FAIR Tobias Renz FAIR is the official coordinator of the Group Exhibit Hydrogen + Fuel Cells + Batteries and your main contact partner for all trade fair matters before, during and after the fair. It is our goal to make exhibiting easier for you and your team. Deutsche Messe AG Deutsche Messe AG is the organizer of the entire HANNOVER MESSE with over exhibitors, and also organizer of the Group Exhibit H2+FC+BAT. Invoice: Deutsche Messe AG is financially responsible for the Group Exhibit H2+FC+BAT. Therefore the invoice will be send directly by Deutsche Messe AG and not by Tobias Renz FAIR. The price of your booth will be charged in two parts: one invoice for the processing fee of 330 Euro and one invoice for the remaining booth fee. The 330 Euro are not an additional fee but are included in the originally stated price by Tobias Renz FAIR. Cancellation: The cancellation policies of the Deutsche Messe AG can be found on the registration form under Conditions of Participation. We are looking forward to help you plan a successful participation in Hanover. If you have any questions, please do not hesitate to contact us! Kind regards, Tobias Renz Managing Director

2 Contents 1. Overview 2 2. Shipment 3 3. Construction and dismantling 4 4. Tickets and further services 5 5. Full Service Package 6 6. Booth example 7 7. Basic Service Package 8 8. FAQ 9 9. Your planning schedule Travel info 11 Accommodation Schenker contact partners 13 1

3 1.Overview Exhibition Title 21 st Group Exhibit Hydrogen + Fuel Cells + Batteries at HANNOVER MESSE 2015 Venue HANNOVER MESSE Exhibition Grounds, Hanover, Germany Hall 27 Booth C 66 (Info-Counter) Exhibition Times Monday - Friday, April 13-17, :00 to 18:00 daily Language English Group Exhibit Facts 150 exhibitors from 25 countries m² Ride & Drive outdoor area Public Forum: 100 interviews Technical Forum: 100 presentations VIP delegations: Daily visits by politicians from all over the world Networking Evenings: Monday-Thursday at 18:00 for exhibitors only Networking Opportunities Breakfast, lunch and afternoon coffee Four Networking Evenings for exhibitors starting at 18:00: o Monday - Wednesday at the Public Forum and our Lounge Areas o Thursday in the Munich Beer Hall (located next to Hall 3 in the North-Eastern part of the exhibition grounds) Three exhibitor lounges opened all day long, free beverages and snacks served Individualized company receptions available upon request Quite meeting rooms available upon request Visitor Tickets invite your guests! Our exhibitors receive unlimited complimentary electronic tickets for their guests free of charge. Normally the price for 1-day entry pass to the exhibition grounds is 35 Euro. 2

4 2.Shipment Shipping Address HANNOVER MESSE 2015 Messegelaende Hall 27 / Your Company Name / Your Booth Number (booth No., please check exhibitor list) Attn: Tobias Renz (+49 (0) ) Hanover, Germany Shipping before the trade fair: Shipments should arrive to Hanover latest by Friday, April 10, Tobias Renz and his team will be on site in Hanover to receive any packages/deliveries that arrive before the start of the fair (April 13). Please note that Tobias Renz FAIR and Deutsche Messe AG are not responsible for any lost or stolen items. Posters and brochures: Smaller packages can be sent using any logistics company. Use the shipping address above and make sure that all information (including your company name and Tobias Renz name and telephone number) is clearly marked on the package. We will store these packages for you until your arrival. Crates and larger objects: To ship larger objects, you are free to use any logistics company, however we recommend using Schenker (contact details on last 2 pages): It provides insured storage service if the packages arrive too early (before your arrival) and then delivers them to your booth on request. This guarantees that the packages will not get lost or stolen. Alternatively you can ship your packages via any other company of your choice. If the packages arrive to Hanover too early, use Schenker s services to store them. The third option is not to store the packages with Schenker: in this case the logistics company of your choice will simply deliver the packages to Hall 27. Shipping after the trade fair: Please confirm with your logistics company that they pick up the packages from your booth on Friday, April 17 between 20:00 and 22:00. If the packages are picked up later, they could be misplaced, making it difficult for your logistics company to find them. Storage of the empty crates: The smaller crates can be stored on-site at the Group Exhibit H2+FC+BAT (in one of our storage areas). This space is intended for small boxes of brochures, poster cases, etc. This service is free of charge. Larger boxes must be stored through a logistics company (this service is paid extra). Usually empty crates are being removed on Saturday, April 11 or Sunday, April 12. Return of the empty crates: On Friday, April 17 after the fair not before 19:00, the logistics companies will deliver the crates to your booth. We kindly ask for your understanding that we cannot guarantee the delivery time. The crates are usually delivered in the time period between 19:00 and 22:00. 3

5 3.Construction and dismantling Access to the exhibition grounds during the fair The exhibition halls are open for public Monday-Friday, from 9:00 to 18:00. Exhibitors may enter the hall at 7:00 every morning using their exhibitor pass. Booth construction Booth construction for Basic Service exhibitors opens on Wednesday, April 8 (please contact us for more details). Booth set-up for Full Service exhibitors takes place all day Saturday, April 11 and Sunday, April 12. No entry tickets for the halls are necessary before Monday, April 13. Throughout the weekend our team will be there to assist you with the set-up of your booth (attaching posters, arranging furniture, etc.). Booth dismantling Booth dismantling may not begin before Friday, April 17 at 18:00. For violation of this regulation, Deutsche Messe AG reserves the right to charge a penalty. For further details please see the 2015 registration form. Vehicle admission Exhibitors should use the WEST 1 / WEST 2 entrance, located near the crossing of Kronsberg Strasse and Karlsruhe Strasse, Hanover, Germany. Information about Vehicle admission during booth construction and dismantling will be available on our homepage in February Hydrogen usage & technical regulations Linde Gas Division will be supplying hydrogen at the Group Exhibit H2+FC+BAT. Please send us your request including all specifications (request@h2fc-fair.com) so that Linde can provide you with an estimate. In February 2015 we will upload the technical and security regulations to our homepage (in the For Exhibitors section). WiFi / WLAN at your booth Our media team will be there to help you set up your free WLAN account and provide assistance with any questions or technical problems you have. Note: Due to the many overlapping channels in Hall 27, we cannot guarantee 100% constant Internet connection. If you need a constant Internet connection, please let us know so that we can help you order a landline cable (starting from 500 Euro) for your booth. This will be invoiced extra. If you wish to install your own WLAN at your booth, a handling fee of 50 Euro will be charged by Deutsche Messe AG to register your SSID. IMPORTANT: Please note that this is a handling fee only. This fee does not cover an installation of a WLAN at the stand. Computer / media rentals Laptops, flat screens and other media appliances can be rented through our booth building company. These objects will be invoiced separately by our booth building company. Please send us your request to request@h2fc-fair.com. 4

6 4.Tickets and further services Co-exhibitor registration Companies that are not registered as exhibitors and wish to set up displays, exhibit logos or brochures at your booth etc. must be registered as a co-exhibitor for an additional fee of Euro + VAT on or please inform us and we will help you. Log in with your order number/username and password you will receive by the middle of February. Visitor tickets, highly recommended! You are entitled to receive free visitor tickets, paper and electronic (ordering on Please contact us for the order information or support and feel free to use the tickets generously to invite your guests. Exhibitor tickets Every exhibitor and co-exhibitor will automatically receive exhibitor tickets according to the booth size (up to 9m² = 2 tickets, 10-19m² = 4 tickets, 20-29m² = 5 tickets, 30-49m² = 8 tickets, over 50m² = 15 tickets) from Deutsche Messe AG by mail. If you need additional exhibitor tickets, please contact us. No ticket is needed to enter the exhibition grounds on April 11 (Saturday) or April 12 (Sunday). Parking passes Parking passes are included in your service package; the number of tickets depends on the booth size. Please let us know how many tickets you need and if you are bringing a larger transport vehicle. Cleaning Daily cleaning of your booth is included in both the Full and Basic Service Packages. General security service We will offer security for the Group Exhibit every night from 19:00-8:00 starting on Friday, April 10 and ending on Saturday, April 18 at 09:00. Note: Tobias Renz FAIR and Deutsche Messe AG are not responsible for any lost or stolen articles. 5

7 6 5.Full Service Package General Services: Booth space for the 5-day exhibition: Monday-Friday, 9:00-18:00 daily Four networking evenings with 400+ business professionals One forum slot (Public Interview or Technical Presentation) Video-recording and live streaming of your forum presentation Photo-documentation of your booth, products team and your presentation Dual online promotion on and with your logo, company profile and information about your products Daily visits from press and international top level politicians Meeting rooms, lounges, internet café, storage areas (for your brochures, poster cases, etc.) Breakfast, lunch and dinner for all your representatives daily Beverages (coffee and soft drinks) served to your booth daily Exhibitor tickets and parking passes and unlimited visitor tickets (paper and electronic) WiFi at your booth Daily cleaning of your booth and general security services at the Group Exhibit at night Our personal assistance in all stages of planning and coordinating your participation Booth Building Services: Walls are wooden and painted white. You can easily attach posters using double-sided tape. Usable height of walls: 2,45m or 8ft. For most booths under 20m² the separation walls between exhibitors are normally one meter shorter to allow better visibility. Please have a look at the technical floor plan on our website for the exact measures of your booth. Within the booth areas, the carpet will be light grey. The public walkways will have orange carpet to indicate the Hydrogen + Fuel Cells + Batteries area. Exhibitor signage: Your company logo will be displayed on the booth signage (see booth example p.7). Please submit your logo on our website ( For exhibitors ). Companies that don t submit their logo until February 20, will have their name on their booth sign listed exactly as it is released on our website. Furniture and Light: Using our online form (starting from February under the menu tab For Exhibitors ) you will be able to order your standard furniture for your booth. Electricity at your booth (230V / 50, 60Hz) Support in the set-up of your displays and attaching the posters Extra Services (invoiced separately): Media supplies: flat screens, laptops, DVD players, etc. Special furniture: showcases, leather chairs, etc. Fuel order: methanol, hydrogen, etc. Poster/graphics: your data to us and we will print and attach the posters for you

8 6.Booth example This is an example of a Full Service Package corner booth (9m² / 96ft²). For the dimensions of your booth please refer to the latest Technical Plan on our website under For Exhibitors Area for exhibitor logo Blue: Total area Red: Max. size of the logo Green: Protection zone 7

9 7.Basic Service Package General Services: Booth space for the 5-day exhibition: Monday-Friday, 9:00-18:00 daily Four networking evenings with 400+ business professionals One forum slot (Public Interview or Technical Presentation) Video-recording and live streaming of your forum presentation Photo-documentation of your booth, products team and your presentation Dual online promotion on and with your logo, company profile and information about your products Daily visits from press and international top level politicians Meeting rooms, lounges, internet café, storage areas (for your brochures, poster cases, etc.) Breakfast, lunch and dinner for all your representatives daily Beverages (coffee and soft drinks) served to your booth daily Exhibitor tickets and parking passes Unlimited visitor tickets (paper and electronic) WiFi at your booth Daily cleaning of your booth General security services at the Group Exhibit at night Our personal assistance in all stages of planning and coordinating your participation Booth Building Services: Electricity at your booth (230V / 50, 60Hz) please let us know how many KW you will need Extra Services (invoiced separately): Media supplies: flat screens, laptops, DVD players, etc. Fuel order: methanol, hydrogen, etc. 8

10 8.FAQ When will we receive the INVOICE? You will receive your invoice approx. two weeks after the receipt of the booth confirmation. Estimated time of arrival of the invoices is middle or end of February. The price of your booth will be invoiced in two parts: one invoice for 330 Euro (+ VAT) for the processing fee and one invoice for the remaining amount (+ VAT). The 330 Euro are not an additional fee; they are included in the price originally stated to you by Tobias Renz FAIR. Where can I find the TECHNICAL PLAN and my BOOTH NUMBER? The technical plan in meters and feet is located under For Exhibitors at Booth numbers will be indicated on the exhibitor list at next to your company name. Where do I get a PARKING PASS? Parking passes are included in your service package. Please do not order these through OBS. Contact us for the passes and we will send them to you by mail. What is the difference between an EXHIBITOR TICKET and a NAME TAG? An exhibitor ticket gives you access to the exhibition grounds. Your orange name tag is issued specially for the Group Exhibit. It gives you access to the meeting rooms, lounge areas and the Networking Evenings. Your name tags can be picked up at our Info Counter, C 66. What is the PUBLIC FORUM? Public Forum hosts interviews with exhibitors daily from 10:00 until 17:00. The schedule can be found on our website. The casual interviews offer an innovative way to connect with a wider audience. There will be live video-streaming of all presentations. Networking Evenings also take place here. What is the TECHNICAL FORUM? In the Technical Forum companies present detailed information about their products / services to the audience daily from 10:00 until 17:00. You can use PowerPoint charts in the Technical Forum. There will be live video-streaming of all presentations. What is OBS? OBS is a service for all exhibitors of HANNOVER MESSE. Our exhibitors do not need to order any booth-related services via OBS, because everything is available via Tobias Renz FAIR. You can, however, order free marketing services if you are interested: electronic visitor tickets, invitation cards for visitors, your profile on the HANNOVER MESSE 2015 website, etc. Please note: if you order any paid service via OBS you will be invoiced extra! Please call us before ordering any paid services! How can we reserve MEETING ROOMS? Meeting rooms will be available for all our exhibitors. Reservations for the meeting rooms can be made through Tobias Renz FAIR. The rooms are equipped with tables and chairs, beverages are provided. Lounge areas at the Group Exhibit H2+FC+BAT are also available for meetings with customers. No reservation is necessary here, and beverages are provided as well. Which PROMOTION OPPORTUNITIES are included? All exhibitors have an individual page on our website: and on the HANNOVER MESSE 2015 website: Furthermore we promote our exhibitors through press releases, our media partners, Twitter, Facebook, YouTube and LinkedIn as well as through printed material distributed at conferences we attend. We also organize and extensively promote the live video-streaming of the presentations in the Public Forum. 9

11 9.Your planning schedule As soon as possible Accommodation We are happy to assist you with finding a hotel or a private apartment in Hanover. Send us a request incl. your check-in and check-out dates and you will receive an offer shortly from one of our agencies. (see p.13) Press Information Send us new releases, information and pictures of your products that you plan to present at HM We will use this material for our press releases. January Exhibitor Profile Visitors want to know what you will be showing at HM Attract more visitors by promoting your products in advance on h2fc-fair.com and hannovermesse.de! You can submit your exhibitor profile and your exhibits to us by . Visitor Tickets You will get access to the OBS system. Use it to order paper or electronic visitor tickets that you can forward to an unlimited number of your guests. February Forum Topic (Deadline February 20) Both Public and Technical Forum topics will be released online and in our visitor brochure. Let us know which Forum you prefer (Technical or Public) and tell us the topic of your presentation by submitting the online form on our website. Invoice You will receive your invoice from Deutsche Messe AG. Poster Design If you want us to print posters for you, please send us the designs. This service will be invoiced extra. Electricity Order (For Basic Service exhibitors only). Deadline February 20 Furniture Order (For Full Service exhibitors only). Deadline February 20 March Name Tags (Deadline March 1) Your name tag gives you access to the lounge areas and Networking Evenings. Please provide us with the titles, names and positions of your company s representatives who will be at the booth by mail or submit the online form on our website. Meeting room Contact us to reserve a time slot in one of our meeting rooms. 10 Shipment Find a logistics company and arrange the delivery of your products to the exhibition grounds. Please note that all your products should arrive to Hall 27 by April 10.

12 10. Travel info The Group Exhibit H2+FC+BAT is located in Hall 27 at the Hanover Exhibition Grounds in Hanover Laatzen, Germany. The closest entrance to the Group Exhibit H2+FC+BAT is WEST 2; the second closest is WEST 1. BY PLANE 1. Arriving at Hanover Airport and further by: Taxi The price is usually approx. 25 into the city centre of Hanover and approx. 50 to the exhibition grounds. Train Suburban Railway S8 is a direct train between the Hannover Airport and exhibition grounds (departure point between terminals B and C). The S8 train only operates during the week of the fair, April Exhibitors arriving before April 13 should use public transportation from Hannover Hauptbahnhof (main train station) to reach the station Hannover Messe/Laatzen at the exhibition grounds. Please be aware that the exhibitor ticket will NOT be valid for public transportation during HM15 2. Arriving at other airports From all other airports you can take public transportation to the city of Hanover. Exhibitors arriving before April 13 should use public transportation from Hannover Hauptbahnhof (main train station) to reach the station Hannover Messe/Laatzen. BY TRAIN During the week of the fair, April 13-17, all trains (including the German high speed train ICE) will stop directly at Hannover Messe/Laatzen. Exit here and the skywalk will bring you to the WEST entrance within 5 minutes Hall 27 is to your left. Exhibitors arriving before April 13 should use public transportation from Hannover Hauptbahnhof (main train station) to reach the station Hannover Messe/Laatzen. Travel times by train to the Hanover exhibition grounds are estimated at: Amsterdam: 4.5 hours Berlin: 2 hours Düsseldorf: 3.5 hours Frankfurt: 3 hours Hamburg: 2 hours Munich: 5.5 hours Deutsche Bahn/German Railways: (available in multiple languages) GVH Public transportation for the Hanover region: (available in English) BY CAR The closest street to Hall 27 is Karlsruher Strasse, Hanover Laatzen, Germany. The closest entrance and parking for Hall 27 is WEST 2. 11

13 10. Travel info - accommodation Please be aware that the hotel situation at the time of Hannover Messe is very tense. Approximate prices are as follows: Close to fairground and city center: 3-4* approx. 300 Euro/night 10 km + away from the fairground: 3-4* approx. 230 Euro/night Private apartment close to the fairground: Starting at 120 Euro/night We are happy to assist you with finding a hotel or a private apartment in Hanover. Please contact us (request@h2fc-fair.com) for more information. 12

14 11. Schenker contact partners HANNOVER / Michael Bartels Schenker Deutschland AG SCHENKERfairs Logistikzentrum Messegelände Karlsruher Strasse Hannover Germany michael.bartels@dbschenker.com Phone: Fax: BERLIN / Phone: Fax: axel.schiek@dbschenker.com DÜSSELDORF / Axel Holtschneider Phone: Fax: axel.holtschneider@dbschenker.com HAMBURG / Marco Hardtmann marco.hardtmann@dbschenker.com Phone: Fax: KELSTERBACH / Phone: Fax: matthias.hampel@dbschenker.com MÜNCHEN / Sabine Auer Phone: Fax: sabine.auer@dbschenker.com STUTTGART / Rainer Zipperlen rainer.zipperlen@dbschenker.com Phone: Fax: International contact partners AUSTRALIA Schenker Australia Pty.Ltd Bourke Road 2015 Alexandria (Sydney) N.S.W. Australia sabine.schlosser@dbschenker.com Phone: Fax: CANADA SCHENKER OF CANADA LIMITED 3210 Airway Drive L4V 1E6 Mississauga, Ontario (Toronto) Canada heather.richards@dbschenker.com Phone: ESTONIA AS SCHENKER Kanali tee Tallinn marko.magi@dbschenker.com Phone Fax AUSTRIA Schenker & CO AG Alte Poststrasse Graz-Puntigam Austria heimo.schwarzbauer@schenker.com Phone: Fax: BELGIUM SCHENKER N.V. Vliegveld Steenpkkerzeel, Brussels Airport Belgium annegret.@schenker.com Phone Fax CHINA SCHENKER CHINA LTD. 40/F., Raffes City Office Tower No. 268, Xi Zang Zhong Road Shanghai P.R. China Phone Fax Christine.pan@dbschenker.com DENMARK Schenker A/S Helseholmen Copenhagen Denmark fairs.denmark@dbschenker.com Phone: Fax: FRANCE SCHENKER S.A. Domestics Events Bâtiment M1 / BP Paris des Espositions de Villepinte ZI Pairs Nord II VILLEPINTE France pierre.jolivet@dbschenker.com Phone: Fax: FINLAND SCHENKER OY Metsäläntie Helsinki, Finland Irmeli.Ikonen@dbschenker.com Phone Fax

15 11. Schenker contact partners GREAT BRITAIN SCHENKER LIMITED Mayne House, Juniper Park Fenton Way Basildon Essex SS15 TD Great Britain Phone: Fax: GREECE SCHENKER A.E. 29, Lyssikratous Str Athens Greece Phone: Fax: JAPAN SCHENKER-SEINO CO., LTD. 16/f., Tennoz Central Tower, Higashi-Shinagawa, Shinagawa-ku, Tokyo Japan Phone Fax: NETHERLANDS Schenker International Nederland B.V. Europaplein 2-22 / P GZ Amsterdam / Netherlands lars.pohlmann@dbschenker.com Phone NORWAY SCHENKER AS Østre Aker vei 17 Box 223, Økern 0510 Oslo Norway simon.isherwood@dbschenker.com Phone: Fax: RUSSIA Schenker ZAO Business Center "Helios Country" Repina str., 34, 2nd Floor RU , Khimki Phone: Fax: ilya.medvedskiy@dbschenker.com Phone: Fax: Turkey Schenker Deutschland AG Logistikzentrum Messegelände Karlsruher Strasse Hannover Germany huseyin.yilmaz@dbschenker.com Phone: Fax: USA, IL SCHENKER, INC South Mount Prospect Road Des Plaines, IL USA cheryl.gajewski@schenker.com Phone Fax USA, NY SCHENKER, INC. 105 Albany Avenue Freeport, Long Island, New York USA wayne.stenchever@dbschenker.com Phone: Fax: USA, CA SCHENKER, INC. 380 Littlefield Avenue P.O. Box 2008 San Francisco, CA USA herbert.kaltschmid@schenker.com Phone: Fax: ITALY Schenker Italiana S.P.A. Fairs & Exhibitions Department Via Fratelli Bandiera n Peschiera Borromeo (Milano) Italy claudio.zani@dbschenker.com Phone: Fax: SPAIN Schenker España, S.A. C/4, 57-61, Sector C Zona Franca Barcelona Spain silvia.perez@dbschenker.com Phone: Fax SWEDEN Schenker AB Torggatan Mölndal Sweden anneli.larsson@dbschenker.com Phone: Fax: SWITZERLAND Schenker Schweiz AG Fairs & Exhibitions Rautistrasse 77 / P.O. Box 8021 Zurich Swizerland markus.widmer@dbschenker.com Phone: Fax: TAIWAN Schenker (H.K.) Ltd. Taiwan Branch 3F.,No. 49, Min Sheng East Road, S. 3, 104 Taipei, Taiwan, R.O.C. peter.yiu@dbschenker.com Phone Fax