EXHIBITOR PROSPECTUS. Reach Your Buyers. Build Your Brand. From the Global Leader in Information and Communications Technology

Transcription

1 EXHIBITOR PROSPECTUS Reach Your Buyers. Build Your Brand. From the Global Leader in Information and Communications Technology

2 REACH YOUR BUYERS. BUILD YOUR BRAND. Marketers confirm that the live face-to-face engagements that occur during events and exhibitions are core to their business growth and development strategies. Exhibit Surveys, Inc. White paper: Evolving Exhibitor Trends and Their Impacts on Exhibition Organizers, Jonathan Cox CEO, March EXHIBIT AT A BICSI CONFERENCE & EXHIBITION Choosing where to exhibit is a big decision. Of course you want the biggest return on investment. So you have to get in front of the right players. With BICSI, you can expect to reach active, qualified prospects from many different segments within the information and communications technology (ICT) industry. BICSI will provide an excellent addition to your marketing mix strategy. BE SEEN & HEARD BY ACTIVE DECISION-MAKERS Network with potential buyers from around the world. Build customer confidence with product demonstrations. Extend your reach as a conference sponsor. Generate valuable sales leads. Integrate trade shows into your marketing plan. 2 Reach Your Buyers. Build Your Brand.

3 WHAT IS BICSI? CONTENTS BICSI is a professional, global association supporting the information and communications technology (ICT) community. ICT covers the spectrum of voice, data, electronic safety & security, project management and audio & video technologies. It encompasses the design, integration and installation of pathways, spaces, optical fiber- and copper-based distribution systems, wireless-based systems and infrastructure that supports the transportation of information and associated signaling between and among communications and information gathering devices. BICSI provides information, education and knowledge assessment for individuals and companies in the ICT industry. BICSI serves nearly 23,000 ICT professionals, including designers, installers and technicians. Our membership spans nearly 100 countries. What is BICSI? Conference Dates and Locations...4 Audience & Demographics Exhibiting Opportunities...7 Conference Sponsorships Sponsorship Levels...9 À La Carte Sponsorships Conference Program Advertising...11 NEW! Corporate Member Exhibits Marketing Program BICSI Cabling Skills Challenge...13 Global Region Events...14 BICSI Cares...14 Applications Sponsorship/Ad Insertion Application Exhibitor Application Conference & Exhibition Rules & Regulations Our Exhibitors Future BICSI Conferences...Back Cover Information and Communications Technology Cabling Network Design Conferences/ Collaboration Data Centers Outside Plant Project Management Electronic Safety & Security Structured Cabling Training Contact sales@bicsi.org 3

4 2017 BICSI CONFERENCES & EXHIBITIONS WINTER CONFERENCE & EXHIBITION Tampa Convention Center Tampa Marriott Waterside Hotel Embassy Suites Tampa - Downtown Convention Center Hotel Westin Tampa Harbour Island Hotel JANUARY EXHIBITS: JANUARY Tampa, Florida, USA The Tampa Convention Center sits at the mouth of the Hillsborough River in the heart of bustling downtown Tampa, offering waterfront views of Tampa Bay and gorgeous views of the city s skyline. All three conference hotels offer first-class accommodations and a tropical feel you can only experience in Florida. CANADIAN CONFERENCE & EXHIBITION Vancouver Convention Centre The Fairmont Waterfront Hotel MAY 8-11 Exhibits: May 9-10 Vancouver, British Columbia, Canada With a dramatic mountain backdrop, the award-winning Vancouver Convention Centre is considered British Columbia s flagship convention center. The Fairmont Waterfront is a worldclass luxury hotel embracing a sustainable philosophy, located on Vancouver s dynamic harbor front. FALL CONFERENCE & EXHIBITION Mandalay Bay Hotel & Convention Center SEPTEMBER EXHIBITS: SEPTEMBER Las Vegas, Nevada, USA Located on the south end of the famous Las Vegas Strip, Mandalay Bay Hotel & Convention Center offers guests sophistication and service on par with the best boutique hotels in the world, including an on-site casino. BICSI CONFERENCE & EXHIBITION ATTENDEES INCLUDE: Architects and Consultants Audiovisual (AV) Professionals Authorities Having Jurisdiction (AHJs) BICSI Credential Holders Broadband Service Providers Cabling Installers and Technicians Civil Engineers Communications Managers (Corporate, Government) Communications Resellers and VARS Construction Managers (CMs) Data Center Designers and Engineers Electronic Safety and Security (ESS) Professionals End Users Facility Owners and Managers General Contractors ICT Contractors ICT Design Consultants Management Professionals Marketers Military Personnel Network Designers and Administrators Outside Plant (OSP) Engineers Project Managers (Government, Military, Civilian and Corporate) Quality Controllers Sales Engineers and Professionals Wireless/Digital Professionals Copyright BICSI, December All rights reserved. BICSI is a registered trademark of BICSI, Inc. 4 Reach Your Buyers. Build Your Brand.

5 A TARGETED & QUALIFIED AUDIENCE BICSI conferences and events take place all over the world. In fact, BICSI plans to hold conferences in more than 17 different countries over the next year. As a BICSI conference exhibitor, you reach individuals from every corner of the globe and every sector of the ICT industry, from high-level executives and owners to installers and technicians in the field. Grow your customer base, reach decision-makers and network with people who are seriously committed to industry excellence. As a conference exhibitor, you are displaying your services and putting your products directly into the hands of these attendees. BICSI CREDENTIAL HOLDERS Many attendees hold one or more of the following credentials: RCDD Registered Communications Distribution Designer RITP Registered Information Technology Professional RTPM Registered Telecommunications Project Manager DCDC Data Center Design Consultant ESS Electronic Safety and Security Designer NTS Network Technology Systems Designer OSP Outside Plant Designer WD Wireless Designer BICSI Installer BICSI Installer 2, Copper BICSI Installer 2, Optical Fiber BICSI Technician At Hyperline Cabling Systems, we believe that BICSI provides a valuable experience and expertise in bringing together the data telecom community from around the globe. BICSI provides start-ups, manufacturers and service providers, alike, a forum to engage in thoughtful dialogue on issues relevant to the industry. As a BICSI sponsor, we duly recognize the great amount of value added by networking with structured cabling system professionals with the help of BICSI s vast exposure in the industry. Patrick Theriault, Marketing Manager, Hyperline Cabling Systems Contact sales@bicsi.org 5

6 DEMOGRAPHICS Survey data shows that BICSI members continue to expand their scope of work for every project. Primary Job Function Respondents could choose only one response. Primary Company Operation Respondents could choose only one response. Design/Installation/ Management Projects Respondents could choose only one response. Designer...27% (Professional) Engineer...21% Project Manager...21% Consultant...9% Installer/Technician...7% Other...6% Foreman/Supervisor...4% Network/Systems Integrator...2% Faculty/Instructor...1% Salesperson/Marketing...1% Other includes: Configuration Manager, Engineering Manager, Estimating Engineer, President Construction/ Installation...29% Design/Engineering...26% Consulting... 14% Government/Military... 11% Education & Training Provider...8% Other...7% Manufacturer...3% ICT Consumer...1% Supply Chain/Distribution 1% Other includes: Competitive Local Exchange Carrier, Data Software Protection, Entertainment, Service Provider, Systems Integrator, Utility Voice and Data...80% Wireless...73% Outside Plant...62% Internet Access...55% Audio/Video...52% Electronic Safety & Security...52% Paging...49% Building Automation...40% Alarm...41% Controls...32% All of the above...29% Lighting...26% Other...7% Not applicable...2% Source: On-site Member Surveys taken at 2015 Winter and Fall Conferences. Other includes: CISCO, Data Center, Education, Long-Haul Telecom, Mission-Critical Facilities, Phone and Cloud Services VALUE OF UPCOMING ICT PROJECTS (Retired or Student) Respondents could choose only one response. 6 Reach Your Buyers. Build Your Brand.

7 SHOW OFF YOUR PRODUCTS AND SERVICES Why Exhibit? Personally interact with thousands of prospective clients one-on-one. BICSI s Exhibit Hall hours provide plenty of time to network with attendees. The opportunity to occupy practically any size booth, starting at 10 x10 and increasing from there, allows your company to stand out in the crowd. Expanded sponsorship opportunities available exclusively to BICSI conference exhibitors (on pages 8-11). NEW! Special Corporate Member Exhibits Marketing package available. See page 12. Not a BICSI Corporate Member? Visit bicsi.org/connected. Reach thousands of design, installation and project management professionals. Increase exposure with your company description in the BICSI Conference & Exhibition Program. Ad space is also available. See page 11. See Sponsorship Application on pages See Exhibitor Application on pages U.S. CONFERENCE & EXHIBITION AVERAGES Average number of exhibitors per conference: Winter: 196 Fall: 138 Canadian: 71 Average BICSI conference & exhibition attendance: Winter: 4,750 Fall: 3,650 Canadian: % 82% 50% Approximate percentage of an exhibitor s potential audience who remembered visiting the company s exhibit. 1 Approximate percentage of attendees who have one or more roles in purchasing the types of products exhibited (i.e.: have the final say, and/or can specify or recommend a supplier). 1 Approximate percentage of attendees planning to buy a product being shown on the exhibit floor Source: Exhibit Surveys, Inc., Trend All Show Averages, Web Page, exhibitsurveys.com/trends, October 23, Exhibit Surveys, Inc. Whitepaper: Evolving Exhibitor Trends and Their Impacts on Exhibition Organizers, Jonathan Cox, CEO, March Contact sales@bicsi.org 7

8 CONFERENCE SPONSORSHIPS A variety of sponsorships are available. See pages 8-11 for details. When launching our product brand, there is no other strategic venue to consider for penetrating the ICT industry than BICSI national and regional conferences. We gain valuable networking opportunities with global ICT professionals and the ability to enhance our company s vision, while educating key decision-makers and designers. Exhibiting and taking advantage of BICSI sponsorship opportunities has significantly contributed to our leadership position within the ICT industry. Michael J. Miller, Vice President, MaxCell REINFORCE YOUR ATTENDEE INTERACTION All Leveled Sponsorships Include Priority Booth Selection! Sponsorship options are available before, during and after the conference. Sponsorship levels include: Diamond Gold Silver Bronze (See page 9 for level details and pricing.) WHY SPONSOR? Priority booth selection! Brand recognition beyond the show floor. Conference Program ads, booth space, signage, logo placement and more available at select sponsorship levels. Available exclusively to exhibitors. See Sponsorship/Ad Insertion Application on pages 15-16, visit bicsi.org/marketing or contact sales@bicsi.org for details. 8 Reach Your Buyers. Build Your Brand.

9 CONFERENCE SPONSORSHIP LEVELS Prices are listed in U.S. dollars. Sponsorship details and pricing are subject to change. DIAMOND LEVEL Winter: $29,000 Canadian: $16,000 Fall: $29,000 Exclusive: Only one Diamond Sponsor per conference. Complimentary 10 x20 booth space. (Upgrade available upon request.) Official sponsor of food and beverage in the Exhibit Hall. - Company logo imprinted on cocktail napkins. - Signage placed at food stations. Official sponsor of the conference pens, featuring company logo and Web address. Two backlit panels, featuring company description or ad, placed in a prominent area of the conference venue. One gobo, placed in a prominent area of the conference venue. Diamond Sponsor banner, featuring company logo and Exhibit Hall booth number. Two full conference registrations. Two full-page advertisements in the BICSI Conference & Exhibition Program. Digital wall signage at exhibit entrance. Customized sponsor banner displayed in the conference venue. Plus more.* IF SPONSORING TWO OR MORE SHOWS A YEAR, SAVE $2,500 OFF EACH DIAMOND SPONSORSHIP! GOLD LEVEL Winter: $17,000 Canadian: $9,500 Fall: $17,000 Complimentary 10 x10 booth space. (Upgrade available upon request.) Official sponsor(s) of the Awards Banquet Cocktail Reception (Winter only). - Company logo imprinted on cocktail napkins. - Signage placed in the reception area. Official sponsor(s) of the attendee breaks (Canada & Fall). - Signage placed in the break area. Official sponsor(s) of the Wi-Fi Zone, featuring company logo and Web link from landing page. One bag insert to be included in attendee and visitor bags. Gold Sponsor banner, featuring company logo and Exhibit Hall booth number. One full-page advertisement in the BICSI Conference & Exhibition Program. Plus more.* IF SPONSORING TWO OR MORE SHOWS A YEAR, SAVE $1,250 OFF EACH GOLD SPONSORSHIP! SILVER LEVEL Winter: $12,000 Canadian: $7,500 Fall: $12,000 Complimentary 10 x10 booth space. (Upgrade available upon request.) Official sponsor(s) of the Credential Holders Lounge food and beverage. One bag insert to be included in attendee and visitor bags. Silver Sponsor banner, featuring company logo and Exhibit Hall booth number. One half-page advertisement in the BICSI Conference & Exhibition Program. Plus more.* IF SPONSORING TWO OR MORE SHOWS A YEAR, SAVE $1,000 OFF EACH SILVER SPONSORSHIP! BRONZE LEVEL Winter: $8,500 Canadian: $5,500 Fall: $8,500 Complimentary 10 x10 booth space. (Upgrade available upon request.) Official sponsor(s) of the conference door prizes. Bronze Sponsor banner, featuring company logo and Exhibit Hall booth number. One half-page advertisement in the BICSI Conference & Exhibition Program. Plus more.* IF SPONSORING TWO OR MORE SHOWS A YEAR, SAVE $500 OFF EACH BRONZE SPONSORSHIP! *ALL DIAMOND, GOLD, SILVER AND BRONZE SPONSORSHIP LEVELS RECEIVE: First choice of booth location. Attendee mailing labels for one-time use, not including addresses. Corporate name and logo listed on conference sponsor page in the BICSI Conference & Exhibition Program. Corporate website linked from the 2017 Conference website. Corporate logo on all appropriate pre- and post-conference promotional materials. Corporate logo on Exhibit Hall entry way. Acknowledgement in the slide loop projected at each General Session (prior to the start of the session, during session breaks and at the close of the session). Contact sales@bicsi.org 9

10 À LA CARTE SPONSORSHIPS NEW! Exhibits Marketing Program now available with select Corporate Membership levels: See page 12 for details. Aisle Banner Dangler/All Aisles Winter or Fall: $1,500/$5,000 Canada: $1,000/$3,000 Sponsor an aisle or all the aisles in the Exhibit Hall with your double-sided logo dangling below the numbered aisle banner. Banner dimensions are 4 x 8. Attendee & Visitor Badges (Backside) Winter or Fall: $6,000 Canada: $4,000 Display your company logo on the back of each badge worn by every attendee and Exhibit Hall visitor. Attendee Bag Insert Winter or Fall: $1,500 Canada: $1,000 Place your company s invitation, press release or flyer in each attendee s conference bag. Save more by pairing your attendee bag insert with an ad in the on-site conference program. See page 11 for details. Attendee Totes & Visitor Bags Winter or Fall: $12,500 Canada: $8,000 Show your support of BICSI and help attendees and visitors stay organized with these quality tote bags. Awards Banquet Entertainment for Winter Conference* Attendees will appreciate you even more while they re enjoying the entertainment at the Annual Awards Banquet. Backlit Panel Winter or Fall: $2,250 Canada: $2,000 Your company description or ad will come to life on this 38 x90 backlit panel, placed in a prominent area. Charging Station Winter, Canada or Fall: $5,000 Connect with attendees when their mobile device needs a charge. Stations can be located in the Exhibit Hall or high-traffic areas near conference sessions. Column Wrap* Wrap a center column on a main traffic route to the Exhibit Hall with your company ad and gain 360 degrees of visibility. Conference Program Winter or Fall: $6,000 Canada: $3,000 Be the exclusive sponsor of the on-site BICSI Conference & Exhibition Program, provided to all attendees. Receive a full-page ad on the inside front cover, along with your logo printed in the front of the book. Cups in the Exhibit Hall Winter or Fall: $5,000 Canada: $2,500 Your logo will appear on the cups used during the receptions in the Exhibit Hall. Blast Ad* Be seen by the entire BICSI membership when your company advertises in BICSI Conference & Exhibition blasts. Escalator Cling* Keep attendees moving in the right direction with your company s message on areas such as the escalator dividers or side panels. Floor Stickers (10) 2 x 2 or (5) 3 x 3 Winter or Fall: $3,000 Canada: $2,000 Lead BICSI attendees to the Exhibit Hall every step of the way! Stickers are available in many areas outside of the Exhibit Hall. Gobo Winter or Fall: $2,500 Canada: $2,000 Light up the night or day with your logo brightly shining in a prominent area of the wall or floor. Attendee Tote & Visitor Bag Escalator Cling Floor Sticker 10 Reach Your Buyers. Build Your Brand.

11 OPTIONS TO FIT YOUR BUDGET AND STRATEGY All sponsorship content is subject to approval. Hotel Key Cards* Remind attendees who you are as they return to their hotel room with your company logo and message on their key card. Lanyards Winter or Fall: $6,000 Canada: $3,000 Be the exclusive sponsor of the conference lanyards. Your logo will appear on the lanyards provided to all attendees. Lobby Booth Giveaway Promo Sign* Entice attendees to visit your booth by announcing your company s giveaway before they enter the Exhibit Hall. Mailing Labels (Standard/Premier & Premier Plus) Winter, Canada or Fall: $500/$250 Promote and market your products and services to BICSI conference attendees before or after the conference. Mobile App Sponsor* Sponsor BICSI s conference mobile Web app and be seen on attendees hand-held devices as they walk the conference and Exhibit Hall. New Product Pavilion Winter Exclusive! Winter: $1,000 table/$600 half-table Give attendees a sneak peek by showcasing your new products and services at the entrance of the Exhibit Hall. Your booth number on a big screen will send attendees directly to you on the show floor. Room Drop* Attendees will wake up with your promotion at their guestroom door or inside their room. Rotating 4-sided Backlit Panel Winter or Fall: $4,500 Canada: $4,000 Your company ad will come to life on this 38 x90 rotating backlit panel to be displayed outside the Exhibit Hall in a high-traffic area. Stair Riser* Step up your advertising at the conference with this 3-dimensional visual of your company s message. Wall Cling* Decorate the conference center with your company message to reinforce your presence. Window Cling* Remind attendees that you re at the conference with a view of your message. It s Back! What s New? What s It Do? Pavilion Fall Exclusive! Fall: $400/presentation Introduce and/or demonstrate a fresh and innovative product during a brief presentation in the WNWID Pavilion in the Exhibit Hall. Following your presentation, all WNWID audience members will receive a passport card to be stamped at your booth a terrific opportunity to follow up after your WNWID presentation! New Product Pavilion Complete the Conference Sponsorship/Ad Insertion Application on pages * sales@bicsi.org or call for pricing and details. CONFERENCE PROGRAM AD Increase your Exhibit Hall exposure with a four-color ad in the BICSI Conference & Exhibition Program. Gobo Custom Options Available Ad Sizes (w x h): Full-page cover II, III or IV: Size = 6 x 9 (add 1/4 bleed); $2,750 Full-page: Size = 5 x 8 (no bleed); $2,000 Half-page horizontal: Size = 5 x 4 (no bleed); $1,000 Half-page vertical: Size = 2.5 x 8 (no bleed); $1,000 Program Ad & Bag Insert Package Maximize your savings and your conference presence when you purchase both a 4-color program ad and attendee bag insert. Full-page: $2,500 Half-Page: $1,750 Contact sales@bicsi.org 11

12 New Program! COMPOUND YOUR CONFERENCE MARKETING AS A BICSI CORPORATE MEMBER BICSI Corporate Membership just took a giant step toward increasing the value of exposure exhibitors BICSI Corporate Membership just took a giant step toward increasing the value of get at a BICSI conference. In addition to the many business-to-business networking opportunities and exposure exhibitors get at a BICSI conference. In addition to the many business-tobusiness networking opportunities and the member-only savings on BICSI products and the member-only savings on BICSI products and services, the new BICSI Corporate Connection Program now offers members a valuable Exhibits Marketing Program.* This program calls attention to dedicated services, the new BICSI Corporate Connection Program now offers members a valuable BICSI Corporate Members with a variety of promotional materials available only to Elite and Elite Plus Exhibits Marketing Program.* This program calls attention to dedicated BICSI Corporate Corporate Members as part of their membership benefits. Members with a variety of promotional materials available only to Corporate Members as part of their membership benefits. THE EXHIBITS MARKETING PROGRAM Available for conference exhibitors at BICSI s Winter, Canadian and Fall conferences, the program includes:* BICSI Corporate Member floor stickers Unique listing in the BICSI Conference & Exhibition Program Corporate Member plaque at your exhibit booth Post-conference attendee mailing labels Designated sign with your company s logo at the conference Enhanced Corporate Buyer s Guide App listing Of course BICSI Corporate Membership offers so much more. For complete Corporate Connection Program details, including an application, visit bicsi.org/connected. Or call BICSI Membership & Customer Care at or (USA & Canada toll-free). *The Exhibits Marketing Program is available through the Corporate Connection Program Elite Marketing and Elite Plus Memberships. 12 Reach Your Buyers. Build Your Brand.

13 BICSI CABLING SKILLS CHALLENGE PART OF THE 2017 BICSI WINTER CONFERENCE & EXHIBITION Sponsor this exciting tradition and show your company s support of ICT excellence. Contestants will use company-donated products during the competition and attendees will use them during Speed Challenges. Sponsorship of judges apparel is also available. WHY GET INVOLVED? 2017 Year of the Installer Celebrating 10 years of the BICSI Cabling Skills Challenge CONFERENCE: JANUARY / COMPETITION: JANUARY TAMPA CONVENTION CENTER, TAMPA, FLORIDA, USA Connect directly to the cabling audience. Contestants and attendees use your products. Build brand identity as a champion of the ICT industry. Variety of price points and options available. Your linked logo will be displayed on the CSC website. Your company will be highlighted in conference signage, in the General Session slide loop and in the on-site conference program CSC sponsors also receive a discount on Speed Challenge sponsorships. For complete details and/or to download a Cabling Skills Challenge sponsorship form, visit bicsi.org/skillschallenge. Contact sales@bicsi.org 13

14 GLOBAL REGION EVENTS BICSI conferences reach much farther than just the United States. BICSI s Global Region conferences are oneto three-day events that offer the same great opportunities as BICSI s North American conferences: networking with ICT professionals, education from leading experts spanning all aspects of the ICT industry, and Exhibit Halls showcasing the latest products and solutions. If you or your company would like to participate in an upcoming global conference as a speaker, exhibitor, delegate or even an Exhibit Hall visitor global@bicsi.org. Visit the Upcoming Conferences page at bicsi.org/conferences or bicsi.org/global for the most up-to-date information about BICSI s global events. BICSI is global. Growth has reached six different continents, including events held in these locations around the world: Australia Barbados Belgium Canada Chile Colombia Czech Republic Ecuador Greece India Ireland Italy Japan Mexico Netherlands New Zealand Nicaragua Nigeria Peru Philippines Poland Puerto Rico Qatar Russia Saudi Arabia Scotland Serbia Singapore South Africa Spain Uruguay United Arab Emirates United Kingdom United States SUPPORT BICSI CARES As the charity arm of BICSI, BICSI Cares chooses a local children s charity to support at each BICSI conference. If interested in making a donation, please ask how to add a BICSI Cares contribution to your exhibitor or sponsorship purchase. Find out more at bicsi.org/bicsicares. 14 Reach Your Buyers. Build Your Brand.

15 SPONSORSHIP/AD INSERTION APPLICATION CONTACT INFORMATION (please type or print clearly) 2017 WINTER January l Exhibits: January CANADIAN May 8-11 l Exhibits: May FALL September l Exhibits: September Exhibitor/Full company name (as you would like it to appear) Order date Address City State/Province Zip/Postal code Country Website Company phone number Company toll-free number PRIMARY SPONSORSHIP CONTACT (to receive all sponsorship mailings) Title Authorized Signature Work number Cell number Fax SECONDARY CONTACT (if different from primary contact) Title Work number Cell number Fax If requesting a bigger booth size than what you receive with your sponsorship level, please use the appropriate pricing from page 17 for each additional 10 x10 when entering below. WINTER SPONSORSHIP LEVEL Diamond Gold Silver Bronze Sponsorship level cost: $ ADDITIONAL 10X10 S Quantity: Layout: i.e. 20x30 À LA CARTE $/10X10 Item one: + Item one cost: $ Item two: + Item two cost: $ Item three: + Item three cost: $ PROGRAM AD(S) $Total Ad size: Quantity: + Ad cost: $ = TOTAL $ CANADIAN SPONSORSHIP LEVEL Diamond Gold Silver Bronze Sponsorship level cost: $ ADDITIONAL 10X10 S Quantity: Layout: i.e. 20x30 À LA CARTE $/10X10 Item one: + Item one cost: $ Item two: + Item two cost: $ Item three: + Item three cost: $ PROGRAM AD(S) $Total Ad size: Quantity: + Ad cost: $ = TOTAL $ FALL SPONSORSHIP LEVEL Diamond Gold Silver Bronze Sponsorship level cost: $ ADDITIONAL 10X10 S Quantity: Layout: i.e. 20x30 À LA CARTE $/10X10 Item one: + Item one cost: $ Item two: + Item two cost: $ Item three: + Item three cost: $ PROGRAM AD(S) $Total Ad size: Quantity: + Ad cost: $ = TOTAL $ Contact sales@bicsi.org 15

16 WE AGREE UNCONDITIONALLY TO THE FOLLOWING TERMS: 1. If signing up on site at the 2016 Winter Conference or by February 19, 2016, a 25% non-refundable deposit for each show is required. Remaining balances are due: Winter, by September 23, 2016; Canada, by January 6, 2017; Fall, by May 26, If signing up after February 19, 2016, a 100% payment is due for Winter; 50% non-refundable deposit for Canada and/or Fall; Remaining balances are due on dates listed above or full payment is due if the dates listed above have passed. 2. Booth assignments will be made using a lottery system for all applications received and paid in full by the Early Bird deadline. After the deadline, assignments will be made on a first-come, first-served basis. 3. We understand, agree to and will abide by the terms and conditions outlined in the 2017 BICSI Conference & Exhibition Rules and Regulations AND the Exhibitor Contract found in the 2017 BICSI Exhibitor Prospectus. 4. Right of First Refusal (ROFR): Please note, sponsoring companies of any 2016 BICSI Conference & Exhibition have the right of first refusal for identical sponsorships for the 2017 Conference & Exhibitions until September 23, Beginning September 24, 2016, all remaining sponsorship opportunities for all conferences will be offered on a first-come, first-served basis. 5. The relationship between BICSI and the sponsoring organizations/corporations of an event or an event-related item does not represent exclusive agreements between BICSI and the specific organizations/corporations, nor does it suggest that BICSI endorses the programs, products or services of the organizations/corporations. Sponsor agrees that this sponsorship contract cannot be cancelled at any time. Important Note: Should any of the sponsorship opportunities be partially funded, the sponsoring organization/corporation will receive the benefits outlined, but with the caveat sponsored in part by name of company. Right to Refuse Sponsor: BICSI shall reserve the right to reject a potential sponsor on such factors as questionable business practices, those having a mission conflict with BICSI or those who desire to assume control of an event through sponsorship. Material Production: BICSI will be responsible for the production of materials (unless otherwise specified) and will invoice the sponsoring organization/corporation directly. If the sponsoring organization/corporation is able to obtain a better product, then BICSI reserves the right to approve the product and subsequent design of the product. BICSI reserves the right to charge a sponsorship fee should the sponsoring organization/corporation decide to produce the materials. Quantities may change depending on attendance figures. LOGO SUBMISSION: Logos must be received upon confirmation of sponsorship. Please to sales@bicsi.org. Logos must be provided as an EPS or JPEG. I, the undersigned, as authorized agent of the above-named company, agree to adhere to the specified terms and conditions of this contract and understand I am responsible for ensuring all other company representatives do the same. I acknowledge that BICSI reserves the right to accept or reject this application. Authorized signature Title Date CONTACT BICSI Mail or fax this form to: BICSI, Attn: Sales Dept., 8610 Hidden River Parkway, Tampa, Florida USA Fax: ; Phone: (USA & Canada toll-free) or ; sales@bicsi.org; Web: bicsi.org PAYMENT SECTION Please submit front and back of this form for processing. Please make all checks payable to BICSI in U.S. dollars, drawn from a U.S. bank. (Call BICSI s Accounting Department for instructions on wiring funds.) For your protection, BICSI does not accept ed credit card numbers. If paying by credit card, please mail or fax your payment information instead. + Winter $ + Canada $ q Check or Money Order q Visa q MasterCard q American Express q Discover Internal use only + Fall $ = Total $ Cardholder name (as it appears on the credit card) Cardholder signature Credit card number Expiration date Billing zip code (required) FOR BICSI USE ONLY Winter Canadian Fall Company ID: Booth Number: Booth Size: Total Booth Cost: Deposit Received: Deposit Processed: Balance Due: Invoice Number: 16 Reach Your Buyers. Build Your Brand.

17 EXHIBITOR APPLICATION 2017 WINTER January l Exhibits: January CANADIAN May 8-11 l Exhibits: May FALL September l Exhibits: September EXHIBIT SPACE OPTIONS Please place an X next to the conference(s) at which you would like to exhibit and indicate desired booth size for each conference. If you sign up for more than one conference, be sure to select each conference at the same Exhibitor Level (Premier Plus or Premier). Prices are listed in U.S. dollars and are subject to change. On-Site Rates 1 Early Bird Rates 2 Regular Rates 3 PREMIER PLUS: Contract for all three 2017 Conferences (W, C and F) at one time. No. of 10 x10 s Booth Configuration (e.g.: 20 X30 ) Total Booth Price 4 Winter 17 and Canada 17 and Fall 17 Winter 17 and/or Canada 17 and/or Fall 17 Winter 17 or Canada 17 or Fall 17 $50.00/per ft 2 $32.00/per ft 2 $50.00/per ft 2 $51.00/per ft 2 $33.50/per ft 2 $51.00/per ft 2 $56.50/per ft 2 $36.00/per ft 2 $56.50/per ft 2 Winter 17 and Canada 17 and Fall 17 Winter 17 and/or Canada 17 and/or Fall 17 Winter 17 or Canada 17 or Fall 17 $54.00/per ft 2 $34.50/per ft 2 $54.00/per ft 2 $55.00/per ft 2 $36.00/per ft 2 $55.00/per ft 2 $60.50/per ft 2 $39.00/per ft 2 $60.50/per ft 2 Winter 17 and Canada 17 and Fall 17 Winter 17 and/or Canada 17 and/or Fall 17 Winter 17 or Canada 17 or Fall 17 $58.00/per ft 2 $36.50/per ft 2 $58.00/per ft 2 PREMIER: Contract for two 2017 Conferences (W and/or C and/or F) at one time $59.00/per ft 2 $39.00/per ft 2 $59.00/per ft 2 STANDARD: Contract for one 2017 Conference (W, C or F). Can book later shows separately. $64.50/per ft 2 $42.00/per ft 2 $64.50/per ft 2 Exhibit at all 3 Exhibit at 2 Exhibit at 1 1 Onsite Rates: Received in Orlando/Tampa thru February 19, Early Bird Rates: Received after February 19, 2016 or on or before September 23, 2016 for Premier Plus and Premier. For Standard only: on or before September 23, 2016 for Winter; on or before January 6, 2017 for Canada; on or before May 26, 2017 for Fall. 3 Regular Rates: Received after September 23, 2016 for Premier Plus and Premier. For Standard only: after September 23, 2016 for Winter; after January 6, 2017 for Canada; after May 26, 2017 for Fall. 4 Total Booth Price: Rate/Net Square Foot; 10 x10 increments. TOTAL BOOTH PRICE: + $ BOOTH SHARING: + $ $500 (if applicable). See page 21 for details. Company you are sharing booth with (if applicable) Conference sponsors receive Priority Booth Selection! For lottery details, visit the specific conference website at bicsi.org/winter or /canadian or /fall. GRAND TOTAL: = $ Please contact the BICSI Sales Department for the number of Exhibitor Representatives and Exhibit Hall passes allotted with each booth size, and the word count for exhibitor descriptions in the conference program. sales@bicsi.org; Tel: or (USA & Canada toll-free). Contact sales@bicsi.org 17

18 CONTACT INFORMATION (please type or print clearly) Full company name (as you would like it to appear) Order date Address City State/Province Zip/Postal code Country Website Company phone number Company toll-free number General description of product/service to be exhibited PRIMARY BOOTH CONTACT (to receive all exhibitor mailings) Title Authorized Signature Work number Cell number Fax SECONDARY CONTACT (if different from primary contact) Title Work number Cell number Fax WE AGREE UNCONDITIONALLY TO THE FOLLOWING TERMS: FOR BICSI USE ONLY 1. If signing up on site at the 2016 Winter Conference or by February 19, 2016, a 25% non-refundable deposit for each Winter Canadian Fall show is required. Remaining balances are due: Winter, by September 23, 2016; Canada, by January 6, 2017; Fall, by May 26, If signing up after February 19, 2016, a 100% payment is due for Winter; 50% non-refundable deposit Company ID: for Canada and/or Fall; Remaining balances are due on dates listed above or full payment is due if the dates listed Booth Number: above have passed. 2. Booth assignments will be made using a lottery system for all applications received and paid in full by the Early Bird deadline. After the deadline, assignments will be made on a first-come, first-served basis. 3. We Booth Size: understand, agree to and will abide by the terms and conditions outlined in the 2017 BICSI Conference & Exhibition Rules and Regulations AND the Exhibitor Contract found in the 2017 BICSI Exhibitor Prospectus. Total Booth Cost: Deposit Received: Authorized signature Title Date Deposit Processed: Balance Due: Invoice Number: CONTACT BICSI Mail or fax this form to: BICSI, Attn: Sales Dept., 8610 Hidden River Parkway, Tampa, Florida USA Fax: ; Phone: (USA & Canada toll-free) or ; sales@bicsi.org; Web: bicsi.org BICSI CARES CONTRIBUTION Would you like to make a tax deductible corporate donation to the BICSI Cares charity being supported at the conference(s)? If so, please check for which conference(s) and include your donation amount. Charity details will be posted to the conference website once a charity has been selected. q Winter Donation $ q Canada Donation $ q Fall Donation $ q Please contact me with more information. Authorized signature Date PAYMENT SECTION Please submit front and back of this form for processing. Please make all checks payable to BICSI in U.S. dollars, drawn from a U.S. bank. (Call BICSI s Accounting Department for instructions on wiring funds.) For your protection, BICSI does not accept ed credit card numbers. If paying by credit card, please mail or fax your payment information instead. + Winter $ + Canada $ q Check or Money Order q Visa q MasterCard q American Express q Discover Internal use only + Fall $ Cardholder name (as it appears on the credit card) Cardholder signature = Total $ Credit card number Expiration date Billing zip code (required) 18 Reach Your Buyers. Build Your Brand.

19 2017 BICSI CONFERENCE & EXHIBITION RULES AND REGULATIONS Eligible Exhibits All exhibits must be related to the information and communications technology (ICT) industry. BICSI has the sole right to determine the eligibility of any company, product, or service for inclusion in the exhibition. Application Process The BICSI policy for exhibitor selection is as follows: Exhibitors must submit a completed 2017 BICSI Conference & Exhibition Exhibitor Application form with payment. The Contract Provisions and BICSI Exhibition Rules and Regulations become binding upon acceptance of the Application between the applicant, its employees and agents, and BICSI, and any additions and amendments thereto that may thereafter be established by BICSI. Licensing of Exhibit Space After an exhibitor application has been approved by BICSI, BICSI shall license exhibit space to the exhibiting company for the time frame listed in the application, provided the conference facility is made available to BICSI. Such license is granted for the time frame listed in the application only and does not suggest that space will be held for or offered to the exhibiting company at future conferences. BICSI may terminate this agreement, shut down the exhibit space, and remove the exhibiting company s goods if, at its sole discretion, BICSI determines that the exhibiting company s product or service is ineligible to be exhibited at the conference or the exhibiting company is in violation of any BICSI rules and regulations. BICSI, its agents, officers, directors, and employees, will not be liable for delay, relocation or failure to hold a BICSI conference as scheduled due to events beyond the control of BICSI. In the event of a complete cancellation, payment for exhibit space will be returned, less a pro-rated portion of any actual expenses incurred in connection with the conference. Adherence to Exhibition Rules and Regulations For the safe and/or effective operation of BICSI conferences and exhibits, the exhibiting company agrees to abide by the 2017 BICSI Conference & Exhibition Rules and Regulations including those of the conference facility 2017 BICSI Conference & Exhibition Exhibitor Contract, 2017 BICSI Conference Application provisions, and any revisions or amendments thereto made by BICSI or the conference facility. Failure of the exhibiting company to comply may result in penalties to include, but not be limited to, loss of exhibitor benefits or denied participation in this and future BICSI conferences. Observance of Laws and Rules Exhibiting companies must comply with all laws, codes, regulations, and ordinances of federal, state, and local government authorities, and all rules of the conference facility. Official General Contractors BICSI selects a General Services Contractor, as well as other contractors, to provide services and furnishings for this exhibition. The purpose of these contractors is to provide quality service and products to exhibitors at a competitive rate in a safe and timely fashion. The following services and furnishings must be provided by the General Services Contractor whose forms and information will appear in the Exhibitor Services Manual. This list is subject to change at any time without notice and at BICSI s sole discretion: Freight handling in/out Standard rental furnishings Erecting or dismantling exhibitors displays All ancillary services, including photography, floral, audiovisual, etc. Security, cleaning, and janitorial services Exhibiting companies must comply with all union regulations applicable to setup, display, and dismantling of exhibit space, and all labor contracts and labor regulations in effect in the conference facility. Exhibitor-Appointed Contractors (EACs) An exhibitor who wishes to use a service contractor other than the official General Services Contractor must obtain advance approval. Such contractors would include, but are not limited to, booth installation companies, audiovisual companies, and other services provided by the General Services Contractor. An EAC request form will be included with the exhibitor service order forms online and must be submitted to BICSI Conference Management by the designated deadline for each contractor. Permission to use an EAC will be granted only if permitted by the rules of the conference facility and will not interfere with or prejudice the orderly setup, interim services, and dismantling of the exhibition. It is understood that the EAC will be a signatory and conform to all applicable labor rule contracts and shall comply with all BICSI exhibit rules and regulations. All EAC representatives must obtain badges and/or wristbands and will be required to follow the same exhibit hall admission policies as the exhibitor. No badges and/or wristbands will be issued to EAC companies which are not preregistered and for whom insurance certificates have not been submitted. Exhibiting companies utilizing EACs agree to indemnify and hold harmless BICSI, the conference facility, the General Services Contractor, and each of their respective owners, parents, subsidiaries, affiliates, employees, managers, officers, directors, agents, and independent contractors from any and all liability, including attorney s fees, which may arise due to the third-party contractor s presence or action. Security, Liability, Insurance, and Indemnification Perimeter security guards shall be provided during the non-operating hours of the exhibition. The provision of guards shall not increase the liability of BICSI or the conference venue or facility. Exhibiting companies must safeguard their materials, equipment, and displays at all times. Neither the conference facility nor BICSI will be responsible for loss or damage to any property for any cause. After exhibit hours, only exhibitor personnel properly identified and with the permission of BICSI may enter the exhibit hall. The exhibiting company agrees to indemnify, defend, and hold harmless BICSI and its respective members, officers, directors, agents, employees, affiliates, and independent contractors, and the conference facility and its owner(s), parent(s), subsidiaries, affiliates, employees, managers, officers, directors, and agents from and against any and all claims, demands, suits, liability, damages, loss, costs, attorneys fees, and expenses of any kind or type, which result from, arise out of, or are connected with any acts, or failures to act, or negligence of the exhibiting company, or any of its officers, agents, employees, or other represen tatives, including but not limited to, claims of damage or loss resulting from the breach of any of these rules and regulations, or damage of any kind or type arising out of or in connection with the exhibiting company s use and/or occupancy of exhibit space. Exhibiting companies agree to maintain such insurance that will fully protect BICSI from any and all claims of any nature whatsoever, including claims under the Worker s Compensation Act, and for personal injury, including death which may arise in connection with the installation, operation, or dismantling of the exhibitor s display. Exhibiting companies acknowledge that neither BICSI, the conference facility, nor their owners carry insurance of any sort on exhibits or other property of exhibitors and, as set forth in this agreement, BICSI assumes no liability for loss or damage thereto from any cause. It is the sole responsibility of the exhibiting company to obtain business interruption and property damage insurance, insuring against any losses that may be suffered by the exhibiting company, including damage to any inadequately packed property. Exhibiting companies are required to add on to their existing insurance portal-to-portal rider at a nominal cost, protecting them against the loss damage to their materials by fire, theft, accident or other related loss. Exhibits and Displays Exhibits/displays not meeting the following specifications or which in design, operation, or otherwise are objectionable in the opinion of BICSI, will be modified or removed at the expense of the exhibiting company. Booths will be provided with an eight-foot high (8 ) curtain back wall, three-foot high (3 ) side rails, and an I.D. sign. Side rails must remain in place between inline booths contracted by different exhibiting companies. Side rails may be removed on the aisle side(s) of corner booths. Inline Booths: The maximum height of eight feet (8 ) for display materials is allowed in the rear seven feet (7 ) of the exhibit space, with a four-foot (4 ) height restriction imposed on all display materials in the remaining three feet (3 ) forward to the aisle. - Height limitations for inline booths must be observed as follows: Booth back wall shall not exceed 10 feet (10 ) in height and must have a finished backing. No advertising logos, displays, signage or exhibit structures may exceed the height limitation. The height limitation will be strictly enforced without exception. Hanging signs are not permitted for inline booths. - Bridging of booths across an aisle or side rails for any reason, and by any means, is prohibited. - All unfinished parts of an exhibit/display that are exposed and facing an aisle or neighboring exhibitor must be curtained off at the exhibitor s expense. Island Booths: All exhibitors with island booths must submit detailed floor plans, including any proposed hanging signage, for approval to BICSI Conference Management no less than 30 days prior to exhibitor move-in. Maximum height of an island booth is No signs, advertising devices, or merchandise shall be displayed outside the exhibit booth. - BICSI has the right to prohibit any part of an exhibit that, in its opinion, is not suitable to, or in keeping with, the character or purpose of the BICSI conferences. Questionable exhibits shall be modified or removed (if modifications cannot be made) at the request of BICSI, and at the expense of the exhibiting company. Exhibit Space Operations, Activities, and Usage Exhibits must be designed and operated in a manner that respects the rights of other exhibitors, attendees, and visitors. No activities will be permitted in any exhibit space that are contrary to the law or the rules and regulations of BICSI or the conference facility, or that will disturb exhibitors in the immediate area. Contact sales@bicsi.org 19

20 Exhibitors may show, discuss, explain or demonstrate items or services, but shall not make sales that result in the delivery of merchandise and/or the exchange of money in the exhibit hall. Exhibiting companies shall not engage in any actions that will divert attendees from attendance at educational sessions or other official activities held on conference days Tuesday, Wednesday, and Thursday during the 2017 Winter, Canadian, and Fall Conferences. Exhibitor representatives shall reflect BICSI s highest standard of professionalism during exhibit hours and within BICSI-controlled meeting and function space. Neither exhibitors nor any of their representatives shall be offensive or disruptive in appearance or dress, nor shall they conduct themselves in a manner offensive to standards of decency or good taste. Business casual attire is appropriate. Any dispute between exhibitors, or any questions relating to the interpretation of these rules, regulations, or policies, or any subsequently adopted rules, regulations, or policies, shall be brought promptly to the attention of BICSI Conference Management. Exhibitors must not enter into other exhibitors exhibit space without invitation or when unattended, nor may they loiter around the exhibit space of other exhibitors. Exhibitors shall not remove anything from other exhibitors booths. Exhibitors are prohibited from registering or providing a registration badge to anyone not qualified to be in attendance at the conference. Displays, equipment, booth furnishings, demonstrations, door prize entries, activities, entertainment, and marketing/promotional activities, including surveys of any nature conducted by the exhibitor or a contracted survey firm, must be confined to the contracted exhibit space. However, exhibitor/customer meetings may take place in BICSI-approved hospitality space within the conference venue(s) during days/times in which BICSI educational offerings are not in session and/or BICSI s exhibit hall is not open. Requests to secure such hospitality space must be submitted directly to the Conferences & Events Department. BICSI reserves the right to approve or reject such requests at its sole discretion. Exhibitors are strictly prohibited from soliciting or conducting business in the aisles of the exhibit hall. Visitors to the booth must be contained within the parameters of the exhibit space. Due to fire regulations, no overflow into the aisles will be permitted. Exhibitors are allowed access to their booths only during regularly scheduled exhibition hours, one hour prior to exhibits opening, and during exhibitor move-in and move-out. Meetings are not permitted in the exhibit hall during non-exhibit hours. Exhibiting companies must have representatives present in their exhibit space during the afternoon and evening hours of the exhibition. Door Prize Drawings: Any door prize drawings and/ or awarding of prizes must be pre-approved by BICSI Conference Management, contained within the exhibitor s booth, and handled responsibly and professionally and in accordance with the rules regulating sound levels as outlined in the paragraph Music and Sound below. Small token gifts such as pens, pencils, luggage tags, pocket calendars, buttons, hats, and pins, may be distributed. Distribution of noisemakers is prohibited. No trunks, cases, or packing materials may be brought into or out of the exhibit space during exhibit hours. Lighter-than-air (e.g., helium) filled items, such as Mylar balloons, are prohibited in the exhibit hall. Preparation of foods is prohibited in the exhibit hall. Use of glitter, confetti, smoke, and similar decorative items is not permitted in the exhibit hall. No animals including reptiles, birds, fish, or insects may be used as part of any exhibit. Music and Sound Exhibitors acknowledge that any live or recorded performances of copyrighted music which occur in their booths must be licensed from the appropriate copyright owner or agent. Exhibitors undertake full responsibility for obtaining any necessary licenses and agree to indemnify and hold BICSI harmless from any damages or expenses incurred by BICSI due to the exhibitor s failure to obtain such licenses. Exhibitors are responsible for all applicable licensing fees, including those owed to ASCAP (American Society of Composers, Authors & Publishers) and/or BMI (Broadcast Music Inc.). A strict maximum sound level will be maintained in the exhibit hall. Demonstrations found to have objectionable sound levels will be shut down at the sole discretion of BICSI Conference Management. Any cost connected with this forced compliance will be at the exhibiting company s expense. No public address announcements are permitted. Product Presentations/Demonstrations Taking Place Within Exhibit Booths Exhibitors may hold product presentations/demonstrations within their booths. Presentation and demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. Aisles may not be obstructed at any time by attendees viewing presentations or demonstrations. All projection equipment, lighting devices, displays, presentations or demonstrations must be arranged in such a manner as not to infringe on the rights of other exhibitors. Exhibitors holding product presentations that require staging are subject to a minimum booth size of 20 x 20. Additionally, exhibitors holding product presentations are to submit a scale schematic drawing indicating the location of staging, sound system and/or projection system, and audience area to BICSI Conference Management for approval no less than 30 days prior to exhibitor move-in. All projection equipment must be in accordance with the requirements of the fire marshal and in compliance with any agreements entered into by BICSI Conference Management with the conference venue. All plans for installation and operation of projection equipment must be approved by BICSI Conference Management before operation is undertaken. Presentations and/or demonstrations are subject to the rules and regulations described under Music and Sound above. Exhibitor Move-in Exhibitor access to the exhibit hall will be identified on the conference website and in the Exhibitor Services Manual. Requirements for services before or after move-in times must be arranged through the General Services Contractor. Exhibiting companies must have installation of their displays and exhibit areas complete by the designated deadline for the specific conference(s). Any booth with a crated display remaining unattended by the designated setup time will be erected or placed in storage at the discretion of BICSI Conference Management. All charges for labor, etc., will be applied to the exhibitor of record. Exhibiting companies not utilizing their space by the mandatory time of completion may forfeit the use of that assigned space. BICSI reserves the right to use the space without further obligation (i.e., refund, loss of business or disparagement or liability). Merchandise, signs, decorations, or display fixtures shall not be pasted, taped, nailed, or tacked to walls of the conference facility. The General Services Contractor will handle and provide storage space for exhibiting companies shipping containers during the conference. All empty containers, upon erection of the display, shall be labeled as such and properly identified with the exhibiting company s name and booth number for removal from the exhibit floor by the General Services Contractor and to facilitate delivery at the end of the exhibition. The conference facility does not provide storage service for empty containers. Exhibitor Move-out The schedule for exhibitor move-out for each conference will be delineated on the BICSI website. The packing of merchandise and dismantling of exhibits/displays shall not start until the exhibit hall officially closes. Empty crates and cartons will not be delivered until this time. Early closing of exhibits/displays or equipment prior to the exhibition closing is strictly prohibited. Exhibiting companies will not be permitted to remove any of their exhibition equipment or display materials from the conference facility between the opening and closing of the exhibition without express written permission from BICSI. Exhibitors found in violation of early move-out will be subject to penalties, including loss of privileges for priority booth assignments at future BICSI conferences. Arrangements for the use of exhibitor services (e.g., labor and/or shipment of exhibit materials from the exhibition site) should be made well in advance of the exhibition s closing. Materials left in the booth after the exhibition, not packed/crated or covered by a bill of lading for shipment, will be packed, shipped or stored at the discretion of the General Services Contractor and all expenses will be charged to the exhibitor of record. The exhibit hall must be cleared out of all exhibit materials by the end of exhibitor move-out. Each exhibitor must provide return shipping instructions. The General Services Contractor will return-ship all exhibits according to those instructions. All exhibit space occupied by an exhibitor must be surrendered in the same condition as when the exhibitor arrived. Exhibit Hall Floor Plan The dimensions and locations of exhibit booths, exits, and other structures are believed to be accurate, but only warranted to be approximate. Furthermore, BICSI Conference Management reserves the right to make such modifications, to whatever extent BICSI deems appropriate, to the official floor plans as may be necessary to meet the needs of exhibitors and the exhibit program. Attendance and Participation BICSI makes no warrants or commitments regarding the number or demographics of attendees for the 2017 BICSI conference(s), nor any warrants regarding attendees participation or attendance in the exhibits. Payment Any exhibitor who does not pay in full for exhibit space prior to the specified BICSI conference will not be permitted to set up their booth. Cancellation and Downsizing of Exhibit Space Upon notification of cancellation, BICSI has the right to resell the space vacated. Cancellation or downsizing of exhibit space must be received in writing prior to the first day of the exhibition. The date upon which the notice of cancellation is received will act as the official cancellation date. Cancellations prior to 90 days of the first day of the exhibition will forfeit the full deposit of up to 50 percent of the booth fee, based on the amount you were contracted to deposit. Cancellations after that time will forfeit 100 percent of the booth fee. Booth fees are non-transferable. Winter Conference & Exhibition cancellation deadline for return of 50 percent of booth fee, if paid in full: October 22, Canadian Conference & Exhibition cancellation dead line for return of 50 percent of booth fee, if paid in full: February 6, Reach Your Buyers. Build Your Brand.

21 Fall Conference & Exhibition cancellation deadline for return of 50 percent of booth fee, if paid in full: June 23, Cancellations of any part of the Premier Plus or Premier Exhibitor agreement will forfeit related Premier Plus or Premier benefits for the balance of Cancellation of any part of the Premier Plus or Premier agreement will change booth fees for the balance of 2017 to the status of Premier or Standard (from Premier Plus) or Standard (from Premier). Subletting of Space Exhibiting companies shall not assign or sub-license to a third party its rights to the exhibit space, or to any portion thereof. Exhibitor may not display or advertise goods or services other than those that they manufacture and/or regularly distribute. Use of exhibit space is restricted to the organization whose name (or names) appears on the exhibitor application. Exhibiting companies may purchase exhibit space for subsidiaries, joint ventures, and/or partnerships with approval of BICSI Conference Management. Exhibitor Representative Cancellation Paid Exhibitor Representative cancellations received 30 days prior to a conference will be issued a full refund. Any Exhibitor Representative who does not cancel prior to 30 days, or is a no-show, will not receive a refund. Once exhibit space has been selected, exhibitors reducing the amount of square footage contracted will be subject to the same cancellation penalties listed. This applies to all categories of Exhibitor Representatives. Registered Exhibitor Representatives may substitute another person from the same company. Shipping and Receiving BICSI s General Services Contractor is designated the official contractor for receipt of exhibit materials and delivery of these materials to the exhibit space. Shipment of exhibit materials should be sent in accordance with the instructions provided in the Exhibitor Services Manual. Exhibit materials must be sent prepaid with a copy of the bill of lading forwarded to the General Services Contractor. Each exhibitor must provide return shipping instructions. The General Services Contractor shall return-ship all exhibits according to these instructions. Safety Exhibitors shall not pack merchandise in flammable material, and all packing materials must be completely enclosed within shipping containers. Materials not enclosed within shipping containers will be considered refuse and discarded. Exhibiting companies fabrics or other materials used for aesthetics or display fixture coverings must be flame retardant. A certificate of flame-proofing may be required.the use of flammable materials, necessary to the purpose of the exhibit where no other alternative can be used, must be brought to the attention of BICSI Conference Management in writing, requesting approval, not less than 45 days before exhibit opening. Any and all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety, while participating in the conference. BICSI reserves the right to prohibit the display and/or demonstration of any product it deems unsafe. In the event BICSI prohibits the display and/or demonstration of an exhibitor s product(s) for safety reasons, it shall have no obligation to refund to the exhibitor any exhibit expenses, in part or in whole. Weapons Not Permitted Weapons and items that appear to be weapons are not permitted at the BICSI Conference and/or the Exhibit Hall. Americans with Disabilities Act (ADA) The conference facility shall be responsible for all accessibility requirements under the federal Americans with Disabilities Act (ADA). BICSI shall be responsible for those readily achievable, non-permanent accessibility requirements of the ADA, if not otherwise provided by the conference facility. Exhibiting companies shall comply with any provisions of the ADA which are applicable to exhibitors and their exhibits. Waiver and Severability Waiver by BICSI of any term or condition or breach shall not constitute a waiver of any other term or condition or breach of this agreement. In the event any provision of this agreement is held invalid or unenforceable in particular application, then, as the case may be, neither the remaining provisions of this agreement nor other applications of the provisions involved shall be affected thereby. Jurisdiction This agreement shall be governed by the State of Florida and any dispute or claim may only be heard or considered in either the State Courts of Florida, the Federal District Courts within the State of Florida, or by arbitration within the State of Florida. Antitrust Laws Exhibitors must read the BICSI Antitrust Statement found on page 23 of the 2017 Exhibitor Prospectus or at bicsi.org and comply with applicable antitrust laws. Exhibitor Violations Depending on the seriousness of the violation, BICSI management (BICSI Executive Director & Chief Executive Officer, BICSI Director of Conferences & Events) reserves the right to: Reduce booth selection to bottom of the list for the current and/or future conferences. Prevent access to ancillary meeting space for the current and/or future conferences. Prevent participation in the current conference, up to and including removing the exhibitor s property from and closing the exhibit space. Prevent participation in future BICSI conferences. In the event of rejection or ejection of any exhibitor, exhibitor s representative, exhibit (in whole or in part) or visitor due to non-compliance with the rules and regulations set forth herein or with the laws, codes, regulations, and ordinances of federal, state, and local government authorities, or the rules of the conference facility, BICSI shall have no obligation to refund exhibit space rental or other exhibit expenses. All companies exhibiting at BICSI conferences agree to hold harmless BICSI from any and all charges, losses and/or expenses arising out of their failure to comply with these rules or laws and any amendment thereto. Hospitality/Special Functions/Exhibitor Meetings Exhibitor-hosted hospitality and special functions are encouraged. However, hosted activities shall not conflict with conference sessions and exhibit hours or BICSI-sponsored functions and may in no way interfere with the success of the conference. All companies that wish to host hospitality and special functions must be exhibitors at the conference and must provide information about scheduled hospitality and special functions to BICSI Conference Management. Exhibitors may not co-host a hospitality event during the conference dates either at the conference facility or at an off-site venue with a company in any way related to the ICT industry not exhibiting at the conference. Exhibitor hospitality and special functions may be held during the day on Sunday and Monday prior to the conference and beginning at noon on Thursday. Exhibitors agree that hospitality and special functions held in the evenings (Sunday, Monday, Tuesday) may not conflict with Exhibit Hall hours. Events held at the conference facility may start immediately after the close of the exhibit hall. Events held at venues other than the conference facility may start no earlier than 15 minutes after the close of the Exhibit Hall. No exhibitor hospitality or special function may be held on Wednesday evening during the Winter Conference. Exhibitors requiring the use of function rooms in the conference facility must obtain written authorization from BICSI and absorb any associated costs. Space for luncheons, hospitality, or special functions at the conference facility is limited. All requests for functions must be submitted in writing to BICSI for approval and in order to coordinate the scheduling of functions. Function space commitments, catering arrangements, and other orders should be coordinated directly with the conference venue or the selected facility. Exhibitor/customer meetings may take place in BICSI-approved hospitality space within the conference venue(s) during days/times in which BICSI educational offerings are not in session and/or BICSI s exhibit hall is not open. Requests to secure such hospitality space must be submitted directly to the Conferences & Events Department. BICSI reserves the right to approve or reject such requests at its sole discretion. Hospitality and special functions are to be conducted in a manner that does not detract from the professional image of the conference or BICSI. Alcohol may be served at hospitality or special functions. However, the hospitality/special function host and those dispensing alcohol must ensure that alcohol is dispensed responsibly. No alcohol may be served to minors or to anyone who is obviously intoxicated. Local dram laws must be obeyed. BICSI does not accept any liability for alcohol served at hospitality or special functions. Booth Sharing/Combining of Booth Space With the advance approval of BICSI Conference Management, two or more companies may share or combine booth space. Separate company listings in BICSI Conference publications will be accommodated for a fee of $500 for every listing that includes a company description after the first such listing. This listing fee is separate from and in addition to any advertising fees associated with the purchase of ad space in one or more of BICSI s Conference publications. Companies that elect to share or combine space at two or more like BICSI Conferences (i.e., two or more Winter shows, two or more Fall shows, two or more Canadian shows) must purchase the same size or larger booth at each successive like show; no downsizing will be allowed following the initial booth share/combination unless the companies elect to separate and occupy individual booth spaces. Two exhibiting companies in the same category Standard, Premier, or Premier Plus may share booth/combine space. A Premier exhibitor and a Premier Plus exhibitor may also share/combine booth space. However, a Standard exhibitor may not share booth or combine space with a Premier or Premier Plus exhibitor. Shared/combined space is subject to minimum booth size requirements as follows: Number of Companies Sharing/Combining Booth Space Minimum Booth Size 2 10 x x x 40 or 20 x 20 Under no circumstances may exhibitors share or combine space without the knowledge and consent of BICSI Conference Management. New Product Pavilion With an approved application and payment to BICSI, exhibitors with a new product or service to launch may participate in BICSI s New Product Pavilion located inside the Exhibit Hall at the 2017 Winter Conference & Exhibition. To learn more about the New Product Pavilion, visit bicsi. org/winter. What s New? What s It Do? Pavilion With an approved application and payment to BICSI, exhibitors may make a presentation to attendees on a new product or service in BICSI s WNWID Pavilion located inside the Exhibit Hall at the 2017 Fall Conference & Exhibition. To learn more about the WNWID Pavilion, visit bicsi.org/fall. Contact sales@bicsi.org 21

22 OUR EXHIBITORS Companies that exhibited at the 2015 BICSI Winter, Canadian and/or Fall Conferences: 3M Communication Markets Division ABA Industry, Inc. ABC Trading Solutions Acuity Controls ADI Advanced Test Equipment Rentals AFL Aimetis Corporation Aiphone Corporation Allen Tel Products, Inc. America ILSINTECH American Polywater Corporation American Products Amphenol Anixter Anritsu Company Archtech Electronics Corp. Arecont Vision, LLC ASSA ABLOY AssetGen Association for Passive Optical LAN Atras Network Communications Automated System Design, Inc. (ASD) Axis Communications Belden Belkin International, Inc. Berk-Tek, a Nexans Company Biamp Systems Black Hawk Labs, LLC BlueWave Security Bogen Communications, Inc. BOLIDE TECHNOLOGY GROUP Brivo Brother Mobile Solutions BSRIA (WMI) LTD. CABA (Continental Automated Buildings Association) CableOrganizer.com CableTalk Systems, Inc. Cabling Installation & Maintenance Caleb Cable Industrial Ltd. Cambridge Sound Management Century FiberOptics Chatsworth Products, Inc. Circa Telecom Clearfield Cleerline Technology Group comcables ComDesign Infrastructure Solutions, Inc. Commodity Cables, Inc. CommScope 22 Reach Your Buyers. Build Your Brand. Communications Cable & Connectivity Association CompTIA Comtran Cable LLC Condux International ConEst Software Systems Connectrac Connectwise Corning Optical Communications CP Technologies CyberPower Systems, Inc. Dali Wireless DAMAC Products LLC DAS Simplified Data Specialties, Inc. DataComm Electronics Davis Legend Corp. Dura-Line Corporation DYMO Industrial Labeling Dynasound, Inc. - Soundmasking & Eavesdropping Protection Divisions Eaton Eclipse Tools Ehvert Mission Critical Ekahau Inc. Electric Supply, Inc. Electrical Contractor Magazine Electro Rent Corporation Electron Metal AIG Emcor Enclosures ERICO, Inc. esub Construction Software EXFO Extron Electronics Facebook, Inc. Fiber Instrument Sales, Inc. Fiber Optic Resale Corporation Field Nation Fluke Networks FNT Software FreeAxez LLC Frontier Security, LLC FSR Furukawa Industrial S/A Produtos Eletricos GAI-Tronics Corporation Gateway ICT Solution Company General Cable General Machine Products Genuine Cable Group Gigalight Granite Fiber Optic Supply Ltd. Graybar Graybar Canada Great Lakes Case & Cabinet Co., Inc. Greenlee Communications Hammond Manufacturing Harger Lightning & Grounding HellermannTyton HellermannTyton Canada, Inc. Herman AV Group Hikvision USA Inc. Hilti (Canada) Corporation Hilti, Inc. Hitachi Cable America HJ3-W Inc. Hubbell Canada Hubbell Power Systems Hubbell Premise Wiring HUBER+SUHNER, Inc. Hyperline Cabling Systems ibwave ICC IDEAL Industries IDEAL Industries Networks IDenticard Access Control Infinity Cable Products, Inc. Intertek ISC Events ITW Linx JF TECH, Inc. JFC Solutions j-fiber GmbH Jiaxing Haitang Electronics Co., Ltd. Jonard Industries KBC Networks KGP Companies Klein Tools, Inc. K-Sun Corporation L-com, Inc. LEA Networks Legrand Legrand Canada Lencore Acoustics Corp. Leviton Manufacturing of Canada Leviton Network Solutions LockDown, Inc. Lyncole XIT Grounding Lynx Broadband MacLean Highline MAG DADDY LLC MaxCell

23 McCormick Systems, Inc. McGard LLC METZ CONNECT USA Middle Atlantic Canada Minuteman Power Technologies Mitek Communications Group Multicom, Inc. Multilink Nedco Niedax Nojitech Corporation Oberon Wireless, Inc. OFS Cable & Connectivity OFS Optical Fiber O-m6 Technologies, Inc. Omnitron Systems Opterna Optical Cable Corporation Optical Design Manufacturing, Inc. Optical Wavelength Laboratories Optiview Inc. Outsource Panasonic System Communications Company of North America Panduit Corp. Paxton Access, Inc. Pentair - Hoffman & Schroff Plas-Ties, Co. Platinum Tools, Inc. Plexus Connectivity Solutions Power & Tel Pressmaster Prime Wire & Cable, Inc. ProLabs PSA Security Network PSI DATA INC Quabbin Wire & Cable Co., Inc. Quest Technology International Quosal Qypsys LLC R.F. Mote Ltd. RANDL Industries, Inc. RCI Custom Products Remee Wire & Cable Rightech, Inc. Ripley Tools LLC RiT Technologies Ltd. Rostra Tool Co. Security Door Controls Semtron, Inc. Senko Advanced Components, Inc. SIEMON Signamax, Inc. Snake Tray SNC Manufacturing Co., Inc. Softing Southco Southwire SP Controls, Inc. Specified Technologies, Inc. Stanex STARLINE Steren Electronics Sticklers Fiber Optic Cleaners Sumitomo Electric Lightwave Superior Essex SureCall Syston Cable Technology Corp. TE Connectivity Techni-Contact Canada Ltd. Telegartner, Inc. Tellabs, Inc. The Light Connection Tii Technologies, Inc. Times Microwave Systems Toronics, Inc. Total Cable Solutions Tradestar, Inc. Trane Canada Transition Networks Trimble Triplett Test Equipment & Tools/ Byte Brothers Tripp Lite TRS-RenTelco UL LLC Unirise USA, LLC VALCOM Veracity Verigent, LLC Vertical Cable Viavi Solutions (formerly JDSU) Viking Electronics, Inc. WBT LLC. Weltron WESCO WESCO Distribution Canada LP Whoop Wireless Williams Sound LLC Wiremaid Products WOWCLOWD Y.C. Cable East Inc. YFC-BonEagle ELECTRIC Co., LTD. ZeeVee Zero Connect Zhone Technologies, Inc. ANTITRUST STATEMENT BICSI believes strongly in competition. U.S. antitrust laws are the rules under which our competitive system operates. It is BICSI s policy to comply in all respects with the antitrust laws. Association meetings or workshops by their very nature bring competitors together. Accordingly, it is necessary to avoid discussions of sensitive topics. Agreements to fix prices, allocate markets, engage in product boycotts and to refuse to deal with third parties are automatically illegal under the antitrust laws. It does not matter what the reason for the agreement might be. Accordingly, at any association meeting discussions of prices (including elements of prices such as allowances and credit terms), quality ratings of suppliers, and discussions that may cause a competitor to cease purchasing from a particular supplier, or selling to a particular customer, should be avoided. Also, there should be no discussion that might be interpreted as a dividing up of territories. An antitrust violation does not require proof of a formal agreement. A discussion of a sensitive topic, such as price, followed by action by those involved or present at the discussion is enough to show a price-fixing conspiracy. As a result, those attending an association-sponsored meeting should remember the importance of avoiding not only unlawful activities, but even the appearance of unlawful activity. Contact sales@bicsi.org 23

24 FUTURE BICSI CONFERENCES & EXHIBITIONS WINTER CONFERENCE & EXHIBITION FEBRUARY 4-8 Orlando, Florida, USA Orange County Convention Center - Rosen Centre Hotel - Rosen Plaza Hotel - Rosen Inn at Pointe Orlando Hotel CANADIAN CONFERENCE & EXHIBITION TBA FALL CONFERENCE & EXHIBITION SEPTEMBER 9-13 San Antonio, Texas, USA Henry B. Gonzalez Convention Center - Grand Hyatt San Antonio - Hilton Palacio del Rio WINTER CONFERENCE & EXHIBITION JANUARY Orlando, Florida, USA Gaylord Palms Resort CANADIAN CONFERENCE & EXHIBITION TBA FALL CONFERENCE & EXHIBITION SEPTEMBER 29-OCTOBER 3 Las Vegas, Nevada, USA Mandalay Bay Hotel & Convention Center 8610 Hidden River Parkway, Tampa, Florida USA (USA & Canada toll-free) or sales@bicsi.org l bicsi.org/marketing l Fax: