HUTT CITY COUNCIL WESTERN COMMUNITY COMMITTEE

Transcription

1 HUTT CITY COUNCIL WESTERN COMMUNITY COMMITTEE Meeting to be held in the Maungaraki Community Centre, 135 Dowse Drive, Maungaraki, Lower Hutt on Thursday 21 April 2016 commencing at 7.00pm. ORDER PAPER PUBLIC BUSINESS 1. APOLOGIES P Matcham and M Bowmar 2. PUBLIC COMMENT Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise. 3. PRESENTATIONS a) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (16/362) Report No. WCC2016/2/69 by the Greater Wellington Regional Council 3 b) Presentation by New Zealand Transport Agency (16/310) Update on State Highway 58/State Highway 2 interchange c) Presentations by Residents' Associations and other Community Groups (16/300) 4. CONFLICT OF INTEREST DECLARATIONS 5. MINUTES Meeting minutes Western Community Committee, 11 February REPORTS REFERRED FOR COMMITTEE INPUT BEFORE BEING CONSIDERED BY STANDING COMMITTEE OF COUNCIL a) Wakefield Street - Proposed Loading Zone (16/366) Report No. WCC2016/2/66 by the Traffic Engineer 10

2 2. b) Tirohanga Road - Proposed No Stopping at All Times (16/367) Report No. WCC2016/2/67 by the Traffic Engineer 14 c) Block Road - Proposed No Stopping At All Times Restrictions (16/368) Report No. WCC2016/2/68 by the Traffic Engineer COMMUNITY ENGAGEMENT FUND 2015/2016 (16/442) Memorandum dated 13 April 2016 by the Community Advisor Funding and Community Contracts WESTERN COMMUNITY COMMITTEE SUBMISSION (16/487) Report No. WCC2016/2/76 by the Committee Advisor COMMITTEE ADVISOR'S REPORT (16/301) Report No. WCC2016/2/34 by the Committee Advisor CHAIR'S REPORT (16/302) Report No. WCC2016/2/70 by the Chair QUESTIONS With reference to section 43 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting. Susan Haniel COMMITTEE ADVISOR

3 3 21 April 2016 Western Community Committee 01 April 2016 File: (16/362) Report no: WCC2016/2/69 Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Appendices No. Title Page 1 HCC community boards and community committees update April Author: External Author (GWRC) Greater Wellington Regional Council DEM /362 - Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Page 3

4 Attachment 1 HCC community boards and community committees update April 2016 HCC community boards and community committees: background information, April Strategy 1.1 Annual Plan 2016/17 consultation GWRC s consultation document for the Annual Plan 2016/17 was released on 16 March and consultation is open until 18 April. GWRC is committed to delivering our 10 Year Plan , and the planned investment in infrastructure and services required to sustain and grow our region for the future. We have reviewed our annual work programme for 2016/17 as set out in the 10 Year Plan and identified the adjustments that need to be made based on changes in our operating environment. The consultation document focuses on those key changes. This is reflects the new statutory requirements for the content of consultation documents. In the 10 Year Plan we projected a 10.8% rates increase for 2016/17. Following a review of activities and taking into consideration other drivers of change, a lower rates increase of 7.9% is proposed. This equates to a rates increase of $30.99 for the average residential household, or 60 cents per week. Much of this increase is made up of committed projects which the regional community has already supported. This included funding for the new Matangi trains. The consultation document is available on our website at year-plan/annual-plan consultation-documentaccessible.pdf 2. Public Transport 2.1 Petone park and ride update Completed early March Over 200 formal carparks have been added. Deal includes sharing Arise Church carparks in the future, ie. commuters can overflow into Church carparks during the week and Church goers can overflow into GWRC Commuter parks on Sunday. 2.2 Pomare Station request for more park and ride facilities GWRC is aware of how successful the Pomare car park has been since we opened it back in GWRC developed a concept design for an extension south of the current car park back in This concept design, however, will no longer provide the necessary space to accommodate the number of vehicles now parking on the road; the concept design only provided an additional 21 spaces and at times there can be in excess of 30 vehicles parked outside of the current parking facility. In light of this information GWRC is proposing to consult with Hutt City Council regarding the availability of land that can be leased/transferred for the purpose of park and ride construction. A new concept design should be actioned following the outcome of the land availability discussions and then DEM /362 - Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Page 4

5 Attachment 1 HCC community boards and community committees update April 2016 entered into the car park development programme in either 2016/17 or 2017/18 financial years for construction. 2.3 Monitoring of park and ride facilities Most GWRC park n rides are monitored 24/7 by CCTV. 2.4 New shelter at Melling station Complete and opened opening delayed by local council consent. A leak on the platform was caused by KiwiRail platform contractors and will be fixed by KiwiRail. 2.5 Rail contract with Transdev 3. Parks The new performance-based rail partnering contract with Transdev was officially signed on 10 March A ceremony to mark signing of the contract took place on 15 March 2015 with senior representatives from Transdev SA and Hyundai Rotem and embassy representatives from France and South Korea. The projected savings over the 15 year term of the contract exceed $100 million when compared with the Long-term Plan. Transition planning and activities are well underway for the targeted operational commencement date of Sunday 3 July Completion of remedial work on Korokoro Track and reopening of the track Pine tree felling has been completed in the area near Korokoro Forks and adjacent to the tracks from that point and slightly beyond Baked Beans Bend. All overgrown trees presenting a risk to the tracks have been felled, a job that has involved taking down over 1000 trees. The underlying vegetation is quickly springing up and the damage to large native trees has been minimised. Good progress has been made in the valley down to Cornish Street. The only jobs remaining are to fly in a 14 metre long replacement bridge, install several new barriers and signs, and repair one final drop out near Cornish Street. GWRC expects to open the whole valley to visitors in mid April, 11 months after the flooding event. 4. Corporate Services 4.1 Outcome for the Hutt Valley from the Warm Greater Wellington scheme Warm Greater Wellington is a service offered to all ratepayers to help make our regions homes warmer and healthier. Within Hutt City we currently have 2,514 ratepayers participating in the programme as at 31 March 2016 (compared with 2,346 ratepayers as at 30 June 2015). Included within this is 52 ratepayers from the Wainuiomata catchment area who have also utilised Warm Greater Wellington Clean Heating scheme offer (launched in November 2015) of either a heat pump or an approved wood burner. DEM /362 - Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Page 5

6 6 11 February 2016 HUTT CITY COUNCIL WESTERN COMMUNITY COMMITTEE Report of a meeting held in the Manor Park Golf Club, 32 Golf Road, Manor Park on Thursday 11 February 2016 commencing at 7.00pm PRESENT: Ms M Bowmar Ms G Berridge (Chair) Mrs K Wick Cr MJ Cousins Cr M Shierlaw Mr P Matcham (Deputy Chair) APOLOGIES: IN ATTENDANCE: There were no apologies. Mr B Sherlock, General Manager City Infrastructure Mr J Gloag, Divisional Manager, Road and Traffic Mr J Ballantyne, City Safety Manager Mr S Cager, Senior Project Engineer Ms S Haniel, Committee Advisor PUBLIC BUSINESS 1. APOLOGIES There were no apologies. 2. PUBLIC COMMENT Comments are recorded under the item to which they relate. 3. PRESENTATIONS a) Presentation by NZ Police An apology was received by Sergeant Allan Bradley.

7 7 11 February 2016 b) Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) Cr Greig elaborated on the report. She said that 200 additional car parks would be added to park and ride at Petone. She added that GWRC was considering adding controls at Melling park and ride so that car parks would be available for commuters only. In response to questions from members, Cr Greig said that the Park Ranger at Dry Creek had been surveying the freedom campers regarding the facilities and GWRC would review the increased patronage at the site. c) Presentations by Residents' Associations and other Community Groups The Chair of the Normandale Residents Association, Mr P Matcham, reported that adult exercise equipment had been completed in Jubilee Park. Members noted that adult exercise equipment had gained popularity overseas and that there was local demand for such equipment. 4. CONFLICT OF INTEREST DECLARATIONS There were no conflict of interest declarations. 5. MINUTES RESOLVED: Minute No. WCC That the minutes of the meeting of the Western Community Committee held on Thursday, 12 November 2015, be confirmed as a true and correct record subject to the amendment under item 6 b) 38 Victoria Street, Alicetown Proposed P120 Parking to read the Divisional Manager Road and Traffic, Ron Muir.

8 8 11 February COMMITTEE ADVISOR'S REPORT (15/1780) Report No. WCC2016/1/19 by the Committee Advisor Speaking under public comment, Cr Greig from Greater Wellington Regional Council, said that there had been recent incidents of drug dealing, bollards being removed and people living in Jubilee Park. The City Safety Manager said that officers and Police were aware of the issues at Jubilee Park and that action was being taken. The Committee Advisor elaborated on the report. In response to questions from members, the Divisional Manager Road and Traffic said that the New Zealand Transport Agency was considering options for the Petone to Normandale cycleway. He further said that the preferred route for the Petone to Ngauranga cycleway was on the seaward side of the road. He added that options were still being considered for the Cross Valley Link cycleway. He said that the cycleway along Manor Park stopbank was still under construction and finer material would be laid over the basecoarse layer. RESOLVED: Minute No. WCC That the Committee receives the report. 7. CHAIR'S REPORT (16/14) Report No. WCC2016/1/27 by the Chair The Chair elaborated on the report. The Divisional Manager Road and Traffic noted that the road surfaces of Panorama Grove; the start of Park Road; and the corner of Pharazyn Street where it meets Block Road, required review by officers. In response to questions from members, the City Safety Officer said that Housing New Zealand and officers could liaise, with regard to repairing and tidying the vacant house which had been damaged by the gang members. He noted that dairies in Alicetown had been targeted in recent burglaries. He said that he would advise the affected owners on how to improve their safety measures. He further said that community mindedness would improve the overall safety of an area. Members agreed that the date of the Committee s 2016 Tour be held on Saturday 19 March RESOLVED: Minute No. WCC That the report be noted and received.

9 9 11 February DEPUTY CHAIR'S REPORT (16/116) Report No. WCC2016/1/33 by the Deputy Chair The Deputy Chair elaborated on the report. RESOLVED: Minute No. WCC That the report be noted and received. 9. QUESTIONS There were no questions. There being no further business the Chair declared the meeting closed at 8.05 pm. Ms G Berridge CHAIR CONFIRMED as a true and correct record Dated this 21st day of April 2016

10 10 21 April 2016 Western Community Committee 01 April 2016 File: (16/366) Report no: WCC2016/2/66 Wakefield Street - Proposed Loading Zone Purpose of Report 1. The purpose of this report is to seek Council s approval for the installation of a loading zone in Wakefield Street attached as Appendix 1 to the report. Recommendation That the Traffic Subcommittee recommends that Council approves the proposed loading zone in Wakefield Street attached as Appendix 1 to the report. Background 2. Wellington Vehicle Compliance Ltd is currently applying for Resource Consent to relocate its business from Rutherford Street to 29A Wakefield Street. 3. Because of the configuration of the new building in Wakefield Street they are unable to provide suitable drop off/parking on site for large car transporter vehicles. 4. They have requested that a loading zone be installed outside this property to allow for easy and safe drop off parking for large car transporter vehicles. 5. They have indicated that if this cannot be approved they will not proceed with the Resource Consent. Discussion 6. Officers investigated the site and are proposing the installation of a Loading Zone Restriction in Wakefield Street where currently there are no restrictions in place as shown in Appendix 1. Options 7. The options are: DEM /366 - Wakefield Street - Proposed Loading Zone Page 10

11 Consultation April 2016 a. To leave the parking area as it is without any restrictions and accept that Wellington Vehicle Compliance Ltd will not proceed with their Resource Consent and remain in Rutherford Street or, b. To install the proposed loading zone restriction to provide suitable parks for trucks in the area. 8. Plans of the proposal were delivered to Wellington Vehicle Compliance Ltd with a petition form and a list of the directly affected parties which were recommended for consultation (25, 27, 29 and 31 Wakefield Street). a. The petition was returned with the signed support from all but No.27. b. No.27 is a Weltec facility who phoned Wellington Vehicle Compliance LTD to convey their support. Legal Considerations 9. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (amended 20 November 2014) and the Land Transport Rule: Traffic Control Devices Financial Considerations 10. The improvements can be funded from Council s 2015/2016 road marking & signs budgets. Other Considerations 11. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it uses standard signs and road markings. Appendices No. Title Page 1 Wakefield Street - Proposed Loading Zone 16/ Author: Sylvio Leal Traffic Engineer DEM /366 - Wakefield Street - Proposed Loading Zone Page 11

12 12 21 April 2016 Reviewed By: Zackary Moodie Traffic Engineer Approved By: Lyle Earl Traffic Assets Manager DEM /366 - Wakefield Street - Proposed Loading Zone Page 12

13 Attachment 1 Wakefield Street - Proposed Loading Zone 16/202 DEM /366 - Wakefield Street - Proposed Loading Zone Page 13

14 14 21 April 2016 Western Community Committee 01 April 2016 File: (16/367) Report no: WCC2016/2/67 Tirohanga Road - Proposed No Stopping at All Times Purpose of Report 1. The purpose of this report is to seek Council s approval for the installation of No Stopping At All Times Restrictions between No.133 & No. 143 Tirohanga Road attached as Appendix 1 to the report. Recommendation That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions between No.133 & No. 143 Tirohanga Road attached as Appendix 1 to the report. Background 2. Council has received requests from several residents of Tirohanga Road to improve traffic safety for vehicles exiting Matuhi Street onto Tirohanga Road. 3. Their concerns are that vehicles parked on Tirohanga Road south of the intersection, which is on a bend and a crest in the road, make the roadway narrow, restricting visibility and forcing vehicles to cross the centre line causing a safety hazard. 4. There is also an issue when cars park on Tirohanga Road to the north of the intersection and on the western side of the road on the bend. Discussion 5. The installation of No Stopping at All Times Parking Restrictions, as proposed in Appendix 1, will reduce this visibility hazard and improve safety. DEM /367 - Tirohanga Road - Proposed No Stopping at All Times Page 14

15 Options April The options are to leave the area as it is and accept that the safety concern will remain, or proceed with the proposed improvements and eliminate the safety hazard. Consultation consultation letters and questionnaires were delivered to the residents of Tirohanga Road from No. 112 to 160 and No. 133 to 171. Raphael House Rudolf Steiner School in Matuhi Street was also consulted. 25 questionnaires were returned - 23 supported the proposal (92%) - Two objected to the proposal (8%) The reasons given from the 2 objectors were - It reduces on street parking and I don t believe visibility is significantly reduced. Legal Considerations - I feel sorry for the people living there where will they park? Where will they park their boat? 8. This restriction is made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (Amended 20 November 2014). Financial Considerations 9. These changes can be funded from Council s 2015/2016 signs and markings budget. Other Considerations 10. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it utilizes standard road markings to minimize the likelihood of crashes. Appendices No. Title Page 1 Tirohanga Road - Proposed No Stopping At All Times 17 Author: Sylvio Leal Traffic Engineer DEM /367 - Tirohanga Road - Proposed No Stopping at All Times Page 15

16 16 21 April 2016 Reviewed By: Zackary Moodie Traffic Engineer Approved By: Lyle Earl Traffic Assets Manager DEM /367 - Tirohanga Road - Proposed No Stopping at All Times Page 16

17 Attachment 1 Tirohanga Road - Proposed No Stopping At All Times DEM /367 - Tirohanga Road - Proposed No Stopping at All Times Page 17

18 18 21 April 2016 Western Community Committee 01 April 2016 File: (16/368) Report no: WCC2016/2/68 Block Road - Proposed No Stopping At All Times Restrictions Purpose of Report 1. The purpose of this report is to seek Council s approval for the installation of No Stopping At All Times Restrictions in Block Road attached as Appendix 1 to the report. Recommendation That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times Restrictions in Block Road attached as Appendix 1 to the report. Background 2. Council has received requests from a number of commuters using Block Road to improve traffic safety in the area. They are concerned that vehicles are parking too close to the southern bend, in a blind spot for vehicles travelling northeast, creating a traffic hazard. 3. Officers have investigated the issue and confirm that some vehicles are parking too close to the bend and are creating a significant safety hazard. 4. Some vehicles have also started parking on the south side of the road considerably narrowing the street for traffic travelling west, and forcing cars to cross the centerline in an area of relatively high traffic volume. Discussion 5. The installation of No Stopping At All Times Restrictions together with the realignment of the road centerline, as shown in Appendix, will eliminate this hazard and ensure there is enough space for vehicles to safely travel in both directions. DEM /368 - Block Road - Proposed No Stopping At All Times Restrictions Page 18

19 19 21 April 2016 Options 6. The options are: Consultation i. To leave the area as it is and accept that the safety hazard will remain or, ii. To install No Stopping At All Times Restrictions as proposed to eliminate the safety hazard. 7. As this is considered to be a safety issue, no further consultation has been undertaken. Legal Considerations 8. These restrictions are made pursuant to the provisions of the Hutt City Council Traffic Bylaw 2007 (amended 20 November 2014). Financial Considerations 9. The improvements can be funded from Council s 2015/2016 road markings budget. Other Considerations 10. In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act Officers believe that this recommendation falls within the purpose of the local government in that it improves safety for the benefit of all road users. It does this in a way that is cost-effective because it utilizes standard road markings to minimize the likelihood of crashes. Appendices No. Title Page 1 Block Rd - Proposed No Stopping At All Times Restrictions 20 Author: Sylvio Leal Traffic Engineer Reviewed By: Zackary Moodie Traffic Engineer Approved By: Lyle Earl Traffic Assets Manager DEM /368 - Block Road - Proposed No Stopping At All Times Restrictions Page 19

20 Attachment 1 Block Rd - Proposed No Stopping At All Times Restrictions DEM /368 - Block Road - Proposed No Stopping At All Times Restrictions Page 20

21 MEMORANDUM April 2016 Our Reference 16/442 TO: FROM: Chair and Members Western Community Committee Debbie Hunter DATE: 13 April 2016 SUBJECT: COMMUNITY ENGAGEMENT FUND 2015/2016 Recommendation That the Committee: (i) (ii) (iii) (iv) notes that the Community Engagement Fund Round Two closed on 15 March 2016; notes that the Committee has $5, available to be allocated; notes that two funding applications were received requesting $4,330.00; and agrees that the applications will be considered according to the merits of the application criteria and priorities of the fund. Purpose of Memorandum 1. For the Committee to assess the eligible Community Engagement Fund applications and make recommendations. Background 2. Hutt City Council agreed through the 2015/2016 Annual Plan to contribute $48,850 for the Community Board/Community Committee Community Engagement Fund. 3. This is for local activities and events that directly benefit the communities concerned. 4. Two applications have been received under the Western Community Committee Engagement Fund. 5. Applications received are as follows: No Organisation Description Total Project Cost $ Request $ 1 Kelson Community Association (umbrella organisation for Kelson Primary To purchase a new bbq which will be open for use by the community centre as required and for the 2, , DEM /442 - Community Engagement Fund 2015/2016 Page 21

22 MEMORANDUM April 2016 School) purchase of uniforms for school teams to be engaged in community events and cultural events as well as sports competitions. 2 Kelson Community Association To purchase of a new laptop. The current laptop is old and no longer able to receive updates. 1, , Total 4, The Committee has $6, available for allocation per annum. In the first round of the Community Engagement Fund, the Committee allocated $1, leaving a total of $5, to be allocated in this round. 7. Eligible Community Engagement Fund applications presented in this round request a total of $4, The Western Community Engagement Fund will remain open and any further applications will be presented to the Committee at their June 2016 meeting. These funds must be fully allocated by 30 June Appendices There are no appendices for this report. Author: Debbie Hunter Community Advisor Funding and Community Contracts Approved By: Melanie Laban Community Projects and Relationship Manager DEM /442 - Community Engagement Fund 2015/2016 Page 22

23 23 21 April 2016 Western Community Committee 18 April 2016 File: (16/487) Report no: WCC2016/2/76 Western Community Committee Submission Recommendation That the Committee: (i) (ii) notes that its submission in respect of the Greater Wellington Regional Council s Annual Plan consultation requires retrospective endorsement; and endorses its submission attached as Appendix 1 to the report. Appendices No. Title Page 1 GWRC Annual Plan Submission 2016/17 24 Author: Susan Haniel Committee Advisor DEM /487 - Western Community Committee Submission Page 23

24 Attachment 1 GWRC Annual Plan Submission 2016/17 Submission to GWRC Annual Plan Consultation for 2016/17 Name: Western Community Committee, Hutt City Council Contact details: c/- 47 Pomare Road, Tirohanga, Lower Hutt 5010 Council: Speak: Hutt City Council No The Proposed Rates Increase 1. Any rates increase is challenging to most households that are struggling to pay their basic bills. It is a relief that the rates increase figure was reduced to 7.9%, however this is still very high, even considering the costing of the Matangi trains. Keeping to the rate of inflation is desirable. For this money, a short section of footpath in Norfolk Street to link the HCC path to the playground, should be completed even in the floodway: the cost is minute. Also for this money, the Wai-iti Crescent bus stop and route needs to be reinstalled opposite the two rest homes. This is public transport and it is unacceptable to rely on the private vans of the homes. The Proposed Cost Changes 2. Two of these cost changes benefit Wellington and the Wairarapa. The Collaborative Modelling Project and the Natural Resources Plan benefit the Hutt Valley more directly so are appreciated. Additional Activities 3. The Ruamahanga catchment erosion project is out of our area, however, we appreciate the investigation for the Wellington Bus Rapid Transit system, as a secondary benefit to the Hutt Valley residents. It appears there is not much here for the Hutt. DEM /487 - Western Community Committee Submission Page 24

25 Attachment 1 GWRC Annual Plan Submission 2016/17 What has been delayed 4. The integrated ticketing fares and system investigation has been promised, so it is unacceptable that it should be delayed and that the rates saving should be made here. 5. a. We appreciate the promise of a single Portaloo at Dry Creek, Belmont Regional Park to stop despoiling of the area by Freedom Campers. b. We support the standard maintenance and development of this park. 6. a. The Flood Management for the Hutt Valley is fully supported by residents and the project has been excellently executed thus far. b. The short completion of the footpath in Norfolk Street as asked for last year would be appreciated with the 7.9% rate increase. 7. On my time of three and a half hours at a recent HCC stall at the Riverbank Market, most people we talked to (from the whole of the Wellington region including the Wairarapa) asked for the Melling Interchange timeline to be advanced because of the traffic congestion and high accident rate. This involves four parties: NZTA, GWRC, NZ Rail and HCC as interested parties with the bridge/sh2 interchange and the Melling train station interface. The Western Community Committee of Hutt City Council thanks you for the opportunity to submit. WCC: Jill Berridge (Chair), Pete Matcham (Deputy), Mikaela Bowmar, Karyn Wick. Cr Margaret Cousins, Cr Max Shierlaw April 2016 DEM /487 - Western Community Committee Submission Page 25

26 26 21 April 2016 Western Community Committee 09 March 2016 File: (16/301) Report no: WCC2016/2/34 Committee Advisor's Report 1. Purpose of Report The primary purpose of the report is to update the Committee on items of interest. Recommendations It is recommended that the Committee receives the report. 2. Miscellaneous Administration Budget The Committee s Miscellaneous Administration budget for the 2015/16 financial year is $5, The total expenditure to date is $ and a breakdown is attached as Appendix 1 to the report. 3. Training Budget The Board s Training budget for the 2015/16 financial year is $3, The total expenditure to date is $ and a breakdown is attached as Appendix 2 to the report. 4. Council s Current Consultations Please see below a list of current proposals Council is consulting on. These can be viewed on the Council website DEM /301 - Committee Advisor's Report Page 26

27 Consulting on April 2016 Closing date Fenced Dog Park (McEwan Park) 8 April 2016 Annual Plan April 2016 Reserves Strategic Direction 30 May Tour Items from the 2016 Tour are attached as Appendix 3 to the report. Appendices No. Title Page 1 WCC Miscellaneous Administration Budget 2015/ Training Budget - Western Community Committee Expenditure 2015/ Western Community Committee Tour 19 March 2016 Action List Author: Susan Haniel Committee Advisor Reviewed By: Kate Glanville Senior Committee Advisor Approved By: Kathryn Stannard Divisional Manager, Secretariat Services DEM /301 - Committee Advisor's Report Page 27

28 Attachment 1 WCC Miscellaneous Administration Budget 2015/2016 Miscellaneous Administration Budget - Western Community Committee Expenditure 2015/2016 Item July August Sept October Nov Dec January February March April May June Expenses per Item Totals Opening Balance $5, Advertising $ $ $ Venue $97.83 $60.00 $40.00 $ Tour $0.00 Less Total Expenditure $ Closing Balance $4, DEM /301 - Committee Advisor's Report Page 28

29 Attachment 2 Training Budget - Western Community Committee Expenditure 2015/2016 Training Budget - Western Community Committee Expenditure 2015/2016 Item July August Sept October Nov Dec January February March April May June Expenses per Person Total Opening Balance $3, Ms J Berridge $0.00 Mr P Matcham $ $ Ms M Bowmar $0.00 Ms K Wick $0.00 Less Total Expenditure $ Closing Balance $2, DEM /301 - Committee Advisor's Report Page 29

30 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Western Community Committee Tour 19 March 2016 Action List (Updates in Bold) Issue Explanation Progress Officer Maungaraki 1. Mulberry St lookout layby construction progress. Quote by FH accepted. Work to occur shortly. Colin Lunn 2. Maungaraki Shops Where on the upgrade cycle are we? Paki Maaka 3. Maungaraki Community Centre men s urinal is rundown and needs to be replaced by a toilet. The toilets are for public usage so replacement of toilets should be a Council cost not a cost of the Maungarki Community Trust. There is a planned refurbishment of the toilets in this facility to be completed by the end of June. This was communicated to the then Chair of the MCT in February. Stephen Keatley Derek Bradley 4. Playground?behind Community House Where on the upgrade cycle are we? Bruce Hodgins 5. Honeysuckle Grove off Oakleigh: Hutt Radio repeater tower by water reservoir 6. Honeysuckle Grove off Oakleigh: Hutt Radio repeater tower by water reservoir 7. Honeysuckle Grove off Oakleigh: Hutt Radio repeater tower by water reservoir The removal of the radio repeater tower needs to be monitored. Graffiti on the both the repeater tower and the water reservoir. Great site for a view of harbour bench seat once the radio repeater has been removed. In progress Graffiti is removed from water towers by Department of Corrections Teams. They have been asked to attend Honeysuckle asap. Wellington Water Ray Gorin Bruce Hodgins DEM /301 - Committee Advisor's Report Page 30

31 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer 8. Oakleigh Street, car park for Belmont Regional Park on to Normandale Poto Road. Alicetown 9. Victoria Park - Could do with toilet for families, even if it is a portable toilet. 10. Victoria Park - Playground needs a spruce up to get it looking nice again. Normandale Boy racers are a problem The play centre nearby does not let families use their toilets. This would need to go through the annual plan process again. Due for replacement in This can be repainted in the next financial year. Jimmy Ballantyne Craig Cottrill Craig Cottrill 11. Pekanga Road - Playground needs a spruce Due for replacement in 2018/19. Craig Cottrill up to get it looking nice again. 12. Gorse in older childrens BMX track. Craig Cottrill 13. Sign still not done link track Normandale to Panorama Grove, Harbourview. 14. Martin Grove school traffic congestion Lots of parks. Parent education to walk down/up steps needed: Pokohiwi & Miromiro Rds. 15. Senior fitness station. Information/guide to usage board would be good. Possible example for other parts of the ward. Pass thanks onto officers. Pupils are involved in coming up with ideas for solutions. The next step is for the School Council to meet and discuss options. Walking school buses and dropoff on Pokohiwi Rd and Miromiro / Poto Rds have already been suggested. Then we will assist the school to implement the solutions. Craig Cottrill Jan Simmons Craig Cottrill DEM /301 - Committee Advisor's Report Page 31

32 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer Harbourview 16. Harbourview Road house with gang presence/antisocial behaviours. 17. Panorama Grove bad surface persists. More grade 4 chip than anything. Chip is still turning after 6 days; stones uprooted. No use of a roller. Outside driveways no s 3a and 2 the surface has failed completely. No stones left only base. The history of Panorama: April 1983 a single coat grade 4 chipseal December /6 two coat chipseal January 2014 grade 4+6 Racked in chipseal They have had a grade 4 (6 is smaller) for the last 30 odd years, and this last chipseal is only 2 years old. We would still be expecting a chipseal to be settling down at this stage especially after a particularly hot summer like we ve just had. Advice from Calibre, our consulting engineer, Higgins and Fulton Hogan is that it is performing as well as expected, and will continue to improve. Repair of localised chip removal, dinnerplating, and bitumen bleed areas will be undertaken with heated chip. Street will continue to be monitored. A resident s notification letter is being drafted. Jimmy Ballentyne John Gloag Leanne Kernot DEM /301 - Committee Advisor's Report Page 32

33 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer Tirohanga 18. Pomare Road footpath construction timetable. Construction timetable is for 2015/16 and 2016/17. Construction is underway. From WCC - Praise for great project management. First half. Leanne Kernot 19. Matuhi St playground needs a fence. Officers will review. Why does it need a fence? Kelson 20. The grounds of the Kelson Community House has a suitable site for a snakes and ladders playground. This would need to go through the annual plan process again. Craig Cottrill Craig Cottrill 21. Major Drive - Ilam Grove playground could the fence be reviewed please. 22. Quick visit to Kelson community centre Where on upgrade cycle are we? Ceiling due for a seal & colour repaint. 23. No lighting/ walkway shortcut from Major Will not be used by women alone. Dr. Safety. 24. Hebden Crescent Road surface southern end failing at road edges. Heavy transport usage. Boy racers. *555 for residents. 25. Freedom camper check Toilet issue: GWRC said to be putting in a toilet for campers nearby their cars. 26. Recycling Station Pass thanks on to officers for maintenance and cleanliness More information please. Road surface has integrity. Some road edge failures that will be addressed. Craig Cottrill Derek Bradley Jimmy Ballantyne John Gloag GWRC Ieshea McDonald DEM /301 - Committee Advisor's Report Page 33

34 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer Harwards Hill SH Check Hugh Duncan St. Visual check Work to clear road side weeds and tidy up the road will commence shortly. 28. McDougall Grove Slip on end private property. Another tree likely to fall, possibly onto road. 29. McDougall Grove Sign-No Dumping. So old is illegible. Job issue to install new signage in next 2 weeks. (by 15 April) Belmont/Belmont Domain 30. Grounsell Cres/cnr Park Rd. Extensive seal cracking. Noticed 6 months ago. Heavy traffic volume/steep gradient. 31. Charles St. Overbridge NZTA/HCC?need some wire mesh panels replaced. 32. Footpath by tennis courts at Belmont Domain needs continuation to the playground. 33. Fencing is needed along the stretch of grass from Belmont School toward Melling for approx metres. It is one of the most popular dog walking paths in the Hutt, but at that place the path is very close to the motorway. Cracking confined to the High Friction Surface top coat. The base roading seal is still intact. This road will be assessed for remedial work in the new financial year. A drop kerb will be constructed to allow pedestrian access from the footpath through to the carpark. Completed From Western CC thanks to officers, great job. Stage 1 planting was completed in September Further planting scheduled in Ray Gorin Colin Lunn Nigel Parkin John Gloag Ray Gorin Craig Cottrill Janet Lawson John Gloag NZTA DEM /301 - Committee Advisor's Report Page 34

35 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer 34. Fencing is also needed along the stretch of grass from Block Road to halfway along to Belmont lights. Dogs have run onto the road here. Along this area there is a reasonable level of protection north of the decorative gates. South of here is under review pending the Melling Gateway project. This area is controlled by NZTA and GWRC, not HCC. Janet Lawson John Gloag NZTA Melling 35. Continuation of cycleway from Petone to Melling in the rail corridor. A level crossing is needed somewhere between Western Hutt Station and Melling. Alicetown There are only a few low speed trains on week days and no weekend trains. 36. Alicetown Community House check a. Security door still not fitting/closing. b. Kitchen handles not reinstated fell off. Meeting took place some weeks ago (? 12 Feb.? 2016) 37. Wakefield Street graffiti on buildings Graffiti still in railway tunnel. GWRC/NZ Rail Mural option for end of private buildings. Tbc. multi-agency and private businesses (3 at present) 38. Flooding end of Wakefield St Update on any improvements Concept design options are currently being prepared by AECOM consultants for NZTA, which will be developed into a proposed option and put forward for funding. Graffiti removal underway. Property Manager of private buildings liaising with owners and tenants regarding a potential mural. John Gloag AECOM Suzan Dopson Ray Gorin DEM /301 - Committee Advisor's Report Page 35

36 Attachment 3 Western Community Committee Tour 19 March 2016 Action List Issue Explanation Progress Officer 39. Recycling Station Pass thanks on to officers for maintenance and cleanliness SH2 Footpaths 40. Maungaraki to Melling Bridge along SH2 needs a footpath. 41. Melling Station needs a community noticeboard. Concept design options are currently being prepared by AECOM consultants for NZTA, which will be developed into a proposed option and put forward for funding. We can certainly liaise with GW regarding the placement of any notice board the Community may wish to provide at the station. GW would likely approve such a request, however, they may not grant funding. It could cost as much as $2-3K. Ieshea McDonald Lyle Earl NZTA John Gloag DEM /301 - Committee Advisor's Report Page 36

37 37 21 April 2016 Western Community Committee 09 March 2016 File: (16/302) Report no: WCC2016/2/70 Chair's Report Report by the Chair Recommendation That the report be noted and received. Appendices No. Title Page 1 Chair's Report April Author: Jill Berridge Chair DEM /302 - Chair's Report Page 37

38 Attachment 1 Chair's Report April 16 Chair s Report for April Western Ward Tour The Annual Tour of the Western Ward went ahead as scheduled around current suburban points of interest on Saturday, 12 March, to determine maintenance and projects to be included in this year s annual plan submission. This continues to be the most efficient and effective way to gauge the ward prioritisation of its most urgent needs. a. The item of most concern was the continued underperforming road surface seal in Panorama Grove, (since February 2014, by Fulton Hogan), which continues to be reported by the contractors (more lately Downers) as satisfactory, when this is clearly not the case. The grade 6 chip is preferable to the grade 4, which is too large and could be the cause of the problem. We reported this in the 2015 Western Ward Tour and I was surprised the issue was ongoing when I attended the Harbourview Residents Association AGM on 13 March b. The second item of concern was the graffiti on the water tower in Honeysuckle Grove, Maungaraki, as well as on the radio tower from Hutt Radio. The latter was due to be removed when the station closed. c. Just as concerning, is the front security door that does not close (safety issue for the coordinator), at the Alicetown Community Centre. Some of the handles have also fallen off the new kitchen cupboard doors. This was again reported on 12 February 2016 and an officer did visit on this day. d. Road surface the cracking on the expensive road surface on the steep corner of Park Road and Groundsell Crescent, Belmont was examined, along with the torn-up Hebden Road surface from heavy truck use. e. (GWRC) The Dry Creek entrance was inspected and it is now clear why the freedom campers want to remain near their cars and not walk the reasonable distance to the toilets. Cars are frequently vandalised, so DEM /302 - Chair's Report Page 38

39 Attachment 1 Chair's Report April 16 campers prefer to have a toilet nearby. GWRC has undertaken to provide a portaloo at the entrance. 2. Parks and Walking Areas a. Signage: there is considerable upgrade of signage needed within the ward, especially in the following areas: i. in Jubilee Park, the Fernery information board is frequently covered in graffiti and needs constant monitoring. ii. iii. the board on Normandale Road that marks the walking track that links Normandale with Tirohanga is very faded and difficult to read. the sign at the close of McDougall Grove that states No Dumping is ancient, illegible and needs replacing. b. The older playground areas throughout the western ward continue to be tired and the Harbourview Playground is in dire need of a paint. 3. Successful Downer Pomare Road Footpath Project The management of the footpath project, requested by newer residents in the road, has been extremely well implemented. The Downer employees have all been very helpful, and stage one of the project is being concluded to everyone s admiration and satisfaction. 4. Facebook Page News items The Western Community Committee continues to update information on its Western Hutt Community Facebook page. 5. Briefings a. HCC-the Annual Plan briefing on the consultation document preceded the briefing on the contractual framework for the electricity supply. This was very useful to those attending. b. NZTA has been managing the SH2/SH58 interchange project superbly in its communication with Manor Park residents and other interested parties. Jill Berridge, Chair, Western Community Committee DEM /302 - Chair's Report Page 39