FAIRS CONFERENCES EVENTS

Transcription

1 FAIRS CONFERENCES EVENTS 1

2 HALL A HALL B HALL C 2

3 HALL D HALL E HALL F 15 MINUTES DRIVE FROM THE WARSAW CITY CENTER 10 MINUTES DRIVE FROM THE INTERNATIONAL CHOPIN AIRPORT IN WARSAW PERFECT LOCATION 6 MODERN HALLS EXPERIENCED TEAM PROFESSIONAL AND COMPREHENSIVE SERVICES FOR ORGANIZERS AND PARTICIPANTS INNOVATIVE EXHIBITION SYSTEM 3

4 WYJAZD 4 Entrance 4 F Ptak Warsaw Expo is the largest trade fair and congress center in the Central Europe, which is suitable for organization of trade fairs, congresses, promotional and sports events, as well as film production or concerts. E Entrance 3 Ptak Warsaw Expo arranges its own trade fair events and is open for events of other organizers by leasing exhibition areas in halls and open space. It also provides comprehensive services for these events. D Entrance 2 C C Entrance sqm exterior exhibition space sqm exhibition space in halls B A parking places HALLS AREA A B C D E F PERMANENT LEASE sqm sqm sqm sqm sqm 4

5 COMMUNICATION Ptak Warsaw Expo is characterized by perfect location - by the S8 express road, at the intersection of the main S8, S7 and A2 traffic routes. Such location and the vicinity of the international airport causes that our center is easily accessible not only from every place in the country, but also from Europe. Owing to that, Ptak Warsaw Expo is an ideal place for organization of international business events. POZNAŃ A2 GDAŃSK Pruszków 7 Av. Jerozolimskie WARSAW CENTRE Wolica Av. Krakowska CHOPIN AIRPORT PLAN THE ROUTE Magdalenka Nadarzyn S8 S7 Piaseczno GPS: N E KATOWICE KRAKÓW LOCATION OF 15 MINUTES DRIVE FROM THE WARSAW CITY CENTER Stockholm 812 km Tallinn 836 km Riga 562 km 10 MINUTES DRIVE FROM THE INTERNATIONAL CHOPIN AIRPORT IN WARSAW Vilnius 394 km Minsk 476 km Moscow 1152 km PERFECT LOCATION (by the S8 route, near A2 and S7 Berlin 518 km Warsaw routes) Prague 518 km Bratislava 533 km Kiev 690 km Budapest 545 km Bucharest 945 km 5

6 Norway TOP 30 EUROPE EXHIBITION VENUES (RAPORT Sweden 2017) Denmark Russia United Kingdom Ireland Netherlands BIRMINGHAM HANNOVER BERLIN ESSEN Germany DUESSELDORF LONDON LEIPZIG BRUSSELS COLOGNE Belgium NUERNBERG FRANKFURT PARIS France LYON MUENCHEN BASEL Poland Czech Republic Slovakia Austria Hungary Switzerland VERONA MILANO PARMA BOLOGNA RIMINI ROMA ZARAGOZA BARCELONA MADRID Portugal VALENCIA Croatia Serbia Italy Greece Spain 6 WARSAW

7 Finland Estonia Latvia MOSCOW Lithuania Belarus Russia VENUES WITH MORE THAN 100,000 SQM Ukraine 1 Moldova Romania Bulgaria ISTAMBUL Messe Hannover Messe Frankfurt Fiera Milano (Rho Pero) Koelnmesse Messe Duesseldorf Paris Nord Villepinte Crocus Expo Feria Valencia Fira de Barcelona: Gran Via venue Porte de Versailles Feria de Madrid / IFEMA BolognaFiere The NEC (Birmingham) Neue Messe Muenchen Expo Center City (Messe Berlin) Nuernberg Messe Investimenti S.p.A. / Fiera di Roma Verona Fiere Ptak Warsaw Expo MCH Messe Schweiz (Basel) AG EUREXPO Tuyap Istanbul Fair Convention and Congress Center Turkey Feria de Zaragoza Fira de Barcelona: Montjuic venue Fiere di Parma Brussels EXPO Rimini Fiera - Italian Exhibition Group Leipziger Messe ExCeL London Messe Essen Hannover Frankfurt/Main Milano Cologne Duesseldorf Paris Moscow Valencia Barcelona Paris Madrid Bologna Birmingham Muenchen Berlin Nuernberg Roma Verona Warsaw Basel Lyon Istanbul Zaragoza Barcelona Parma Brussels Rimini Leipzig London Essen Germany Germany Italy Germany Germany France Russia Spain Spain France Spain Italy United Kingdom Germany Germany Germany Italy Italy Poland Switzerland France Turkey Spain Spain Italy Belgium Italy Germany United Kingdom Germany 463, , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,000 7

8 UFI WORLD MAP OF EXHIBITION VENUES COUNTRY PROFILE POLAND TOTAL VENUE SPACE AVAILABLE 449,860 sqm 16 venues 2.9% 1.3% OF GLOBAL VENUE SPACE AVAILABLE OF REGIONAL VENUE SPACE AVAILABLE DEVELOPMENT OF VENUE SPACE 72% compared to 2011 VENUE MARKET SEGMENTATION TOP 10 VENUES 1 Warsaw 2 Poznan 3 Ostroda 4 Kielce 5 Katowice 6 Wroclaw 7 Sosnowiec 8 Warsaw 9 Warsaw 10 Gdansk Ptak Warsaw Expo Poznan International Fair ExpoMazury Ostroda Kielce Fair Center International Congress Center + SPODEK from 2016 Hala Stulecia (People s hall) Expo Silesia MT Polska Warsaw International Expo Centre Expo XXI Amber Expo Indoor exhibition space (sqm) 143, ,160 40,000 36,000 15,000 14,000 13,500 13,500 13,500 12,000 UFI World Map of Exhibition Venues Gross indoor exhibition space, venues over 5,000 sqm - PAGE REVISED IN JANUARY 2018 This document and the information it contains may not be copied, reproduced or redistributed in full or in part by any organisation without the express written permission of UFI - UFI

9 ANALYSIS OF EXHIBITION VENUES IN POLAND Number of residents in agglomeration surrounding the exhibition center Number of parking spaces at the exhibition center Warsaw / PTAK WARSAW EXPO PTAK WARSAW EXPO POZNAN / MTP POZNAN / MTP OSTRODA / EXPO MAZURY Targi Kielce Exhibition and Congress center Milions EXPO MAZURY Targi Kielce Exhibition and Congress center Indoor exhibition space in exhibition center Number of passengers annually using local airport PTAK WARSAW EXPO POZNAN / MTP OSTRODA / EXPO MAZURY Targi Kielce Exhibition and Congress center WARSAW 160 destinations The only intercontinental airport in Poland POZNAN 40 destinations OSTRODA KIELCE Milions External exhibition space in exhibition center GPD per capita in region where exhibition center is located PTAK WARSAW EXPO POZNAN / MTP OSTRODA / EXPO MAZURY Targi Kielce Exhibition and Congress center Mazowieckie Wielkopolskie Warmian-Mazurian Swietokrzyskie Milions PLN Forecasted increase in the events number in PTAK WARSAW EXPO Forecasted increase of indoor exhibition space in PTAK WARSAW EXPO sqrm Events organize by external organizers Events organize by PWE year 9

10 ADVANTAGES LOCATION Excellent location at a macro-regional scale. Location in a region with the largest economic potential in the Central and Eastern Europe, being a window on the European Union markets. Location at the intersection of the European traffic routes - north-south, east-west (more than 100 million inhabitants in the Central and Eastern Europe). 10

11 THE CAPITAL OF POLAND Location within Warsaw agglomeration, the seat of state authorities, decisionmaking centers and business Central European metropolis - leader in economic changes business capital of the region. TRANSPORT minutes by car to the international Chopin airport - air links with the entire world minutes by car to the Warsaw city center. at the intersection of Poland s most important S7 and S8 express roads and A2 motorway. 11

12 ADVANTAGES INDOOR EXHIBITION SPACE Exhibition area in the halls largest exhibition area in Poland - 143,000 sqm in 6 modern halls free space layout design in halls possible division of halls into sectors - special sound proof walls. separate entrances to each sector possible suspension of elements floor load-bearing capacity t - possible entry by heavy equipment connection of utilities in all halls. PARKING 15,000 parking spaces with direct access to exhibition halls. 12

13 OUTDOOR AREA 500,000 sqm of outdoor area to be used for outdoor exhibitions, shows, picnics and sports events. CONFERENCE ROOMS Over a dozen conference rooms available, people in each room. OWN EVENTS more than 30 own consumer and business events annually more than million visitors every year. 13

14 ADDITIONAL SERVICES electrical connections water connections compressed air connections parking services cleaning services opinion on the fire protection plan of events fireman on duty suspension to the hall structure hoist hire first aid point. EXHIBITION STANDS At request, we install PW5 slabs, also the Octanorm system and individually designed trade fair stands: dividing walls multilevel platforms stage platforms tents and connector buildings. IT SERVICES WiFi network available in every hall every hall is provided with two independent fiber optic links (possible fast transmission) CASHIER SERVICE Distribution and sale of tickets for the trade fairs organized by Ptak Warsaw Expo and for external events: sale and cash service in the area of Ptak Warsaw Expo online sale via e-bilet.pl 14

15 CALL CENTER Supports the internal departments of Ptak Warsaw Expo and may be also a service adjusted to the type and possibilities of events of external organizers: customer service office hotline maintaining contacts with the existing customers acquisition of new customers. MARKETING SERVICES Marketing support for own events and events of external organizers marketing campaigns adapted to the event type: production of BTL materials support for the PR, graphic and social media teams possible advertising (flags, billboards, banners) in the area of PWE and on the access roads to Warsaw and in Warsaw. HOSTED BUYERS PROGRAM Supports traditional marketing methods: connects exhibitors with a dedicated group of customers for their offers and products organization of business meetings of exhibitors with a selected group of commercial partners from Poland and abroad. 15

16 ADDITIONAL SERVICES VIP SERVICE Individual service for the most important visitors indicated by the organizer transfer from/to the Chopin airport designatedpersons for all-day care of visitors providing transport in Warsaw, if required hotel reservation, transfer to the trade fair and to the hotel translator services for VIP visitors. RECEPTION AND REGISTRATION DESK reception services provided by the registration desk during own trade fairs of Ptak Warsaw Expo and of external organizers special registration systems with various data collection options dedicated professional reception services collection of statistical data of the particular own events and at the request of external customers. OTHER SERVICES HOSTESSES Cooperation with specialist companies employing hostesses and models fluent in foreign languages for the support during conferences, trade fairs, galas, fashion shows, presentation of products and many other events. TRANSPORTATION shuttle bus services between the city center, Chopin airport and Ptak Warsaw Expo cooperation with TAXI companies FORWARDING Cooperation with specialist forwarding companies offering complete services for trade fairs and events. 16

17 organization of national and international transport of exhibits comprehensive customs services unloading and loading of goods for the events in accordance with instructions of the sender support of a qualified personnel during unpacking/packing of the exhibits at the stand professional storage of empty packaging, exhibits and stand installation materials long-term storage of goods beyond the events lease of transport trucks and platforms insurance of goods. HOTELS Cooperation with a dozen or so hotels in the vicinity of Ptak Warsaw Expo and 2* - 5* business hotels located in the Warsaw city center we offer special prices TRANSLATIONS We cooperate with renowned translation offices offering standard and simultaneous translation and interpretation services during trade fairs, conferences, congresses and other events. AV AND TECHNICAL SERVICES support and complete services for event organization by technical department cooperation with specialist companies on the market, offering the front-end AV equipment and technique CATERING proven catering companies catering offers adjusted to the event type various price levels all services tailored to the organizer s needs 17

18 OUR OWN TRADE FAIRS AND EVENTS NEW II EDITION III EDITION IV EDITION III EDITION III EDITION III EDITION II EDITION 2018 III EDITION III EDITION V EDITION NEW 18

19 II EDITION III EDITION III EDITION NEW III EDITION II EDITION II EDITION NEW NEW NEW III EDITION 19

20 TRADE FAIRS AND EVENTS ORGANIZED BY EXTERNAL ORGANIZERS 8 POLISH AGRICULTURE CONGRESS 20

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22 INTERNATIONAL TEXTILE FAIR INTERNATIONAL TEXTILE FAIR

23 COUNTRIES OF ORIGIN OF COUNTRIES THE VISITORS: OF ORIGIN OF THE VISITORS: 3% 3% LATVIA LATVIA 4% 4% LITHUANIA 45% LITHUANIA POLSKA 45% POLAND 4% POLSKA POLAND CZECHY 4% REPUBLIC 4% CZECHY REPUBLIC 3% GERMANY NIEMCY 4% 2% FRANCJA 3% FRANCE GERMANY NIEMCY UNITED KINGDOM ANGLIA 2% FRANCJA FRANCE UNITED KINGDOM ANGLIA 2% ESTONIA 2% ESTONIA3% BELARUS 3% BELARUS 5% RUSSIA 5% RUSSIA 4% 4% SLOVAKIA SLOVAKIA 2% 2% HUNGARY HUNGARY 2% 2% 2% PORTUGAL PORTUGAL 2% 7% 4% ITALY TURKEY 7% OTHER INNE 4% TURKEY (CHINA, PAKISTAN, TAIWAN, INDIA, MOROCCO, 4% OTHER INNE DENMARK, AUSTRIA, NETHERLANDS, BANGLADESH) UKRAINE (CHINA, PAKISTAN, TAIWAN, INDIA, MOROCCO, 4% DENMARK, AUSTRIA, NETHERLANDS, BANGLADESH) UKRAINE Abroad Abroad We hosted more than visitors: designers We hosted and more decorators, than manufacturers visitors: designers of clothes, and decorators, shoes and furnishing. manufacturers of clothes, shoes and furnishing. VISITORS VISITORS More than 55 % were from abroad, mainly More than from: 55 Turkey, % were Russia, from abroad, Ukraine, Czech mainly Republic, from: Turkey, Slovakia, Russia, Latvia, Ukraine, Lithuania, Czech Republic, Germany, Slovakia, England Latvia, and Italy. Lithuania, Germany, England and Italy. Poland Poland EXHIBITORS EXHIBITORS First edition: 100 Second edition: 150 Third edition: 300 Fourth First edition: Second Prediction: edition: Third edition: 300 Fourth edition: 400 Prediction: 500 VISITORS VISITORS First edition: 7000 Second edition: 9000 Third edition:11000 First Fourth edition: Second prognoza: edition: Third edition:11000 Fourth edition: prognoza: edition 2. edition 3. edition 4. edition Prediction 0 1. edition 2. edition 3. edition 4. edition Prediction 1. edition 2. edition 3. edition 4. edition Prediction 1. edition 2. edition 3. edition 4. edition Prediction

24 exhibitors X Edition XI Edition XII Edition (shifted to Ptak Warsaw Expo) XIII Edition (fair in Ptak Warsaw Expo) exhibiton space X Edition exhibition space XI Edition exhibition space XII Edition (shifted to Ptak Warsaw Expo) XIII Edition (fair in Ptak Warsaw Expo) sqm sqm sqm sqm visitors X Edition XI Edition XII Edition (shifted to Ptak Warsaw Expo) XIII Edition (fair in Ptak Warsaw Expo) 3,10% 3,25% 8,75% 12,10% m 2 13,00 % m 2 9,75 % m 2 6,50 % m 2 3,25 % m visitors 0 %

25 visitors I Edition II Edition Forecast I II III forecast exhibitors I Edition II Edition Forecast exhibition space I Edition II Edition Forecas m m m I II III exhibition space m 2 I II III forecast 25

26 COOPERATION WITH GOVERNMENT AND OTHER INSTITUTIONS CHANCELLERY OF THE PRESIDENT OF THE REPUBLIC OF POLAND Ministry of Administration and Digitization The Ministry of Agriculture and Rural Development Ministry of National Defense Marshal Of the Mazowieckie Voivodship The Agency for Restructuring and Modernisation of Agriculture POLISH CHAMBER OF COMMERCE 26

27 COOPERATION WITH OTHER ORGANIZATIONS AND THE MEDIA POLAND'S NATIONAL PUBLIC BROADCASTER 27

28 HALL B Hall with a total surface area of 20,535 sqm, divided into 3 zones with two soundproof walls - possible organization of 3 independent events at the same time Depending on the needs of the event, the hall may be provided with additional day lighting (skylights in the roof plane) or completely shaded. D C B A E F WYJAZD 4 aesthetic floor covered with glazed floor tiles on the edge of every zone, there are glazed conference and meeting rooms between hall B and A as well as B and C, a special connector building where a VIP room or catering may be located Possible suspension of decorative, lighting or advertising elements on the roof structure List of places and load-carrying capacity of suspensions is available in the Technical Department On the edge of every zone, there are glazed conference and meeting rooms. ZONE sqm ZONE sqm ZONE sqm B15 B14 B13 B12 B11 B10 B9 B16 B8 B1 B2 B3 B4 B5 B6 B7 SPECIFICATION NUMBER OF PEOPLE IN A HALL FLOOR OPERATING LOAD - 2.5T/SQM MAXIMUM ELECTRIC LOAD KW USABLE LENGTH 270 M USABLE WIDTH 85 M HALL HEIGHT FROM 5M TO 8M TOTAL SURFACE AREA SQM COMMON SPACE SQM 1 CARGO GATE 4X4,45 DIVISION INTO 3 ZONES SEPARATED WITH A FIRE DIVISION WALLS 28

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30 HALL C Hall with a total surface area of 20, 588 sqm, divided into 3 zones with two soundproof walls - possible organization of 3 independent events at the same time aesthetic floor covered with glazed floor tiles where a VIP room or catering may be located Depending on the needs of the event, the hall may be provided with additional day lighting (skylights in the roof plane) or completely shaded. D C B A E F WYJAZD 4 on the edge of the second and third zone, there are glazed conference and meeting rooms between hall B and C as well as C and D, a special connector building Possible suspension of decorative, lighting or advertising elements on the roof structure List of places and load-carrying capacity of suspensions is available in the Technical Department. ZONE sqm ZONE sqm ZONE sqm C15 C14 C13 C12 C11 C10 C9 C16 C8 C1 C2 C3 C4 C5 C6 C7 SPECIFICATION NUMBER OF PEOPLE IN A HALL FLOOR OPERATING LOAD - 2.5T/SQM MAXIMUM ELECTRIC LOAD KW USABLE LENGTH 270 M USABLE WIDTH 85 M HALL HEIGHT FROM 5M TO 8M TOTAL SURFACE AREA SQM COMMON SPACE SQM 1 CARGO GATE 4X4,45 DIVISION INTO 3 ZONES SEPARATED WITH A FIRE DIVISION WALLS 30

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32 HALL D Hall with a total surface area of 20, 288 sqm, divided into 3 zones with two soundproof walls - possible organization of 3 independent events at the same time ending on the needs of the event, the hall may be provided with additional day lighting (skylights in the roof plane) or completely shaded. D C B A E F WYJAZD 4 aesthetic floor covered with glazed floor tiles on the edge of every zone, there are glazed conference and meeting rooms between hall D and C, a special connector building where a VIP room or catering may be located Possible suspension of decorative, lighting or advertising elements on the roof structure List of places and load-carrying capacity of suspensions is available in the Technical Department. ZONE sqm ZONE sqm ZONE sqm D15 D14 D13 D12 D11 D10 D9 D16 D8 D1 D2 D3 D4 D5 D6 D7 SPECIFICATION NUMBER OF PEOPLE IN A HALL FLOOR OPERATING LOAD - 2.5T/SQM MAXIMUM ELECTRIC LOAD KW USABLE LENGTH 270 M USABLE WIDTH 85 M HALL HEIGHT FROM 5M TO 8M TOTAL SURFACE AREA SQM COMMON SPACE SQM 1 CARGO GATE 4X4,45 DIVISION INTO 3 ZONES SEPARATED WITH A FIRE DIVISION WALLS 32

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34 MAIN ENTRANCE GATE 4X4,45M 4,55X4,45M RECEPCJA RECEPCJA HALL E E F WYJAZD 4 Hall with a total surface area of sqm, divided into 3 zones with two soundproof walls - possible organization of 3 independent events at the same time E3 E4 BT GATE D C B A aesthetic floor covered with glazed floor tiles on the edge of the second and third zone, there are glazed conference and meeting rooms E5 connected with hall F by means of a roofed passage E2 E6 Conference rooms: 7 conference rooms with a surface area of 125 sqm to 600 sqm Depending on the needs of the event, the hall may be provided with additional day lighting (skylights in the roof plane) or completely shaded BT GATE 4X4,45M Possible suspension of decorative, lighting or advertising elements on the roof structure List of places and load-carrying capacity of suspensions is available in the Technical Department. E1 BT E8 ZONE 1 E7 ZONE 2 ZONE sqm sqm sqm SPECIFICATION NUMBER OF PEOPLE IN A HALL FLOOR OPERATING LOAD - 2.5T/SQM MAXIMUM ELECTRIC LOAD KW USABLE LENGTH 161 M USABLE WIDTH 126 M HALL HEIGHT FROM 5M TO 8M TOTAL SURFACE AREA SQM COMMON SPACE 3290 SQM 2 CARGO GATE 4X4,45 DIVISION INTO 3 ZONES SEPARATED WITH A FIRE DIVISION WALLS 34

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36 GATE 3X4,45m HALL F D E F WYJAZD 4 Hall with a total surface area of sqm, divided into 3 zones with two sound absorbing walls - possible organization of 3 independent events at the same time C B A first zone floor - polished concrete F10 BT3 F11 BT4 F12 the second and third zones feature an aesthetic floor covered with glazed floor tiles F13 on the zone edges there is glazed space intended for meetings connected with hall E by means of a roofed passage F14 Depending on the needs of the event, the hall may be provided with additional day lighting (skylights in the roof plane) or completely shaded. F15 The first zone of hall F is provided with a system of media (utilities) channels. They include: electrical system, water supply and sewage system. F16 Possible suspension of decorative, lighting or advertising elements on the roof structure List of places and load-carrying capacity of suspensions is available in the Technical Department F5 BT2 F3 ZONE 1 BT1 F2 BT0 ZONE 2 F1 ZONE sqm sqm sqm SPECIFICATION NUMBER OF PEOPLE IN A HALL FLOOR OPERATING LOAD - 2.5T/SQM MAXIMUM ELECTRIC LOAD KW USABLE LENGTH 182 M USABLE WIDTH 138 M HALL HEIGHT FROM 5M TO 8M TOTAL SURFACE AREA SQM COMMON SPACE SQM 2 CARGO GATE 1 CARO 3X4,5M 1 CARO 4,5X4,45M DIVISION INTO 3 ZONES SEPARATED WITH A FIRE DIVISION WALLS 36

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38 Ptak Warsaw Expo is constantly developing and adapting to the customers needs. The investment plans of the center include the construction of two new exhibition halls with a total area of 50,000sqm. A building permit has already been obtained. Other scheduled investments include construction of a new reception and event hall and a conference center. PLANS FOR H A B Existing halls Existing halls Existing halls Existing halls C D STAGE II Construction of a business hotel with 250 rooms. STAGE I Entrance 1 Conference centre Construction of a conference center between halls B and C with a surface area of sqm It will connect the conference part in hall B (sector I) with the exhibition part in hall C. 38

39 STAGE IV Two additional halls Construction of other two multifunctional halls with a total surface area of 50,000 sqm. H G E F Existing halls Existing halls Entrance 2 Entrance 3 STAGE III Central Hall sqm IF YOU WANT TO ORGANIZE YOUR EVENT CONTACT TO THE RENTAL DEPARTMENT RENTAL@WARSAWEXPO.EU / / Entrance

40 AVE. KATOWICKA 62, NADARZYN, POLSKA RENTAL@WARSAWEXPO.EU / WARSAWEXPO